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Tenders for Supply, installation & commissioning of 20 KWp SPV Power plants with Battery at Rameshwaram Shrine

Tender reference: 0301/SE/TEDA/2011

TEDA, Chennai-600006 /73 Bidder’s Signature & Stamp

Government of Tamil Nadu

Tender for Supply, installation &

commissioning of 20 KWp SPV Power plants with Battery at Rameshwaram Shrine under

Special Area Demonstration Programme (SADP) of MNRE

Tender Reference: 0301/SE/TEDA/2011

Tender Details

Tamil Nadu Energy Development Agency V Floor, EVK Sampath Maaligai

68 College Road Chennai-600006 (INDIA) Phone: +91-44-28224830/28236592

Fax: +91-44-28222971 Email: [email protected]

Website: www.teda.in

mailto:[email protected]

http://www.teda.in/




TABLE OF CONTENTS 1. Introduction

9

2. Tender Data Sheet

10

3. Tender Eligibility Criteria

11

4. Instructions to the Bidder

12

4.1 General Instructions 12

4.2 Language of the Bids 13

4.3 Bid Currency 13

4.4 Letter of authorisation 13

4.5 Clarifications and Amendments 13

4.6 Contacting Tender Inviting Authority 14

4.7 Force Majeure .

14

4.8 Arbitration 15

5. Tender Cost and EMD

15

5.1 Cost of Bidding

15

5.2 Tender Document Fee

15

5.3 Earnest Money Deposit (EMD)

16

6. Bid Preparation and Submission

17

6.1 Techno Commercial Bid (Envelope-A)

17

6.1.1 Bid Preparation

17

6.1.2 Details to be furnished in the Techno Commercial Bid

17

6.1.3 Signing the Bid

18

6.1.4 Sealing the Bid

18

6.2 Price Bid (Envelope-B) 19




6.2.1 Details to be furnished

19

6.2.2 Signing the Bids

19

6.2.3 Sealing the Bid

19

6.3 Outer Cover

20

6.4 Mode of submission of Bids

20

6.5 Modification and withdrawal of Bid

20

7 Bid opening

21

7.1 Techno Commercial Bid Opening 21

7.2 Tender Validity 21

7.3 Initial Scrutiny 21

7.4 Clarifications by TEDA 22

7.5 Price Bid Opening

22

8 Tender Evaluation and Selection

22

8.1 Suppression of facts and misleading information 22

8.2 Techno Commercial Bid Evaluation 23

8.3 Price Bid Evaluation 23

8.4 Award of Contract 24

8.5 TEDA reserves the right to 24

9. Execution of work

25

9.1 Acceptance of the Tender

25

9.2 Letter of Acceptance (LOA)

25

9.3 Payment of Security Deposit (SD)

25

9.4 Execution of Agreement

26

9.5 Release of Firm Work Order 26




9.6 Refund of EMD

26

9.7 Installation & Completion Schedule

26

9.8 Release of SD

27

9.9 Termination of Contract

27

9.9.1 Termination of default

27

9.9.2 Termination for insolvency

28

9.9.3 Termination for convenience

28

10. Supply, Installation and Commissioning

28

10.1 Scope of work

28

10.2 Insurance

29

10.3 Comprehensive Maintenance for 5 years

29

10.4 Product take back and recycling

30

11. Warranty

31

12. Traceability of the Product to be supplied

32

13. Liquidated Damages

32

14. Payment Terms

33

15. Technical Specification

33

15.1 Technical Specification for 20 KW SPV power plants

33

16. Minimal Technical Requirements/Standards

47

Techno Commercial Bid (Envelope – A)

50

A 1.1 Profile of the Bidder

50

A 1.2 EMD amount

50

A 1.3 Furnished details for meeting the Eligibility Criteria

51




A 1.4 Technical Bid for 20KWp SPV Power Plant with Battery

53

Appendix-1 Bidder’s undertaking covering letter

55

Appendix-2 Model Form of Contract Appendix-3 Bank Guarantee Format

59 68

Appendix 4 Format for Performance certificate 70

Price Bid (Envelope B)

72




ACRONYMS

# Parameter Details

1. AC Alternate Current 2. BIS Bureau of Indian Standard 3. BOS Balance Of System 4. DC Direct Current 5. DOD Depth Of Discharge 6. IEC International Electrotechnical Commission 7. IGBT Insulated Gate Bipolar Transistor 8. W-LED White Light Emitting Diode 9. LT Low Tension 10. MCB Miniature Circuit Breaker 11. MCCB Moulded Case Circuit Breaker 12. MOV Metal Oxide Varistor 13. MPPT Maximum Power Point Tracking 14. NABL National Accreditation Board for testing and calibration

Laboratories 15. PCU Power Conditioning Unit 16. PSC Pre Stressed Concrete 17. PVC Poly Vinyl Chloride 18. PWM Pulse Width Modulation 19. RFID Radio Frequency Indentification 20. SPV Solar Photo Voltaic 21. SS Stainless Steel 22. STC Standard Testing Conditions 23. TEDA Tamil Nadu Energy Development Agency 24. THD Total Harmonic Distortion 26. VRLA Valve Regulated Lead Acid




Short Titles used in the Tender Document

1. Bidder Bidder means the party who makes a formal offer in pursuance of the Tender floated

2. Successful Bidder Successful Bidder means the Bidder who becomes successful through the Tender process.

3. Day A day means a calendar day 8. Cost Cost means the total cost to be incurred towards the supply,

installation, commissioning, testing and 5 year comprehensive maintenance of SPV systems.

9. Purchaser Purchaser means the Government of Tamil Nadu for whom the procurement is made through this Tender.

10. TEDA Procurement agency on behalf of Government of Tamil Nadu 11. Commissioning Commissioning means the energisation of SPV systems and the

functioning has to be tested. Applicability of Tamil Nadu Transparency in Tenders Act 1998

This Tender process will be governed by The Tamil Nadu Transparency in

Tenders Act 1998 and The Tamil Nadu Transparency in Tenders Rules, 2000

(http://www.tn.gov.in/gorders/fin446-e.htm) as amended from time to time.

http://www.tn.gov.in/gorders/fin446-e.htm




Checklist for Enclosures (Bidder should fill up YES or NO without fail)

# Bid Enclosures YES or NO1. Whether the Tender is submitted in Two covers Technical Bid and Price Bid? 2. Whether Two covers along with EMD cover are put into an outer cover? 3. Whether Technical Bid (Envelope- A) contains the following 3.1 Bidder’s undertaking covering letter in the Letter Head shall be signed by the

authority, stamped and submitted.

