guidelines and formats annexure 7

Guidelines and Formats Annexure 7 Government of Karnataka

Vision Group on Science and TechnologyDepartment of Information Technology, Biotechnology and Science & Technology

Science Projects in College Education (SPiCE / ( SSP-UG ))Guidelines and Formats

Vision Group on Science and Technology (VGST) was constituted in October 2008 under the Chairmanship of distinguished scientist Prof. C.N.R.Rao, F.R.S. Chairman of the Science Advisory Council to Hon'ble Prime Minister, GoI and NationalResearchProfessor,JNCASR. VGST is an apex advisory body to recommend Science and Technology Programs relevant to mandate of DST. The objective is to encourage and promote Science and Technology education and research in the state. VGST plays a vital role in catalyzing, strengthening educational institutions to meet scientific and technological needs. To accomplish this, VGST is involved in developing, in stages, mechanisms to bring a paradigm shift in the Basic Science Education, research and taking science to the masses through a wide range of initiatives. These programmes are implemented in association with state departments, autonomous institutions, universities, non-governmental organizations and educational institutions1. Introduction: There has been an alarming drop in the number of students who opt for B.Sc. courses. Well planned efforts to attract, train and retain appropriate number of scientists to peruse a professional career in science is essential to prevent a crises in the near future. Science Projects in College Education (SPiCE / ( SSP-UG )) is a humble effort initiated by VGST, DST, Govt. of Karnataka in association with the Dept. of Collegiate Education to attract inspired and motivated students towards studies and research in Basic Sciences. Thus, Vision Group on Science and Technology (VGST) seeks to build a new generation of researchers in the state.One of the methods to inculcate interest and excitement in B.Sc. students to take-up studies in science is by encouraging them to do science projects of societal relevance. These projects will ignite the imagination of science among students.1. Aim: The Present scheme "Science Projects in College Education" (SPiCE / ( SSP-UG )) aims at the principle of developing and building research acumen and scientific temper among undergraduate science students in basic and allied sciences viz., Physical, Chemical, Biological & Mathematical and Computational Sciences. Students are expected to carry-out scientific research work concentrating on finding solutions to societal problems through the application of knowledge and skill. 2. Objectives: • To provide an opportunity to undergraduate science students to carry out a piece of Scientific Research and to gain knowledge of inter-disciplinary subjects.• To stimulate scientific temperament and learning the scientific methodology for observation, conclusions and presenting the findings.• To induce the use of electronic instruments among the students while working for their projects.3. Eligibility: This scheme is open to B.Sc. students studying in I, II, III, IV and V semesters during 2010-11 in colleges in Karnataka. However, project proposals under other allied science subjects will also be considered for financial support.4. General Guidelines:• The SPiCE / ( SSP-UG ) scheme supports B.Sc. students only; students with strong inclination to take-up studies and research in science are encouraged to apply.

• Projects will be chosen on the basis of their proposed project summary as well as for their leadership potential and commitment to carry-out the research.• Students studying in B.Sc. in any combination of science courses may take-up projects of any academic discipline of science.• VGST will provide support for a specific project work which should be completed in a span of four-and-a-half months starting from 1 Jan 2011.• Note: Those students who complete their project work well before stipulated dead line (i.e.15 May 2011) may submit the duly completed report with Audited Utilization Certificate (AUC) to VGST through the Project Guide and Principal of the Institution.• Students may work in a team (up to 2 students) and compulsorily under the supervision of a Faculty of the college.• All care must be taken to write a good Scientific Project Proposal. The Project Proposal should contain significant novelty and lead to enrichment of scientific knowledge and:i. The project should specifically aim at using scientific processes/ techniques.ii. The project should focus on field demonstrations/extension oriented activities with an element of R and D component wherever needed.iii. The project should clearly bring out how it will benefit the target population.iv. In-view of very short project duration, funds for sophisticated and costly equipment will not be provided.v. The efforts should be mainly for the direct involvement of studentsâ€™ community so that students are exposed to research methodologies.vi. The project should be selected taking in to consideration of local issues.vii. Attention should be paid to design the methodology to complete the project in a stipulated short period of four-and-a-half months.Note:Terms and conditions of the grant-in-aid any be seen at Annexure-35. Qualities of a good project:SPiCE / ( SSP-UG ) projects are neither essay type projects nor projects of developing working models built on some concept of science. The projects should have a high degree of Science and Technology component for imitating higher scientific research.Indicative qualities of good projects: • Projects with proper understanding and definition of the scientific Problem undertaken.• Quality and Quantity of work, including team work, learning process, thought process involved subject understanding and efforts to validate the collected data.• Relevance of the project to the community. Good time frame with achievable objectives.• Originality, innovation and creativity to understand the problem and to find a viable solution to the problem of study.• The project idea should be new/novel, with innovativeness should have potentiality of developing a working process/prototype.6. An Indicative list of Science Projects;The list of projects given below is only of indicative nature and not complete by itself. The purpose of this indicative list is to familiarize typical science projects. If science projects are simple in nature, they can be clubbed together to address one specific objective. VGST would welcome science projects which are novel / innovative. It can ignite the imagination of scientific thinking among student community.1. Recovery of precious metals and non precious metals from e-waste economically.2. Food Adulteration related experiments.3. Developing Electronic Sensors for the detection of harmful chemical additives in beverages and illicit liquors.

