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Government Printing Johor Bahru

Author:

Dr. Aziah Daud BMedSci, MD, M.Comm.Med (Occup. Health)

Assistant Director

Occupational Health Unit, Disease Control Division Ministry of Health Malaysia.

December 2003

ii

Contents

Page

Glossary iv

Acknowledgement v

1. Background 1

2. Introduction 1

3. Overview of the Project 2

4. Company Profile 5

5. Needs Assessment for Government Printing 6

6. Integration of Results and Possible Priorities 14

7. Action Plan 15

8. Assessment of Occupational Health Hazards 18

9. Recommendations 20

10. Limitations 21

11. Conclusion 22

Annex 1: WHO Healthy Workplace Guidelines: Sample Questionnaire for Employees 23

Annex 2: WHO Healthy Workplace Research Project: Questionnaire Results

Obtained from the Employees of Government Printing 33

Annex 3: Healthy Workplace Form 43

Annex 4: Organization Chart of Government Printing 45

iii

Annex 5: Lay Out Plan of Government Printing Area 46

Annex 6: Flow Chart of Each Work Process 47

Annex 7: Safety and Health Policy of National Printing 51

Annex 8: Health and Safety Committee 52

Annex 9: Source of Information during Walk-through 53

Annex 10: Pictorial Events during Walk Through Survey 54

iv

Glossary

DOSH Department of Occupational Safety and Health

EHRC Environmental Health Research Center

HRM Human Resource Management

IMR Institute for Medical Research

JB Johor Bahru

MoH Ministry of Health

NIOSH National Institute for Occupational Safety and Health

OHS Occupational Health and Safety

OHSMS Occupational Health and Safety Management System

PG Pasir Gudang

PPE Personal Protective Equipment

UWS University of Western Sydney

WHOCC World Health Organization Collaborating Center

WHO World Health Organization

WTS Walk Through Survey

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Acknowledgement

We would like to express our deepest appreciation to the following departments /

companies for their generous support, encouragement and contribution towards this

report :

1) The Ministry of Health Malaysia [(Occupational and Environmental Health

Division) and (Special Program)] Kuala Lumpur.

2) Johor Bahru District Health Office especially to Dr Khalijah Yusoff

(2nd MOH) and staff who directly involved with this project.

3) Government Printing Johor Bahru especially to representatives (workers and

management) who participate during Walk Through Survey.

4) EHRC (Environmental Health Research Center) especially to

Dr Stephen Ambu and Pn Asmaliza Ismail.

1

Healthy Workplace Report – November 2003 Government Printing Johor Bahru

1. Background

The Western Pacific Regional Office for the WHO, has developed Regional Guidelines

for Healthy Workplaces. Released in December 1999, they were the first of their kind to

address workplace settings and while trailed in a number of countries, they had not been

fully implemented as of the commencement of this project. The recent introduction of

WHO�s healthy settings approach has shed new light on the application of health

promotion in the workplace. The workplace, like other settings, can have a very positive

impact on the health and well being of workers, their families, communities and society

at large. It is not the aim of the healthy workplace process to replace the many important

statutory occupational safety and health (OSH) requirements laid down by governments

but to compliment them with a process that provides all stakeholders, including

workforce with a voice.

The healthy workplace concept provides a valuable tool for developing or reinforcing

occupational health and safety standards so that conditions continuously improve for the

working population. However, a healthy workplace is not only free of hazards, but also

provides an environment that is stimulating and satisfying for those who work there.

There is a growing appreciation for the multiple determinants of worker�s health,

including environmental, organizational (e.g. work load, management style and

communication), community and societal factors, as well as personal lifestyle. The

healthy organization acknowledges all of these elements in the development of policies

and programmes for the well being of its workers.

2. Introduction

A healthy workplace is a place where everyone works together to achieve an agreed

vision for the health and well being of workers and the surrounding community. It

provides all members of the workforce with physical, psychological, social and

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organizational conditions that protect and promote health and safety. It enables managers

and workers to increase control over their own health and to improve it, and to become

more energetic, positive and contented.

Advantages of Healthy Workplace:-

i. A healthy workplace encourages the development of a healthy workforce,

which is vital to a nation�s economic and social growth.

ii. A healthy workplace offers the ideal setting for introducing health promotion

programmes.

iii. A healthy workplace acknowledges the non-occupational factors that can

influence worker�s health, and encourages interaction with families and

communities.

iv. A healthy workplace promotes the overall success of the organization.

v. The healthy workplace protects the general environment and supports

sustainable development.

