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Grant Writing: Tips for Success or: How to Requisition a Hamster Lynda Walsh, Humanities, NM Tech Julie Ford, Humanities, NM Tech

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Page 1: Grant Writing: Tips for Success or: How to Requisition a Hamster Lynda Walsh, Humanities, NM Tech Julie Ford, Humanities, NM Tech

Grant Writing: Tips for Success

or: How to Requisition a Hamster

Lynda Walsh, Humanities, NM Tech

Julie Ford, Humanities, NM Tech

Page 2: Grant Writing: Tips for Success or: How to Requisition a Hamster Lynda Walsh, Humanities, NM Tech Julie Ford, Humanities, NM Tech

Preview...

Consider your audience Structure proposal appropriately Analyze proposal components Use effective style

Page 3: Grant Writing: Tips for Success or: How to Requisition a Hamster Lynda Walsh, Humanities, NM Tech Julie Ford, Humanities, NM Tech

Consider Your Audience

Scientists read non-linearly (Bazerman 1985)

Abstract

I

M

R

D

Proposal readers remember “minimalist” documents better (Charney & Paul, 1985)

Page 4: Grant Writing: Tips for Success or: How to Requisition a Hamster Lynda Walsh, Humanities, NM Tech Julie Ford, Humanities, NM Tech

Consider Your Audience

Visual cues to make proposal reader-friendly

White space- a document’s best friend Informative headings Headers/footers Appropriate and easy-to-read typefaces Labeled graphics Lists (for showing sequence of tasks or grouping

similar items)

Page 5: Grant Writing: Tips for Success or: How to Requisition a Hamster Lynda Walsh, Humanities, NM Tech Julie Ford, Humanities, NM Tech

Structure Proposal Appropriately Follow granting agency’s prescription

If no prescribed format: Problem/solution approach Demonstrate compelling need

Example: Intro Plan (timeline, evaluation & dissemination) Qualifications Budget Conclusion

Page 6: Grant Writing: Tips for Success or: How to Requisition a Hamster Lynda Walsh, Humanities, NM Tech Julie Ford, Humanities, NM Tech

Analyze Proposal Components

Introduction Identify purpose State proposal subject Stress importance of subject Provide background info

Page 7: Grant Writing: Tips for Success or: How to Requisition a Hamster Lynda Walsh, Humanities, NM Tech Julie Ford, Humanities, NM Tech

Analyze Proposal Components

Swales’s Moves:

1. Centrality—why is your study problem important right now?

2. Previous work—whose work are you using as a launching pad?

3. Gap—what remains undone?

4. Filling the Gap—*specifically* how will you contribute?

Page 8: Grant Writing: Tips for Success or: How to Requisition a Hamster Lynda Walsh, Humanities, NM Tech Julie Ford, Humanities, NM Tech

Analyze Proposal Components

Plan Forecast structure of plan Be as specific as possible Include timeline for project phases in tabular form

In the next few pages we offer additional background information as well as concrete data collection methods and a detailed work plan. We discuss particular strategies for evaluation and dissemination of this study’s results. These sections help to demonstrate the significance such a study will have for both the Electrical Engineering and Technical Communication programs at New Mexico Tech.

Page 9: Grant Writing: Tips for Success or: How to Requisition a Hamster Lynda Walsh, Humanities, NM Tech Julie Ford, Humanities, NM Tech

Analyze Proposal Components

Plan: Evaluation and Dissemination Closing the loop Publication, presentation, education

Page 10: Grant Writing: Tips for Success or: How to Requisition a Hamster Lynda Walsh, Humanities, NM Tech Julie Ford, Humanities, NM Tech

Analyze Proposal Components

Qualifications Select only relevant experience from your CV On résumés omit “objective” Highlight related skills/experience in a call-out

Page 11: Grant Writing: Tips for Success or: How to Requisition a Hamster Lynda Walsh, Humanities, NM Tech Julie Ford, Humanities, NM Tech

Analyze Proposal Components

Budget Don’t lowball! Remember travel costs Include journal page charges

Page 12: Grant Writing: Tips for Success or: How to Requisition a Hamster Lynda Walsh, Humanities, NM Tech Julie Ford, Humanities, NM Tech

Analyze Proposal Components

Conclusion Recast the project in problem/solution language Remind readers of exactly how you are filling gap “So what?” (tie to funding body’s concerns) Detail short and long-term benefits of project

Page 13: Grant Writing: Tips for Success or: How to Requisition a Hamster Lynda Walsh, Humanities, NM Tech Julie Ford, Humanities, NM Tech

Use Effective Language: Seven Steps toward Plain Language

1. Place the subject early in the sentence2. Identify what the subject is doing and move

that action into the verb slot3. Eliminate prepositional phrases by turning

them into adjectives4. Eliminate unnecessary nominalizations 5. Eliminate wordy phrases and redundancies6. Shorten, lengthen, combine, or divide

sentences to make them breathing length7. Vary sentence rhythm

Page 14: Grant Writing: Tips for Success or: How to Requisition a Hamster Lynda Walsh, Humanities, NM Tech Julie Ford, Humanities, NM Tech

Seven Steps toward Plain Language

Step #1: Place the subject early in the sentence

Before: If deciduous and evergreen trees experience yet another year of drought like the one observed in 1997, the entire Sandia Mountain ecosystem will be heavily damaged.