4. Estimation of sodium, calcium, magnesium, potassium, lithium ions in varieties of Jaggery by flame photometry, as a comparative study.5. Developing methods to remove carbon dioxide from Bio gas and thus enhancing calorific value.6. Developing method to Recover of Acetic Acid from effluent of distilleries.7. Extraction of Essential oils and other phytochemicals from various plant sources by Soxhlet extraction and also by other solvent extraction routes.8. Fabrication and development of innovative and novel Ion Selective Electrodes.9. Development of Hydrogen Storage Batteries (An attempt in that direction!)10. Development of novel Fuel Cells.11. Development of prototype anodizing units (which can be demonstrated in a laboratory)12. Development of prototype Electroplating units (which can be demonstrated in a laboratory)13. Development of prototype design to demonstrate osmosis phenomenon.14. Development of prototype working Model to demonstrate Reverse Osmosis phenomenon (RO) (which is economically viable)15. Synthesis of "NANO POWDERS" by chemical, Electro Chemical routes and by other routes.16. Development of Innovative and Novel prototype models to demonstrate colloidal chemistry.17. Working out Cost effectiveness and Economy for certain industrially important chemical synthesis reactions.18. Estimation of Calcium and Magnesium in Egg Shells, sea shells and other marine products and its use in everyday life.19. Development of Semi Permeable Membrane (SPM) from "Egg shell sheath" or Embryo sack and constructing a working model to demonstrate osmotic pressure measurement.20. Estimation of Potassium ion in dry fruits by flame Photometry.21. Estimation of Sodium, Potassium lithium and Magnesium in â€œROCK SALTâ€ �by flame Photometry.22. Determination of percentage purity of several organic solvents, oils, and other liquids using "ABBEâ€™S REFRACTOMETER"23. Fabrication and development of sound proof glass chamber by using Magnetite powder slurry.24. Development and fabrication "Porous Carbon Rods" for dry battery cells using Black Carbon Powder/Graphite powder.25. Project work related to identifying specific organic solvent to dissolve different varieties of plastic and polymers (related to solid waste disposal measure).26. Fabrication and Development Novel composite materials as construction material.7. Eligibility Criteria:Applicants / Project should:• Be undergraduate science students currently studying in colleges affiliated to Universities in Karnataka.• Be studying in I, II, III, IV and V semesters of undergraduate science degree (B.Sc.)• Appropriate Projects of basic sciences only are funded.• Have a supervisor as a faculty for Project / Research guidance• Projects study duration must be not be more than four-and-a-half months.8. Applicants are required to:• Meet necessary admission requirements of the college and have exposure to

