grant writing for ed tech

8/21/2019 Grant Writing for Ed Tech

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Grant Writing

for Ed Tech

Dr. Rita Oates

[email protected]

@ritaoates

June 11, 2014

iTeach Academy

2014 Rita Oates
mailto:[email protected]:[email protected]


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Dr. Rita Oates has won grants exceeding

$10 million and has taught a graduate class,

Grant Writing for Ed Tech, at Barry University. She was ed tech director in Miami-Dade Public

Schools and later chair of educational

computing and technology at Barry University. She has taught grant writing workshops for

more than a decade.


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Which describes your exper ience

with grants?1. I have no experience with grants

2. Worked as part of a grant writing team

3. Wrote a grant by myself4. Submitted a grant as principal investigator

5. Administered a grant as principal

investigator

Have you received a grant? $$$


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1. Avoid grants that might not be useful for the school

2. Research available grants and find ones that match

your schools needs

3. Study those who have won the grants in the past

4. Create a calendar to track grant deadlines

5. Take a grant-writing class

6. Understand that it could take several months to write a

grant proposal and receive a response

From Lana Bellew, grant writer for four Alabamadistricts, in T.H.E. Journal Nov. 2010


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Prep Your Grant Writing Tool Kit

1. Dreama. Write down what you want to do in a paragraph

b. Find researchto guide and support your ideas

c. Make a shopping list and develop a budget

d. Check in with administration now or after step #3e. Find a partner/team to work with you as appropriate

2. Demographicson your school (or program)

a. Know your numbers; funders will check them!b. Consider photos

c. Check your school website to make sure its in sync


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3. Your biography, resume or curriculum vitaa. Convince the funder YOU and your team are good

people to support

b. Show that expertisematches your vision

4. Finding funding sourcesa. Check in with administration!

b. Know about quick hits for funding

c. Go localfirstd. Join online grant community

e. Share ideas with other schools


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5. Funding dos and dontsa. Know what can/cannot do from funding source

b. Keep trying; recycle idea into new grant competitions

6. Why the budgetandevaluationmust match closely

a. Showing matching funds/supportb. Working with an evaluator before you submit

7. After you get a grantsay thank youa. Collect data for analysis, evaluation

b. Prepare for criticismc. Disseminate results at conferences, in publications

d. What would happen with more funding?e. Role play with the funder


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1. Dream

Writedown what you want to do in aparagraph (or a few)

Your elevator pitchand a few details

How would you tell your mom about whatyou want to do?


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Therese M. Jilek, Glendale, WIInstructional Technology Coordinator, North Shore Middle School

Through an action research project, Ms. Jilek investigates the

effect of authentic and relevant experiences on student learning

and the effect of interaction with children around the world on

students' attitudes toward other cultures and each other.Students in Ms. Jilek's increasingly diverse class establish e-mail

correspondence with students in other countries and participate

in a global classroom project to exchange information and

reexamine cultural stereotypes. Ms. Jilek shares the results of herstudy through district staff meetings and an online teacher

exchange. (83 words, 3 sentences)

Deadlines: 2/1, 6/1, 10/15

NEA Foundation Grant Winner


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Languageused in

successful

FIPSE grant

application in

school district

and university

partnership


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Draft your

dream

in a fewsentences.


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1. Dream team

Finda partner/team to work with you Critical friend to comment, help write, edit

Team members to draft sections

Eyes for proofreading before submitting


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External organizations towrite support letters, sharecosts, help with the work

What organizations might providesome support? PTA: $50-100 toward matching funds

Grocery store: $100 certificate towarddeli items, platters

McDonalds: drink mix (punch) Businesses in your area that parents

own/work for

Chamber of Commerce


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1. Dream

Findresearch to support your dreamProfessional publications, bookshttp://scholar.google.com

