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Advice from VISA Team

Guide to PBS Dependant Partner Online Visa Application: Inside the UKVisa Immigration Support and Advice Advice from the VISA Team

Guide to PBS Dependant Partner Online Visa Application: Inside the UK

Immigration law and Home Office policies, fees, charges and maintenance amounts can change quickly so make sure that you are using the most up-to-date version of this guidance. The information in this document is correct as of November 2017.


The Home Office has implemented a fully online application system. The process includes:• Completing online application forms • Paying the Immigration Health Surcharge (IHS) online as

part of your visa application and paying the visa application fee online at your visa submission appointment with the VISA Team

• Printing checklist • The completed checklist and original documents are then

posted to the Home Office’s Online Document Centre in London by the VISA Team.

Important If you are a GCU student, part of your Student Terms and Conditions while studying at GCU, you must submit your dependant(s) visa application through the VISA Team. Those applying for a PBS Dependant Partner visa from 6 April 2015 and coming to the UK for 6 months or longer will require to pay an Immigration Health Surcharge (IHS) as part of their visa application fee.

Initial adviceWhen you first meet with a VISA advisor, you will receive apersonalised checklist advising the original documents youare required to submit with your visa application. You will begiven the link to the Home Office webpage where you can begin your application and links to calculate how much youwill be required to pay for the immigration health surcharge. You are responsible for gathering all supporting documentsin correct formats, and make them available for yoursubmission appointment. You can obtain initial advice by coming to one of the VISA drop in sessions www.gcu.ac.uk/visa

Following initial adviceOnce you have registered for your online visa applicationyou will be e-mailed a link from United Kingdom Visas andImmigration (UKVI). You will require to e-mail the link for your visa application to [email protected] to enable an Advisor to check your application at your submission appointment.

Online Applications:Inside the UK PBS Dependant Partner

You are ready to start your applicationPBS Dependant Partner https://visas-immigration.service.gov.uk/product/pbs-dependant-partner

Read the information on the page and click ‘Apply Now’ at the bottom of the page. You will need your passport and current entry clearance or Biometric Residence Permit to complete the application (and these documents for any other dependants applying with you).

Your location – select ‘Yes’ you are currently in the UK

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https://visas-immigration.service.gov.uk/product/pbs-dependant-partner





Other Home Office Applications - select ‘No’. If indeed you have any outstanding applications with the Home Office please do not continue with your application and contact the VISA Team immediately.

Legal representation - select ‘No’. - Although the VISA Team are assisting your with your online application, we are not acting as your legal representative.

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In the next window provide your email addresse(s) and create a password – you will need this so you can save your application and go back to it later. Remember your application is valid for 56 days from the day of activation and refreshes for a further 56 days each time you log in.

Once you have saved your email address and password you will receive an email confirmation with a link, which you can use to sign into your application later. You do not need to complete the application in one sitting, you can return to it anytime later using this link.

NOTE: Please remember to email your link to the VISA Team email address: [email protected] before submission appointment and ensure you provide your name and student ID or Tier 4 (General) students ID (if you are not a GCU student) in your e-mail. You can email your password to the VISA Team or alternatively you must remember your password and bring it to your submission appointment with your VISA advisor.

Please ensure you check your answers on the application so far as instructed in the next window.

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Person you are applying to be in the UK with – Please enter the full name of the Tier 4 (General) Student as it appears on their passport in this section.

Nationality and date of birth – please enter the nationality and date of birth of the Tier 4 (General) Student as it appears on their passport.

Current UK immigration status – This question is in relation to which visa or permission to stay the Tier 4 (General) Student applied for or been granted. Please enter the immigration status as it appears on the Tier 4 (General) Students current visa.

You will then require to enter the Home Office reference number of the Tier 4 (General) Student.

If the Tier 4 (General) Student has a Biometric Residence Permit (BRP) in the form of a plastic card (not in their passport) you will require to click ‘Yes, I have their biometric residence permit (BRP) number’. Please enter their number.

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Cross reference with the Tier 4 (General) Students passport toensure that you are entering the details accurately.

You will find the BRP number in the top right hand side of the card.

Valid from and expiry dates appear here.

Enter the BRP number here.

Advice from VISA Team 05

If the Tier 4 (General) Student has a vignette which appears as a sticker in their passport you will require to click ‘Yes, I have their entry clearance number’. You will find the entry clearance number in red at the right hand side of the card. Enter the entry clearance number.

You will find the entry clearance number in the red at the top right hand side of the vignette.

Enter the entry clearancenumber here.

Sponsor licence numberYou are required to enter the Tier 4 (General) Students sponsor licence number as it appears on their current visa. GCU sponsor licence number is J5TNG1750

Check your answers: Check that all details you have provided are true and accurate. If there are any errors, use the ‘Change’ links on the right to edit your answers.

