Government Printing Works

eGazette Customer Information Pack

September 2014

Topics

The Public Web Registration Process

Why it is important to register

Where to find the new forms

Submission Timetable

New Terminology

Electronic Submission Process

Topics

Manual Submission Process

Notes ndash Updates and Cancellations

Notes ndash Queries and RFQs

Notes ndash Withdrawals and Renewals

Who to contact

Sample of forms

THE PUBLIC WEB REGISTRATION PROCESS

Public Web - User Registration

Creating your own account - The following information will be required

in order for you to successfully register denotes a required field

Field Description

Username Your username is the account name you will use to login to the website It is important that you remember it because when your account is locked your username will be required to reset it

First name You need to enter your name

Last name You need to enter your surname

Email address Please give us a valid up-to-date email address This will be used to confirm your identity and send you a new password if you forget your login details

Password Your password is the key to using our online gazette services It must be at-least eight characters long and only containmiddot letters (A-Z)middot at-least one number (0-9)middot and at-least one character ($^amp)

Note Your password is case sensitive therefore ldquoPASSWORDrdquo is not the same as ldquopasswordrdquo Please choose something you will remember but cannot be guessed easily

Topics

The Public Web Registration Process

Why it is important to register

Where to find the new forms

Submission Timetable

New Terminology

Electronic Submission Process

Topics

Manual Submission Process

Notes ndash Updates and Cancellations

Notes ndash Queries and RFQs

Notes ndash Withdrawals and Renewals

Who to contact

Sample of forms

THE PUBLIC WEB REGISTRATION PROCESS

Public Web - User Registration

Creating your own account - The following information will be required

in order for you to successfully register denotes a required field

Field Description

Username Your username is the account name you will use to login to the website It is important that you remember it because when your account is locked your username will be required to reset it

First name You need to enter your name

Last name You need to enter your surname

Email address Please give us a valid up-to-date email address This will be used to confirm your identity and send you a new password if you forget your login details

Password Your password is the key to using our online gazette services It must be at-least eight characters long and only containmiddot letters (A-Z)middot at-least one number (0-9)middot and at-least one character ($^amp)

Note Your password is case sensitive therefore ldquoPASSWORDrdquo is not the same as ldquopasswordrdquo Please choose something you will remember but cannot be guessed easily

Topics

Manual Submission Process

Notes ndash Updates and Cancellations

Notes ndash Queries and RFQs

Notes ndash Withdrawals and Renewals

Who to contact

Sample of forms

THE PUBLIC WEB REGISTRATION PROCESS

Public Web - User Registration

Creating your own account - The following information will be required

in order for you to successfully register denotes a required field

Field Description

Username Your username is the account name you will use to login to the website It is important that you remember it because when your account is locked your username will be required to reset it

First name You need to enter your name

Last name You need to enter your surname

Email address Please give us a valid up-to-date email address This will be used to confirm your identity and send you a new password if you forget your login details

Password Your password is the key to using our online gazette services It must be at-least eight characters long and only containmiddot letters (A-Z)middot at-least one number (0-9)middot and at-least one character ($^amp)

Note Your password is case sensitive therefore ldquoPASSWORDrdquo is not the same as ldquopasswordrdquo Please choose something you will remember but cannot be guessed easily

THE PUBLIC WEB REGISTRATION PROCESS

Public Web - User Registration

Creating your own account - The following information will be required

in order for you to successfully register denotes a required field

Field Description

Username Your username is the account name you will use to login to the website It is important that you remember it because when your account is locked your username will be required to reset it

First name You need to enter your name

Last name You need to enter your surname

Email address Please give us a valid up-to-date email address This will be used to confirm your identity and send you a new password if you forget your login details

Password Your password is the key to using our online gazette services It must be at-least eight characters long and only containmiddot letters (A-Z)middot at-least one number (0-9)middot and at-least one character ($^amp)

Note Your password is case sensitive therefore ldquoPASSWORDrdquo is not the same as ldquopasswordrdquo Please choose something you will remember but cannot be guessed easily

