guidelines for ureca research poster submission - · pdf fileguidelines for ureca research...

Guidelines for URECA Research Poster Submission

of 10 URECA Programme Office / 2015

1. DOWNLOAD POSTER TEMPLATE & GUIDELINES

Download the URECA Poster Guidelines and Template from Student Link.

Click on the template and save to your desktop by selecting the “Save it to Disk” option. Copy

your text into the template and use the Save As command for your poster.

2. FILL IN THE TEMPLATE

Category (Name of the category) – Refer to Appendix G on Poster Category list and choose

the category code that closely matches your poster content. (The URECA Committee

reserves the right to change the selected Category code if the committee found a

better match.)

Project ID – Fill in 8 character project ID (For example NBS16017)

– Fill in 9 character project ID for SCBE and SPMS projects

Student – Fill in your name according to your matriculation card. [Strictly one student per

poster; all others are in collaborator(s)/co-supervisor]

Project School – Fill in the URECA project school (Professor’s school) according to the below

listing. (DO NOT use any acronym such as SCBE, CEE, etc.)

Acceptable and Unacceptable example:

[] School of Art, Design, and Media

[] Project School : School of Art, Design,

and Media (delete the “Project School :” )

[] ADM

[] Project School : ADM

Project Title – Fill in your URECA project

title as registered in URECA system.

Supervisor – Fill in URECA Supervisor name with the title (Prof, Assoc Prof or Asst Prof) in

front of the name. (DSO / SIMTech Templates, fill in respective co-supervisors

names)

Collaborator(s)/Co-supervisor – Fill in the name of people assist with the completion of your

research poster or who is co-supervising with your URECA supervisor. Add the designation of

your collaborator/co-supervisor (Dr, Ms, Mr)

Poster Content – Create your poster content and insert your poster title which may be

different from your URECA project title. (Please see Appendix A on how to create an attractive

poster)

Important Notes:

DO NOT alter, add or change the settings/ logos provided on the template.

Any alterations to the template will not be accepted.

3. FINAL CHECKLIST BEFORE SUBMISSION

[ ] Fill in Category Code, project ID, Your name, Project school, Project Title, Poster Title,

Supervisor’s name & Collaborators’/Co-supervisors’ names if any.

[ ] Print one A4 size black and white of your poster to be endorsed by supervisor before

submitting to URECA Programme office.

School of Chemical and Biomedical Engineering School of Civil and Environmental Engineering School of Computer Engineering School of Electrical and Electronic Engineering School of Mechanical and Aerospace Engineering School of Materials Science and Engineering School of Biological Sciences School of Physical and Mathematical Sciences Asian School of the Environment Nanyang Business School School of Art, Design, and Media School of Humanities School of Social Sciences Wee Kim Wee School of Communication and Information Lee Kong Chian School of Medicine Sport Science and Management Programme



4. POSTER SUBMISSION

Deadline for the Electronic Submission is: Tuesday, 31 January 2018.

(Please note:

Poster submission contributes 20% towards your overall URECA assessment.

URECA claim system is made unavailable from February until student’s Research

Poster is submitted.)

A4 size black and white copy of your poster must be approved by your supervisor prior to

your electronic submission.

Revision of poster after electronic submission is not allowed.

Electronic submission

Log in to Student Link to upload your poster. The submission of your poster should only be

in Powerpoint document. The total size of your poster MUST NOT exceed 10 MB.

One poster per student must be submitted for assessment purposes. However,

participating in the Poster Exhibition and Competition is optional.

From the studentlink:

Poster Title - Fill in your poster according to your poster content.

Poster category - Select from scroll menu (Refer to Appendix G on Poster Category listing

and choose the category code that closely matches your poster content.)

File to upload – Upload your poster file in Powerpoint document only. Your poster MUST

NOT exceed 10 MB.

Poster prepared for - Select on the following:

( ) Assessment only.

( ) Assessment and poster competition.

Students who have selected to participate their posters for both assessment and

poster competition, may display any object (excluding poster) to exhibit or demo

during the Poster Exhibition and Competition. Two students are allocated to one

exam table (52cm by 56cm) for such display and strictly no additional space will be

allowed. (Student who has object to exhibit or demo will be allocated to share one

exam table with another student who does not have object to exhibit or demo.)