3. Overview of the Project

The project has been designed to be a collaborative action research process. This

approach encourages professionals at the local level to be the researchers and be the ones

to initiate change. In this particular project, the framework for change has been handed

�down� from WHO in the form of the guidelines. However, the action to test out the

applicability of the guidelines is being explored by those working at the local level with

the community.

Workplaces were selected as pilot projects to ascertain the feasibility of the WHO

Regional Guidelines for the Development of Healthy Workplace under the healthy

settings concept in local situation. Selection of companies was based on their willingness

to participate actively, cooperation, collaborative partnership and sense of ownership of

the project. In Johor Bahru, Government Printing was one of the 4 selected companies for

this pilot project.

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Objectives of the Project:-

� General

To create a workplace environment that practises a comprehensive, participative

and empowering collaboration through multi-sectoral and multidisciplinary

approach to ensure that such practices are sustainable and compliant to the

necessary legislations and regulations.

� Specific

To create a sustainable health-supportive and safe work environment.

- To develop workplaces that emphasize health promotion, health protection

and safe work practices as an integral part of management.

- To support employers� and employees� participation in health promotion and

safety programmes.

The Initial Collaborating Researchers for this Project are:-

1. Johor Bahru District Health Office: Led by Dr Daud Abdul Rahim.

2. Johor Bahru District Health Office: En Mohamad Najib Hassan (team leader).

3. Government Printing: The groups involve representatives from the industry

(workers, management, OH officers).

4. EHRC: Dr Stephen Ambu and Pn Asmaliza Ismail.

5. WHOCC: Dr Brent Powis, Dr Zina O�Leary and Mr Javed Ahmedi.

6. External Corporate Support: This includes the participation of 3M Australia and

Malaysia to provide OHS expertise, Mr Michael Camphell from Australia and Mr

Lim Geok Tian from Malaysia.

4

The Development of Healthy Workplace can be Viewed as an 8 – Step Process:-

Step 1: Ensure Management Support

Step 2: Establish a Coordinating Body

Step 3: Conduct Needs Assessment

Step 4: Prioritize Needs

Step 5: Develop an Action Plan

Step 6: Implement the Plan

Step 7: Evaluate the Process and Outcome

Step 8: Revise and Update the Program

This report aims to provide the Government Printing Coordinating Body with a summary

of the outcome of Step 3 and a set of working framework for Step 4. The requirements

under the guidelines for these steps are as follows:

Step 3 – Conduct Needs Assessment

This involves gathering relevant information about health and safety needs and concerns,

existing health policies and safety practices. The goals of the needs assessment are to

identify potential health risks and to generate interest in the program among the staff.

Detailed findings of the needs assessment should be reported to the coordinating body

and to management and the workers. The needs assessment report can be a useful tool to

reinforce or gain further support from management.

Step 4 – Prioritize Needs

The problems are then prioritizes based on interest and need, potential health risk and

available resources. Areas where the workplace is not in compliance with existing

legislation will be more urgent priorities. The information collected will provide the basis

for developing program initiatives.

5

4. Company Profile

Name of Factory : Percetakan Nasional Malaysia Berhad (PNMB)

Factory Address : Jalan Datin Halimah, 80350 Johor Bahru

Ownership : Kementerian Kewangan Malaysia

Year Establish : 1973

Area of Factory : Larkin

Products:

Printing Government and Commercial Forms, Greeting Cards, Diaries, Calendars, Pads,

Ledgers, Journals, Qur�an, Hadith, Reports, Type-Setting, Scanning, Binding, Print-On-

Demand, Labels, Exercise Books, Automated Tickets and Boarding Passes, Law-On-

Line, Government Gazettes, Malaysia Laws, Economic Reports, Parliamentary Papers,

Brochures, Government Reports.

Percetakan Nasional Malaysia Bhd (formerly known as Jabatan Percetakan Negara before

its corporatisation on 1 January 1993) was first established in 1888 in Taiping and was

then known as the 'Perak Government Printing Office'. It was later known as the Selangor

Printing Office after it moved to Selangor and was subsequently called the FMS

Government Printing Office in 1901. During the British Military Administration it was

named 'the Department of Publicity and Printing' and not long afterwards it was named

'the Malayan Union Government Press' followed by 'the Federation of Malaya

Government Printing Office'. After independence it was named the Government Printing

Department or Jabatan Cetak Kerajaan. It is wholly owned by The Government of

Malaysia.

