gsa timing-rx-webinar presentation

Development of a Galileo-based timing receiver for critical infrastructures

Fundamental Elements Webinar, 11th of January 20181This presentation can be interpreted only together with the oral comments accompanying it

Valeria Catalano, Technology Officer

Justine Vacher, Legal Officer

Vincenza de Tommaso, Financial Officer

Alina Hriscu, Market Development Officer

CALL BACKGROUND

TECHNICAL SCOPE

ELIGIBLE PARTICIPANTS

HOW TO PREPARE YOUR PROPOSAL

GRANT AGREEMENT

Q&A TIME

Agenda

2

15 MIN

15 MIN

30 MIN

This call is launched within the EU R&D funding programme ‘FundamentalElements’ which supports the development of EGNSS-enabled chipsets,receivers and antennas.

The objectives of the Fundamental Elements can be summarised as following:

Facilitate the adoption of the European GNSS Systems, building on theirinnovative services and differentiators

Improve the competitiveness of EU industry

Address user needs in priority market segments

Maximise benefits to European citizens

Call background

3

GNSS systems are delivering today a free and highly accurate timing capabilityavailable worldwide, providing a way to obtain the Coordinate Universal Time(UTC).

Call background

4

Precise Timing & Synchronisation (T&S) iscrucial to a range of strategic applications astelecommunications and computer networks,energy generation and distribution, finance orother governmental functionalities.

All these applications use CriticalInfrastructures (CI) with different accuracyrequirements that are essential for maintainingsuch vital societal functions as health, safety,economic and social well‐being of people.

The call for proposal aims at developing, testing and assessing a Galileo-based time receiver prototype for the Critical Infrastructures and providing accurate and highly robust timing.

Activities shall be divided in six tasks:

Task 1: User’s requirementsTask 2: Timing Receiver’s RequirementsTask 3: Detailed design of the Receiver prototypeTask 4: Prototype developmentTask 5: Testing and validation of the receiver prototypeTask 6: Dissemination of the results

Objectives of the call

5

As described in Section 2.1

The receiver shall be configurable for providing time in GalileoSystem Time and UTC based on Galileo signals only, in singleand in multiple frequency

The receiver shall improve the timing robustness

Essential objectives to be reached

9

MANDATORYMUST BE IN

ANY PROPOSAL

All the activities described in Sec 2.2 of the CfP

A preliminary strategy for the validation of the receiver’sperformances

A methodology for requirements identification, design,development and testing of the receiver

A methodology of dissemination plan including extent ofdemonstration activities

General requirements

10

REQUIREDMUST BE IN

ANY PROPOSAL

8

Innovation Elements

The receiver should be capable of using OS authentication forthe provisioning of authenticated time stamping

The suitability of using the Commercial Service (CS)Authentication shall be analysed

Other requirements

1. Project Management Plan 2. Risk Management Document 3. User requirements Report and Justification 4. Timing Requirements specification 5. Design Definition File 6. Design Justification File 7. Design, Development and Validation Plan8. Test Plan9. Test procedures10. Tests results report11. Receiver’s documentation 12. IPR-related documentation13. Dissemination Plan14. Dissemination Report

Minimum set of deliverables to be included in the proposal

9

Evaluation: Award criteria

10

DESCRIPTION WEIGHT

Relevance of the proposal to the objectives of the call, credibility of the proposed approach, and innovation of the solutions proposed: 40

Impact in terms of economic and public benefits derived from the proposal15

Credibility and coherency of the dissemination plan for the dissemination of the results of the grant 15

Coherence and effectiveness of the work plan, including appropriateness of the allocation of tasks and resources 30

If a total score lower than 60 points or a score lower than 60% for any of the above three criteria is obtained, the proposal will not be evaluated further and will be rejected

Call timeline (indicative)

11

Stage Deadline

Publication of the call 12/12/2017

Deadline for request for clarifications 25/01/2018

Publication of the clarifications 14/02/2018

Deadline for submission of applications 28/03/2018

Evaluation period April-June 2018

Information to applicants on the outcome of theevaluation

July 2018

Signature of the Grant Agreement August 2018

• Maximum total budget allocated to the call: EUR 3.500.000

• Maximum number of projects: 2

• Indicative EU financing per project up to: EUR 1.750.000

• Maximum EU financing rate of eligible costs: 70%

• Maximum duration of the action: 2 years

Budget allocation and duration

12

ELIGIBLE PARTICIPANTS

13

• Applications by legal persons (consortia or mono-beneficiary) established1 in and/or natural person(s) being nationals of any of the EU Member States, Switzerland or Norway.