Public Web - User Registration

Creating your own account - The following information will be required

in order for you to successfully register denotes a required field

Field Description

Username Your username is the account name you will use to login to the website It is important that you remember it because when your account is locked your username will be required to reset it

First name You need to enter your name

Last name You need to enter your surname

Email address Please give us a valid up-to-date email address This will be used to confirm your identity and send you a new password if you forget your login details

Password Your password is the key to using our online gazette services It must be at-least eight characters long and only containmiddot letters (A-Z)middot at-least one number (0-9)middot and at-least one character ($^amp)

Note Your password is case sensitive therefore ldquoPASSWORDrdquo is not the same as ldquopasswordrdquo Please choose something you will remember but cannot be guessed easily

Public Web - User Registration

denotes a required field

Field Description

ConfirmPassword

Please enter the same password again so we know that you have not typed anything incorrectly

Verification Please enter the code displayed in the textbox it must be typed exactly as shown If you cannot read what is displayed click the link below the textbox The code will change and you must enter the new code

Agree with terms and conditions

To read the terms and conditions please click the link provided on the registration form After you have read the terms tick the checkbox to agree with terms and conditions Click the Register button

Thatrsquos it

You have completed the registration process You can now use the username and password to log into GPW gazette services

Public web - Unable to log in In a case whereby you cannot remember both your username AND email

address or your account is locked you need to send an email to

infogpwgovza or contact the GPW IT helpdesk at 012 748 6195 for

assistance

STEP 1

If you forget your password or username you can reset your password by clicking the ldquoForgot Passwordrdquo button

Public web - Unable to log in In a case whereby you cannot remember both your username AND email

address or your account is locked you need to send an email to

infogpwgovza or contact the GPW IT helpdesk at 012 748 6195 for

assistance

STEP 1

If you forget your password or username you can reset your password by clicking the ldquoForgot Passwordrdquo button

Public web - Unable to log inSTEP 2

Enter required information as shown below

Field Description

Email address You need to type the email address you used when you registered A new password will be sent to this email address

Verification Next you will type the verification code exactly as shown on the screen If you are unable to read the code please click on the ldquoClick here for a different phraserdquo link the code will change After you have changed the code type the new code that has been displayed

Send Password Click the ldquoSend Passwordrdquo button and a new password will be sent to your email address You can only reset your password once per day

The email received will contain your new password

Why it is important to register

Immediate access to the latest forms

Access to the Gazette publications

Latest news regarding the eGazette Project

Where to find the new forms Via the GPW Public Web wwwgpwonlinecoza

Follow these easy steps

1 Click on the link for Gazette Services and login to access this page

2 Once logged in click on the Notice Submission Forms link on the left panel of

the screen

3 Select applicable form for download under the relevant category

Why it is important to register

Immediate access to the latest forms

Access to the Gazette publications

Latest news regarding the eGazette Project

Where to find the new forms Via the GPW Public Web wwwgpwonlinecoza

Follow these easy steps

1 Click on the link for Gazette Services and login to access this page

2 Once logged in click on the Notice Submission Forms link on the left panel of

the screen

3 Select applicable form for download under the relevant category

Where to find the new forms Via the GPW Public Web wwwgpwonlinecoza

Follow these easy steps

1 Click on the link for Gazette Services and login to access this page

2 Once logged in click on the Notice Submission Forms link on the left panel of

the screen

3 Select applicable form for download under the relevant category

Submission Timetable Legal

Gazette Type Types of Notices

Legal A bull Deceased Estate Noticesbull Insolvency and Company Act Noticesbull Business Noticesbull Company Noticesbull Court Ordersbull Liquidators notices

Legal B bull Public Auctionsbull Execution Sales

Legal C bull Registration of a Political Party

Note for the Registration of a Political Party submit as you have always submitted No new form for this phase