Answer questions about this person: If you are applying with other dependants you can add them once you have entered all of your personal information.

Click ‘Answer questions about this person’.

Once you have entered all of your personal information you can add any further dependants applying with you by clicking here.

Guide to PBS Dependant Partner Online Visa Application: Inside the UK06

Your name – enter your name as shown in your passport.

If you only have one name (you do not have both a given name and a family name, click ‘I am not sure how to enter my name’ followed by ‘I do not have a given name and a family name’. You will be able to provide your name there.

If you have previously or have now been officially known by any other name, you can declare this on the next page. You may need to provide evidence of both names as part of your application.

Applicants contact details – You must enter your UK telephone number and your current UK residential address. You must then click the box for ‘I want to receive mail at a different address’ and provide the University address: Glasgow Caledonian University, 70 Cowcaddens Road, G4 0BA. If you are studying or are a dependant of GCU London please click the box for ‘I want to receive mail at a different address’ and enter the GCU London address: GCU London, 40-48 Fashion Street, Spitalfields, London, E1 6PX. Your application will be posted by the University and you should receive all correspondence regarding your application to the University, and the VISA team will contact you to advise you on the next step.

When you click ‘save and continue’, you will get an alert if you missed something or any of your answers need to be corrected.

Your gender and relationship status – State your gender and relationship status accurately.


Your nationality, date and country of birth – Enter the details as shown in your passport. If you hold more than one nationality, you must declare it within this section.

Your passport may state the city or region where you were born or it may only state the country of birth. You must input the same place statedin your passport.

Click here if you need to add another nationality. You should add all nationalities that you currently hold.

Your passport – You must have a valid passport to apply for a visa because you will need to submit your original current passport as part of your application. After selecting ‘Yes’ you will need to input the relevant details as shown in your passport. If you do not have a valid passport please contact the VISA Team immediately.


Your current UK immigration status – You must answer ‘yes’ or ‘no’ to being the current dependant of a points based migrant.

Main applicant relationship – You must confirm your relationship to the main applicant.

Current relationship status – Please confirm if you are still in a relationship with the Tier 4 (General) Student.


Dependant’s length of stay – please confirm if you intend to stay in the UK beyond any period of leave the Tier 4 (General) student has been granted.

You will find your BRP number in the top right hand side of the card.

Biometric Residence Permit – You have a Biometric Residence Permit (BRP) if your visa in the form of a plastic card (not your passport). Which looks like this.

Valid from and expiry dates appear here.

If you have a BRP select ‘Yes’ and enter the number here.


If your current visa is a BRP but it has been lost or stolen, you can select the second option ‘No, I had a biometric residence permit for my most recent leave, but I do not have it now’. You may need to explain why you do not have your BRP because you should have reported it to the Home Office and Police immediately if it was lost/stolen. If you do not have a BRP because your current visa is in the form of a vignette (sticker) in your passport, choose the third option ‘No, I did not have a biometric residence permit for my most recent leave’.

If your previous visa was in the form of a BRP but your current visa is a vignette in your passport, you should still choose the third option because this question is about your current visa.

Your national insurance number – You will only have a national insurance number if you plan to undertake paid employment within the UK. You would not be given a national insurance number automatically; you would have been required to have applied for one before receiving a job offer so you should know if you have one or not.

Working as a trainee doctor or dentist – You must confirm if you are currently working as or intend to work as a doctor or dentist in training.

Public funds – Please confirm if you have ever received any public funds (money) in the UK. Check this list for a definition of public funds: https://www.ukcisa.org.uk/Information--Advice/Fees-and-Money/Welfare-Benefits If you have claimed public benefits contact the VISA Team for advice.

If you have a National Insurance number enter the full number here.

If you do not have a National Insurance number tick the box.

www.ukcisa.org.uk/Information--Advice/Fees-and-Money/Welfare-Benefits

www.ukcisa.org.uk/Information--Advice/Fees-and-Money/Welfare-Benefits


Convictions and other penalties – In this section you must declare if you have any of the listed convictions or penalties. If your answer is ‘Yes’, please contact the VISA Team before proceeding with your application.

War crimes – In this section you must declare if you have been involved in any of the listed crimes. If your answer is ‘Yes’, please contact the VISA Team before proceeding with your application.


Terrorist activities – In this section you must declare if you have been involved in any of the listed activities. If your answer is ‘Yes’, please contact the VISA Team before proceeding with your application.

Terrorist organisations – In this section you must declare if you have been involved with an organisation concerned with terrorism. If your answer is ‘Yes’, please contact the VISA Team before proceeding with your application.


Terrorist views – In this section you have expressed terrorist views. If your answer is ‘Yes’, please contact The VISA Team before proceeding with your application.

Your relationship with your partner – Please confirm if you were related to the Tier 4 (General) Student before you became partners.