Publications in your content area: IRA, NCTE,NSTE, NCTM, TESOL, etc.www.iste.org

Use Editlib.org to search many publications

Have you done any action research or preliminarywork in this area?
http://scholar.google.com/http://www.iste.org/http://www.iste.org/http://scholar.google.com/


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Heffernan, V. (2009) Click and Jane, New York TimesMagazine, Jan. 30, 2009, p. MM13. Retrieved Sept. 25, 2013

from

http://www.nytimes.com/2009/02/01/magazine/01wwln-

medium-t.html

Schugar, H. R., Smith, C. A., & Schugar, J. T. (2013). Teaching

With Interactive Picture EBooks in Grades K-6. The Reading

Teacher, 66(8), 615-624.

Used in grant for licensing www.onemorestory.org

(70 digital picture books for K-2 readers)
http://www.nytimes.com/2009/02/01/magazine/01wwln-medium-t.htmlhttp://www.nytimes.com/2009/02/01/magazine/01wwln-medium-t.htmlhttp://www.onemorestory.org/http://www.onemorestory.org/http://www.nytimes.com/2009/02/01/magazine/01wwln-medium-t.htmlhttp://www.nytimes.com/2009/02/01/magazine/01wwln-medium-t.htmlhttp://www.nytimes.com/2009/02/01/magazine/01wwln-medium-t.htmlhttp://www.nytimes.com/2009/02/01/magazine/01wwln-medium-t.htmlhttp://www.nytimes.com/2009/02/01/magazine/01wwln-medium-t.htmlhttp://www.nytimes.com/2009/02/01/magazine/01wwln-medium-t.html


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1. Dream

Makea shopping listhardware, books, digital materials, software licenses,

training, electrical upgrade, security upgrade, furniture,

toner, paper, travel, clerical assistance, release time for

project leader, custodian to open school on Saturday,buses for field trips

Developa rough budget from this list

Check in with principal


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Create a spreadsheet withitems, estimated costs

Are any of these on bid

with diocese or elsewhere?

Will you need approvalfrom a district ed tech

advisory board for anything

NOT on bid?

Start a file with purchasing

sources (and costs) for the

items in your Excel workbook

Fringe benefits: 28%

Indirect costs: 8%

What does your dream cost?


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Student population Racial %, gender %

ESOL student %

Free/reduced lunch %

Data showing need for this project Local, state, national to compare as appropriate

Photos of reality that needs to be changed

Other unique information about your school

First generation finishing HS %

Single gender school


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Funders may checkpublic sources, such as

NCES or your own school

website

http://nces.ed.gov

Make sure your school

website is in sync with

your request!
http://nces.ed.gov/http://nces.ed.gov/


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http://nces.ed.gov


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Calculateracial %

Hispanic =407/481=

84.6%Black =

23/481=4.8%

White =34/481=7.0%


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Info on key grant leaders relevant to grant Resume

1 page

Biography 100-250 words

Curriculum vitae (CV)

Detailed, multiple pages, up-to-date

Refocused to fit grant application

Shows pertinent experience

Conference presentations, articles

Share with colleagues and revise


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72 words

134 words

340 words

-- Gwyneth Jones


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Remember to: Check in with administration

Need approvals?

Have a grant source that needs a project? Get advice to help you refine ideas, direction, match,

partnership, value of donations

Find budgeting and proofreading expertise

Friends and spouses who are NOT in your school aregreat to ask, What does thismean?


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AP: 1 pager, get approval to proceed in writing Business office provide budget requirements:

Substitute pay $55 a day Include 28% for fringe benefits Food allowance up to: $12 breakfast, $15 lunch, $35 supper, $5

incidentals, no more than $67 a day Mileage=51 cents/mile Gratituties: $2/checked bag, 15-20% of taxi fare

Professional Development: Are training needs included andin line with our standard practice?

Facilities: need more electrical? Security? Furniture? Principal approval/refinement Grants office review/fiscal analyst review?


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Who from the Archdiocese can/should help here?