1 Legal persons are considered to be established in the EU when they are formed in accordance with the law of an EU Member State, Norway or Switzerland, and have their central administration, registered office or principal place of business in an EU Member State, Norway or Switzerland.

For British applicants: Please be aware that eligibility criteria must be complied with for the entire duration of the grant. If the United Kingdom withdraws from the EU during the grant period without concluding an agreement with the EU ensuring in particular that British applicants continue to be eligible, you will cease to receive EU funding (while continuing, where possible, to participate) or be required to leave the project on the basis of Article II.17.3.1(a) of the multibeneficiary grant agreement or Article II.17.2.1(a) of the monobeneficiary grant agreement.

• Applicants: active in the development and/or integration and/or manufacturing of GNSS components, receivers, antennas and/or expert in the field of GNSS Research and development and/or experts in the field of timing and critical infrastructures.

Eligible applicants

14

15

Participation conditions

‒ Single or multiple applicants (consortia)

‒ If consortium:

‒ Minimum 2 applicants, out of which the coordinator shall be a legal person and co-applicant(s) can be either legal and/or natural person(s)

‒ Composition of the consortium: applicants can be from any eligible countries

HOW TO PREPARE YOUR PROPOSAL

16

The Administrative package

The Technical package

The Financial package

Summary of the proposals

17

Summary of the proposals

18

FORM CONTENTSINGLE APPLICANT/

CO-ORDINATORCO-APPLICANT(S)

A1 PROPOSAL OVERVIEW X

A2 PROPOSAL SUMMARY X

A3 COORDINATOR PROFILE X

A4 CO-APPLICANT PROFILE X

A5 DECLARATION OF HONOUR X X

A6 FINANCIAL CAPACITY X X

B1 TECHNICAL PROPOSAL X

B2 OPERATIONAL CAPACITY X X

C1 PRELIMINARY BUDGET X X

ADMIN

PACKAGE

TECHNICAL

PACKAGE

FINANCIAL

PACKAGE

Admin package:

WHO does WHAT?

19

FORM CONTENTSingle applicant / Co-ordinator

Co-applicant(s)Affiliated

entity

A1PROPOSAL

OVERVIEWX

A2PROPOSAL

SUMMARYX

A3COORDINATOR

PROFILEX

A4CO-APPLICANT

PROFILEX

A5DECLARATION OF

HONOURX X X

A6 FINANCIAL CAPACITY X X X

20

Admin package – overview of forms

Cover page

It serves 2 purposes:

COVER PAGE (TO BE FILLED BY THE COORDINATOR + GSA)

Checklist for the applicants: list of the submission set +

number of docs to be submitted

Basic information on the Proposal for GSA: project

acronym and consortium composition (if relevant) + receipt of

the documents.

21


Form A1 & Form A2

Contact details: Name/Surname, Organisation, ..

Proposal Abstract: high level description of the proposed technical solution

About the participants: name, role in the project and represented country

FORM A1. PROPOSAL OVERVIEW (TO BE FILLED BY THE COORDINATOR)

FORM A2. PROPOSAL SUMMARY (TO BE FILLED BY THE COORDINATOR)

Objectives of the proposal: target of the proposal, including value proposition and benefit for the users

Description of the work: high level project’s workflow

Milestone and Expected results

22


Form A3 & Form A4

FORM A3. COORDINATOR / SINGLE APPLICANT PROFILE(TO BE SUBMITTED BY THE COORDINATOR WITH: LEGAL ENTITY AND FINANCIAL IDENTIFICATION FORMS)

Legal Information: LEF (Legal Entity Form: private or public company, registration info)

Financial Identification: (FIF) banking details and account holder’s info

Power of attorney: to commit the company/organisation

Information on co-financing: how the applicant would do it? under which form?

Previous EU contracts/grants: to check the no-double payment principle.

Stamp: in some countries, it’s not common; however it is necessary for administrative purposes

FORM A4. CO-APPLICANT PROFILE(TO BE FILLED BY THE CO-APPLICANTS WITH: LEGAL ENTITY FORM)

Same as for Coordinator: to be filled by the co-applicant.

23


Form A5 & A6

FORM A5. DECLARATION OF HONOUR(TO BE SUBMITTED BY ALL APPLICANTS – INCLUDING AFFILIATED ENTITIES)

It serves to check the exclusion and selection criteria

To be filled and submitted by ALL applicants

Generic text used by EU.

(The template was made after the amendment of the EU Financial Regulations as of 1 Jan 2016.)