scientific research.• Selected candidates who need training in scientific study / research skills should be able to devote few days, if required, to pursue a residential training programme. This will take place after the announcement of the project and prior commencement of the research programme.• Present a plan specifying how their study will apply to societal problems.• Demonstrate their commitment to working for the project.9. SPiCE / ( SSP-UG ) Fields of study: SPiCE / ( SSP-UG ) funding programmes work for 5 areas. These areas are not be confused with subjects of undergraduate study. Candidate's proposed subjects must relate to one of the subjects below:1. Chemical Science:2. Physical Sciences:3. Biological Science:4. Mathematical and Computational Sciences:5. Ecology and Environment:10. Quantum of support: The support grant will be up-to Rs. 40,000/- per project work.11. Where do get further information: For more information log out to the VGST Website www.vgst.in ORContact: Executive Secretary, Vision Group on Science and Technology. Department of Science and Technology, 5th floor, 5th Stage, Karnataka Government Secretariat, M.S. Building, Dr. Ambedkar Veedhi, Bangalore-01 Phone: 080 2203 2013, Fax; 080-2235 3981 Email; [email protected]. The Applications Process:Stage 1: Interested Faculty should complete SPiCE / ( SSP-UG ) application form and submit to VGST at the above address not later than 28 December 2010. Only hard copies are to be submitted through proper channel, Email copies of the applications will not be accepted. Applications received after the deadline will not be entertained.Stage 2: Final application forms will be reviewed and evaluated by panel of experts.Stage 3: Only eligible and shortlisted candidates will be informed about the project status.Short 4: Short listed candidates will be invited to attend project approval interviews.Stage 5: A Project Approval Committee will make final selection for assistance and results will be declared in the website of VGST.Notes: The pre application form must be complete in all respects. Incomplete forms are ineligible and will not be considered. All applications must be completed on original VGST Forms downloaded from www.vgst.in. The application must be submitted only to VGST in hard copy.• Applicants must furnish complete and correct information. Please furnish correct address.• All decisions of the Project Advisory Committee will be final.• Please note that this support is offered for projects only. It cannot be used for short term courses, study visits.• VGST selected projects will be selected based on the clearly stated purpose of research and expects that the project implementers will honor this obligation.13. Selection of SPiCE / ( SSP-UG ) Projects: Programme advisory committee (PAC) constituted by VGST makes final merit review of the projects. Project Fellows are chosen on the basis of the viability of the project plan of as well as for their academic promise and commitment to working following the fellowship period.

14. Scope for support:Allowable costs:Expenditure Type A: (Shall not exceed 75% of the allotted grant)i. Equipments,ii. Chemicals,iii. Glass wares,iv. Specimen,v. Outsourcing fee for instrumental analysis (if any)Expenditure Type B: (Shall not exceed 25% of the allotted grant)i. Travel,ii. consumables,iii. Purchase of Books, journals pertaining to research activities of the intended project. andiv. Miscellaneous and other overhead expenditures15. Cancellation / Withdrawal: If, as a result of the periodic review, it is found that the supported institution is not performing well, one monthâ€™s notice shall be given to it for improvement. If the VGST is satisfied that the grantee institution has not made progress or has not shown results as per the action plan even after a monthâ€™s notice period, the grantee institution may have to refund the financial assistance given to them SPiCE / ( SSP-UG ) along with the penal interest.16. Indicative Calendar of events:• Publication of Notification/Advertisement inviting proposals and Communication to Colleges by : 02.12. 2010• Last date for Proposal reception under SPiCE / ( SSP-UG ) : 28.12.2010• SPiCE / ( SSP-UG ) Project Duration : 01.01.2011 to 15.05. 2011Note: It is mandatory that all projects should be ended by 31 April 2011 and Audited UC/SE and PCR should be submitted to VGST by 15 May 2011• SPiCE / ( SSP-UG ) Project Seminar : May 201117. Procedure for Application:i. The Prescribed Project Proposal Proforma of the SPiCE / ( SSP-UG ) scheme is available for download at; http// www.vgst.inii. Application for the SPiCE / ( SSP-UG ) scheme shall be sent in the prescribed formats only.iii. The matter should be neatly typed as per the prescribed formats. 2 (two) copies of the application (one in original and one photo copy) are required to be submitted on or before the stipulated date for submission.iv. The application is required to be forwarded through the Head of the Institution. The envelope containing the application /proposal shall be super scribed as Proposal for SPiCE / ( SSP-UG ). The area of specialization shall also be indicated (viz., Biological Science/Chemical Sciences/Mathematical and Computational Sciences/Physical Sciences/Ecology and Environment/Other Interdisciplinary).i. Dead Line for Proposal Submission: Proposal complete in all respects should reach Vision Group on Science and Technology (VGST) by 21 December 2010.ii. Application/Proposal shall be sent to the following address;Dr. S Ananth Raj, Executive Secretary,Vision Group on Science and Technology,Dept. of Information Technology, Biotechnology & Science and Technology, Karnataka Government Secretariat, 5th Floor, 5th Stage,M.S. Buildings, Dr. Ambedkar Veedhi, Bangalore- 560 001.Phone: 080-2203 2013, Email: [email protected]