3.2 Signed and stamped Letter of Authorisation or Power of Attorney for signing the Tender document shall be submitted.

3.3 Bidder’s undertaking in the Letter Head for minimum quantity offered shall be signed and stamped and submitted.

3.4 All pages of the blank Tender document in full shall be signed by the authority, stamped and submitted

3.5 Earnest Money Deposit (EMD) amount as specified in the Tender shall be submitted 3.6 Filled up Technical Bid shall be signed by the authority, stamped and submitted 3.7 All supporting documents for proving the Eligibility Criteria shall be signed by the

authority and stamped in all pages

3.8 Supporting documents to meet the Eligibility Criteria a) All the supporting documents to meet the Eligibility Criteria as laid down in the

Tender under Eligibility Criteria shall be signed by the authority and stamped

b) Bidder’s Certificate of Incorporation c) Relevant Excise duty returns or Sales Tax Returns for the components

manufactured shall be submitted

d) Annual Report including Balance Sheet and Profit & Loss accounts for the past one year should be submitted.

e) For component (s) manufacturing capacity, copy of the Manufacturing License or any valid proof for manufacturing should be submitted.

f) For component (s) sales, copy of the invoices for the sales made or proof of statutory documents like Excise duty returns or Sales Tax Returns or any other legally valid document should be submitted.

g) Clientele list for the SPV power plants installed h) ISO 9001:2008 certificates for manufacturing process shall be enclosed. i) Bidder’s undertaking letter to meet the Blacklisting criteria shall be submitted 3.9 Following Test Certificates & Reports as per clause 16 i. SPV Modules a) IEC 61215 / IS 14286 for Crystalline Modules b) IEC 61730 Part 1 & 2 c) IEC 61701 d) STC performance certificate ii. Balance of System (for PV Power Plants) a) Power Conditioners / Inverters – IEC 61683 & IEC 60083-2(1,2,14,30)




# Bid Enclosures YES or NO b) Charge Controller / MPPT units – IEC 62093 & IEC 60083-2(1,2,14,30) c) Batteries – IEC 61427

Tubular Lead Acid – IS 1651/ IS 13369/ JIS 8702 VRLA – IS 15549

d) Cables- IEC 60189, IS 694/ IS 1554 & IS/IEC 69947 4. Whether Price Bid (Envelope-B) contains the following a) Filled Price Bid with signature and stamp in all pages shall be submitted b) Whether corrections or overwriting if any is attested? IMPORTANT NOTE: Bidders must ensure that they submit all the required documents indicated in

the Tender document without fail. Bids received without supporting documents for the

various requirements mentioned in the tender document or test certificate are liable to

be rejected at the initial stage itself. The data sheet for the critical components should

be submitted by the Bidder for the scrutiny.

1.Introduction Supply, installation , commissioning and 5 years comprehensive Maintenance of

20 KWp SPV Power plants with Battery and replacement of existing tubelights with T5

Lamps to match with the SPV Power Plant and also to illuminate the main tower at

Rameswaram Shrine under Special Area Demonstration Programme (SADP) of

MNRE




2. Tender Data Sheet 1. Tender inviting Authority,

Designation and Address Chairman & Managing Director Tamil Nadu Energy Development Agency V Floor, EVK Sampath Maaligai, 68 College Road, Chennai-600006 (INDIA) Phone: +91-44-28224830/28236592 Fax: +91-44-28222971 Email: [email protected] Website: www.teda.in

2. a) Name of the Work Supply, installation , commissioning and 5 years comprehensive Maintenance of 20 KWp SPV Power plants with Battery at Rameswaram Shrine under Special Area Demonstration Programme (SADP) of MNRE

b) Tender Reference 0301/SE/TEDA/2011

c) Place of execution Will be intimated later

3. a) Tender documents available place and due date for obtaining tender

On all working days between 11.00 A.M. and 3.00 P.M. IST from 24.02.2012 to 21.03.2012 from the Address mentioned in column (1) above. Alternatively, Tender documents can be downloaded free of cost from www.teda.in and www.tenders.tn.gov.in

b) Cost of Tender Document Rs. 1000/-(Rupees One Thousand only) per Tender Document for direct purchase from TEDA. The Tender document fee is waived if Tender Document is downloaded from the website.

4. Earnest Money Deposit (EMD) per region for each category

EMD has to be paid by way of Demand Draft or Banker’s Cheque drawn in favour of “Tamil Nadu Energy Development Agency” and payable at Chennai only or by way of irrevocable bank guarantee in the prescribed form.

20 KWp SPV Power plants

with battery

Rs.30,000

5. Due Date, Time and Place of submission of Tender

Upto 22.03.2012 at 2.00 P.M. at the address mentioned in column (1) above

6. Date, Time and Place of Tender opening

On 22.03.2012 at 2.00 P.M. at the address mentioned in column (1) above

7. Date, Time and Place of opening of Price Bids

Will be intimated only to the bidders qualified in Techno commercial bid


http://www.teda.in/

http://www.teda.in/

http://www.elcot.com/




3. Tender Eligibility Criteria The Bidder(s) should meet the following Eligibility Criteria to participate in the Tender and should enclose documentary proof in the Techno commercial Bid for fulfilling the Eligibility

# Minimum Eligibility Criteria Proof to be submitted for fulfilling the Eligibility Criteria

1. Payment of EMD or proof of Exemption

Demand Draft/Banker’s Cheque / undertaking with proof for exemption of EMD

2. The Bidder should be manufacturer of • Crystalline Silicon PV modules to be eligible to

bid for SPV Power plants

Manufacturing License or any valid document issued by the Govt., towards proof for manufacturing capacity should be submitted.

or System Integrator/ Authorized dealer

valid dealership certificate from the principal manufacturer to be enclosed

3. Only indigenous modules shall be used Valid Proof to be enclosed

4. The Bidder should have installed a minimum of • 5 KWp cumulative capacity to be eligible to bid

for SPV Power plants

The Bidder shall submit the copies of work orders, completion certificate & performance certificates in the format enclosed for the systems commissioned in India

5. 1) a) Bidder should have a minimum turnover of total estimated cost of systems quoted by him/her, during any of the last three years (2008-09, 2009-10,

2010-11).

Annual Report including Balance Sheet and Profit & Loss accounts for the last three audited years should be submitted.




4. Instruction to the Bidder 4.1 General Instructions a)It will be imperative for each Bidder(s) to familiarise himself/ themselves with the

prevailing legal situations for the execution of contract. TEDA shall not entertain any

request for clarification from the Bidder regarding such legal aspects of submission of

the Bids.

b) It will be the responsibility of the Bidder that all factors have been investigated and

considered while submitting the Bids and no claim whatsoever including those of

financial adjustments to the contract awarded under this tender will be entertained by

TEDA. Neither any time schedule nor financial adjustments arising thereof shall be

permitted on account of failure by the Bidder to appraise themselves.

c) The Bidder shall be deemed to have satisfied him/herself fully before Bidding as

to the correctness and sufficiency of the Bids for the contract and price quoted in the

Bid to cover all obligations under this Tender.

d) It must be clearly understood that the Terms and Conditions and specifications

are intended to be strictly enforced. No escalation of cost in the Tender by the Bidder

will be permitted throughout the period of Agreement or throughout the period of

completion of contract whichever is later on account of any reasons whatsoever.

e) The Bidder shall make all arrangements as part of the contract for Supply,

Installation, Commissioning, Testing and 5 year Comprehensive Maintenance of

SPV power plants and train the beneficiaries at their own cost.

f) The Bidder should be fully and completely responsible to TEDA/Govt and

beneficiaries for all the deliveries and deliverables. The bidder shall be responsible for

the proper functioning of the finally erected systems.




4.2 Language of the Bids The bid prepared by the Bidder as well as all correspondence and documents

relating to the bid shall be in English only. The supporting documents and

printed literature furnished by the Bidder may be in any another language

provided they are accompanied by an accurate translation in English duly

notarised, in which case, for all purposes of the Bid, the translation shall govern.

Bids received without such translation copy will be rejected.

4.3 Bid Currency Price should be quoted in Indian Rupees (INR) only and Payment shall be made

in Indian Rupees only. Price quoted in any currency other than INR will be

rejected.

4.4 Letter of Authorisation A letter of Authorisation from the Board of Directors or Managing Director of

Bidder organisation authorising the Tender submitting authority should be

submitted in the Techno commercial Bid. The Bids received without the Letter of

Authorisation or Power of Attorney will be summarily rejected.