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4. Finding funding sourcesa. Check in with office or developmentdirector

b. Know about quick hits for funding

c. Go local first

d. Join online grant community


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Lets look at some options -- if you have donethe first steps!


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NOT www.DonorsChoose.org

Online charityConnects K12 public school teachers whowant classroom and other learning materials to

corporations and everyday people

Orders after project is fully fundedTeachers

Make wish lists including non tech items

SupportersMake wishes come true70% are granted!

Matches from other groups providedSee Partner Funding for Florida matches
http://www.donorschoose.org/http://www.donorschoose.org/http://www.donorschoose.org/


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www.DigitalWish.org

NonprofitProvides discounted tech products

TeachersMake technologywish lists

SupportersMake wishes come true

Fundraising

Teachers can email and print technology wish lists for

contributions from parents and community members

PTAs can run online fundraisers

Print t-shirts, yearbooks, other ideas
http://www.digitalwish.org/http://www.digitalwish.org/


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Florida teacher


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http://grants.dadeschools.net/


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4. More Funding Sources

Professional groups IRA grants for reading research, activities:

www.reading.org/Resources/AwardsandGrants.aspx

ALA:www.ala.org/awardsgrants/awards/browse/grnt

NAESP and Crayola

Local groups: Rotary International

Initiative with IRA

Find local club (www.rotary.org/clubfinder)

Community Foundation Smaller funding sources, may be pooled

In your community, for your community

Foundations National: Kellogg Foundation

Local: by zip code (though can fund any location)
http://www.reading.org/Resources/AwardsandGrants.aspxhttp://www.ala.org/awardsgrants/awards/browse/grnthttp://www.rotary.org/clubfinderhttp://www.rotary.org/clubfinderhttp://www.ala.org/awardsgrants/awards/browse/grnthttp://www.reading.org/Resources/AwardsandGrants.aspx


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NAESP/Crayola due June 23

for K-8 schools(principal must be NAESP member)


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Ohio Rotary Club->Picture Books

$1,500 donation20 volunteer hoursin classrooms


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http://www.miamifoundation.org/
http://www.miamifoundation.org/http://www.miamifoundation.org/


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100% of activities must occur in Miami-DadeCounty Formerly Dade Community Foundation (Ruth Shack) Preproposal due Feb. 14; final April 14; announce winners

in late May to start project June 1 Grant amounts: $5,000 to $30,000

Can see list of prior years winners and brief info Nonprofits can submit one application. Universities can

submit up to three. (What about Archdiocese schools?) Priorities: Impact, Leadership, Engagement 2013: Catholic Charities Legal Services received $15-$19K

I would ask grants officer: Can individual schools submitor only one from all Archdiocese schools? Can a both oneschool and Catholic Charities submit, if both are part of theArchdiocese office?


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Apply by6/26


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Donor-Advised,

Other Funds

Nov. 20, 2013

400 nonprofits raised

money, some matched $

givemiamiday.org Are Catholic schools

eligible?

Some matching of fundsand employee match

Leadership Learning

Center @ St. John Bosco

(afterschool program)

Give Miami Day


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Gables Community Foundation


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How to use Go to Foundation Center 990 Finder page

http://foundationcenter.org/findfunders/990finder/

Enter zip code Download IRS 990 form

Refer to last pages for recent foundation funding projects

Foundations must file this form
http://foundationcenter.org/findfunders/990finder/http://foundationcenter.org/findfunders/990finder/


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Look up IRS form990 from your zipcode

Zi 3343


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Zip: 33435(Palm Beach County)

Gertrude Skelly

Foundation

41 pages for 2011

Provides list of where

funds went and amounts

Gave away $884,602 in2011

Mostly nursing, medicalhealth

A few education-relatedgroups, universities also gotfunds


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How/When Do You Apply to This Foundation?