With 100 years of experience in the printing business, ranging from the printing of books,

Government Gazettes, Bills, Acts of Parliament, Parliamentary Papers, Reports, White

Papers, etc, PNMB has certainly come a long way and is one of the foremost printers in

the country. Needless to say, being the only printer appointed by the Government of

Malaysia and the Government of the States in West Malaysia and Sarawak, the trust that

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is placed on PNMB by the highest authority is the manifestation of PNMB's vast

experience and sound record.

Flow Chart of the Manufacturing Process:

No. Description / Stages Process of Work

1. Marketing Material order Letter

2. Planning Sorting every work process Sorting of work

3. Pre printing Pre setting Off set

4. Plate making Draft printing

5. Printing Final printing Printing procedure

6. Binding Arrangement for packing Packing � for distribution

7. Store - Chemical product

- Paper

- Finish product

Material arrangement

5. Needs Assessment for Government Printing

The assessment of needs for the Government Printing was conducted throughout the

factory. The needs assessment conducted at the Government Printing followed the

methodology provided in the WHO Regional Guidelines for Healthy Workplaces. As

indicated in the guidelines, three (3) major tools were used:

(i) Walk Through Survey (WTS)

(ii) Questionnaire; and

(iii) Focus group discussions

(i) Walk Through Survey (WTS)

A workplace inspection was conducted at Government Printing in September 2003 to

identify hazards and potential health risks in the physical and organizational environment.

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Employment Data

The total population at the Government Printing is 96 as of September 2003

No. Category Male Female Total

i. Administration/Finance 3 6 9

ii. Marketing 6 2 8

iii. Pre printing/Planning 17 11 28

iv. Printing 18 - 18

v. Binding 15 10 25

vi. Store 5 3 8

Total 64 32 96

Welfare Facilities

Working hours for administration staff is 8.00am to 5.15pm. However, the machines

operate in two shifts; 8.00am to 5.00pm for shift 1 and 1.30pm to 10.00pm for shift 2.

Various facilities are not provided for both male and female employees such as:

• Rest rooms

• Change rooms

• Lockers

• Recreation based facilities

Sanitary Facilities

The number of toilets for both males and females are 2 and 2 respectively. The

cleanliness of all toilets is not satisfactory.

Occupational Health Service

Government Printing was found to have a policy/procedure document. A First Aid Box is

available but partially equipped. Supervisors and workers are not trained in emergency

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management and first aid. Additionally, emergency room and sick/minor accident

facilities are not provided. Similarly, Government Printing lacks the employment of an on

site Medical Officer; however Government Printing has a Safety Officer. A vehicle is

provided for transportation to the nearest clinic in an event of a medical emergency. Pre

employment medical examination is a requirement in this factory.

WTS Results – Issues of Concern

Throughout the premises a number of locations were identified as potentially hazardous

with several observations being made of both staff failing to wear personal protective

equipment (PPE) and sensory evidence of indoor contamination by chemicals

accompanied by poor ventilation. Each area did have installed some control measures

such as exhaust fans, sprinklers and air conditioners. However, these measures either

were not totally effective or may not have been functioning adequately at the time

observations were made.

These initial observations identified a number of concerns as shown below:

LOCATION OBSERVATION

Layout � Setting/Plate making

Poor ventilation, machine guarding off, some workers not

wearing PPE, risks associated with manual handling, and

ergonomic stress from some workers standing

Offset Printer Possible noise and heat problem, paper dust and chemical

smell

Binding � Cutter, Gum machine and Wire stretching

Paper dust, chemical smell and potential of injury by

workers engaged in manual handling

Store � Chemical products, paper and finish

Poor lighting and poor ventilation

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(ii) Questionnaire Results � issues highlighted by workers

1. Health promotion issues

Exercise

53

47

4445464748495051525354

%

Exercise YES

Exercise NO

▲ Based on questions 11, 12 and 13 in the questionnaire, 53% exercised regularly and

47% did not.

▲ Reasons for not exercising regularly:

» 62% : Lack of time

» 12% : Lack of facilities

» 12% : Health problems

» 8% : Little interest in exercise

» 4% : Tired

» 4% : Other issues

Of the 47% who initially noted that they do not exercise regularly, 86% highlighted that

they would exercise if facilities were provided at the workplace. Conversely 14% said

that they would not exercise regardless of the facilities.