4.5 Clarifications and Amendments a) A prospective Bidder requiring any clarification in the Tender may

address TEDA by Registered post or by personal delivery under

acknowledgement. No clarifications will be offered by TEDA within 48 hrs

prior to the time of opening of the Tender.

b) Before the closing date of the Tender, clarifications and amendments, if

any, will be notified in the government website mentioned in the Tender

Data sheet. The Bidders should periodically check for the amendments

or corrigendum or information in the website till the closing date of this

Tender. TEDA will make individual communication by email to only those




bidders who have purchased the tender document from the office of

TEDA. TEDA will not make any individual communication to others and

will in no way be responsible for any ignorance pleaded by Bidders.

c) TEDA is not responsible for any misinterpretation of the provisions of this

tender document on account of the Bidders failure to update the Bid

documents based on changes announced through individual

communication/ website as the case may be.

4.6 Contacting Tender Inviting Authority a) Bidders shall not make attempts to establish unsolicited and unauthorised

contact with the Tender Inviting Authority or Tender Scrutiny Committee or

Tender Accepting Authority after the opening of the Tender and prior to the

notification of the Award and any attempt by any Bidder to bring to bear

extraneous pressures on the Tender Inviting/Scrutiny/Accepting Authority

may lead to disqualification of the Bidder.

b) Notwithstanding anything mentioned above, the Tender

Inviting/Scrutiny/Accepting Authority may seek bona-fide clarifications from

Bidders relating to the tenders submitted by them during the evaluation of

tenders.

4.7 Force Majeure Neither TEDA nor the Successful Bidder shall be liable to the other for any

delay or failure in the performance of their respective obligations due to causes

or contingencies beyond their reasonable control such as:

• Natural phenomena including but not limited to earthquakes, floods and

epidemics.

• Acts of any Government authority, domestic or foreign including but not

limited to war declared or undeclared, priorities and quarantine

restrictions.




• Accidents or disruptions including, but not limited to fire, explosions,

breakdown of essential machinery or equipment, power and water

shortages.

4.8 Arbitration In case of any dispute, the matter will be referred to a sole Arbitrator to be

appointed by the Chairman & Managing Director of TEDA under the “Arbitration

and Conciliation Act 1996”. The arbitration shall be held in Chennai (INDIA) and

the language shall be English only. Subject to the above, the Courts at Chennai

alone only shall have jurisdiction in the matter.

5. Tender Cost and EMD 5.1 Cost of Bidding The Bidders should bear all costs associated with the preparation and

submission of Bids. TEDA will in no way be responsible or liable for these

charges/costs incurred regardless of the conduct or outcome of the bidding

process.

5.2 Tender Document Fee a) The Tender documents may also be purchased from the office of TEDA

on payment of fees in Indian Rupees as mentioned in the Tender Data

sheet. The Tender document is not transferable to any other Bidder.

b) The Tender document cost may be paid by way of Demand Draft /

Banker’s Cheque in favour of “Tamil Nadu Energy Development Agency”,

payable at Chennai.

c) Alternatively, the Tender document can be downloaded free of cost from

the website mentioned in the Tender data sheet.




5.3 Earnest Money Deposit (EMD) a) An EMD amount as specified in the Tender should be paid by way of

Demand Draft or Banker’s cheque in favour of “Tamil Nadu Energy

Development Agency” payable at Chennai.

b) The EMD in the prescribed form shall be kept in a separate sealed cover

and should be kept along with Techno Commercial bid cover and Price

bid cover and all the three covers shall be kept in a single cover sealed

appropriately. The EMD cover shall be superscribed with “ EMD for Supply, Installation, Commissioning with 5 years Comprehensive Maintenance of 20 KWp SPV Power Plant with Battery with Tender Specification No.. The “FROM” address and “TO” address shall be written without fail.

c) The EMD amount of the unsuccessful Bidders will be refunded within a

reasonable time. The EMD amount held by TEDA till it is refunded to the

unsuccessful Bidders will not earn any interest thereof.

d) The EMD amount of successful bidders will be retained till the successful

implementation of the scheme.

e) The EMD amount will be forfeited by TEDA, if the Bidder withdraws the

bid during the period of its validity specified in the tender or if the

successful Bidder fails to sign the contract or the successful Bidder fails

to remit Security Deposit specified period.

f) The bids received without the specified EMD amount, in the prescribed

form, will be SUMMARILY REJECTED.




6. Bid Preparation and Submission Bidders should examine all Instruction, Terms and Conditions and Technical

specifications as given in the Tender documents. Failure to furnish information

required by the Bid or submission of Bids not substantially responsive or viable in

every respect will be at the Bidders’ risk and may result in rejection of Bids. Bidders

should strictly submit the Bid as specified in the Tender, failing which the bids will be

held as non-responsive and will be rejected.

The Bids should be submitted separately in two parts namely viz. (1) Techno commercial Bid and (2) Price Bid. The Techno commercial Bid and Price Bid shall be

submitted in two separate covers.

6.1 Techno commercial Bid (Envelope-A) 6.1.1 Bid Preparation

a) The Techno commercial Bid enables TEDA to evaluate whether the

Bidder is techno commercially competent and capable of executing the

order. Only those Bids which qualify in the Techno commercial stage will

be eligible for the Price bid opening.

b) The Techno commercial Bid format as given in the Tender shall be filled,

signed and stamped in all pages. TEDA will not be responsible for the

errors committed in the Bids by the Bidders.

c) The Techno commercial Bid should not contain any Price indications or

otherwise the Bids will be summarily rejected.

6.1.2 Details to be furnished in the Techno Commercial Bid

a) The EMD amount should be submitted in the prescribed form.

b) Authorisation letter from the Board of Directors/ Chairman & Managing

Director or Power of Attorney to sign the Tender documents should be

submitted. The Tenders received without Authorisation letter or Power of

Attorney will not be considered for further processing.




c) The blank Tender document in full should be printed, signed by the

authorised person and stamped in all pages and should be submitted as

a token of accepting the conditions.

d) The Techno Commercial Bid should be duly filled, signed by the

authorised person and stamped in all the pages and should be

submitted.

e) The supporting documents to prove Bidder’s eligibility should be duly

attested and should be submitted.

f) Test certificates along with test reports shall be submitted for

components/ systems from notified testing agencies as per “clause 16”.

g) The published Annual Report should be signed by the authorised person

and stamped in all pages and should be submitted.

h) The bidder in case of a manufacturer should indicate the manufacturing

plant address(es).

i) All the required documents insisted in the Tender should be enclosed in

the Techno Commercial Bid. No document would be allowed to be

supplemented / exchanged after opening of the bids.

j) The documentary evidence shall establish Bidder’s qualifications to the

satisfaction of TEDA.

6.1.3 Signing the Bid a) The Bids shall be typed and shall be signed by the Authorised Official(s)

of Bidder. All pages of the bid shall be signed and stamped by the

authorised person.

6.1.4 Sealing the Bid The Techno Commercial bid shall be placed in a separate cover (Envelope-A) and sealed appropriately. The Techno Commercial bid cover shall be superscribed with “Techno Commercial Bid (Envelope A) –Supply, Installation, Commissioning, Testing and 5 year Comprehensive Maintenance of 20KWp SPV Power plants with Battery at Rameshwaram shrine under SADP of MNRE – Tender Ref.:_____________ due on _______.” The “FROM” address and “TO” address shall be written without fail otherwise the Techno Commercial bid is liable for rejection.




