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GRI 403: Occupational Health and Safety 2018Introduction to the updated Standard
11 October 2018
Presenters
Rumyana TanevaCoordinatorCorporate & Stakeholder EngagementGRI
Laura EspinachSenior ManagerStandards DivisionGRI
Kirsten Margrethe HoviVice-president and head of Extra-Financial Reporting Norsk Hydro ASA
Veronica WachongCoordinatorStandards DivisionGRI
How to use WebEx
GRI Standards In Practice Webinars
Topic Date Time
Introduction to the GRI Standards 19 April 8.30 AM CET & 4.30 PM CET
Review of Management Approach and Topic-Specific Standards
3 May 9.00 AM CET & 4.30 PM CET
An Update on the Revised Standard GRI 303: Water and Effluents
11 September 9.00 AM CET & 4.30 PM CET
An Update on the Revised Standard GRI 403: Occupational Health & Safety
11 October 9.00 AM CET & 4.30 PM CET
GRI and the Sustainable Development Goals 16 October 9.00 AM CET & 4.30 PM CET
Materiality: A Deep Dive November (date TBD)
9.00 AM CET & 4.30 PM CET
Registration links for future sessions and recordings of past sessions are available on the GOLD private pages.
Agenda
• Introduction – 5 min
• Context for the review of GRI 403 – 5 min
• Features of the Standard – 25 min
• Implementation of GRI 403: Kirsten Hovi, Norsk Hydro – 15 min
• Q&A – 10 min
Context for the review of GRI 403
Why review GRI 403?
• Striving for safe and healthy work environments globally remains a critical challenge and is highlighted by the UN Sustainable Development Goals (SDGs)
• Room for improving current reporting practice, such as lack of comparability and overreliance on productivity measures and lagging indicators
• Emerging trends such as implications of changing employment relations and increasing health risks related to lifestyle
• Recent developments in occupational health and safety management system standards
Please visit the GSSB website for more information about the standard setting process and the development of this Standard
Development of GRI 403
• The Standard is issued by the Global Sustainability Standards Board (GSSB), GRI’s independent standard-setting body, following its Due Process Protocol
• The Standard has been developed through a transparent and inclusive process and in the public interest, including:
• input from an expert multi-stakeholder working group, with representatives from labor, civil society, investors, business and international and governmental institutions
• nearly 600 comments from stakeholders received on the exposure draft
Development of GRI 403
Working group members from:
• Canadian Labour Congress
• Center for Safety and Health Sustainability
• European Trade Union Institute
• George Washington University
• Heineken International
• Institution of Occupational Safety and Health (IOSH)
• International Labour Organization (ILO)
• International SOS Foundation
• Irish Congress of Trade Unions
• LafargeHolcim Ltd
• Norsk Hydro ASA
• Sustainalytics
• U.S. Occupational Safety and Health Administration
• University of New South Wales
• Vitality Group
Please visit the GSSB website for more information about the standard setting process and the development of this Standard
• The Standard is issued by the Global Sustainability Standards Board (GSSB), GRI’s independent standard-setting body, following its Due Process Protocol
• The Standard has been developed through a transparent and inclusive process and in the public interest, including:
• input from an expert multi-stakeholder working group, with representatives from labor, civil society, investors, business and international and governmental institutions
• nearly 600 comments from stakeholders received on the exposure draft
• It represents internationally-agreed best practice and recent developments in occupational health and safety management and reporting
• It aligns with key instruments of the ILO, the new ISO 45001 management system standard, and the Sustainable Development Goals
• It applies to any organization, regardless of size, type, sector or geographic location
About the updated GRI 403
Features of the updated Standard
Key features of GRI 403
Holistic approach to health and
safety at work – with a focus on prevention
Broad scope of workers –
responsive to the modern
world of work
Greater focus on assessing impact on
workers’ health – beyond lost
time
Greater emphasis on health and wellbeing
Improved methodologies for calculating work-related injuries and ill
health
Holistic approach to health and safety at work – with a focus on prevention
• The Standard takes a holistic approach, covering both the prevention of harm and the promotion of health – with a particular focus on prevention
• It includes new specific management approach content, covering key leading indicators such as the presence of a management system based on recognized standards/guidelines or active engagement of workers
• There is an emphasis on the identification of hazards and assessment of risks, and the application of the hierarchy of controls to eliminate hazards, all throughout the Standard
• The Standard includes new specific content on health promotion, including access to healthcare, and programs to address health risks related to lifestyle
• The Standard covers the following subset of workers, for whose occupational health and safety an organization is expected to be responsible:
• workers who are employees
• other workers whose work and/or workplace is controlledby the organization
• cases where the organization is directly linked to significant impacts on the health and safety of workers by its business relationships
Examples of workers
Broad scope of workers – responsive to the modern world of work
For both employees and for other workers whose work and/or workplace is controlled by the organization: the same reporting requirements apply.