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p. 14-19 tell what

was funded in 2011

Fund nursing

education: $30K, $35K

Fund nursing ed: $20K


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Fund literacy activities


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SkellyMostly Health but Some Education Projects


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Corporate www.floridaliteracy.org/grants_and_funding__funders.html

Foundations foundationcenter.org/ Pushed email RFPs

www.grants.gov/applicants/email_subscription.jsp

Webinars Foundation Center - Webinar Calendar.url

State Government www.Myflorida.com www.dos.state.fl.us/grants/

floridafunding.com/freehotgrants/index.htm Florida DOE grants

www.fldoe.org/administrators/GrantResources.asp

U.S. Government www.grants.gov
http://www.floridaliteracy.org/grants_and_funding__funders.htmlhttp://foundationcenter.org/http://www.grants.gov/applicants/email_subscription.jsphttp://foundationcenter.org/getstarted/training/webinars/calendar.htmlhttp://www.myflorida.com/http://www.dos.state.fl.us/grants/http://floridafunding.com/freehotgrants/index.htmhttp://www.fldoe.org/administrators/GrantResources.asphttp://www.grants.gov/http://www.grants.gov/http://www.fldoe.org/administrators/GrantResources.asphttp://floridafunding.com/freehotgrants/index.htmhttp://floridafunding.com/freehotgrants/index.htmhttp://floridafunding.com/freehotgrants/index.htmhttp://www.dos.state.fl.us/grants/http://www.myflorida.com/http://foundationcenter.org/getstarted/training/webinars/calendar.htmlhttp://foundationcenter.org/getstarted/training/webinars/calendar.htmlhttp://foundationcenter.org/getstarted/training/webinars/calendar.htmlhttp://foundationcenter.org/getstarted/training/webinars/calendar.htmlhttp://www.grants.gov/applicants/email_subscription.jsphttp://foundationcenter.org/http://www.floridaliteracy.org/grants_and_funding__funders.html


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IRAwww.reading.org/Resources/AwardsandGrants.aspx

ALAwww.ala.org/awardsgrants/awards/browse/grnt

AASLwww.ala.org/aasl/awards

Mackinwww.mackin.com/LIBRARY/GRANTS.aspx
http://www.reading.org/Resources/AwardsandGrants.aspxhttp://www.reading.org/Resources/AwardsandGrants.aspxhttp://www.ala.org/awardsgrants/awards/browse/grnthttp://www.ala.org/aasl/awardshttp://www.mackin.com/LIBRARY/GRANTS.aspxhttp://www.mackin.com/LIBRARY/GRANTS.aspxhttp://www.ala.org/aasl/awardshttp://www.ala.org/awardsgrants/awards/browse/grnthttp://www.reading.org/Resources/AwardsandGrants.aspxhttp://www.reading.org/Resources/AwardsandGrants.aspx


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Dell/Intel Calendar 2013-14 in Techlearning.com


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http://grantspace.org/Find-Us

Funding Information

Network Locations:

470 in USA, 19 in Florida
http://grantspace.org/Find-Ushttp://grantspace.org/Find-Ushttp://grantspace.org/Find-Ushttp://grantspace.org/Find-Us


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Catholic Foundationhttps://www.catholicfoundation.com/serving/grantmaking/grant-application-deadlines.asp

