group presentation bc

8/3/2019 Group Presentation Bc

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PRESENTING BY:

RAJEEV

RAGESH

SREELEKSHMI

RENU

CHARULATHA

DHANYA

SUNAY

PRAVEEN

KRISHNA.SALIM

VARUN DECKER

SARATH

GANESH

NEEMA

REPORT WRITING



PRINCIPLES OF REPORT

WRITING Principle of purpose:

every report should have clear andspecific purpose.

Principle of organisation:

elements should be properlyplanned and well organsied in right sequence.

Principle of clarity:

simple language should be used.

Principle of brevity:

it should be brief. Since it iseasy to prepare and analyze short reports. Itshould highlight relevant points.



Principle of scheduling:

It should be scheduled in such away that sufficient time should be used forpreparation. Taking a huge time gap may renderthe report obsolete and useless.

Principle of cost:

cost of a report should always be

less than its intended benefits.



ESSENTIALS OF A GOODBISINESS REPORT

Preparation of a report is not easy. Itdemands skills of a special kind .



Accuracy :Information presented in the

business reports should be accurate.

Clarity :

The business report should be clear& completely understandable.

Consistency :

The business report should be

consistent with the purpose of writing.



Objectivity :There should be objectivity in

observation , collection of related facts &writing of reports.

Completeness :

The report should be complete inall respects.

Brevity : The reports should briefly reflectthe essential point.



Simplicity :A report should be simple.

Appearance :

The arrangement , organization,format, layout & make-up of a report should bepleasing & as far as possible, eye-catching.

Reliability :

Reports should be reliable.



Logical content :

The content of the report mustbe presented in a logical manner. The facts

must be reported in an unbiased manner. Timelines :

To be useful & purposive , reportsshould reach the readers well in time.



CONSIDERATIONS IN REPORTWRITING



1.Addressed to specific reader :A report isaddressed to a person or a group and this fact isindicated in the beginning of a report. In writing areport the author is responsible to the person orgroup for whom it is being written.

2.Proper form :A report has to be in a report fromimplying a title page , a table of contents ,appendices etc.

3.Distanctive outward appearance: a report should

be printed for computer typed with an attractivecover. It is a first impression should be favorable.

4. Heading and sub –headings: The report shouldhave an organized structure with many headings

and sub headings for the reader.



5.formal language: the general style followed in agood report is formal. Slangs and colloquiallanguage should not be used in a report.

6.Objective elements:

primary purpose of a report is a present facts.when researcher makes a recommendations.Any personal opinion and personal prejudicesshould be avoided.

7.Sence of completion: A report should hardly leaveany one answered questions.



8.Clear and concise language: the language of agood report should be clear and concise. Wordyreports make half the length w

9. mechanically corrected: A report should bemechanically corrected. Any mechanical fault in

terms of spelling mistakes, grammatically errors,the improper sentence structure, wrongpunctuation or misuse of words spoils the report.



IMPORTANCE OF REPORTS

CONVEY OF INFORMATION.

REVIEW AND EVALUATE OPERATIONS.

DECISION-MAKING. BETTER CO-ORDINATION.

TOOL FOR MEASURING PERFORMANCE.

HELP IN MAKING DESIRABLE CHANGES.

HELP IN MEASURING THE EFFECTIVENESS.



COMMONLY USED REPORTS

PROGRESS REPORT.

TECHNICAL REPORT.

DIRECTOR’S REPORT.

AUDITOR’S REPORT.

CONFIDENTIAL REPORT.

MARKET REPORT.

PRESS REPORT.



1. The functioning of organisational process.

2. Implementation of policies.

3. Legal, procedural and regulatory provisions.

4. The working of the office and field staff.

5. Creating data for future reference.

FUNCTIONAL AREAS OFREPORTS

A . Informational Functions



B. Analytical Functions

1. Helpful in decision making.

2. Playing a persuasive role.



TYPES OF REPORTS



TYPES OF REPRTS FOMAL REPORTS

INFORMAL REPORTS

STATUTORY REPORTS

NON STATUTORY REPORTS

INFORMATIONAL REPORTS

ANALYTICAL REPORTS



INFORMAL REPORTS

SHORT REPORTS

PROGRESS REPORTS

STAFF REPORTS

JUSTIFICATION REPORTS



MEANING A short report informs the reader about a specific

subject to help her make a decision. Usually nolonger than 10 pages, a short report consists offacts and sometimes an analysis of the facts, as

well as recommendations. The information is arranged in a memo format

with both first- and second-level headings.Readers of these reports expect the information

to be written clearly, concisely and completely.



STEPS

1)PLANNING:

Here we analyzing the taskassigned to identify the objective; strategy toaccomplish it.

2)RESEARCH:

Collecting data/information from

all available source.



CON…..

3)DRAFTING:Ensure all relevant aspects are

covered.

4)EDITING:

a)clear & concise

b)no error of grammar, spelling & punctuation

c)well structured, use of heading & subheading

5)CONCLUSION.,RECOMMENDATION (only ifrequired)



TRAPS TO AVOID WHILE WRITING REPORT



Lack of objectivityHasty generalizations

Either-or scenario

False cause –

effect relationshipBegging the question.

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