Poster prepared for: () Assessment and poster competition, then select on the following:

*Require electrical power point for object/demo/exhibition: ( ) Yes ( ) No

*To take part in a 3 minutes presentation video recording only: ( ) Yes ( ) No

*(Only applicable if participating in poster competition)

Remark – Fill in if you like to leave a note to your supervisor and/or URECA administrator.

Hardcopy submission

Print one A4 size black and white copy of your poster to be submitted to URECA office.

Location: URECA Programme Office – N3-B3b-09. (Both Student and Supervisor are

required to sign and endorse the A4 B/W copy of the poster at bottom right hand

corner. Please indicate Y/N at the top right hand corner if you would be



participating in the poster competition in 16 March 2018. Please write down your

mobile number on the back of your poster.)

APPENDIX A – How to Create an Attractive Poster

Why do people create Posters? Posters are easy (and fun) to create, applicable to many disciplines, great for sharing results with local community, summary of ongoing research for visitors and permit interactive discussion. Part I: What is your message? Who is your audience? What are your objectives? [1] The complexity and appeal of the message depends on the target audience. Target audience: Judges/ Professors/ Researchers/ Students/ Peers Objectives of a poster: Effectively communicate your research to the target audience Part II: How to create an understanding poster? [1]

Attractive posters encourage discussions and interest from others. The more carefully you

arrange your information, the more quickly and easily it will be understood and the better effect

it will create.

1. Title gives the main information while sub-titles show the poster’s organization and briefly explain the subject.

2. Display should be self explanatory and have a logical flow, for example:

3. Only Essential Information that determine the key ideas. 4. Conclusion – Give a memorable conclusion / Propose future prospects / Elaborate on

ideas spelled out in the intro / Challenge the audience

Part III: How to use visual grammar? [1] A poster is a presentation, not a paper. A high-quality presentation helps to sell a concept. Remember: A PICTURE IS WORTH A THOUSAND WORDS

Why (The interest of your research)

What (Importance of your research)

Who (Authors)

Story (The history of what already exists)

How (Methods actions)

Benefits (Attract readers’ attention / Encourage discussion)

Horizon (Conclusion/ horizons opened by your research)


URECA Programme Office / 2016 of 10

1. Text a. Avoid long texts. b. Use short sentences. c. Emphasize text to illustrate

research.

Vocabulary a. Use simple and clear words. b. Avoid acronyms.

2. Visualization a. A roomy and coloured presentation draws the attention and encourages reading. b. Align visual objects. c. Local background can give context and highlight important ideas. d. Avoid large areas of dark coloured background, it warps the paper. e. Apply a uniform colour code.

3. Illustrations a. Graphs: simplify them to the maximum. (Include only absolutely necessary data.) b. Photographs: give the context, the scale. (Complex equations, formulas: only if

necessary) 4. Printing

Posters are printed in A1 (59.46cm x 84.09cm) (23.41” x 33.11”) (URECA poster template will be given in A4 size.)

Part IV: Does your poster meet your objectives? [1]

Read the posters with the eyes of the targeted audience.

By looking at the above poor example,

1. What do people see and understand? 2. Is the information clear? 3. Is the information too complex? 4. Does the message leave a lasting impression on the target audience?

Remember: The goal is to link with the audience but not to “bore” them.



Part V: Suggested Poster Content [2] Catchy Title

Motivation

What problem/goal does research address?

Why is problem important? Interesting?

Why are current solutions insufficient?

Methodology

What are different approaches to problem? Pros/Cons?

Which alternative did you choose?

How did you do what you did?

Findings

Experimental results: performance graphs, tables

Prototype implementation description (and evaluation)

Description of new method for studying (new) problem

Conclusions

Reminder of problem description

Summary of key findings

Future work

What is the next step (for you, or others)?

Part VI: Oral Presentation (Especially for students who are participating in the DISCOVER URECA @ NTU poster exhibition) Prepare estimated 3 minutes summary of your poster and practice your presentation before the session. Let the audience questions drive detailed discussion. Reference: [1] http://lamswww.epfl.ch/conference/re06_poster/poster_guideline.pdf