6.2 Price Bid (Envelope-B) 6.2.1 Details to be furnished

a) All the Price items as asked in the Tender should be filled in the Price Bid

format as given in the Tender. The Tender is liable for rejection if Price

Bid contains conditional offers or partial offers

b) The cost quoted by the Bidder shall include the breakup cost of the SPV

Pumping system / components of SPV Power plant viz., panel, battery,

power conditioning unit, pump etc.

c) The cost quoted by the Bidder shall be kept firm for a period specified in

the Tender from the date of opening of the Tender. The Bidder should

keep the Price firm during the period of Contract including the period of

extension of time if any.

6.2.2 Signing the Bids a) The Bid shall be typed and shall be signed by the Bidder or a person or

persons duly authorised to bind the Bidder to the Contract. All pages of

the bid document including the supporting documents shall be signed

and stamped by the authorised person.

6.2.3 Sealing the Bid The Price Bids shall be placed in a separate cover (Envelope-B) and sealed

appropriately. The Price Bid cover shall be superscribed with “Price Bid (Envelope B) – Supply, Installation, Commissioning, Testing and 5 year Comprehensive Maintenance of 20 KWp SPV Power plants at Rameshwaram shrine under SADP of MNRE – Tender Ref.:_____________ due on _______.” The “FROM” address

and “TO” address shall be written without fail




6.3 Outer Cover The EMD cover, Techno Commercial Bid cover (Envelope-A) and Price Bid cover (Envelope-B) for a particular category shall then be put in a overall single outer cover

and sealed. The outer cover shall be superscribed with Supply, Installation, Commissioning, Testing and 5 year Comprehensive Maintenance of 20 KWp SPV Power plants at Rameshwaram shrine under SADP of MNRE – Tender Ref.:_____________ due on _______.” The “FROM” address and “TO” address shall

be written without fail.

6.4 Mode of Submission of Bids a) The Bids should be dropped in the Tender box kept at TEDA, 5th Floor,

EVK Sampath Maaligai, No.68 College Road, Chennai- 600 006, Tamil

Nadu, India, on or before the due date and time. The Bids will not be

received personally.

b) Alternatively, if the Bidder prefers to submit the Bid by post, the Bidders

should ensure that the Bids reach TEDA on or before the due date and

time. TEDA will not be liable or responsible for any postal delay or any

other delay whatsoever.

c) The Bids received after due date and time or unsealed or submitted by

Facsimiles (FAX) will be summarily rejected.

6.5 Modification and withdrawal of Bids The Bids once submitted cannot be modified or amended or withdrawn.




7. Bid Opening

7.1 Techno Commercial Bid Opening The Tender outer cover and Techno commercial Bid cover, will be opened at

TEDA on the date and time as specified in the Tender Data sheet or any other

date published in the website specified. The Tender will be opened in the

presence of the Bidders who choose to be present. The representative(s) of the

Bidder who chooses to attend Tender opening shall bring an authorisation letter

from the Bidder. A maximum of two representatives for each Bidder would be

allowed to attend the Tender opening.

7.2 Tender Validity a) Bids submitted shall remain valid for a period of 180 days from the date

of Tender opening. If the bid validity is lesser than 180 days, the Bid will

be rejected as non-responsive.

b) In exceptional circumstances, TEDA may solicit the Bidders to extend the

validity. The Bidder should extend price validity and Bid security validity.

7.3 Initial Scrutiny Initial Bid scrutiny will be held and Tenders as given below will be treated as

non-responsive and will be rejected.

Tender not submitted in two parts as specified in the Tender and signing

and stamping in all pages of the Bid

Tender received without the Letter of Authorisation as specified in the

Tender

Tender received without EMD amount

Tender with incomplete information, subjective, conditional offers and

partial offers

Tender submitted without supporting documents to prove Eligibility criteria

and Evaluation

Tender not complying with any of the clauses stipulated in the Tender




Tender with lesser validity period

All responsive Bids will be considered for further evaluation. The decision of

TEDA will be final in this regard.

7.4 Clarifications by TEDA When deemed necessary, TEDA may seek bona-fide clarifications on any

aspect from the Bidder. However, that would not entitle the Bidder to change or

cause any change in the substance of the Bid or price quoted. During the

course of Techno commercial Bid evaluation, TEDA may seek additional

information or historical documents for verification to facilitate decision making.

In case the Bidder failed to comply with the requirements of TEDA as stated

above, such Bids at the discretion of TEDA, shall be rejected as technically non-

responsive.

7.5 Price Bid Opening Bidders who are qualified in Techno commercial Bid (Envelope-A ) only will be

called for Price Bid opening. The Price Bid will be opened in the presence of the

Bidders at TEDA. The Bidders or their authorised representatives (maximum two) will

be allowed to take part in the Price Bid opening.

8. Tender Evaluation and Selection 8.1 Suppression of facts and misleading information

a) During the Bid evaluation, if any suppression or misrepresentation of

information is brought to the notice of TEDA, TEDA shall have the right to

reject the Bid and if after selection, TEDA would terminate the contract

as the case may be, will be without any compensation to the Bidder and

the EMD/ Security Deposit as the case may be, shall be forfeited.




b) Bidders should note that any figures in the proof documents submitted by

the Bidders for proving their eligibility is found suppressed or erased,

TEDA shall have the right to seek the correct facts and figures or reject

such Bids.

c) The Tender calls for full copies of documents to prove the Bidder’s

experience, capacity and other requirements to undertake the project.

8.2 Techno Commercial Bid Evaluation a) The Bidders who have duly complied with the Eligibility Criteria will be

eligible for further processing.

b) The Tenders, which do not conform to the Technical Specifications or

Tender conditions or Tenders from Bidders without adequate capabilities

for supply & installation, will be rejected. The Eligible Bidders alone will

be considered for further evaluation.

8.3 Price Bid Evaluation a) The Price Bid evaluation will be conducted as stipulated in the Tamil

Nadu Transparency in Tenders Act 1998 and Tamil Nadu Transparency

in Tenders Rules 2000. The Price evaluation will include all Duties and

Taxes as given below.

(i) In cases of discrepancy between the cost quoted in Words and in

Figures, the lowest of the two will be considered.

(ii) In evaluation of the price of articles which are subject to excise

duty, the price will be determined inclusive of such excise duty;

(iii) In a tender where all the tenderers are from within the State of

Tamil Nadu, or where all the tenderers are from outside the State

of Tamil Nadu, the sales tax/TNVAT shall be included for the

evaluation of the price; and

(iv) In a tender where the tenderers are both from the State of Tamil

Nadu as well as from outside the State of Tamil Nadu, TNVAT

shall be excluded for the evaluation of the price.




b) The lowest cost per category as per the above evaluation will be

adjudged as L1. TEDA will not be responsible for any erroneous

calculation of tax rates or any subsequent changes in rates or structure

of applicable taxes. All differences arising out as above shall be fully

borne by the Successful Bidder.

8.4 Award of Contract 1) TEDA reserves the right to apportion the total quantity among the L1

Bidder and other Bidders who have agreed to match L1 rate.

2) No dispute can be raised by any Bidder whose Bid has been rejected

and no claims will be entertained or paid on this account.

8.5 TEDA reserves the right to; 1) Negotiate with the Bidder whose offer is the lowest evaluated price for

further reduction of prices.

2) Insist on quality/specification of materials to be supplied.

3) Modify, reduce or increase the quantity requirements to an extent of 25%

of the Tendered quantity as per the provisions of Tamil Nadu

Transparency in Tenders Act 1998 and Tamil Nadu Transparency in

Tenders Rules, 2000.