10

Smoking

20

75

50

1020304050607080

Smoker Non-smoker Ex-smoker

%

Questions 14, 15 and 16 were relate to smoking, below are the results obtained:

▲ Out of 44 employees, 20% were smokers, 75% non-smokers and 5% ex-smokers.

▲ Among smokers (9 workers), 91% expressed the desire to stop smoking and 9% still

do not want to stop the habit.

▲ Among the smokers, 67% would be interested in joining a smoking cessation club

while 33% were not interested.

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2. Rating of own health

Job and Life

4650

4

0

10

20

30

40

50

Very Good Rather Good Difficulties

%

Referring to questions 17 and 18 in the Healthy Workplace Questionnaire:

▲ Among 48 workers sampled, 46% felt very good about job and life, 50% felt rather

good and 4% were having difficulties with their job and life.

▲ Factors that workers think would improve their quality of life:

» 27% : Removal and management of stress

» 22% : Exercise would improve their health

» 17% : Checking and control of blood pressure

» 12% : Eating better

» 7% : Quitting or reducing of smoking

» 7% : Specified medical treatment

» 5% : Highlighted the changing of the home situation

» 1% : Changing the job

Health and Job

Questions 19, 20 and 21 referred to workers feelings about their job and employer.

▲ Referring to question 19, the workers were satisfied with their job and the

involvement in decision making. There were considerable levels of responses which were

not sure in areas of feeling towards employer attitude relating to stress at work, interest

in wellbeing, job fairness and their perception on level of reward against

effort.

12

28

43

28

05

1015202530354045

Too Littlle Just Enough Too Much

%

▲ For question 20, in relation to the level of challenge, 43% considered just enough,

28% too much and 28% too little.

▲ Question 21 provided the workers an opportunity to identify the causes of stress at

work. The top six (6) causes are:

» 1. 22% - Lack of communication

» 2. 14% - Time management (dislike hours, time pressure, unscheduled

overtime, deadlines)

» 3. 9% - Job changes (job change / too many changes)

» 4. 7% - Lack of influence

» 5. 5% - Conflict at work

» 6. 4% - Exhaustion (physical, mental)

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Safety Hazards

49

5 61

36

10

10

20

30

40

50

Phy Che Bio Rad Erg None

%

For questions 22, 23 and 24, the following results were obtained:

▲ 49% of workers concerns on physical hazards (too hot, too cold, bad air, noise,

vibration, lighting, fire explosion, litter/mess, dust, unsafe plant, electrical hazards,

slips/drips, travel hazards and toilet facilities); 5% on chemical hazards, 6% on biological

hazards and 1% on radiation.

▲ 36% of workers concerns on issues relating to ergonomics (workspace, unsafe work,

lack of safety training, physical strain, eye strain, manual handling and work station

design) and 1% had no problems at all with the job environment.

▲ Out of 32 potential hazards, below are the top in ranking:

» 1. Workspace 23%

» 2. Too hot 13%

» 3. Unsafe plant 12%

» 4. Bad air 10%

3. Health Interest

Based on questions 25 and 26 in the questionnaire:

▲ 94% of the total sample would be interested to participate in the health program and

6% were not interested.

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▲ In the consideration of the payment for joining the program, 57% of the workers

willing to pay and 43% were not interested in such program.

▲ The most interested health issues for the workers are:

» 1. Nutrition 19%

» 2. Exercise 18%

» 3. Stress management 11%

6. Integration of Results and Possible Priorities

When the results from the Worker Survey and Walk Through Survey were viewed

together, a number of common issues have been identified. Both sets of data indicate that

the Government Printing needs attention in a number of health and safety issues.

Below are the issues in priority order:

1. Physical Hazards � the risks need to be assessed more thoroughly in view of

current levels of lighting, noise and temperature.

2. Chemical Hazards � WTS highlighted the need for some detailed study and

potential management of chemical in particular those found in the air. There was

also concern to address the adequacy of ventilation and exhaust systems which

may be linked to the control of chemical agents. The concern for the potential for

dust to pose a risk was also emphasized.

3. Ergonomics � worker awareness of the potential hazards associated with various

ergonomic issues was supported by the WTS which identified areas of concern

related to manual handling, standing and positions.

4. Personal Protective Equipment (PPE) � WTS identified a number of instances

where PPE was not being utilized. This is consistent with the apparent lack of

interest in safety training by the workers implying their lack of understanding of

the risks.