Submission Timetable

Liquor

Gazette Type Types of Notices

Liquor License Gazette

bull Gauteng Liquor Act (22003) Applications for liquor licenses in terms of section 24

bull Northern Cape Liquor Act 2008 Notice Of Intention To Apply In Terms Of Section 20 Of The Act For A License

bull National Liquor Act (271989) Notice of application for liquor licensesbull National Liquor Act (271989) Notice of application for the removal of

licenses

Submission Timetable Government Gazettes - National Regulation and Extraordinary

Gazette Type Types of Notices

Government Gazettes

bull Board Noticesbull General Noticesbull Government Noticebull Proclamations

Submission Timetable

Tender

Gazette Type Types of Notices

Tender Bulletin bull Tender Bulletin notices

Submission Timetable Provincial

Gazette Type Types of Notices

Provincial Gazettes

Gauteng Eastern Cape Northern Cape North West Limpopo and Mpumalanga General NoticesLocal Authority NoticesPremier NoticesProclamations

KwaZulu Natal KwaZulu-Natal ActsKwaZulu-Natal Advertisements (DFA Notices)KwaZulu-Natal General NoticesKwaZulu-Natal Municipal NoticesKwaZulu-Natal Premier Notices

UNDERSTANDING THE NEW GAZETTE PROCESS

New TerminologyTerm Definition

Transmission number The initial number sent to you acknowledging receipt of your email

Submission types New submissionUpdateCancelRenewWithdraw

PoP Proof of Payment

PO Purchase Order

Notice submission form New ADOBE forms

Notice Reference number The unique notice number sent to you for your new notice request

Gazette Notice number The number of the previous notice in published gazette

Other documents Scanned imagesPDFExcel documentsWord documents

Electronic Submission Process (Email)

Submission Rules

1 notice request per email

Email body must indicate the following

Type of submission eg New Submission Update Cancellation etc

Forms submitted eg J187 Form 2 etc

Other documents eg Proof of payment (PoP) Road Carrier Permit etc

Ensure that Proof of Payment (PoP) or Purchase Order (PO) number is included in the

email when submitting your request - This is essential to ensure matching of

payment to notice request

Donrsquot forget to attached all the relevant documents as noted above in email body

submitegazettegpwgovza

Complete and save the ADOBE Form

Compose email and attach form PoPPO

other required documentation

Send email to GPW via email

Manual Submission Process (Walk-in)

Submission Rules

Form to be completedsubmitted at eGazette Contact Centre with Proof of

Payment (PoP) Purchase Order (PO) or cash

Ensure completion of cover letter for notice request

Arrive at eGazette Contact Centre

Complete and submit applicable

forms

Submit forms and payment (PoP PO

or cash)

012-334 5840

Manual Submission Process (Fax)

Submission Rules

Form to be completed and faxed with Proof of Payment (PoP) andor Purchase

Order (PO) number

Ensure completion of cover letter for notice request

Complete save and print ADOBE form and Cover letter

Consolidate all other required

documentation

Fax forms and payment (PoP PO

or cash) etc to GPW

Notes ndash Updates and Cancellations

Updates Cancellations

Notice reference number Notice reference number

Submission type Submission type

Revised notice submission form

Other applicable documents eg Scanned image Excel documents

Update andor Cancel requests must be sent to the

submitegazettegpwgovza email address

The following information must accompany your request to update or

cancel a notice

Submission Timetable

Liquor

Gazette Type Types of Notices

Liquor License Gazette

bull Gauteng Liquor Act (22003) Applications for liquor licenses in terms of section 24

bull Northern Cape Liquor Act 2008 Notice Of Intention To Apply In Terms Of Section 20 Of The Act For A License

bull National Liquor Act (271989) Notice of application for liquor licensesbull National Liquor Act (271989) Notice of application for the removal of

licenses

Submission Timetable Government Gazettes - National Regulation and Extraordinary

Gazette Type Types of Notices

Government Gazettes

bull Board Noticesbull General Noticesbull Government Noticebull Proclamations

Submission Timetable

Tender

Gazette Type Types of Notices

Tender Bulletin bull Tender Bulletin notices

Submission Timetable Provincial

Gazette Type Types of Notices

Provincial Gazettes

Gauteng Eastern Cape Northern Cape North West Limpopo and Mpumalanga General NoticesLocal Authority NoticesPremier NoticesProclamations