For cases where the organization is directly linked to significant impacts:describe the approach to preventing and mitigating those impacts.
Greater focus on assessing impact on workers’ health – beyond lost time
• The Standard covers significant work-related injuries or ill health diagnosed by a physician or other licensed healthcare professional, even if they did not result in lost time
• The Standard requires reporting high-consequence work-related injuries. This uses recovery time for the worker, instead of lost working time for the organization, to determine the severity or consequence of an injury.
high-consequence work-related injurywork-related injury that results in a fatality or in an injury from which the worker cannot, does not, or is not expected to recover fully to pre-injury health status within 6 months
• The Standard places greater emphasis on health:
• Data on work-related ill health has been separated from injury data
• There are new disclosures on occupational health services, access to healthcare, and worker health promotion (e.g., smoking cessation)
• It covers emerging occupational diseases, such as musculoskeletal disorders and mental health disorders
Greater emphasis on health
Work-related diseases represent the main cause of death at work, killing almost six times more workers than occupational accidents
ILO, Global trends on occupational accidents and diseases, 2015
Improved methodologies for calculating work-related injuries and ill health -increasing quality and comparability
• The Standard includes improved methodologies for compiling and calculating work-related injury and ill health data, such as:
• required formulas for calculating rates of work-related injury
• required absolute data to be provided alongside standardized rates
• required to provide contextual information about how the data have been compiled, including any assumptions and exclusions
• extensive guidance, definitions and examples for compiling data (e.g., how to determine if the injury or ill health is work-related, how to compile commuting incidents, how to report mental illnesses)
Example of required formula
Overview of disclosures
Scope of ‘workers’ in this Standard
403-1 Occupational health and safety management system
403-2 Hazard identification, risk assessment, and incident investigation
403-3 Occupational health services
403-4 Worker participation, consultation, and communication on occupational health and safety
403-5 Worker training on occupational health and safety
403-6 Promotion of worker health
403-7 Prevention and mitigation of occupational health and safety impacts directly linked by business relationships
Management approach disclosures
403-8 Workers covered by an occupational health and safety management system
403-9 Work-related injuries
403-10 Work-related ill health
Topic-specific disclosures
Overview of disclosures
Each disclosure can have additional requirementson how to compile or present the information, along with recommendations and guidance.
Management approach disclosures
103-1 Explanation of the material topic and its Boundary 103-2 The management approach and its components 103-3 Evaluation of the management approach
403-1 Occupational health and safety management system
403-2 Hazard identification, risk assessment, and incident investigation
403-3 Occupational health services403-4 Worker participation, consultation, and
communication on occupational health and safety403-5 Worker training on occupational health and safety403-6 Promotion of worker health403-7 Prevention and mitigation of occupational health
and safety impacts directly linked by business relationships
Reporting the management approach for occupational health and safety
Organizations are required to report on their management approach for occupational health and safety using both the management approach disclosures in GRI 103: Management Approach and GRI 403: Occupational Health and Safety.
The management approach disclosures in GRI 403 are designed to supplement – and not to replace – the content in GRI 103.
For employees and other workers whose work and/or workplace is controlled by the organization:
a. A statement of whether an occupational health and safety management system has been implemented, including whether:
i. the system has been implemented because of legal requirements and, if so, a list of the requirements;
ii. the system has been implemented based on recognized risk management and/or management system standards/guidelines and, if so, a list of the standards/guidelines.
b. A description of the scope of workers, activities, and workplaces covered by the occupational health and safety management system, and an explanation of whether and, if so, why any workers, activities, or workplaces are not covered.
Management approach disclosures
Disclosure 403-1 Occupational health and safety management system
For employees and other workers whose work and/or workplace is controlled by the organization:
a. A description of the processes used to identify work-related hazards and assess risks on a routine and non-routine basis, and to apply the hierarchy of controls in order to eliminate hazards and minimize risks, including:
i. how the organization ensures the quality of these processes, including the competency of persons who carry them out;
ii. how the results of these processes are used to evaluate and continually improve the occupational health and safety management system.