Check your answers – Check that all details you have provided are true and accurate. If there are any errors, use the ‘Change’ links on the right to edit your answers.

All Applicants – This part of the application will give you the opportunity to add any dependants if you have not already done so to your application. Please add as relevant ensuring that all details entered are correct.

At this stage in the application you should be making an appointment with the VISA Team for submission.

The remainder of the application below will be completed by your VISA Advisor at your submission appointment.

You are now ready to book your submission appointment


Proving you have enough money to be in the UK – You must prepare your finances and supporting documentation before applying for the visa so United Kingdom Visas and Immigration (UKVI) will know if you meet the financial requirements. This will also be checked by your VISA Advisor at your submission appointment. This also includes low risk nationals.

In this section you will require to indicate which documentation you will be providing to prove that you have sufficient funds. You must type the name of the finaincial insutition (the name of the bank) and select the type of original document you hold as evidence.

Add another financial document – If you are using multiple bank accounts in order to meet the financial requirements, you will be able to add information about the additional documents on the next page after clicking ‘save and continue’.

If you are unsure if you meet the requirements please click the relevant links for further information. Alternatively contact The VISA Team for guidance.


Mandatory documents – These are documents that are mandatory for all applications such as the passport and passport sized photographs. If you do not provide these with your application at your submission appointment your VISA advisor will be unable to send your application.

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Declaration – If you provide false information in your application but accept the declaration, you could be accused of deception.

Immigration Health Surcharge – You will be given a final chance to check your application at this stage because once you proceed to the IHS payment you will not be able to make any changes to your application. You will be required to pay an IHS fee of £150 per year. There will be a £75 charge for additional periods of up to 6 months and the full £150 wil be charged for periods of up to one year. Use this calculator to find out how much you should pay: https://www.immigration-health-surcharge.service.gov.uk/checker/type

If you are submitting the application yourself, you should indicate that by confirming ‘I am the applicant’. You must then click the green button to confirm that you accept the terms of declaration.

https://www.immigration-health-surcharge.service.gov.uk/checker/type

https://www.immigration-health-surcharge.service.gov.uk/checker/type


Summary – You will need to enter some required information in order to proceed with the payment. Once you have read the Immigration Health Surcharge (IHS) information, you need to complete the ‘Missing Details’ which are highlighted in red in order to proceed.

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• You will log into your online application form, which will be checked by an Advisor.

• You will require to provide all original documents as advised on your checklist.

• An Advisor will check and verify your documents.

• You will then finish and submit your online visa application form, pay the immigration health surcharge (if you are not exempt) and pay the Home Office visa application fee with a VISA Advisor. Please ensure you bring a debit/credit card for payment to your appointment. You must ensure your application fee will not reduce maintenance below the required level. If you fail to provide valid maintenance evidence demonstrating the required funds, you will be unable to submit your application.

• The VISA Team will send your documents to the Home Office for you, free of charge. VISA will be listed as your correspondence address therefore your documents will arrive in our office for you to collect. You will still need to give your biometrics at the Post Office as part of your application.

• The official date of your application is the date that the application is submitted and application fee is paid online. We encourage all students dependants to meet with a VISA Advisor at least 90 days before your visa expiry date and submit all your completed application no less than 3 weeks before this date.

• If you chose to attend the Home Office in person, you are still required to submit your online application first through the VISA Team and your appointment will be arranged at the time of paying the online application fee. The VISA Team will take a copy of your supporting documents for our records before you attend your appointment.

• If there are any questions you do not understand or cannot fill out, leave them blank until you see us. Remember that we are here to help you!

• Your VISA Advisor will provide you with a confirmation to confirm the documents you have submitted to the VISA Team for posting to UKVI.

At your visa application submission appointment

Remember that regardless of whether you wish to apply by post or in person, you must submit your visa application through the VISA Team. If you have any questions about online applications, please contact us by email ([email protected]), phone (0141 273 1244) or in person (George Moore Building 1st Floor) for drop-in times. Please also contact the service to arrange a submission appointment with a VISA advisor. If you are a GCU London student please contact the GCU London VISA Team via the contact details on the reverse of the brochure.

You must click on the red highlighted text and complete the outstanding information.

Glasgow Caledonian University is a registered Scottish charity, number SC021474. Design and Print: Print Design Services, Glasgow Caledonian University. © Glasgow Caledonian University 2017. PDS_107351_07/17.

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Visa Immigration Support and Advice (VISA) TeamLevel 1 George Moore Building, Cowcaddens Road, Glasgow G4 0BA. T: +44(0) 141 273 1244 E: [email protected]/visaguides

GCU London VISA TeamStudent Office, 40 - 48 Fashion Street, Spitalfields, London, E1 6PXT: +44 (0)141 331 8975E: [email protected]

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