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5. Stress Management � the issues of stress have been identified as important and

potentially interrelated with a number of other factors namely; mental exhaustion,

lack of exercise, poor nutrition, boredom, ill health, smoking, time and job

management at work and home life. Workers identified a number of issues related

to Human Resource Management (HRM), and these contribute stress to workers.

Stress management is a useful window to view and address many issues raised

before. Improvement in stress levels is likely to improve health of workers, reduce

injury/sickness levels, enhance morale and improve productivity.

7. Action Plan / Recommendation

Following the final identification of priorities, the guidelines call for the establishment of

an action plan. Such a plan should contain in it a commitment to implement a particular

strategy to over come the issues identified in the needs assessment. This includes:

• Aim

• Methods

• Responsible agency

Draft Action Plan (initial considerations):

Following initial discussions among the JB, PG Health Teams and the EHRC, the

following action plan framework was developed to address the major areas of concern

identified to date.

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A. Physical Hazards

Aim � to assess and manage risks associated with noise, heat and lighting in the

workplace

OBJECTIVE ACTIVITY AGENCY

Determine base line

levels

Physical survey of noise, light,

temperature and dust levels

JB Health team / DOSH /

EHRC

Determine health

impacts

Survey of staff for hearing levels /

heat stress

JB Health team

Identify

Management options

Liaison with DOSH / 3M / EHRC

and other options

Government Printing /

EHRC

Improve situation Implement change Government Printing

Evaluate outcome Monitor site and workers JB Health team / DOSH /

EHRC

B. Ergonomics

Aim � to reduce health impacts associated with ergonomics factors


Identify risk groups Walk Through Survey Government Printing /

DOSH

Assess risk levels of

a particular group

Interview workers, conduct health

assessment � health diary

JB Health team /

Government Printing

Determine

management options

Review workstation / job design /

rotation

DOSH / Government

Printing

Situation

improvement

Implement change Government Printing

Evaluation Interview / health assessment JB Health team

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C. Chemical Hazards

Aim � to identify level of chemicals in the air, the associated health risks and areas for

improvement


Assess levels Conduct chemical assessment /

airflow monitoring of selected areas

DOSH / EHRC

Assess health impact Determine physical effects JB Health team / EHRC

Situation

improvement

Seek advise, options and implement Government Printing /

EHRC

Evaluation Monitor impacts Government Printing /

DOSH / EHRC

D. Personal Protective Equipment / Safety Procedures

Aim � to assess adequacy of PPE measures and implement training


Identify needs and

gaps

Survey of PPE requirements

Identify additional requirements for

safety procedures


DOSH

Assess barriers to

change

Conduct survey of staff JB Health team /

Government Printing

Improve usage Design and delivery safety

workshops to staff

DOSH

Review policy /

practice

Identify need for change in safety

management procedures and

communication systems


DOSH

Evaluation Conduct survey JB Health team /

Government Printing

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E. Other Areas for Development

(i) Stress Management (Communications at work)

(ii) Job and Time Management

8. Assessment of Occupational Health Hazards

Hazard Place of Work Observation Control Taken

1. Physical

a. Layout � Setting / plate making

b. Offset (printing machine)

c. Binding - Cutter

- Gum machine

- Wire stitching

d. Store � Chemical product

- Paper

- Finish product

- Lighting

- Machine (cover off)

- Manual handling

- Not wearing gloves

- No shoes

- Open container

- Poor ventilation

- Noise

- Heat

- Paper dust

- Paper dust

- Smell

- Physical injury (manual

handling)

- Poor lighting

- Poor ventilation

- Physical injury

- Waste recycle

- Ozonizer

- Exhaust fan

- Air condition

- Exhaust fan

- Exhaust fan

- Restricted area

- Exhaust fan

- Sign board (safety

first)

- Entry after 3

minute

- No smoking

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Hazard Place of Work Observation Control Taken

2. Chemical

a. Layout � Setting / Plate making

- Dark room

(Agfa G101C/G333C) / Developer


(Emerland soft 2450E)

c. Binding � Gum machine

d. Store � Chemical product

- Paper

- Finish product

- Manual handling

- Not wearing gloves

- No shoes

- Open container

- Poor ventilation

- Chemical smell

- Chemical smell

- Poor ventilation

- Exhaust fan outlet

- Waste recycle

- Ozonizer

- Exhaust fan

- Sprinkler

- Air condition

- Exhaust fan

- Exhaust fan

- Restricted area

- Exhaust fan

- Sign board (safety

first)