After: The entire Sandia Mountain ecosystem will be heavily damaged if deciduous and evergreen trees experience yet another year of drought like the one observed in 1997.

Page 15: Grant Writing: Tips for Success or: How to Requisition a Hamster Lynda Walsh, Humanities, NM Tech Julie Ford, Humanities, NM Tech

Seven Steps toward Plain Language

Step #2 Identify what the subject is doing, and move that action into the verb slot

The figures support our theories.

The questionnaire determines students’ educational experiences in technical

writing.

Page 16: Grant Writing: Tips for Success or: How to Requisition a Hamster Lynda Walsh, Humanities, NM Tech Julie Ford, Humanities, NM Tech

Seven Steps toward Plain Language

Step #3 Eliminate prepositional phrases by turning them into adjectives

Before: The decline in the number of businesses owned by locals in the town of Socorro is a demonstration of the increasing hardship faced in rural communities in the southwest.

After: Socorro’s declining number of locally owned businesses demonstrates the increased hardship faced by southwestern rural communities.

Page 17: Grant Writing: Tips for Success or: How to Requisition a Hamster Lynda Walsh, Humanities, NM Tech Julie Ford, Humanities, NM Tech

Seven Steps toward Plain Language

Step #3 Eliminate prepositional phrases by turning them into adjectives

Before: The report of the Secretary of Labor was comprised of a list of essential skills needed by graduates of public schools in America.

After: The Secretary of Labor’s report listed essential skills for American public school graduates.

Page 18: Grant Writing: Tips for Success or: How to Requisition a Hamster Lynda Walsh, Humanities, NM Tech Julie Ford, Humanities, NM Tech

Seven Steps toward Plain Language

Step #4 Eliminate unnecessary nominalizations (verbs and adjectives that have been turned into awkward nouns)

Before: The necessity for the new process came from the unreliability of the current process.

After: A new process was necessary because the current process was unreliable.

Page 19: Grant Writing: Tips for Success or: How to Requisition a Hamster Lynda Walsh, Humanities, NM Tech Julie Ford, Humanities, NM Tech

Seven Steps toward Plain Language

Step #4 Eliminate unnecessary nominalizations (verbs and adjectives that have been turned into awkward nouns)

Before: Uniformity will be much better across the lab once implementation of the new process is complete.

After: The lab will be more uniform once the new process has been implemented.

Page 20: Grant Writing: Tips for Success or: How to Requisition a Hamster Lynda Walsh, Humanities, NM Tech Julie Ford, Humanities, NM Tech

Seven Steps toward Plain Language

Step #5 Eliminate Wordy Phrases

Instead of…At this point in time

In the near future

Due to the fact that

In the event that

In the modern world of today

How About?Now

Soon

Because

If

Today

Page 21: Grant Writing: Tips for Success or: How to Requisition a Hamster Lynda Walsh, Humanities, NM Tech Julie Ford, Humanities, NM Tech

Seven Steps toward Plain Language

Step #5 Eliminate Redundant phrases

Blue in color

Cool in temperature

Joined together

Personal opinion

The reason is because

Repeat again

The month of July

Several in number

Final outcome

Cooperate together

Past history

Thirty (30) days

Unique innovation

Finished and completed

Page 22: Grant Writing: Tips for Success or: How to Requisition a Hamster Lynda Walsh, Humanities, NM Tech Julie Ford, Humanities, NM Tech

Seven Steps toward Plain Language

Step #6 Shorten, lengthen, combine, or divide sentences to make them breathing length

Before: Researchers in several fields have stressed the importance of agglomeration in crystallization due to its enabling of control over crystal size in solution, which in turn can serve the interests of industrial partners like manufacturers of fertilizer whose products need to meet certain particle-size standards.

After: Researchers in several fields have stressed the importance of agglomeration in crystallization. Agglomeration enables control over crystal size in solution, and this effect interests industrial partners like fertilizer manufacturers, whose products must meet certain particle-size standards.

Page 23: Grant Writing: Tips for Success or: How to Requisition a Hamster Lynda Walsh, Humanities, NM Tech Julie Ford, Humanities, NM Tech

Seven Steps toward Plain Language

Step #7 Vary sentence rhythm

Before: First, we ran the final assay. Next, we collected the results. Third, we wrote up the results. Lastly, we reported them to the executive committee. The study was approved for Phase 2.

After: After running the final assay, we collected and wrote up the results. The executive committee approved our study for Phase 2 after reading our report.

Page 24: Grant Writing: Tips for Success or: How to Requisition a Hamster Lynda Walsh, Humanities, NM Tech Julie Ford, Humanities, NM Tech

Remember These Tips to Prevent Wheel-spinning

• Be responsive to funding body’s stated values/goals• Be specific• Be a storyteller (problem/solution)• Be concise and direct• Be graphical where you can• …and be funded!


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