[2] http://www.eecs.berkeley.edu/Programs/ugrad/UgradResearch/keeton_postertips.pdf

http://lamswww.epfl.ch/conference/re06_poster/poster_guideline.pdf

http://www.eecs.berkeley.edu/Programs/ugrad/UgradResearch/keeton_postertips.pdf



APPENDIX B – URECA Template



APPENDIX D – SIMTech-URECA Template



APPENDIX F – FYP-URECA Template



APPENDIX G – URECA Poster Categories

Categories Sub Categories 1 ACCOUNTANCY,

BUSINESS, COMMUNICATION HUMANITIES AND SOCIAL SCIENCES

Political science, Policy & administration, Other policy & political science, Sociology, Social work, Anthropology, Human geography, Demography, History & philosophy of science & medicine, Other studies in human society, Law, Professional development of law practitioners, Justice & legal studies, Law enforcement, Other law, justice & law enforcement, Communication Research, Electronic & Broadcast Media, Information Studies, Journalism & Publishing, Public & Promotional Communication, Journalism communication and media, Economic theory, Applied economics, Economic history & history of economic thought, Econometrics, Other economics, Accounting, auditing & accountability, Business & management, Banking, finance & investment, Transportation, Tourism, Services, Other commerce, management, tourism & services, Librarianship, Curatorial studies, Other journalism, librarianship & curatorial studies, Language studies, Literature studies, Cultural studies, Other language & culture, Historical studies, Archaeology & Prehistory, Other history & archaeology, Philosophy, Religion & Religious traditions, Other Philosophy & religion, Performing arts, Visual arts & crafts, Cinema, electronic arts & multimedia, Design studies, Other Humanities and arts, Education studies, Curriculum studies, Professional development of teachers, Other education, Neurosciences, Psychology, Linguistics, Cognitive science, Other behavioural & cognitive sciences, Architecture and urban environment, building, Other architecture, urban environment and building

2 CHEMICAL, MATERIAL, CIVIL AND ENVIRONMENTAL

Chemical engineering, Resources engineering, Civil engineering, Maritime engineering, Geomatic engineering, Environmental engineering, Metallurgy, Materials engineering

3 ELECTRICAL AND ELECTRONIC

Electrical & electronic engineering, Communications technologies, Computer hardware, Other engineering & technology

4 INFORMATION TECHNOLOGY, AND COMPUTER SCIENCE

Mathematics, Statistics, Other mathematical sciences, Information systems, Artificial intelligence & signal & image processing, Computer software, Computation theory & mathematics, Data format, Other information, computing & communication sciences, Media design and technology

5 MECHANICAL AND AEROSPACE

Aerospace engineering, Manufacturing engineering, Automotive engineering, Mechanical engineering, Industrial engineering, Mechatronics, Interdisciplinary engineering

6 PHYSICAL, SCIENCES, BIOMEDICAL AND MEDICINE

Biomedical engineering, Astronomical sciences, Theoretical & condensed matter physics, Atomic & molecular physics; Nuclear & particle physics; Plasma physics, Optical physics, Classical physics, Other physical sciences, Physical chemistry, Inorganic chemistry, Organic chemistry, Analytical chemistry, Macromolecular chemistry, Theoretical & computational chemistry, Other chemical sciences, Geology, Geophysics, Geochemistry, Oceanography, Hydrology, Atmospheric sciences, Other earth sciences, Biochemistry and cell biology, Genetics, Microbiology, Botany, Zoology, Physiology, Ecology & evolution, Biotechnology, Other biological sciences, Medicine – general, Immunology, Medical biochemistry & clinical chemistry, Medical microbiology, Pharmacology & pharmaceutical sciences, Medical physiology, Dentistry, Optometry, Clinical sciences, Nursing, Public health & health services; Complementary/alternative medicine, Human movement & sports science, Other medical & health sciences



APPENDIX H - URECA Poster Electronic Submission Approval

Approve

URECA administrator view poster via stafflink

Student creates & submits poster via studentlink

Supervisor receives email to view poster via stafflink

Approve or

Reject poster

(Content)

Approve or

Reject poster

(Format)

Posters review and recommend for participating in

Poster Competition by URECA committee.

Student & supervisor

receive email notification

that poster is rejected by

URECA administrator

Student receives email

notification that poster is

rejected by Supervisor

Reject

Reject

Approve

Re-submit poster

Participating in

Poster Competition

Yes

Student & supervisor

receive email

notification that

poster is not selected

for participating in

Poster Competition

No

End of Cycle

Approve or

Reject poster

Reject

Student receives email on the approved posters &

details for participating in Poster Competition.

Approve

Re-submit poster

Posters to be printed in A1 size by CITS

Posters for URECA

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