iii. Incomplete applications / Proposals and applications not duly forwarded through Head of the Institution and received after the last date will not be considered.18. Monitoring:Progress on the implementation of the programme by all beneficiary institutions shall be reviewed, monitored and evaluated periodically from the date of release of the grant. VGST will form on-site inspection teams comprising of VGST / DST Officials / Academicians / Researchers to the beneficiary institutions. These institutions shall submit quarterly reports on various aspects of progress achieved in the SPiCE / ( SSP-UG ) Programme.i. The identified Department's/Centre's Head or its nominee (to be decided by the Department / Institution / University shall be the "Project Investigator" for the SPiCE / ( SSP-UG ).ii. The grantee institution implementing the project is required to take all the financial and administrative responsibilities of the project.iii. There should not be any deviation from the Budget Heads as approved by VGST, DST, GoK. In case, if it is very necessary, a request shall be made to the VGST, DST, GoK for consideration.iv. The grantee Institution will furnish to VGST, DST, GoK, Utilization Certificate and an Audited Statement of Accounts (as per DST, GoK prescribed format) pertaining to the grant (along with Progress Report).v. After receiving the grant by the grantee Department, the VGST, DST, GoK will review periodically the technical and financial progress including utilization of the grant. The VGST reserves the right to terminate the support at any stage if it is convinced that the grant has not been properly utilized or appropriate progress is not being made by the grantee Department.vi. A separate register for all the expenditures carried out of this grant shall be maintained and a copy thereof furnished to this Department. Such register of assets and the accounts maintained shall be available or open to scrutiny by Audit. vii. Any unspent amount sanctioned shall be surrendered to the Scientific Officer, VGST, DST, GoK as a Demand Draft issued from any nationalized bank.vi. A separate register for all the expenditures carried out of this grant shall be maintained and a copy thereof furnished to this Department. Such register of assets and the accounts maintained shall be available or open to scrutiny by Audit. viii. The Auditor General-Karnataka, at his discretion shall have the right to access to the book of accounts of the SPiCE / ( SSP-UG ) support. DST, GoK may also nominate a CAG empanelled Auditor for the Audit of account of the SPiCE / ( SSP-UG ) project. If it is found expedient keeping a part or whole of the grant in a nationalized bank account earning interest. The interest thus earned should be reflected appropriately in the Financial Statement of each year submitted to the VGST, DST, GoK. The interest thus earned will be adjusted against further installment of the grant.vi. A separate register for all the expenditures carried out of this grant shall be maintained and a copy thereof furnished to this Department. Such register of assets and the accounts maintained shall be available or open to scrutiny by Audit. ix. It is mandatory to submit these documents to VGST by the institution within 31 May 2010.vi.A separate register for all the expenditures carried out of this grant shall be maintained and a copy thereof furnished to this Department. Such register of assets and the accounts maintained shall be available or open to scrutiny by Audit.• Audited Utilization Certificate• Audited statement of Expenditure• Project Completion Report in the prescribed Format

x. In order to give visibility to the SPiCE / ( SSP-UG ) programme of the VGST, DST, GoK, all communication and publicity materials should be indicated as :Catalyzed and Supported by Vision Group on Science and Technology,Dept. of Science and technology, Govt. of Karnatakaxi. The grant released under the SPiCE / ( SSP-UG ) programme needs to be kept in a savings bank account of a nationalized bank only. The accrued interest on the grant needs to be reflected in the statement of expenditure annually.xii. The Department should avoid incurring expenditures beyond the grant made available to them. The sanction order duly describes the equipment / items and heads along with the allocated budget. The Department may restrict their purchase and expenditure as per the allocated budget. Any over expenditure beyond the sanctioned budget has to be borne by the Department / Institute / University and VGST will not reimburse such expenditures.19. List of Formats:• Formats for Submission of Project Proposal : Annexure - 1• Prescribed Format with description : Annexure - 2• Terms and Conditions of the Grant : Annexure - 3• Progress Report : Annexure - 4• Project Completion Report : Annexure - 5• Audited Final Statement of Expenditure : Annexure - 6• Audited Utilization Certificate : Annexure - 7