(continues on next slide)
Management approach disclosures
Disclosure 403-2 Hazard identification, risk assessment, and incident investigation
hierarchy of controlssystematic approach to enhance occupational health and safety, eliminate hazards, and minimize risks
b. A description of the processes for workers to report work-related hazards and hazardous situations, and an explanation of how workers are protected against reprisals.
c. A description of the policies and processes for workers to remove themselves from work situations that they believe could cause injury or ill health, and an explanation of how workers are protected against reprisals.
d. A description of the processes used to investigate work-related incidents, including the processes to identify hazards and assess risks relating to the incidents, to determine corrective actions using the hierarchy of controls, and to determine improvements needed in the occupational health and safety management system.
Management approach disclosures
Disclosure 403-2 Hazard identification, risk assessment, and incident investigation (cont.)
For employees and other workers whose work and/or workplace is controlled by the organization:
a. A description of the occupational health services’ functions that contribute to the identification and elimination of hazards and minimization of risks, and an explanation of how the organization ensures the quality of these services and facilitates workers’ access to them.
Management approach disclosures
Disclosure 403-3 Occupational health services
occupational health servicesservices entrusted with essentially preventive functions, and responsible for advising the employer, the workers, and their representatives in the undertaking, on the requirements for establishing and maintaining a safe and healthy work environment, which will facilitate optimal physical and mental health in relation to work and the adaptation of work to the capabilities of workers in the light of their state of physical and mental health (ILO)
For employees and other workers whose work and/or workplace is controlled by the organization:
a. A description of the processes for worker participation and consultation in the development, implementation, and evaluation of the occupational health and safety management system, and for providing access to and communicating relevant information on occupational health and safety to workers.
b. Where formal joint management–worker health and safety committees exist, a description of their responsibilities, meeting frequency, decision-making authority, and whether and, if so, why any workers are not represented by these committees.
Management approach disclosures
Disclosure 403-4 Worker participation, consultation, and communication on occupational health and safety
worker participationworkers’ involvement in decision-making
See also the definitions of ‘worker consultation’ and ‘worker representative’ in the Glossary.
For employees and other workers whose work and/or workplace is controlled by the organization:
a. A description of any occupational health and safety training provided to workers, including generic training as well as training on specific work-related hazards, hazardous activities, or hazardous situations.
Management approach disclosures
Disclosure 403-5 Worker training on occupational health and safety
For employees and other workers whose work and/or workplace is controlled by the organization:
a. An explanation of how the organization facilitates workers’ access to non-occupational medical and healthcare services, and the scope of access provided.
b. A description of any voluntary health promotion services and programs offered to workers to address major non-work-related health risks, including the specific health risks addressed, and how the organization facilitates workers’ access to these services and programs.
Management approach disclosures
Disclosure 403-6 Promotion of worker health
a. A description of the organization’s approach to preventing or mitigating significant negative occupational health and safety impacts that are directly linked to its operations, products or services by its business relationships, and the related hazards and risks.
Management approach disclosures
Disclosure 403-7 Prevention and mitigation of occupational health and safety impacts directly linked by business relationships
Topic-specific disclosures
Disclosure 403-8 Workers covered by an occupational health and safety management system
a. If the organization has implemented an occupational health and safety management system based on legal requirements and/or recognized standards/guidelines:
i. the number and percentage of all employees and workers who are not employees but whose work and/or workplace is controlled by the organization, who are covered by such a system;
ii. the number and percentage of all employees and workers who are not employees but whose work and/or workplace is controlled by the organization, who are covered by such a system that has been internally audited;
iii. the number and percentage of all employees and workers who are not employees but whose work and/or workplace is controlled by the organization, who are covered by such a system that has been audited or certified by an external party.
(continues on next slide)
Topic-specific disclosures
Disclosure 403-8 Workers covered by an occupational health and safety management system
b. Whether and, if so, why any workers have been excluded from this disclosure, including the types of worker excluded.
c. Any contextual information necessary to understand how the data have been compiled, such as any standards, methodologies, and assumptions used.
All topic-specific disclosures include these two points
Topic-specific disclosures
Disclosure 403-9 Work-related injuries
a. For all employees:
i. The number and rate of fatalities as a result of work-related injury;
ii. The number and rate of high-consequence work-related injuries (excluding fatalities);
iii. The number and rate of recordable work-related injuries;
iv. The main types of work-related injury;
v. The number of hours worked.
b. For all workers who are not employees but whose work and/or workplace is controlled by the organization (same as ‘a’ above).