4) Change the of installation locations based upon the requirement.

5) Ask other qualified Bidders to match L1 price

6) If performance of the Bidder is not satisfactory, then TEDA reserves its

right to reallocate the quantity to other Bidder.

7) TEDA reserves its right to inspect the bidders’ factory / office premises

and based on the inspection, TEDA reserves a right to modify the

quantity ordered.

8) TEDA reserves its right to withhold any amount for the deficiencies in the

service aspect of SPV systems installed at the identified locations.




9. Execution of Work 9.1 Acceptance of the Tender The final acceptance of the Tender is entirely vested with TEDA who reserves

the right to accept or reject any or all of the Tenders in full or in part. The Tender

accepting authority may also reject any Tender for reasons such as changes in

the new technologies, court orders, accidents or calamities and other

unforeseen circumstances. After acceptance of the Tender by TEDA, the Bidder

shall have no right to withdraw their Tender or claim higher price.

9.2 Letter of Acceptance (LOA) After acceptance of the Tender by TEDA, a Letter of Acceptance (LOA) will be

issued only to the Successful Bidder(s). TEDA has the right to issue LOA to

more than one bidder.

9.3 Payment of Security Deposit (SD) a) The Successful Bidders will be required to remit the Security Deposit

equivalent to 5% (Five percent) of the value of the Work Order inclusive

of EMD amount. The SD should be paid by way of Demand Draft drawn

in favour of “Tamil Nadu Energy Development Agency” payable at

Chennai or in the form of unconditional and irrevocable Bank Guarantee,

valid till the completion of 5 year comprehensive maintenance. The SD should be paid within 10 days from the date of issue of Letter of Acceptance by TEDA.

b) The Security Deposit will be refunded to the Successful Bidder only after

successful installation , commissioning and inspection of the systems.

The Security Deposit held by TEDA till it is refunded to the Successful

Bidder will not earn any interest thereof.

c) The Security Deposit/EMD will be forfeited if the Successful Bidder(s)

withdraw(s) the Bid during the period of Bid validity specified in the

Tender or if the Bidder fails to sign the contract.




9.4 Execution of Agreement a) The Successful Bidder shall execute a Contract in the INR 100 non-

judicial stamp paper bought in Tamil Nadu only in the name of the

Bidder, within 10 days from the date of Letter of Acceptance issued by

TEDA.

b) The Successful Bidder shall not assign or make over the contract, the

benefit or burden thereof to any other person or persons or body

corporate for the execution of the contract or any part thereof without the

prior written consent of TEDA. TEDA reserves its right to cancel the work

order either in part or full, if the above condition is violated.

c) In case of the successful bidder fails to execute necessary agreements

as prescribed, within the stipulated period, then his EMD shall be

forfeited and his tender held as non responsive.

9.5 Release of Firm Work Order After execution of the Contract and payment of Security Deposit, “Firm Work Order” for

Supply, installation & commissioning of 20 KWp SPV Power plants with Battery and 5

years comprehensive Maintenance at Rameshwaram shrine will be issued to the

Successful Bidder by TEDA.

9.6 Refund of EMD The EMD amount paid by the Successful Bidder(s) will be adjusted towards

Security Deposit payable by them. If the successful Bidder submits Security

Deposit for the stipulated value in full by way of Bank Guarantee, the EMD will

be refunded. The EMD amount of the unsuccessful Bidder will be refunded after

finalisation and signing of agreement with the Successful Bidder.

9.7 Installation & Completion Schedule a) The entire work involving Supply, installation & commissioning of 20 KWp

SPV Power plants with Battery should be completed within 60 days from

the date of issue of Work order .




9.8 Release of SD The Security Deposit will be refunded to the Successful Bidder on completion of

entire work involving Supply, installation & commissioning of 20 KWp SPV

Power plants with Battery and 5 years comprehensive Maintenance at

Rameshwaram shrine and subject to satisfaction of TEDA. Such completion

would be arrived at when the entire work as stated above is completed by the

Bidder as per the contract agreement and as per Work Order (s) issued by

TEDA from time to time.

9.9 Termination of Contract 9.9.1 Termination for default

a) TEDA may without prejudice to any other remedy for breach of contract,

by written notice of default with a notice period of 7 days, sent to the

Successful Bidder, terminate the contract in whole or part, (i) if the

Successful Bidder fails to install and 20 KWp SPV Power plants with

Battery within the time period(s) specified in the Contract, or fails to fulfil

the requirements as per the Delivery Schedule or within any extension

thereof granted by TEDA; or (ii) if the Successful Bidder fails to perform

any of the obligation(s) under the contract; or (iii) if the Successful

Bidder, in the judgment of TEDA, has engaged in fraudulent and corrupt

practices in competing for or in executing the Contract.

b) In the event TEDA terminates the Contract in whole or in part, TEDA may

opt upon terms and in such manner as it deems appropriate, the services

of the other bidders and the Successful Bidder shall be liable to TEDA for

any additional costs due to this. However, the Successful Bidder shall

continue the performance of the contract to the extent not terminated.




9.9.2 Termination for Insolvency TEDA may at any time terminate the Contract by giving written notice with a

notice period of 7 days to the Successful Bidder, if the Successful Bidder

becomes bankrupt or otherwise insolvent. In this event, termination will be

without compensation to the Successful Bidder, provided that such termination

will not prejudice or affect any right of action or remedy that has accrued or will

accrue thereafter to TEDA.

9.9.3 Termination for Convenience TEDA may by written notice, with a notice period of 7 days sent to the

Successful Bidder, may terminate the Contract, in whole or in part, at any time

for its convenience. The notice of termination shall specify that termination is

for TEDA’s convenience, the extent to which performance of work under

the Contract is terminated, and the date upon which such termination becomes

effective. On termination, the successful Bidder is not entitled to any

compensation whatsoever

10. Supply, Installation and Commissioning

10.1 Scope of work

a) The SPV systems shall be installed & commissioned in full as per the

technical specification. Any deviation will not be accepted under any

circumstance.

b) The successful bidder shall undertake to supply spares free of cost for

the maintenance of the offered items during the warranty period. The

successful bidder should make all the spares available at least for a

period of 5 years after the completion of the warranty period.




c) If the operation or use of the system proves to be unsatisfactory during

the warranty period, the Successful Bidder shall replace the faulty ones

or carry out necessary repairs as per the warranty terms and conditions

agreed upon with TEDA.

d) In case the Successful Bidder fails to carry out the warranty regulations,

TEDA would engage any other agency and carry out the

service/replacement and deduct the amounts from the warranty amount

retained by TEDA as per the Payment terms or any money due or

payable to them.

10.2 Insurance Transportation of components to the installation site and insuring the goods in

transit is the responsibility of the Bidder. The goods installed under the contract

should be covered for comprehensive Insurance by the Successful Bidder

against loss (or) damage incidental to transportation, storage and delivery to

site during the erection period.