FORMATS FOR SUBMISSION OF PROJECT Annexure I

Government of KarnatakaVision Group on Science and Technology

Department of Information Technology, Biotechnology and Science & TechnologyScience Projects in College Education (SPiCE / ( SSP-UG ))

FORMATS FOR SUBMISSION OF PROJECT (To be filled by applicant to fill this form, please refer Annexure -2 for assistance)

101) Project Title: 102) Broad Subject: Chemical Sciences Life Sciences Mathematical and Computational Sciences Physical Sciences Ecology and Environment 103) Sub Area104) Project Duration in Months105) Total Cost in Rs.106) Project Category: Basic Research Applied Research/Any other 107) Name of the Principal Investigator (please affix your recent Pass Port size Photo)108) Date of Birth: 109) Gender (M/F)110) Designation 111) Department 112) College Name 113) Address114) Telephone: Fax: e-mail 115) Name of the Project Team (students), please affix recent pass port size photo) 1: 2:116) Registration Number (of 2010-11) of each student; Semester Undergraduate Course Studying:117) Name of the College118) Address119) Date of Birth: Gender (M/F) 120) Telephone: Fax: E-mail 121) Project Summary (maximum 150 words) 122) Key words (maximum 6)123) Technical details124) Introduction (under the following heads) 125) Origen of the proposal126) Definition of the problem127) Objectives128) Review of status of knowledge in the subject129) Review of expertise available with proposed investigating Group/ institution in the subject of the project130) Work plan

131) Methodologies132) Organization of work elements133) Time schedule of activities giving milestones 134) Suggested plan of action for utilization of research outcome Expected from the project.135) BUDGET ESTIMATES: SUMMARY (as per the guidelines)

1. Equiptment

2. Chemicals

3. Glass Ware

4. Specimen

5.Outsourcing-Instrumental analysis (if any)

6. Stationary

7. Travel ( if any)

8. Books and Journals, reading material

Grand Total

136) Time Schedule of Activities 137) List of facilities being extended by institution for the project implementation.138) Detailed Bio-data of the Investigator (including Name, Address, Date of Birth,and Institution's Address etc. Academic Qualifications

Signature of Principal Investigator Signature of the Principal with seal Date : Place :

Students' Signature with details of their course, registration number, address, contact number.1.2. Top © 2010 Vision Group on Science and Technology You are visitor number 2191

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PRESCRIBED FORMAT Annexure II



PRESCRIBED FORMAT Please use the proposal format in Annexure - I using the General Instruction for

formulation of the project proposalSection 101 : Project titleProject title should be within 150 characters (30 characters in each line, Underline the key words).Section 102: Broad SubjectPlease mark only one of the boxes. In case of projects with inter-disciplinary characteristics, also mark the area towards which it is more inclined.Section 103: Sub-AreaA list of the broad subject wise which would be able to peer review the proposal is a justifiable way.Section 104: Durationexpected total duration of the project may be expressed in months. Proposed duration should not exceed 3 months.Section 105: Total costGive total cost of the project in rupees.Section 106: Project CategoryThe Investigator should indicate the category of the project in order to peer review the proposal is a justifiable way.Section 107: Investigator and Principal Implementing InstitutionIndicate the status (Govt./autonomous/private etc.) of the institutionWhile writing names write the surname first. Give date of Birth in date, month and year format each consisting of 2 digits.Section 108: Collaborating Investigators/InstitutionsIn case a project is to be executed by more than one Institution (which is welcomed) and/or requires regular inputs from other Scientists, the names of collaborating institutions and Scientists are to be recorded.Section 109: DesignationSection 108: Collaborating Investigators/InstitutionsSection 110: DepartmentSection 111: College NameSection 112: AddressSection 113: Date of Birth: Gender (M/F)Section 114: Telephone: Fax: e-mailSection 115: Project Team 1. 2.Section 116: Registration Number (of 2010-11)Semester undergraduate Course Studying:Section 117: Name of the CollegeSection 118: AddressSection 119: Date of Birth: Gender (M/F)Section 120: Telephone: Fax: E-mail