KwaZulu Natal KwaZulu-Natal ActsKwaZulu-Natal Advertisements (DFA Notices)KwaZulu-Natal General NoticesKwaZulu-Natal Municipal NoticesKwaZulu-Natal Premier Notices

UNDERSTANDING THE NEW GAZETTE PROCESS

New TerminologyTerm Definition

Transmission number The initial number sent to you acknowledging receipt of your email

Submission types New submissionUpdateCancelRenewWithdraw

PoP Proof of Payment

PO Purchase Order

Notice submission form New ADOBE forms

Notice Reference number The unique notice number sent to you for your new notice request

Gazette Notice number The number of the previous notice in published gazette

Other documents Scanned imagesPDFExcel documentsWord documents

Electronic Submission Process (Email)

Submission Rules

1 notice request per email

Email body must indicate the following

Type of submission eg New Submission Update Cancellation etc

Forms submitted eg J187 Form 2 etc

Other documents eg Proof of payment (PoP) Road Carrier Permit etc

Ensure that Proof of Payment (PoP) or Purchase Order (PO) number is included in the

email when submitting your request - This is essential to ensure matching of

payment to notice request

Donrsquot forget to attached all the relevant documents as noted above in email body

submitegazettegpwgovza

Complete and save the ADOBE Form

Compose email and attach form PoPPO

other required documentation

Send email to GPW via email

Manual Submission Process (Walk-in)

Submission Rules

Form to be completedsubmitted at eGazette Contact Centre with Proof of

Payment (PoP) Purchase Order (PO) or cash

Ensure completion of cover letter for notice request

Arrive at eGazette Contact Centre

Complete and submit applicable

forms

Submit forms and payment (PoP PO

or cash)

012-334 5840

Manual Submission Process (Fax)

Submission Rules

Form to be completed and faxed with Proof of Payment (PoP) andor Purchase

Order (PO) number

Ensure completion of cover letter for notice request

Complete save and print ADOBE form and Cover letter

Consolidate all other required

documentation

Fax forms and payment (PoP PO

or cash) etc to GPW

Notes ndash Updates and Cancellations

Updates Cancellations

Notice reference number Notice reference number

Submission type Submission type

Revised notice submission form

Other applicable documents eg Scanned image Excel documents

Update andor Cancel requests must be sent to the

submitegazettegpwgovza email address

The following information must accompany your request to update or

cancel a notice

Submission Timetable Government Gazettes - National Regulation and Extraordinary

Gazette Type Types of Notices

Government Gazettes

bull Board Noticesbull General Noticesbull Government Noticebull Proclamations

Submission Timetable

Tender

Gazette Type Types of Notices

Tender Bulletin bull Tender Bulletin notices

Submission Timetable Provincial

Gazette Type Types of Notices

Provincial Gazettes

Gauteng Eastern Cape Northern Cape North West Limpopo and Mpumalanga General NoticesLocal Authority NoticesPremier NoticesProclamations

KwaZulu Natal KwaZulu-Natal ActsKwaZulu-Natal Advertisements (DFA Notices)KwaZulu-Natal General NoticesKwaZulu-Natal Municipal NoticesKwaZulu-Natal Premier Notices

UNDERSTANDING THE NEW GAZETTE PROCESS

New TerminologyTerm Definition

Transmission number The initial number sent to you acknowledging receipt of your email

Submission types New submissionUpdateCancelRenewWithdraw

PoP Proof of Payment

PO Purchase Order

Notice submission form New ADOBE forms

Notice Reference number The unique notice number sent to you for your new notice request

Gazette Notice number The number of the previous notice in published gazette

Other documents Scanned imagesPDFExcel documentsWord documents

Electronic Submission Process (Email)