Next Deadline August 24, 2014

The Raskob Foundationhttp://www.rfca.org/en/Grantmaking/ApplicationGuidelines/ta

bid/67/Default.aspx

The Catholic Foundation

http://grants.catholic-foundation.org/information-eligibility

Catholic Education Foundation http://ceflou.org/grants/
https://www.catholicfoundation.com/serving/grantmaking/grant-application-deadlines.asphttps://www.catholicfoundation.com/serving/grantmaking/grant-application-deadlines.asphttp://www.rfca.org/en/Grantmaking/ApplicationGuidelines/tabid/67/Default.aspxhttp://www.rfca.org/en/Grantmaking/ApplicationGuidelines/tabid/67/Default.aspxhttp://grants.catholic-foundation.org/information-eligibilityhttp://ceflou.org/grants/http://ceflou.org/grants/http://grants.catholic-foundation.org/information-eligibilityhttp://grants.catholic-foundation.org/information-eligibilityhttp://grants.catholic-foundation.org/information-eligibilityhttp://grants.catholic-foundation.org/information-eligibilityhttp://grants.catholic-foundation.org/information-eligibilityhttp://www.rfca.org/en/Grantmaking/ApplicationGuidelines/tabid/67/Default.aspxhttp://www.rfca.org/en/Grantmaking/ApplicationGuidelines/tabid/67/Default.aspxhttps://www.catholicfoundation.com/serving/grantmaking/grant-application-deadlines.asphttps://www.catholicfoundation.com/serving/grantmaking/grant-application-deadlines.asphttps://www.catholicfoundation.com/serving/grantmaking/grant-application-deadlines.asphttps://www.catholicfoundation.com/serving/grantmaking/grant-application-deadlines.asphttps://www.catholicfoundation.com/serving/grantmaking/grant-application-deadlines.asphttps://www.catholicfoundation.com/serving/grantmaking/grant-application-deadlines.asp


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National Black Catholic Congress Catholic Education Foundation,LLChttp://nbcccatholiceducationfoundation.org/grants/

Catholic Community Foundationhttp://www.ccfphx.org/index.php/grants-and-scholarships/

Hilton Foundationhttp://www.hiltonfoundation.org/catholic-schools

Koch Foundationhttp://www.thekochfoundation.org

THANKS to Fredy Padovan for recommending these eight sites!
http://nbcccatholiceducationfoundation.org/grants/http://www.ccfphx.org/index.php/grants-and-scholarships/http://www.hiltonfoundation.org/catholic-schoolshttp://www.thekochfoundation.org/http://www.thekochfoundation.org/http://www.hiltonfoundation.org/catholic-schoolshttp://www.hiltonfoundation.org/catholic-schoolshttp://www.hiltonfoundation.org/catholic-schoolshttp://www.ccfphx.org/index.php/grants-and-scholarships/http://www.ccfphx.org/index.php/grants-and-scholarships/http://www.ccfphx.org/index.php/grants-and-scholarships/http://www.ccfphx.org/index.php/grants-and-scholarships/http://www.ccfphx.org/index.php/grants-and-scholarships/http://nbcccatholiceducationfoundation.org/grants/


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FADICA is a nonprofit association working tostrengthen and promote Catholic philanthropy.

http://www.fadica.org
http://www.fadica.org/http://www.fadica.org/


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5. Funding dos and dontsa. Know what can/cannot do from funding sourceb. Keep trying; recycle idea into new grant competitions

6. Why the budgetandevaluationmust match closely

a. Showing matching funds/supportb. Working with an evaluator before you submit

7. After you get a grantsay thank youa. Collect data for analysis, evaluation

b. Prepare for criticismc. Disseminate results at conferences, in publications

d. What would happen with more funding?e. Role play with the funder


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Read between the lines: Know what you mustdo/can do/cannot do: Cannot pay for food or alcohol

Must allocate 10% for evaluation

Cannot exceed federal or state per diem Need matching funds: More than 1:1 is great!

Need letters of support: Provide draft when requesting

Know maximum dollar amount: Dont exceed it!

Cover letter: additional info on proposal ideas

Tech not allowed/encouraged/only certain brands

Call to ask questions if something isnt clear!


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Typical sections of grant proposalProject Title

Abstract(1-2 paragraphs)

Introduction and Objective(s)

Describe the topic(s) the project would address and the potential benefits to xxx.

Provide a clear and detailed statement of the project objectives, relation to the

present state of knowledge in the field, and impact on the target population.

Approach/MethodsDescribe specific methods and/or materials that will be employed, the expected

results, detailed description of educational materials, and time frame to complete

the project. Not to exceed xx single-spaced pages.

Literature Cited On what research base is this project built?