- Entry after 3

minute

- No smoking

- Sprinkler

- Fire extinguisher

3. Ergonomic

a. Layout � Setting


- Manual handling

- Standing work

- Eye stress (computer work)

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9. Recommendations

The immediate actions recommended are:

1. Review needs assessment report and amend as required

2. Identify priorities for action

3. Develop an Action Plan (Step 5)

4. Implement the plan (Step 6)

The following are the specific recommendations:

a) The survey of lighting, noise, temperature and dust levels should be done more

thoroughly to get the baseline and to monitor the levels continuously.

b) Management of Government Printing should liaise with DOSH and EHRC to

identify the options for improving the situations to implement the changes.

c) Air monitoring of selected areas should be conducted periodically to assess the

chemical levels and continuous evaluation to monitor the impacts.

d) To review the issues relating to ergonomics (work station design, manual

handling and work space)in assessing the risk levels of a particular working

group.

e) To conduct health assessment specifically for ergonomic factors and also

interview the workers to assess the improvement of the working situation.

f) To conduct the workshops to all workers to deliver safety information on PPE

requirements and to identify additional requirements for safety procedures.

g) To review the policy or workplace practice to identify the need for change in

safety management procedures and communication systems.

h) Health promotion should be continued as plan in schedule program and better

arrangement should be done to avoid the similar problem in future.

i) All workers should be exposed to Stress Management courses for better coping

mechanism.

j) To develop better communication skill between employers and employees so that

any working related problems can be solved faster and easier without barrier.

21

k) Various facilities (rest room, changing room, lockers and recreation based

facilities) should be provided for both male and female employees so that their

welfare is taking care by their managers.

10. Limitations

• Health promotion was not completed on schedule. The reason was because lack of

staff.

• Delay in conducting medical examination due to inability to meet schedule

appointments because of miscommunication and also busy with other core duties.

• This report is written based only on secondary data, reports and interview with the

personnel and administration officer and staff involved from Johor Bahru Health

Office. Accuracy and precision of data cannot be verified, the content of this

report depends much on the completeness of available information and data.

• Limitation in writer�s knowledge because only involve at the end of the project

and critical judgments made could be biased since it is based on secondary

information and the writer�s impression.

• Some of the documents no longer available at Johor Bahru Health Office and also

Institute of Medical Research (IMR).

• Raw data on the questionnaire for employees were not available, comments will

be made only on the pre analyzed data and were only descriptive statistics were

available.

• The questionnaire administered was in Bahasa Malaysia version but reliability /

validity of the translated questionnaire is questionable and no back-to-back

translation.

• No focus group discussion was done for needs assessment as suggested in the

Regional Guideline.

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11. Conclusion

The implementation of the guidelines is now entering its most important phase, the

determination and implementation of change. The need for specialists to support the

various activities will necessitate the Coordinating Committee extending its support

network.

The healthy workplace concept provides a valuable tool for developing or reinforcing

occupational health and safety standards so that conditions can continuously be improved

for employees and employers. A healthy workplace is not only free of hazards but also

provides an environment that is stimulating and satisfying for everyone who works there.

This program also benefited the employers and employees by creating awareness on

healthy living among the workforce.

23

WHO Healthy Workplace Guidelines: Sample Questionnaire for Employees

HEALTHY WORKPLACE PROGRAMME QUESTIONNARE FOR EMPLOYEES

24

Annex 1:

HEALTHY WORKPLACE EMPLOYEE QUESTIONNAIRE

1:1:

33

Annex 2:

WHO Healthy Workplace Research Project: Questionnaire Results Obtained from the Employees of Government Printing

43

Annex 3:

Healthy Workplace Form

HOW HEALTHY IS YOUR WORKPLACE? Instructions: In the following checklist, select a score between 0 (least healthy) and 2 (healthiest) which best describes your workplace for each category on the list. Feel free to add any remarks to illustrate or clarify your score. Score