Consider starting early enough collecting all the evidences; since might be time consuming

FORM A6. FINANCIAL CAPACITY

(TO BE SUBMITTED BY ALL APPLICANTS – INCLUDING AFFILIATED ENTITIES)

Technical package:

WHO does WHAT?

24

FORM CONTENTSingle applicant /

Co-ordinatorCo-applicant(s)

Affiliated entity

B1TECHNICAL

PROPOSALX

B2OPERATIONAL

CAPACITYX X X

25

Technical package

• Every proposal will be assessed against the criteria set out in the relevant Call for Proposal.

• In particular, for the technical package:

The Technical proposal (B1 Form) shall be assessed against the AWARD criteria (CfP sect. 10)

The Operational capacity (B2 Form) shall be assessed against the SELECTION criteria (CfP sect. 9.2)

26

Technical package – overview of forms

Form B1

The co-ordinator, on behalf of the consortium, shall

submit the TECHNICAL PROPOSAL.

1. CONCEPT and APPROACH (max. 30 pages)

2. EXPECTED IMPACT (max. 10 pages)

3. IMPLEMENTATION (max. 20 pages)

4. TECHNICAL ANNEXES

1.I This section shall contain, as minimum:

Description of the proposed technical solution and how the project is relevant for the main objectives, in particular the description of:

• The process to identify the requirements, design and develop the receiver’s prototype

• The validation plan to assess the receiver’s performance against the operational requirements, both in simulated and in real environment

• The dissemination activities towards the relevant stakeholders

27


Form B1: Concept

1.II. This section shall contain, as minimum, a detailed

description of the proposed implementation of the project

including:

• A methodology for requirements identification, design, development and testing of the receiver

• A preliminary strategy for the validation of the receiver’s performances

• How the applicants propose to leverage the partners in the consortium and the key external stakeholders (e.g. GNSS receiver/chipset manufacturers, finance, telecommunication and energy industry, as well as other relevant stakeholders)

• The list of deliverables and related deliverables plan

• The roadmap for operational implementation

28


Form B1: Approach

29


Form B1: Expected impact

2. This section shall at least address the following topics:

• Describe how your project will contribute to the maximisation of the benefits to citizens by the adoption of the proposed solution in the market

• Elaborate a preliminary roadmap for operational implementation of the results of the grant

30


Form B1: Implementation (1/2)

3. Structured section guiding the applicant through the following points:

• Work Plan definition Work Packages: description, effort, resp., objectives, etc. WP schedule: Gantt chart, or similar WP inter-dependencies: Pert chart, or similar List of Deliverables (e.g. specification, report, demo kit, etc.)

• Project management Milestones, and relevant decision making Preliminary Risk register

31


Form B1: Implementation (2/2)

3. Structured section guiding the applicant through the following points:

• Consortium as a whole: Partners complementarity Tasks allocation Effectiveness in the project execution and to ensure exploitation of

the results

• Project’s Resources: Planned staff effort Other Direct Costs Subcontracting Budget overview

32


Form B1: Technical annexes

4. Table to be filled out with the following information:

• Partners name (Organisation/Company)

• Company category (e.g. Research institute, chipset manufacturer, other)

• Country

Legal person: origin meaning “established”: having a registered office OR central administration OR principal place of business in one of those countries.

Natural Person: citizenship

33


Form B1: Operational capacity

Every applicant (coordinator and co-applicants), shall

submit the OPERATIONAL CAPACITY Form.

Objective: to demonstrate compliance with SELECTION criteria set out in the CfP

Ref. CfP section 9.2 – “Applicants must show they have the operational (technical and management) capacity to complete the activities to be supported by this Call for Proposal and must demonstrate their capacity to manage the activities corresponding to the size of the project for which the grant is requested.”

34

FORM CONTENT CO-ORDINATOR CO-APPLICANT(S)

A1 PROPOSAL OVERVIEW X

A2 PROPOSAL SUMMARY X

A3 COORDINATOR PROFILE X

A4 CO-APPLICANT PROFILE X

A5 DECLARATION OF HONOUR X X

A6 FINANCIAL CAPACITY X X

B1 TECHNICAL PROPOSAL X

B2 OPERATIONAL CAPACITY X X

C1 PRELIMINARY BUDGET X X

ADMIN

PACKAGE

TECHNICAL

PACKAGE

FINANCIAL

PACKAGE

Financial package:

WHO does WHAT?