Evaluation PlanDescribe specific evaluation steps, including formative evaluationand timeline.

Project Staff


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Typical sections of grant proposal-2Qualifications of proposed personnel Identify appropriate facilities available to

conduct the proposed work and include names, qualifications, and contactinformation for all personnel who would be assigned this project. State the

primary work assigned to each person and the percentage of time each person

would devote to this work. Identify key persons by name and title. Provide all

resumes/CVs describing relevant experience.

Budget (1 page)Identify the amount of funding requested, including salaries,supplies and materials, travel expenses. Smaller requests and those with matching

funds have the best chance of being funded.Xxx does not pay indirect or overhead

expenses.

Dissemination and sustainability

How will you share results of this project at conferences, workshops and in

publications?

How will you sustain it after funding ends?


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Resource from Miami-Dade Schools Grants office


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Track available grants Record grant submissions

Note deadlines for reports

Create timeline for tasks to submit with grant

Conference, publication deadlines to share yoursuccess


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Keep trying! Recycle ideas into new grant

competitions Use one grant to help get another one

Funders back a horse with a good track record

Niceville, FL school turned one grant into $1 million

by building each win into the next grant proposal

Barry U. grant funded for year 2 at 150% of year 1after oral presentation on year 1 results

6 Wh th b d t d l ti


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6. Why the budget and evaluation

must match closely Show matching funds/support In-kind donations (food from Publix)

Funding for items not covered from granting organization

Work with an evaluator before yousubmit What data can you easily collect to satisfy the reporting

requirements?

Will data show your success with project goals and

objectives?

Are you spending $ toward that?


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Overall accomplishments Number of students benefitted

How students benefitted: student outcomes Changes in attitude?

Number, time spent (data)

Increase in scores

Barriers to success

Successful aspects for replication Financial accounting of expenditures

Communication of success: conference, article

7 Aft t t


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7. After you get a grant

a. Say THANK YOU!b. Collect data for analysis, evaluation

c. Prepare for criticism

d. Disseminate results at conferences, in publications

e. What would happen with more funding?f. Role play with the funder


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Say thank you to funder Share successes, pictures Invite to events Communicate, appreciate, update

WriteWhat this grant meant to me, myprogram and my students

Anticipate visits from funder organization Keep up with budget and evaluation Be prepared for criticism

Especially from colleagues who didnt help you

St d t C S Th k T !


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Students Can Say Thanks Too!

Resources to Learn More


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Resources to Learn More

Websters New World Grant

Writing Handbook (2013)$9.99 Kindle, $16.99 Paperback

National Guide to Funding inReligion, (2005): Amazon

The Grantsmanship Center

http://www.tgci.com

www.pearsonschool.com/index.cfm?locator=PSZdPo
http://www.tgci.com/http://www.tgci.com/http://www.pearsonschool.com/index.cfm?locator=PSZdPohttp://www.pearsonschool.com/index.cfm?locator=PSZdPo


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Volunteers?


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Advice: Fish where there are fish.

Ask, and you shall receive!


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Grant Writing

for Ed Tech Dreams-Dr. Rita [email protected]

www.ritaoates.com

@ritaoates

Dr. Oates does workshops for schools, districts and

organizations on grant writing and development.

She also does grant evaluations, particularly large-scale,multiyear grants involving professional development,

technology and school reform efforts.
mailto:[email protected]://www.ritaoates.com/http://www.ritaoates.com/mailto:[email protected]


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FSTE webinar: June 24 @ 8 pm

Twitter 101: Build Your Personal LearningNetwork with Susan BeardenJump start your professional development with Twitter! Learn

about Personal Learning Networks (PLNs) and how you can use

Twitter to connect with passionate educators around theworld. Creating a professional Twitter profile; Twitter basics and

etiquette; the power of hash tags; connecting with other educators

and building relationships; Twitter chats; and much more. How

you can use Twitter to enhance your professional skills and

connect with people who share your educational interests.

grant writing for ed tech

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