10.3 Comprehensive Maintenance for 5 year a) The Successful Bidder should provide 5 year comprehensive

maintenance of the SPV systems, which shall include corrective

maintenance at the identified locations.

b) The service personnel of the Successful Bidder will make routine

maintenance visits. Apart from this any complaint registered/ service

calls received / faults notified should be attended to and rectified within 7

days.

c) The deputed personnel shall be in a position to check and test all the

equipments regularly, so that preventive actions, if any, could be taken

well in advance to save any equipment from damage.

d) Normal and preventive maintenance of the SPV systems such as

cleaning of module surface, topping up of batteries, tightening of all




electrical connections, changing of tilt angle of module mounting

structure, cleaning & greasing of battery terminals, etc. are also the

duties of the deputed personnel during maintenance visits.

e) During operation and maintenance period of the SPV systems, if there is

any loss or damage of any component due to miss management/miss

handling or due to any other reasons pertaining to the deputed

personnel, what-so-ever, the contractor shall be responsible for

immediate replacement/rectification. The damaged component may be

repaired or replaced by new component.

f) The maintenance shall include replacement of all parts. If the SPV Power

Plant is not functional, the same should be repaired/ restored/ replaced

within 7 days.

g) If the successful bidder, fails to rectify the defect(s) and restore the SPV

systems to good working condition within the period specified above,

then a penalty of 1% of the project cost of the non working systems per

completed week of the breakdown period will be levied. This will be

deducted from the bills due.

h) TEDA reserves the right to claim damages and Costs for non-fulfilment of

warranty, apart from forfeiting un-paid amount if any, in the event of

unsatisfactory maintenance.

10.4 Product Take Back & Recycling

Proper decommissioning and recycling of SPV panels , Batteries & electronics etc.,

are necessary to ensure that harmful materials are not released in to the environment.

Hence an under taking from the successful bidder for product take back after expiry of

their life shall be submitted.




11. Warranty 1. (a) The SPV panel shall carry a warranty of minimum 25 years.

(b) The SPV panel must be warranted for their output peak watt capacity which

should not be less than 90% at the end of 10 years and 80% at the end of 25

years

(c)The PCU/ inverter /battery charger/charge controller shall carry a warranty of

minimum 5 years.

(d) The battery shall carry a warranty of minimum 5 years.

2. The power conditioners/inverters/chargers/charge controllers/ maximum power

point tracker units/ distribution boards/digital meters/ switchgear/ storage

batteries and overall workmanship of the SPV power plants/ SPV Pumping

systems including mechanical structures and electrical works must be warranted

against any manufacturing/ design/ installation/performance defects for a

minimum period of 5 years.

3. The warranty will be against breakages, malfunctions, non fulfilment of guaranteed performance and breakdowns due to manufacturing defects or

defects that may arise due to improper operation of electrical / electronic

components of the system but do not include physical damages by the end

users.

4. The above warranty shall take effect from the date on which the system is taken

over by the users/beneficiaries.

5. The successful Bidder shall be liable to make good the loss by replacing the

defective product during the warranty period for the entire system free of cost,

failing which TEDA would deduct the amount from the amount retained by TEDA

as per Payment terms and blacklist the bidder.




6. The warranty will cover all the materials and goods involved in the installation

and commissioning of SPV systems by the successful Bidder under this contract

irrespective of the fact whether these have been manufactured by the Successful

Bidder or not. The decision in this regard by TEDA is final and binding on the

successful bidder.

12. Traceability of the product to be supplied

In order to prevent the misuse of the product such as unauthorised sale or

diversion to the open market, the following incorporation shall be made in the product.

RFID shall be provided in the SPV panels

13. Liquidated Damages 1) This is a time bound project. Hence if the Successful Bidder should take all

efforts to commission the system within the stipulated period specified.

2) Liquidated Damages at the rate of 0.5% per completed week on the value of the

unfinished portion of the work order will be levied subject to a maximum of 10%.

The Liquidated Damages amount will be automatically deducted from the Bills

submitted by the Successful Bidder. Even if the installation is not completed,

TEDA will make alternate arrangements and the cost incurred by TEDA for

doing the same will be recovered from the Successful Bidder.




14. Payment Terms

1) No advance will be paid or no letter of credit will be issued.

2) 90% payment will be released after successful completion of installation,

commissioning, & inspection .

3) Balance 10% payment will be released on successful completion of

Comprehensive Maintenance for 5 years or against furnishing of irrevocable

Bank Guarantee for the balance 10% towards comprehensive maintenance.

4) The payment will be subject to fulfilment of Warranty/ Comprehensive

Maintenance obligations.

5) If the Duties and/or Taxes have been reduced retrospectively, the successful

bidder is liable to return the same.

6) The Successful Bidder will have full and exclusive liability for payment of all

Duties, Taxes and other statutory payments payable under any or all of the

Statutes/Laws/Acts etc now or hereafter imposed.

15. TECHNICAL SPECIFICATION

15.1 TECHNICAL SPECIFICATION FOR 20KWp SPV POWER PLANT

1. Solar PV modules and array

• Crystalline high power cells shall be used in the Solar Photovoltaic module.

Each Solar module shall consist of redundantly interconnected Photovoltaic cell

and peak power rating shall not be less than 100 Wp. However, higher modules

shall be preferred.

• To connect the solar module interconnection cable shall be provided. Photo

/electrical conversion efficiency of SPV module shall be greater than 14%.

Module shall be made of high transmissivity glass front surface giving high




encapsulation and silicon rubber edge sealant for module protection and

mechanical support.

• All materials used shall have a proven history of reliable and stable operation in

external applications. It shall perform satisfactorily in relative humidity up to

100% with temperatures between -10 Deg C and +85 Deg C and withstand

gusts of wind up to 200km/hr from back side of the panel.

• Solar module shall be mono / multi crystalline type, employing lamination

technology using established polymer (EVA) and tedlar laminate.

• PV modules, shall be in accordance with the requirements of MNRE / IEC

61215 (revised)/ IS 14286 and shall be certified by SEC, MNRE India -New

Delhi or its authorized test center. The bidder shall submit appropriate

certificates.

• PV modules must quality to IEC 61730 Part I & II, for safety qualification testing

and to be used in a highly corrosive atmosphere throughout their lifetime, they

must quality to IEC 61701

1.1 Other general requirements of PV module

• The rated output power of any supplied module shall not vary more than 3-5%

from the average power rating of all modules.

• The module frame is made of corrosion resistant materials, which is

electrolytically compatible with the structural material used for mounting the

module.




• Protective devices against surges at the PV module are provided, if required.

Low voltage drop bypass and / or blocking diode(s) may also be provided, if

required.

• PV modules used in solar power plants must be warranted for output wattage ,

which should not be less than 90% at the end of 10 years and 80% at the end of

25 years.

• The solar modules shall have suitable encapsulation and sealing arrangements

to protect the silicon cells from the environment. The arrangement and the

material of encapsulation shall be compatible with the thermal expansion

properties of the Silicon cells and the module framing arrangement/material.

The encapsulation arrangement shall ensure complete moisture proofing for the

entire life of the solar modules.

• Each module shall have low iron tempered glass front for strength and superior

light transmission. It shall also have tough multi layered polymer back sheet for

environment protection against moisture and provide high voltage electrical

insulation.

• The fill factor of modules shall not be less than 0.70 (typical)

• Array capacity shall depend on size of the power plant and number of modules

required shall be worked out accordingly.

• Each PV module must use a RF identification tag. The following information

must be mentioned in the RFID used on each module (This can be inside or

outside the laminate, but must be able to withstand harsh environmental

conditions.)




i. Name of the manufacturer of PV Module

ii. Name of the Manufacturer of Solar cells

iii. Month and year of the manufacture (separately for solar cells and

module

iv. Country of origin (separately for solar cells and module)

v. I-V curve for the module

vi. Wattage, Im, Vm and FF for the module

vii. Unique Serial No and Model No of the module

viii. Date and year of obtaining IEC PV module qualification certificate

ix. Name of the test lab issuing IEC certificate

x. Other relevant information on traceability of solar cells and module as

per ISO 9000 series.