Submission Rules

1 notice request per email

Email body must indicate the following

Type of submission eg New Submission Update Cancellation etc

Forms submitted eg J187 Form 2 etc

Other documents eg Proof of payment (PoP) Road Carrier Permit etc

Ensure that Proof of Payment (PoP) or Purchase Order (PO) number is included in the

email when submitting your request - This is essential to ensure matching of

payment to notice request

Donrsquot forget to attached all the relevant documents as noted above in email body

submitegazettegpwgovza

Complete and save the ADOBE Form

Compose email and attach form PoPPO

other required documentation

Send email to GPW via email

Manual Submission Process (Walk-in)

Submission Rules

Form to be completedsubmitted at eGazette Contact Centre with Proof of

Payment (PoP) Purchase Order (PO) or cash

Ensure completion of cover letter for notice request

Arrive at eGazette Contact Centre

Complete and submit applicable

forms

Submit forms and payment (PoP PO

or cash)

012-334 5840

Manual Submission Process (Fax)

Submission Rules

Form to be completed and faxed with Proof of Payment (PoP) andor Purchase

Order (PO) number

Ensure completion of cover letter for notice request

Complete save and print ADOBE form and Cover letter

Consolidate all other required

documentation

Fax forms and payment (PoP PO

or cash) etc to GPW

Notes ndash Updates and Cancellations

Updates Cancellations

Notice reference number Notice reference number

Submission type Submission type

Revised notice submission form

Other applicable documents eg Scanned image Excel documents

Update andor Cancel requests must be sent to the

submitegazettegpwgovza email address

The following information must accompany your request to update or

cancel a notice

Submission Timetable

Tender

Gazette Type Types of Notices

Tender Bulletin bull Tender Bulletin notices

Submission Timetable Provincial

Gazette Type Types of Notices

Provincial Gazettes

Gauteng Eastern Cape Northern Cape North West Limpopo and Mpumalanga General NoticesLocal Authority NoticesPremier NoticesProclamations

KwaZulu Natal KwaZulu-Natal ActsKwaZulu-Natal Advertisements (DFA Notices)KwaZulu-Natal General NoticesKwaZulu-Natal Municipal NoticesKwaZulu-Natal Premier Notices

UNDERSTANDING THE NEW GAZETTE PROCESS

New TerminologyTerm Definition

Transmission number The initial number sent to you acknowledging receipt of your email

Submission types New submissionUpdateCancelRenewWithdraw

PoP Proof of Payment

PO Purchase Order

Notice submission form New ADOBE forms

Notice Reference number The unique notice number sent to you for your new notice request

Gazette Notice number The number of the previous notice in published gazette

Other documents Scanned imagesPDFExcel documentsWord documents

Electronic Submission Process (Email)

Submission Rules

1 notice request per email

Email body must indicate the following

Type of submission eg New Submission Update Cancellation etc

Forms submitted eg J187 Form 2 etc

Other documents eg Proof of payment (PoP) Road Carrier Permit etc

Ensure that Proof of Payment (PoP) or Purchase Order (PO) number is included in the

email when submitting your request - This is essential to ensure matching of

payment to notice request

Donrsquot forget to attached all the relevant documents as noted above in email body

submitegazettegpwgovza

Complete and save the ADOBE Form

Compose email and attach form PoPPO

other required documentation

Send email to GPW via email

Manual Submission Process (Walk-in)

Submission Rules

Form to be completedsubmitted at eGazette Contact Centre with Proof of

Payment (PoP) Purchase Order (PO) or cash

Ensure completion of cover letter for notice request

Arrive at eGazette Contact Centre

Complete and submit applicable

forms

Submit forms and payment (PoP PO

or cash)

012-334 5840

Manual Submission Process (Fax)