Section 121: Project summaryUse separate sheet. Give project title, PI name, name of Institution(s) involved before writing the summary. The summary should be a self-contained description of the research activity including (a) research objectives (b) methodology to be adopted and (c) expected outcome of the project.Section 122: Subject Keywordsplease suggest not more than ten keywords that best describe the project. This is to facilitate systematic information storage and retrieval. Kindly underline these keywords wherever used in project summary.Section 123: Technical DetailsSection 124: IntroductionSection 125: Origin of the ProposalIdentify the stimuli which prompted preparations and submission of the project proposal to the DST. If the project has no such origin, please state so.Section 126: Definition of the Problemplease give precise technical statementA historical or general introduction to the area will not be title appropriate under this like head and should be given under 220.Section 127: ObjectivesInstead of an essay, it is suggested that the objectives be spelled out point by point in telegraphic language keeping in view the definition of the problem outlined in Section 212Section 128: State of knowledgeplease indicate the recent development in the proposed field of work, based on literature survey. In the literature survey, inclusion of list of important review articles, if available, is recommended. This section will enable the referees to appreciate the effort that has been put in preparing the project proposal.Section 128(a): Importance of the proposed project/ Justification for subject areaThe importance of the Project should be brought out in this section. This could be done in two parts:(a) Matters relating to scientific and technical advancement of knowledge.(b) Issues concerning application of the new knowledge to socio-economic advancementSection 129 : Review of expertiseThe section is essentially to summary the background (details to be enumerated in section 430 and professional experience (details in section 450) of the investigators to establish credential for undertaking the project and to highlight relevance of the project. Section 130: Work PlanSection 131 : MethodologyIt is essential that from this statement the other experts in the field should get a clear understanding of the research technique / methods to be employed in the project as distinct from data/sample collection activities and routine activities. Further, the description should indicate precisely how the stated objectives will be achieved. The history of creation of new knowledge in the area (narrated in sections 221 and 222) should not be repeated here. Discuss different methods of approach in order of priority.Section 132: Organization of Work elementsIn this section the entire project activity is to be broken down to specific work elements in consonance with the objectives and methodology defined in the earlier sections. While doing so, equal emphasis should be given to

(a) Technical work elements, such as designing the experiment/model, making observations/ calculations, etc.(b) Administrative work elementsSection 133: Time schedule of activities giving milestonesOn the basis of work elements identified earlier, the time schedule should be drawn. Here specific indications of milestones would be worthwhile. This milestone will help in periodic evaluation of the progress of the project. It is once again cleared here that lead time for creation of infrastructural facilities is computed on realistic basis. Section 134: Utilization of resultsIt is necessary to widely disseminate the research results and to facilitate their use by other teaching and research communities and industries. The intent of this section is to get an idea of how the interaction between researchers and potential users of research results could possibly be initiated, stimulated and maintained.Section 135: Budget EstimatesSummary of the budget may be prepared after filling Sections 310 to 350. The estimates of costs of different items involved should be as realistic as possible.Section 136: Time schedule of activitiesThe bar diagram should have work elements/activities as row and time in the column.Section 137: Existing facilitiesBasic infrastructural facilities and equipment that would be extended by the institute to the project should be recorded. Please make sure that these facilities and equipment will actually be available during execution of the project. In part B please lists all the available equipment and accessories which will be made use of in executing the project. Please note that this list is to cover equipment and accessories under these categories:a) Equipment in your Departmentb) Equipment in other Departments or Centreâ€™s of your institution in the region including Regional SophisticatedSection 138 : Biodata of InvestigatorsDetailed Biodata of the Principal Investigator and all other Investigators who are already in position and available for the project are to be given here.Top © 2010 Vision Group on Science and Technology You are visitor number 2191

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Terms & Conditions of the Grant Annexure III