1. Orientation and Tilt of PV Module

Modules alignment and tilt angle shall be calculated to provide the maximum

annual energy output. This shall be calculated based on the site Latitude and

Longitude values.

2. Module mounting structure

• The array structure shall be made of hot dip galvanized MS angles of size not

less than 50 mm x 50 mm x 6 mm size. The minimum thickness of galvanization

shall be at least 120 microns. All nuts & bolts shall be made of very good quality

stainless steel. The minimum clearance of the lowest part of the module

structure and the developed ground level shall not be less than 500 mm.




• Leg assembly of module mounting structure made of different diameter

galvanized tubes are accepted. The work should be completed with supply,

fitting fixing of clamps, saddles, nut & bolts etc. While quoting the rate, the

bidder may mention the design & type of structure offered. All nuts & bolts shall

be made of very good quality stainless steel.

• The structure shall be designed to allow easy replacement of any module and

shall be in line with site requirements

• The structure shall be designed for simple mechanical and electrical installation.

It shall support SPV modules at a given orientation, absorb and transfer the

mechanical loads to the ground properly. There shall be no requirement of

welding or complex machinery at site.

• The array structure shall be so designed that it will occupy minimum space

without sacrificing the output from SPV panels at the same time it will withstand

wind speed up to maximum of 200 km/hr.

• The manufacturer shall specify installation details of the PV modules and the

support structures with appropriate diagrams and drawings.

• PCC ARRAY FOUNDATION BASE: The legs of the structures made with GI

angles will be fixed and grouted in the PCC foundation columns made with 1:2:4

cement concrete. The minimum clearance of the lowest part of any module

structure shall not be less than 500 mm from ground level. While making

foundation design, due consideration shall be given to weight of module

assembly, maximum wind speed of 200 km/hr and seismic factors for the site.




• The bidder can visit the site before quoting the rate for civil works. After taking in

to consideration all aspects of the site, condition of soil etc., the bidder shall

quote for civil works. No extra claim shall be entertained at post project stage.

• Incase of any defects arising in the building during guarantee period of Five

year, the contractor shall rectify the same at their own cost.

3. Junction Boxes The junction boxes shall be dust, vermin and waterproof and made of FRP / Thermo

Plastic. The terminals shall be connected to copper bus bar arrangement of proper

sizes. The junction boxes shall have suitable cable entry points fitted with cable glands

of appropriate sizes for both incoming and out going cables. Suitable markings shall be

provided on the bus bar for easy identification and cable ferrules shall be fitted at the

cable termination points for identification. Each main junction box shall be fitted with

appropriate rating blocking diode. The junction boxes shall be of reputed make.

The junction boxes shall have suitable arrangement for the Following:

• Combine groups of modules into independent charging sub-arrays that shall be

wired to the controller.

• Provide arrangement for disconnection for each of the groups.

• Provide a test point for each sub-group for quick fault location.

• To provide group array isolation.

• The rating of the JB’s shall be suitable with adequate safety factor to inter

connect the Solar PV array.




4. Power Conditioning Unit (PCU) As SPV array produce direct current electricity, it is necessary to convert this

direct current into alternating current and adjust the voltage levels before powering

equipment designed for nominal mains AC supply. Conversion shall be achieved

using an electronic Inverter and the associated control and protection devices. All

these components of the system are termed the “Power Conditioning Unit” OR

simply PCU. In addition, the PCU shall also house MPPT (Maximum Power Point

Tracker),an interface between Solar PV array & the Inverter, to maximize Solar PV

array energy input into the System. PCU should conform to IEC 61683, IEC 60068 as

per specifications.

4.1 PCU refers to combination of charge controller, inverter and AC charger

and shall be supplied as integrated unit or separate units.

4.2 Maximum Power Point Tracker (MPPT)

Maximum power point tracker shall be integrated into the PCU to maximize

energy drawn from the Solar PV array. The MPPT should be microprocessor /

microcontroller based to minimize power losses. The details of working mechanism of

MPPT shall be mentioned. The efficiency of the Charge controller (MPPT) shall not be

less than 94% and shall be suitably designed to meet array capacity. MPPT must

conform to IEC 62093, IEC 60068 as per specifications.

4.3 Inverter

• Inverters shall be of very high quality having high efficiency and shall be

completely compatible with the charge controller and distribution panel.

• Inverter should conform to IEC 61683, IEC 60068 as per specifications

• The inverter shall be designed for continuous, reliable power supply as per




specifications. The inverter shall have high conversion efficiency from 25 percent load

to the full rated load. The efficiency of the inverter shall be more than 90% at full

load and more than 88% at partial load (50%- 75%). The supplier shall specify the

conversion efficiency in the offer.

• The inverter shall be designed for extreme temperatures.

• The Inverter shall have internal protection arrangement

• The dimension, weight, foundation details etc. of the inverter shall be clearly

indicated in the detailed technical specification.

• Each solid-state electronic device shall have to be protected to ensure long life

of the inverter as well as smooth functioning of the inverter.

• Supplier shall indicate tripping voltage & start up voltage for the inverters & this

should be perfectly matched with the recommendation of battery manufacturers.

• The PCU shall be mounted on a suitable reinforced concrete pad inside control

room not susceptible to inundation by water. All cable entry to and from the

PCU shall be fully sheathed to prevent access of rodents, termites or other

insects into the PCU from bottom/top of the PCU in form of a detachable gland

plate.

• For the Monitoring of Unit generated provision of Ah meters at input side shall

be accomplished with Energy meter and voltmeters at suitable place and

included in the technical specification clearly.




• Provision for the Equalizing Charging of battery periodically shall be made and

state clearly in the technical details.

• The Bidder shall furnish details of proper operation, maintenance and trouble

shooting details to TEDA/Beneficiary .

4.4 Charge Controller Unit:

• The Charge Controller shall be dual input type, where under normal condition

the input is fed from a SPV panel and in the absence of SPV power or low SPV

power conditions an external single phase AC source can be used for battery

charging.. The charge controller shall be preferably PWM type employing IGBT

switching elements.

• Charge controller should conform IEC to 62093 / IEC 60068 as per

specification.

PCU SPECIFICATION

Power Conditioning Unit(Solar Charge Controller + Inverter)

Charge Controller

Switching Element IGBT/ MOSFET

Type of Charger MPPT based PWM charger

Input from Solar Array 20 KWp, 120V/2200Ah nominal DC from Solar PV array

AC Charger input 230 V AC, 50 Hz from AC mains grid

Out put voltage Suitable for charging 120V/2200Ah nominal battery bank from 20 kWp SPV array respectively

Protection • Short Circuit • Deep Discharge • Input Surge Voltage • Over Current (load) • Battery Reverse Polarity




• Solar array reverse polarity Indication • String ‘ON’

• Main ‘ON’ • Charging ‘ON’ • 80% Charged,100 % Charged • Charger Overload • Battery On Trickle. • Battery disconnected/Fault

Battery Reverse Polarity

• Low Solar Power • System Fault • Charger over Temperature • Input Over/Under Voltage (for

AC). Instrumentation Voltage, current & AH while charging

and discharging both for solar and auxiliary source

Operating Temp 0-500 C

Relative Humidity 0-95%

Enclosure IP 21

No load consumption < 1%

INVERTER

Nominal Capacity 25 KVA (for 20 kW capacity)

Input Voltage 120V DC Nominal (for 10 kW capacity & 20 kW capacity) the voltage variation shall be as per change in array output

Output voltage 415 V, 3ph, AC

Regulation From minimum to maximum voltage 1%

Output frequency 50Hz +/- 0.5Hz

Over load capacity 200 % of the continuous rating for 30 seconds

Efficiency 90% at rated load and normal




operating conditions 80% (min) at 25% load and

nominal input voltage ,0.8 PF

%THD

Sine-wave output with 3% THD at full load UPF and nominal input voltage

Short Circuit Protection Circuit Breaker and Electronics protection against sustained fault

Low Battery Voltage Automatic Shut Down Total Harmonic Distortion Less than 3% Over Voltage Automatic Shut Down AC over Current/Load Automatic Shut Down

Protection

Over Voltage both at Input & Output Over Current both at Input & Output Over Frequency Surge voltage inducted at output due to external source.