(continues on next slide)
high-consequence work-related injurywork-related injury that results in a fatality or in an injury from which the worker cannot, does not, or is not expected to recover fully to pre-injury health status within 6 months
Topic-specific disclosures
Disclosure 403-9 Work-related injuries (cont.)
c. The work-related hazards that pose a risk of high-consequence injury, including:
i. how these hazards have been determined;
ii. which of these hazards have caused or contributed to high-consequence injuries during the reporting period;
iii. actions taken or underway to eliminate these hazards and minimize risks using the hierarchy of controls.
d. Any actions taken or underway to eliminate other work-related hazards and minimize risks using the hierarchy of controls.
e. Whether the rates have been calculated based on 200,000 or 1,000,000 hours worked.
Important information for compiling the data Guidance on how to compile work-related injuries, including commuting incidents Recommended to report high-potential incidents and close calls Recommended to break down data by type of injury, country, business line, or
workers' demographics (e.g., sex, gender, age, migrant status) where relevant
Topic-specific disclosures
Disclosure 403-10 Work-related ill health
a. For all employees:
i. The number of fatalities as a result of work-related ill health;
ii. The number of cases of recordable work-related ill health;
iii. The main types of work-related ill health.
b. For all workers who are not employees but whose work and/or workplace is controlled by the organization (same as ‘a’ above).
c. The work-related hazards that pose a risk of ill health (same requirements as in Disclosure 403-9 on work-related injuries).
Important information for compiling the data Guidance on how to compile data on work-related ill health, including data on
musculoskeletal disorders and mental illnesses Recommended to break down data by type of ill health, country, business line, or
workers' demographics (e.g., sex, gender, age, migrant status) where relevant
Glossary and References
How to use GRI 403: Occupational Health and Safety
How to use this Standard
Standards/Disclosures Core Comprehensive
GRI 103: Management Approach 2016
Disclosures 103-1 to 103-3 All All
GRI 403: Occupational Health and Safety 2018
Management approach disclosuresDisclosures 403-1 to 403-7
All All
Topic-specific disclosuresDiscloures 403-8 to 403-10
At least one All
Reasons for omisison apply for Disclosures 103-2 and 103-3 and all disclosures in GRI 403
Requirements for reporting disclosures in accordance with the GRI Standards
How to use this Standard
Effective date
• The use of this Standard is required for reports or other materials published on or after 1 January 2021. Earlier adoption is encouraged.
• GRI 403: Occupational Health and Safety 2016 can continue to be used for reports or other materials published on or before 31 December 2020.
Advice for new and existing reporters
• New reporters are advised to start reporting with the new 2018 Standard.
• Existing users of GRI 403: Occupational Health and Safety 2016 are advised to start the transition to the new 2018 Standard as soon as possible.
Date by which the use of this Standard becomes mandatory
Available resources
Recorded webinar
• View a recorded video presentation of GRI 403
Frequently asked questions
• Consult the frequently asked questionsabout GRI 403
• For other questions write to [email protected]
Translations
• Translations into key languages will be available from Q4 2018 on the GRI Standards website
Check the project page: www.globalreporting.org/OHSStandardReview
More relevant OHS reporting: Implementation of GRI 403 (2018)
Kirsten Margrethe Hovi | Head of Extra-Financial Reporting
11 October 2018
A resource-rich, global aluminium company
41
35,000 employees in 40 countries
Primaryaluminium
2.1million tonnes
Europe’s#1
aluminiumcompany
World’slargestaluminarefinery
10 TWhhydropowerproduction
Bauxite & AluminaPrimary aluminiumRolling millsRecyclingExtrusion plants
2fatalitiesin 2017
Engaged in the entire aluminium value chain
Bauxite Alumina Energy Primary
RecyclingRolling
Extrusion
Casting Products
42
The pace of new reporting requirements is increasing rapidly
43
External verification
First environmental report
Inclusion in DJSI since the beginning
Reporting strategy / Materiality assessment Public target setting
§§ Country by country reporting
Integrated reporting
Reporting strategyupdate
89 90 91 92 93 94 95 96 97 98 99 00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16
SDG and UN Guiding Principles
The Norwegian Codeof Practice for Corporate Governance
Reporting onGHG emissions
Red oval: OHS related reporting
UK Modern Slavery Act
17
§§ Updated country by country reporting
18
GRI is the best available tool to ensure compliance
44
How to implement GRI 403 OHS (2018)
Significance on economic, social and environmental impacts
Influ
ence
on
stak
ehol
der a
sses
smen
t and
dec
isio
ns
• Anti-competitive behavior• Biodiversity• Closure planning• Corruption• Data privacy (HD)• Diversity and equal