Terms & Conditions of the Grant 1. Approval of the research proposal and the grant being released is for the specific project sanctioned and should be exclusively spent on the project within the stipulated time. The Institute is not permitted to seek or utilise funds from any other organisation (Government, Semi-Government, Autonomous and Private Bodies) for this research project. Any un-spent balance out of the amount sanctioned must be surrendered to the Government of Karnataka.2. Full infrastructural facilities by way of accommodation, water, electricity, communication etc. for smooth implementation of the project shall be given by the Institute.3. All the assets acquired from the grant will be the property of Government of India and should not be disposed off or encumbered or utilised for purpose other than those for which the grant had been sanctioned, without the prior sanction of this Department.4. At the conclusion/ termination of the project, the Government of Karnataka will be free to sell or otherwise dispose off the assets which are the property of the Government. The Institute shall render to the Government necessary facilities for arranging the sale of these assets. The Government of Karnataka has the discretion to gift the assets to the Institute or transfer them to any other Institute if it is considered appropriate.5. The Institute/ PI will furnish Annual Progress Report of the work on the project. On completion of the project 2 copies of a final consolidated Project Completion Report (Annexure ) on the work done on the project should be sent to the DST.6. At the time of submitting Project Completion Report,The Institute/ PI has ti furnish the following documents:a) Utilisation Certificate (UC) and Statement of Expenditure (SE) b) Latest authenticated Statement of Expenditure including Committed Expenditure, for expenditure 7. No Request is allowed for specific approval of the Department to carry forward the unutilised grant to the next financial year for utilisation for the same project, should be sent along with SE & UC, after completion of the financial year.8. The Auditor General Karnataka, at his discretion, shall have the right of access to the books and accounts of the Institute maintained in respect of the grant received from the Government of Karnataka. 9. The institute will maintain separate audited accounts for the project. If it is found expedient to keep a part or whole of the grant in a bank account earning interest, the interest thus earned should be reported to the DST and should be reflected in the Statement of Expenditure. The interest thus earned will be treated as a credit to the Institute to be adjusted towards further instalment of grant.10. The institute will not entrust the implementation of the work for which the grant is being sanctioned to another institution nor will it divert the grant receipts to other institute as assistance. In case the Institute is not in a position to implement or complete the project, it should, forthwith, refund to this Department the entire grant received by it or the balance grant with it.

11. All the personnel including Research personnel appointed under the project, for the full/ part duration of the project, are to be treated as temporary employees and will be governed by the Administrative rules/ service conditions (for leave, TA/DA etc) of the implementing Institute. They are not to be treated as employees of the Government of India and the DST will have no liability, whatsoever, for the project staff after completion of the project duration.12. For the expeditious implementation of the research project, the PI will take the assistance of the Institute in the process of selection and appointment of staff and payment to them. Scale and emoluments for the posts not covered under DST's OM are governed by norms prevalent in the implementing Institution or as may be decided in consultation with DST.13. The DST reserves the right to terminate the project at any stage if it is convinced that the grant has not been properly utilised or appropriate progress is not being made.

14. The project becomes operative with effect from the date on which the Draft/ Cheque is issued to the implementing Institution. This date should be intimated by the Institution authorities/ Principal Investigator to this Department. It will, in no case be later than one month after the receipt of the draft/ cheque by the Institute. 15. If the PI to whom a grant for a project has been sanctioned wishes to leave the Institution where the project is based, the Institute/ PI will inform the same to the DST and in consultation with DST, evolve steps to ensure successful completion of the project, before relieving the PI.16. Investigators wishing to publish technical/ scientific papers based on the research work done under the project should acknowledge the assistance received from DST, indicating the scheme. Investigators are also requested to publish some of the research papers emerging out of the project work in leading Indian Journals.17. If the results of research are to be legally protected, the results should not be published without action being taken to secure legal protection for the research results.18. For further information/ clarification on this subject, please contact:Executive Secretary, Vision Group on Science and Technology, Department of Science and Technology, Karnataka Government Secretariat, M.S. Builiding. Bangalore -560 001 Phone: 080-2203 2013 Email : [email protected] © 2010 Vision Group on Science and Technology You are visitor number 2191

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PROGRESS REPORT Annexure IV



PROGRESS REPORT Important Points:i. Two copies of the report giving information on items listed in the format given below are required.ii. Report should be sent even if project has not become fully operational. Please write â€œNILâ€ against items where there is nothing significant to report or if these items �are not relevant.iii. The Progress Report should cover the work done during the first 2 months of the project implementation. iv. Report should be in the format given below.v. The report should be discussed and finalized by the project team before sending it to VGST, DST.Instructions for preparing the Manuscript of the Report:i. Manuscripts should be neatly written/ printed (with single spacing) in the enclosed format for direct reproduction by Xerox/ photo offset process. Any corrections should be redone on a separate slip & then pasted neatly. Donâ€™t erase or retype. Donâ€™t cut/ cross.ii. Matter should be first preferably typed on A4 size paper within the prescribed space leaving the same margin as in the enclosed format and then retyped cleanly after careful correction/ changes.iii. Manuscript should not exceed five pages in any case and should be in the enclosed format.iv. Photographs should be avoided. Diagrams & graphs should be accommodated within the space provided for the text for direct reproduction.v. Please do not leave any item unanswered.