Submission Rules

Form to be completed and faxed with Proof of Payment (PoP) andor Purchase

Order (PO) number

Ensure completion of cover letter for notice request

Complete save and print ADOBE form and Cover letter

Consolidate all other required

documentation

Fax forms and payment (PoP PO

or cash) etc to GPW

Notes ndash Updates and Cancellations

Updates Cancellations

Notice reference number Notice reference number

Submission type Submission type

Revised notice submission form

Other applicable documents eg Scanned image Excel documents

Update andor Cancel requests must be sent to the

submitegazettegpwgovza email address

The following information must accompany your request to update or

cancel a notice

Submission Timetable Provincial

Gazette Type Types of Notices

Provincial Gazettes

Gauteng Eastern Cape Northern Cape North West Limpopo and Mpumalanga General NoticesLocal Authority NoticesPremier NoticesProclamations

KwaZulu Natal KwaZulu-Natal ActsKwaZulu-Natal Advertisements (DFA Notices)KwaZulu-Natal General NoticesKwaZulu-Natal Municipal NoticesKwaZulu-Natal Premier Notices

UNDERSTANDING THE NEW GAZETTE PROCESS

New TerminologyTerm Definition

Transmission number The initial number sent to you acknowledging receipt of your email

Submission types New submissionUpdateCancelRenewWithdraw

PoP Proof of Payment

PO Purchase Order

Notice submission form New ADOBE forms

Notice Reference number The unique notice number sent to you for your new notice request

Gazette Notice number The number of the previous notice in published gazette

Other documents Scanned imagesPDFExcel documentsWord documents

Electronic Submission Process (Email)

Submission Rules

1 notice request per email

Email body must indicate the following

Type of submission eg New Submission Update Cancellation etc

Forms submitted eg J187 Form 2 etc

Other documents eg Proof of payment (PoP) Road Carrier Permit etc

Ensure that Proof of Payment (PoP) or Purchase Order (PO) number is included in the

email when submitting your request - This is essential to ensure matching of

payment to notice request

Donrsquot forget to attached all the relevant documents as noted above in email body

submitegazettegpwgovza

Complete and save the ADOBE Form

Compose email and attach form PoPPO

other required documentation

Send email to GPW via email

Manual Submission Process (Walk-in)

Submission Rules

Form to be completedsubmitted at eGazette Contact Centre with Proof of

Payment (PoP) Purchase Order (PO) or cash

Ensure completion of cover letter for notice request

Arrive at eGazette Contact Centre

Complete and submit applicable

forms

Submit forms and payment (PoP PO

or cash)

012-334 5840

Manual Submission Process (Fax)

Submission Rules

Form to be completed and faxed with Proof of Payment (PoP) andor Purchase

Order (PO) number

Ensure completion of cover letter for notice request

Complete save and print ADOBE form and Cover letter

Consolidate all other required

documentation

Fax forms and payment (PoP PO

or cash) etc to GPW

Notes ndash Updates and Cancellations

Updates Cancellations

Notice reference number Notice reference number

Submission type Submission type

Revised notice submission form

Other applicable documents eg Scanned image Excel documents

Update andor Cancel requests must be sent to the

submitegazettegpwgovza email address

The following information must accompany your request to update or

cancel a notice

UNDERSTANDING THE NEW GAZETTE PROCESS

New TerminologyTerm Definition

Transmission number The initial number sent to you acknowledging receipt of your email

Submission types New submissionUpdateCancelRenewWithdraw

PoP Proof of Payment

PO Purchase Order

Notice submission form New ADOBE forms

Notice Reference number The unique notice number sent to you for your new notice request

Gazette Notice number The number of the previous notice in published gazette

Other documents Scanned imagesPDFExcel documentsWord documents

Electronic Submission Process (Email)

Submission Rules

1 notice request per email

Email body must indicate the following

Type of submission eg New Submission Update Cancellation etc

Forms submitted eg J187 Form 2 etc

Other documents eg Proof of payment (PoP) Road Carrier Permit etc

Ensure that Proof of Payment (PoP) or Purchase Order (PO) number is included in the

email when submitting your request - This is essential to ensure matching of

payment to notice request

Donrsquot forget to attached all the relevant documents as noted above in email body

submitegazettegpwgovza

Complete and save the ADOBE Form

Compose email and attach form PoPPO

other required documentation

Send email to GPW via email

Manual Submission Process (Walk-in)