opportunity• Effluents and waste• GHG emissions and energy• Freedom of association &
collective bargaining• Human rights assessment• Indigenous rights
• Innovation and design thinking (HD)
• Impact on local communities• Occupational health and safety• Product quality and liabilities• Security and emergency
preparedness• Supply chain management• Water
• Customer satisfaction • Individual and organizational development • Materials (environment)
• Artisanal and small scale mining• Banned and disputed products • Conflict minerals (HD)• Customer privacy• Transport
• Employment• Fines and other sanctions• Formal labor management relations• Indirect economic impact• Local workforce and wage• Political contributions• Resettlement
Hydro’s materiality analysis 2017As approved by the Corporate Management Board
Success factors• Identify key stakeholders
• Exploit internal competence
• Create understanding ofqualitative approach
• CFO commitment
46
How to «eat an elephant»
• Get a holistic view
• Divide the reporting requirements into the smallestrelevant pieces
• Map what is already reported on
• Identify what can be reported based on already availableinformation
• Set up an overview of what is not available
• Establish a plan for missing material information• Systems• Practices• Data collection
One piece at the time
How to «eat an elephant»
• Get a holistic view
• Divide the reporting requirements into the smallestrelevant pieces
• Map what is already reported on
• Identify what can be reported based on already availableinformation
• Set up an overview of what is not available
• Establish a plan for missing material information• Systems• Practices• Data collection
• Use interpretation and imagination• Find solutions that balance your stakeholders needs and what
is feasible for the company
One piece at the time
Example: Management approach disclosures
Requirements Already disclosed How Outstanding issuesThe reporting organization shall report …
a) A statement of whether an occupational health and safety managment system has been implemented including whether
Yes Reference to:HSE PolicyISO 18001
Check wording
i. the system has been implemented because of legal requirements and, if so, a list of the requirements
No Narrative of our approach (being in 40 countries, varies from country to country, same requirements worldwide)
Write text
ii. The system has been implemented based on recognized risk management and/or management system standards/guidelines and, if so, a list of the standards/guidelines
Partly Add text about management system based on ISO 18001
Define where to include text
b) a description of the scope of workers, activities, and workplaces covered by the occupational health and safety management system, and an explanation of whether and, if so, why any activities, or workplaces are not covered.
Yes Add additional narrative if needed Check wording
49
Example: Occupational health and safety management system
Example: Topic specific disclosures
The reporting organization shall report the following information:
a. If the organization has implemented an occupational health and safety management system based on legal requirements and/or recognized standards/guidelines
i. the number and percentage of all employees and workers who are not employees but whose work and/or workplace is controlled by the organization, who are covered by such a system
Yes All workers at Hydro controlled sites are covered
Check wording
ii. the number and percentage of all employees and workers who are not employees but whose work and/or workplace is controlled by the organization, who are covered by such a system that has been internally audited
No All sites are covered (but not necessarily every year)
Add text
iii. the number and percentage of all employees and workers who are not employees but whose work and/or workplace is controlled by the organization, who are covered by such a system that has been audited or certified by an external party
Partly Percentage of sites certified according to ISO 18001 is already disclosed.
Needs to be converted into percentage of all workers
50
403-8 Workers covered by an occupational health and management system
Add «Reporting recommendations» if relevant
Requirements Already disclosed How Outstanding issuesReporting recommendations1.3 The reporting organization should report the following additional information:
1.3.1 How the organization maintains the workers' personal health-related information and their participation in any occupational health services is not used for any favorable or unfavorable treatment of workers
No Add information about Hydro's worldwide GDPR* requirements
Define proper place
[1.3.2 Not reported]
51
Example: 403-3 Occupational health services
* General Data Protection Regulation (GDPR)
Any good news?
• More relevant for users of the report• Hopefully, also more relevant to the reporting organization
• No longer a requirement to report by gender and region• If material, it is still a recommendation
52
Questions & Answers
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