• Filled in with figures from your annual (audited) accounts

• GSA calculates ratios (e.g. profitability, indebtedness, financial independence)

• Used to assess your financial viability

Not applicable to public bodies and international organisations

Financial package – overview of forms

Form A6: Financial capacity (1/2)

35

If outcome of the check is not satisfactory and in any other case GSA can:

• request further information

• propose a grant agreement without pre-financing

• propose a grant agreement with a pre-financing paid in instalments;

• propose a grant agreement with a lower percentage of a pre-financing;

• propose a grant agreement with a pre-financing covered by a bank guarantee

• reject the application

36


Form A6: Financial capacity (2/2)


Form C1: Estimated budget

37

Project Name Participant Name

Project Acronym

Estimated eligible direct costs

Estimated eligible indirect

costs Total estimated eligible costsTotal requested GSA grant

(EUR) (EUR) (EUR) (EUR)

A B C = A +B D = 70% x C

Direct eligible costs (Numbering of categories as in "Eligible Costs for

the grants" section 12.2 of the Call for Proposals -

apply the rules detailed thereunder)

declared on the basis of flat rate of 7%

of 1. + 2. without costs of

subcontractors, costs of third parties

not working on beneficiary premises,

and cost of financial support to 3rd

parties

Total requested GSA grant at the

maximum reimbursment rate of 70% of

total costs

1.1 Personnel under direct empl. contract 0.00 € 0.00 € 0.00 € 0.00 €

1.2 Personnel under other than under empl.

contract (in-house consultants) 0.00 € 0.00 € 0.00 € 0.00 €

Sub-total for cost category 1 0.00 € 0.00 € 0.00 € 0.00 €

2.1 Travel costs 0.00 € 0.00 € 0.00 € 0.00 €

2.2 Costs for equipment and other assets

procured for the action

2.2 a) Costs for equipment and other assets

procured for the action: Full purchase costs

2.2 b) Costs for equipment and other assets

procured for the action: Depreciation costs0.00 € 0.00 € 0.00 € 0.00 €

2.3 Costs for equipment or other assets not

procured but used for the action (depreciation

costs)

0.00 € 0.00 € 0.00 € 0.00 €

2.4 Costs for rental or lease of equipment or

other assets only to the portion of use and

limited to the duration of the action

0.00 € 0.00 € 0.00 € 0.00 €

2.5 Costs for use of technical facilities or

laboratories 0.00 € 0.00 € 0.00 € 0.00 €

2.6 Costs for consumables and supplies 0.00 € 0.00 € 0.00 € 0.00 €

2.7 Costs arising directly from requirements

imposed by the grant agreement0.00 € 0.00 € 0.00 € 0.00 €

2.8 Costs entailed by subcontracts as

described in the proposal0.00 € Not applicable 0.00 € 0.00 €

2.9 costs of financial support to third parties

2.10 Duties, taxes and charges paid by the

beneficiary0.00 € 0.00 € 0.00 € 0.00 €

Sub-total for cost category 2 0.00 0.00 € 0.00 € 0.00 €

Total direct eligible costs 0.00 €

Total indirect eligible costs 0.00 €

Total eligible costs 0.00 €

5. Total EU contribution 0.00 €

Not applicable in this call for proposals

ESTIMATED BUDGET

Not applicable in this call for proposals

Estimated eligible costs of the action and GSA contribution (Table 1)

1. PERSONNEL COSTS

2. OTHER DIRECT COSTS

• During evaluation it will be checked:

‒ Staff effort – in relation to estimated budget for personnel

‒ Description of other direct costs

‒ List of subcontracts

‒ Cumulative budget overview


Form B1: Technical proposal

38

The amounts should fit with amounts in C1 Form

• 3 payments in total:

‒ Pre-financing 30%

‒ Interim payment up to 40%

‒ Final payment (30-70%)

Payment scheme

39

• When the tasks in B1 cannot be done by the consortium

• Principles:

‒ Best value for money or the lowest price

‒ No Conflict of Interest

‒ May only cover a limited part of the action and can not cover the core activities

‒ Necessary for implementation

‒ Stated in the proposal and in estimated budget

Subcontracting among beneficiaries is not possible!

Subcontracting

40

GRANT AGREEMENT

41

Draft Grant Agreement

42

• NOT part of the submitted proposal

• Please read it before submitting a proposal!

• It contains important elements on payments, reporting, IPR etc.

• GSA: Legal and Procurement Department

• E-mail address: [email protected]

• Office address: GSA, Janovského 438/2, 170 00, Prague 7, Czech Republic

Contact coordinates for the call

43

Please refer in the subject to the relevant reference number of the Call GSA/GRANT/05/2017

Submit requests for clarifications by: 25 January 2017

Submit proposals by: 28 March 2018

mailto:[email protected]

gsa timing-rx-webinar presentation

Presentations & Public Speaking