Submission Rules

Form to be completedsubmitted at eGazette Contact Centre with Proof of

Payment (PoP) Purchase Order (PO) or cash

Ensure completion of cover letter for notice request

Arrive at eGazette Contact Centre

Complete and submit applicable

forms

Submit forms and payment (PoP PO

or cash)

012-334 5840

Manual Submission Process (Fax)

Submission Rules

Form to be completed and faxed with Proof of Payment (PoP) andor Purchase

Order (PO) number

Ensure completion of cover letter for notice request

Complete save and print ADOBE form and Cover letter

Consolidate all other required

documentation

Fax forms and payment (PoP PO

or cash) etc to GPW

Notes ndash Updates and Cancellations

Updates Cancellations

Notice reference number Notice reference number

Submission type Submission type

Revised notice submission form

Other applicable documents eg Scanned image Excel documents

Update andor Cancel requests must be sent to the

submitegazettegpwgovza email address

The following information must accompany your request to update or

cancel a notice

New TerminologyTerm Definition

Transmission number The initial number sent to you acknowledging receipt of your email

Submission types New submissionUpdateCancelRenewWithdraw

PoP Proof of Payment

PO Purchase Order

Notice submission form New ADOBE forms

Notice Reference number The unique notice number sent to you for your new notice request

Gazette Notice number The number of the previous notice in published gazette

Other documents Scanned imagesPDFExcel documentsWord documents

Electronic Submission Process (Email)

Submission Rules

1 notice request per email

Email body must indicate the following

Type of submission eg New Submission Update Cancellation etc

Forms submitted eg J187 Form 2 etc

Other documents eg Proof of payment (PoP) Road Carrier Permit etc

Ensure that Proof of Payment (PoP) or Purchase Order (PO) number is included in the

email when submitting your request - This is essential to ensure matching of

payment to notice request

Donrsquot forget to attached all the relevant documents as noted above in email body

submitegazettegpwgovza

Complete and save the ADOBE Form

Compose email and attach form PoPPO

other required documentation

Send email to GPW via email

Manual Submission Process (Walk-in)

Submission Rules

Form to be completedsubmitted at eGazette Contact Centre with Proof of

Payment (PoP) Purchase Order (PO) or cash

Ensure completion of cover letter for notice request

Arrive at eGazette Contact Centre

Complete and submit applicable

forms

Submit forms and payment (PoP PO

or cash)

012-334 5840

Manual Submission Process (Fax)

Submission Rules

Form to be completed and faxed with Proof of Payment (PoP) andor Purchase

Order (PO) number

Ensure completion of cover letter for notice request

Complete save and print ADOBE form and Cover letter

Consolidate all other required

documentation

Fax forms and payment (PoP PO

or cash) etc to GPW

Notes ndash Updates and Cancellations

Updates Cancellations

Notice reference number Notice reference number

Submission type Submission type

Revised notice submission form

Other applicable documents eg Scanned image Excel documents

Update andor Cancel requests must be sent to the

submitegazettegpwgovza email address

The following information must accompany your request to update or

cancel a notice

Electronic Submission Process (Email)

Submission Rules

1 notice request per email

Email body must indicate the following

Type of submission eg New Submission Update Cancellation etc

Forms submitted eg J187 Form 2 etc

Other documents eg Proof of payment (PoP) Road Carrier Permit etc

Ensure that Proof of Payment (PoP) or Purchase Order (PO) number is included in the

email when submitting your request - This is essential to ensure matching of

payment to notice request

Donrsquot forget to attached all the relevant documents as noted above in email body

submitegazettegpwgovza

Complete and save the ADOBE Form

Compose email and attach form PoPPO

other required documentation

Send email to GPW via email

Manual Submission Process (Walk-in)