PROGRESS REPORT

1. Project Title DST No.

2. PI (Name & Address): Date of Birth

3. Project Team (Name & Address):1)2)3)

Date of Birth

4. Broad area of Research4.1. Sub Area

5. Approved Objectives of the Proposal :

Date of Start Total Cost of Project

Date of Completion Expenditure as on ________

6. Methodology

7. Salient Research Achievements:7.1 Summary of Progress7.2 New Observations:7.3 Innovations:7.4 Application Potential: 7.4.1 Long Term 7.4.2 Immediate7.5 Any other

8. Research work which remains to be done under the project (for on-going projects)

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PROJECT COMPLETION REPORT Annexure 5



PROJECT COMPLETION REPORT Notes: 1. 2 copies of the Project Completion Report (PCR) should be sent within one month of the completion or termination of the project. 2. The PCR should be in bound form. 3. Cover page should include the title of the project; file number, names and addresses of the investigation1. Title of the project:2. Principal Investigator(s) and Co-Investigator(s):3. Implementing Institution(s) and other collaborating Institution(s):4. Date of commencement:5. Planned date of completion:6. Actual date of completion:7. Objectives as stated in the project proposal:8. Deviation made from original objectives if any, while implementing the project and reasons thereof:9. Experimental work giving full details of experimental set up, methods adopted, data collected supported by necessary table, charts, diagrams & photographs:10. Detailed analysis of results indicating contributions made towards increasing the state of knowledge in the subject:11. Conclusions summarizing the achievements and indication of scope for future work:12. S & T benefits accrued:13. Financial Position:

No. Financial Position/ Budget Head Funds Sanctioned Expenditure % of Total cost

I

II

III

IV

V

VI

VII

Total

Name and Signature with Seal and Date

a._________________________(Principal Investigator)

b._________________________Name of the Principal

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AUDITED FINAL STATEMENT OF EXPENDITURE Annexure 6



AUDITED FINAL STATEMENT OF EXPENDITURE 1. Sanction Letter/ Order No and date of sanctioning the project:2. Total Project Cost: (Sanctioned/ Revised Project Cost, if applicable)3. Date of Commencement of Project:4. Date of Completion of Project:

Statement of ExpenditureSl. No.( I )

Sanctioned Heads( II )

Funds Allocated (indicate sanctioned or revised)

( III )

Expenditure Incurred1st month 2nd month 3rd

month 4th month Total

Balance if Any

Remarks

1.2.3.4.5.6.7.

Total

Amount to be refunded/ reimbursed (whichever is appropriate): Rs.

Name and Signature of Principal Investigator with date Signature of Principal with date and seal

______________________________Signature of Chartered Accountant

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AUDITED UTILISATION CERTIFICATE Annexure 7



AUDITED UTILISATION CERTIFICATE

1. Title of the Project/ Scheme:2. Name of the Institution:3. Name of the Principal Investigator:4. Department of Science & Technology sanction order No & date Sanctioning the project:7. Amount received during the financial year i. Amount(Please give DST letter/order no and date) ii. Letter/Order No iii. Date8. Total amount that was available for expenditure Rs.(Excluding commitments) during the financial year 9. Actual Expenditure (excluding commitments) Rs.Incurred during the financial year (upto 31st March)10. Balance amount available if any, Rs.11. Unspent balance refunded, if any (please give details of cheque no etc.):

UTILISATION CERTIFICATE

Certified that out of Rs______________ of grants-in-aid sanctioned during the year _____________ in favour of _____________________________ under this Department letter/ order No ____________ dated ___ and Rs ______________ unspent balance of, a sum of Rs _____________ has been utilized for the purpose of _______________________ for which it was sanctioned and that the balance of Rs _________ remaining unutilized at the end of the year has been surrendered to Government (vide Challan no ________ dated ________)

Signature of Principal Investigator Signature of the Principal with seal Date PlaceSignature of the Chartered Accountant

(To be filled in by Executive Office of VGST)Certified that I have satisfied that the conditions on which the grant-in-aid was sanctioned have been fulfilledSignature:___________Date:___________

guidelines and formats annexure 7

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