(0 /1 /2) Remarks

Workplace Policies (PO) PO1 – Healthy workplace policy in place PO1 – Enforced alcohol and drug-free workplace PO1 – High level of nutrition and food safety in canteen PO2 – Health and Safety Committee established PO3 – Established indicators for monitoring progress PO4 – Education and training on health and safety PO5 – Human resources management policies The Organizational Environment (OE) OE1 – Worker participation in decision-making OE1 – Realistic deadlines established OE1 – Opportunity to do a variety of tasks OE1 – Sufficient break time OE1 – Good relations among staff OE1 - Recognition for high performance OE2 – Shift work causes minimum harm OE3 – Support provided to retiring staff OE4 – Protection for staff with special needs The Physical Environment (PE) PE1 – Provision of a safe and healthy environment PE2 – Minimized exposure to work-related hazards PE3 – Safe use of personal protective equipment PE4 – Manager held accountable for health and safety PE5 – Adequate sanitation and water Lifestyles and Personal Health Skills (HL) HL1 – Support for healthy lifestyles HL2 – Programmes in nutrition HL2 – Programmes in smoking cessation HL2 – Programmes in physical fitness

44

HL2 – Programmes in stress management HL2 – Programmes in reproductive and sexual health HL3 – Enterprise connects with family and community Health Services (HS) HS1 – Basic health services available to staff HS2 – Rehabilitation and return to work programmes HS3 – Participation of local health services Impact on the External Environment (EE) EE1 – Prevents pollution of external environment EE2 – Access to safe transport to and from work EE3 – Plays positive role in community life

45

Annex 4: O

rganization Chart of G

overnment Printing

46

Annex 5:

Lay Out Plan of Government Printing Area

PEL

AN

TA

PAK

47

Annex 6:

Flow Chart of Each Work Process

51

Annex 7:Safety and Health Policy of National Printing

52

Annex 8:

Health and Safety Committee

Penaung

Pengurus Cawangan (En. Nazri bin Sharif)

Pengerusi

Penyelia Kanan Pemasaran (En. Suhaimi bin Darus)

Ahli Jawatankuasa:

1. Pn Rusnah bt Mahmood – Perancang 2. En. Md. Nasir bin Muslim – Mesin Offset 3. En. Othman bin Abdullah - Mesin Ceparas 4. En. Hasnan bin Rahman - Mesin Ceparas 5. En. Rahman bin Borhan - Jilid 6. En. Mostaipor Jarip bin Sejawi - Jilid 7. En. Kamaruddin bin Abu - Mesin Offset 8. En. Md. Fairuz bin Muhamad - Pra-cetak 9. Puan Zaharah bt Ahmad - Jilid 10. En. Md. Saiful Nizam bin Mat Kari - Pembantu Tadbir

53

Annex 9:

Source of Information during Walk-through

1. Elicit critical data on hazards and controls from the staff carrying out the work 2. Use

• Senses • Smell • Noise – interference on conversation • Heat stress – perspiration, dampening clothing subjective feeling of heat

from radiant sources

3. Record with photographs • Memory aid for report preparation • Useful for communication • Useful for planning air monitoring strategies

4. Smoke tube

• Local exhaust • General air movement • Drift of air-borne contaminants

5. Observation

• Ergonomic factors • Lighting • Unsafe work practices • Unguarded equipment

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Annex 10:

Pictorial Events During Talk Through Survey

At Johor Bahru Health Office before visit started!! !

Government Printing (Front view)

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Walk Through Survey Government Printing Johor Bahru September 2003

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After meeting with Government Printing Staff

Visit started

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Marketing Unit

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Staff using the Computer for setting the best design

Computer is the main asset in Government Printing

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Pre printing / Planning Unit

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Camera Unit – Using Dianeppon Camera size 42 x 42 to process the film and it can produced 36 x 46 maximum film size

The film is being produced

The chemicals that been used for processing the film (developer)

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Positive and negative film from pre printing or camera unit will be sent here to produce plate

Plate – after completed the process

Ready Plate – will be sent to Printing Unit

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Some of the printing machine in this unit

Standard Operating Procedure in printing area

Chemicals using in printing process

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Printing Area

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Workers using the forklift to lift up the heavy object

First aid box – partially equipped

Smoking is strictly prohibited in printing area

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There are 2 fire extinguishers provided in this area Never the less surrounding housekeeping is unsatisfactory.

The sink is provided for workers to wash their hand

The alternative exit was obstructed.

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Workers binding the books

Binding machine

Inadequate ventilation

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Binding Area

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Store Area

The hazardous and non hazardous materials were stored together.

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Dangerous Situation …

Food container on the binding machine …

Hanging wire …

Workers not using PPE while cutting the paper The worker is at risk of entrapping his hand into the machine

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