Submission Rules

Form to be completedsubmitted at eGazette Contact Centre with Proof of

Payment (PoP) Purchase Order (PO) or cash

Ensure completion of cover letter for notice request

Arrive at eGazette Contact Centre

Complete and submit applicable

forms

Submit forms and payment (PoP PO

or cash)

012-334 5840

Manual Submission Process (Fax)

Submission Rules

Form to be completed and faxed with Proof of Payment (PoP) andor Purchase

Order (PO) number

Ensure completion of cover letter for notice request

Complete save and print ADOBE form and Cover letter

Consolidate all other required

documentation

Fax forms and payment (PoP PO

or cash) etc to GPW

Notes ndash Updates and Cancellations

Updates Cancellations

Notice reference number Notice reference number

Submission type Submission type

Revised notice submission form

Other applicable documents eg Scanned image Excel documents

Update andor Cancel requests must be sent to the

submitegazettegpwgovza email address

The following information must accompany your request to update or

cancel a notice

Manual Submission Process (Walk-in)

Submission Rules

Form to be completedsubmitted at eGazette Contact Centre with Proof of

Payment (PoP) Purchase Order (PO) or cash

Ensure completion of cover letter for notice request

Arrive at eGazette Contact Centre

Complete and submit applicable

forms

Submit forms and payment (PoP PO

or cash)

012-334 5840

Manual Submission Process (Fax)

Submission Rules

Form to be completed and faxed with Proof of Payment (PoP) andor Purchase

Order (PO) number

Ensure completion of cover letter for notice request

Complete save and print ADOBE form and Cover letter

Consolidate all other required

documentation

Fax forms and payment (PoP PO

or cash) etc to GPW

Notes ndash Updates and Cancellations

Updates Cancellations

Notice reference number Notice reference number

Submission type Submission type

Revised notice submission form

Other applicable documents eg Scanned image Excel documents

Update andor Cancel requests must be sent to the

submitegazettegpwgovza email address

The following information must accompany your request to update or

cancel a notice

012-334 5840

Manual Submission Process (Fax)

Submission Rules

Form to be completed and faxed with Proof of Payment (PoP) andor Purchase

Order (PO) number

Ensure completion of cover letter for notice request

Complete save and print ADOBE form and Cover letter

Consolidate all other required

documentation

Fax forms and payment (PoP PO

or cash) etc to GPW

Notes ndash Updates and Cancellations

Updates Cancellations

Notice reference number Notice reference number

Submission type Submission type

Revised notice submission form

Other applicable documents eg Scanned image Excel documents

Update andor Cancel requests must be sent to the

submitegazettegpwgovza email address

The following information must accompany your request to update or

cancel a notice

Notes ndash Updates and Cancellations

Updates Cancellations

Notice reference number Notice reference number

Submission type Submission type

Revised notice submission form

Other applicable documents eg Scanned image Excel documents

Update andor Cancel requests must be sent to the

submitegazettegpwgovza email address

The following information must accompany your request to update or

cancel a notice

Notes ndash Queries and RFQs

Queries RFQs

Notice reference number Completed form

Reason for query Other applicable documents eg Scanned image Excel documents

Queries andor Request for Quotes (RFQs) must be sent to the

eGazette Contact Centre ndash infoegazettegpwgovza

The following information must accompany your query or RFQ

Notes ndash Withdrawals and Renewals

Withdrawals Renewals

Gazette Notice number ie number of previous notice in published gazette

Gazette Notice number ie number of previous notice in published gazette

Submission type Publication date of gazette

Intended gazette for publication Revised notice submission form

Other applicable documents eg Scanned image Excel documents

Withdrawal andor Renewal requests must be sent to the

submitegazettegpwgovza email address

Note Withdrawals and Renewals are only applicable post publication of the gazette

The following information must accompany your request to

withdraw or renew a notice

Who to contact

The Project Office

egazettegpwgovza

012-748 6200

We are here for YOU

eGazette Contact Centre

infoegazettegpwgovza