Instrumentation & Indication

Input & Output voltage, Input & Output Current, Frequency, Power output, different status of inverter, kind of fault by LED & audio signal

Low Battery cut off 1.85 V/ cell Operating Temp 0-500 C

Relative Humidity 0-95%

Enclosure IP 21

5. Battery Bank

• The batteries shall be solar photo voltaic batteries of flooded electrolyte, low maintenance, lead Acid and made of hard rubber.

• Storage batteries Should conform to IEC 61427 / IS 1651 / IS 13369 as per specifications.

• 120V/2200Ah for 20kW SPV power plant • The batteries shall use 2V cells and battery capacity is to be designed at C10

rate with end cell cut off voltage of 1.85 V / cell.




• Battery terminal shall be provided with covers. • Batteries shall be provided with micro porous vent plugs with floats. • Charging instructions shall be provided along with the batteries. • Suitable carrying handle shall be provided. • A suitable battery rack with interconnections & end connector shall be provided

to suitably house the batteries in the bank. The features and dimensions of the battery rack shall be provided along with the bid document.

• The batteries shall be suitable for recharging by means of solar modules via incremental / open circuit regulators.

• Bidder shall mention the design cycle life of batteries at 80%, 40% and 20% depth of discharge at 27 deg. C.

• The batteries shall be designed for operating in ambient temperature of site • The self discharge of batteries shall be less than 3 % per month at 20 deg. C

and less than 6% per month at 30 deg. C • The charge efficiency shall be more than 90% up to 70% state of charge. • The topping up frequency shall be 12 – 18 months. • The batteries shall consist of individual cells, which can be carried separately

with ease while transporting. • Offered batteries shall comply to the following:

10 % of DOD: 7200 cycles 50 % of DOD: 3000 cycles 80 % of DOD: 1200 cycles

• The Battery Bank shall be designed to provide 3 days (“2 No Sun” days) autonomy. Bidder to provide battery sizing details along with their offer. The distance between two batteries may be kept 6 inches & vice versa.

5.1 Battery Rack & Accessories Battery interconnecting links shall be provided for interconnecting the cells in series and in parallel as needed. Connectors for inter cell connection (series / parallel) shall be maintenance free screws. Insulated terminal covers shall be provided. 5.2 Battery protection panel The battery protection panel shall be made of CRCA sheet having two incoming and two outgoing terminals. There shall be 2 Nos. HRC fuses of suitable rating with fuse holder/base etc as required. 2 pole MCB/ MCCB can also be used for isolation purpose in stead of fuses, if required.




6. DC & AC Distribution Boards DC Distribution Board (DCDB) The DC DB shall be provided in between PCU and Solar Array. This can be integrated in the PCU also, to save space. It shall have MCCB of suitable rating for connection and disconnection of array input. AC Distribution Board (ACDB)

• An ACDB shall be provided in between PCU and Loads. • It shall have MCB/MCCB of suitable rating for connection and disconnection of

PCU from load. • It shall have MCB’s to supply power to control room loads such as exhaust fans,

lighting loads and power plug sockets. • It shall have AC voltmeter , Ammeter, Energy meter to record energy supplied

to loads 7. Cables and accessories All the cables shall be supplied conforming to IEC 60189 / IS 694 / IS 1554 or IS / IEC 69947 shall be of 650 V/ 1.1 kV grade as per requirement. Only PVC copper cables shall be used. The size of the cables between array interconnections, array to junction boxes, junction box to PCU, PCU to ACDB etc shall be so selected to keep the voltage drop and losses to the minimum. The bidder shall supply installation accessories, which are required to install and successfully commission the power plant. 8. Earthing and lightning protection Earthing: The array structure of the PV yard shall be grounded properly using adequate number of earthing kits. All metal casing / shielding of the plant shall be thoroughly grounded to ensure safety of the power plant. . Lightning: The SPV Power Plant shall be provided with lightning & over voltage protection. The main aim in this protection shall be to reduce the over voltage to a tolerable value before it reaches the PV or other sub system components. The source of over voltage can be lightning, atmosphere disturbances etc. Metal oxide variastors shall be provided inside the Array Junction Boxes. In addition suitable MOV’s also shall be provided in the Inverter to protect the inverter from over voltage.




Summary for 20Kw SPV Power Plant S.NO Particulars Specifications

1. Solar Modules

a. Capacity 20000W

b. Make Any MNRE approved OR IEC 61215 (revised)

c. Module 100/180/200/220/250/275Wp

d. No.of SPV Modules Depends on Module wattage

2. Solar Charge Controller As per the requirement

3. Module Mounting Structure As per the available places at site

4. Power Conditioning Unit (As per design specification given in tender which includes charge controller, inverter & Grid charger. The output power should be of 3 phase)

1 No.

Inverter

25 KVA

5. Battery No. of batteries depends on Ah of the Battery capacity (2 Volt cell must be used

2200Ah/120V

6. Cabling with casing capping As required at site

7. Transmission, Distribution & point wiring

As required at site

8. Monitoring, Control & protection device

1 Set

9. Metering at generation side 1 No. (at AC side of Inverter)

10. Metering at consumption side 1 No.

11. Spares Set of required fuses, screws, & terminals etc as required




16. MINIMAL TECHNICAL REQUIREMENTS/STANDARDS

A. SPV POWER PLANTS: 1. PV MODULES:

1.1 The PV modules must conform to the latest edition of any of the

following IEC / equivalent BIS Standards for PV module design qualification and type approval:

Crystalline Silicon Terrestrial PV Modules IEC 61215 / IS14286

1. In addition, the modules must conform to IEC 61730 Part 1- requirements

for construction & Part 2 – requirements for testing, for safety qualification.

2. PV modules must qualify Salt Mist Corrosion Testing as per IEC 61701.

3. TEST CERTIFICATES / REPORTS TO BE FURNISHED:

(i) Test Certificates along with test reports from IECQ / NABL accredited

laboratory for relevant IEC / equivalent BIS standard. (ii) STC Performance certificate along with test report from one of the IECQ /

NABL accredited laboratories including Solar Energy Centre, Gurgoan. 2. BALANCE OF SYSTEM (BoS) ITEMS/ COMPONENTS:

2.1 The BoS items / components of the SPV power plants/ systems must

conform to the latest edition of IEC/ equivalent BIS Standards as specified below:

BoS item /component

IEC/Equivalent BIS standard Standard Description Standard Number

Power Conditioners/ Inverters

Efficiency Measurements Environmental Testing

IEC 61683 IEC 60083-2(1,2,14,30)

Batteries General Requirements & Methods of Testing Tubular Lead Acid Valve Regulated Lead Acid

IEC 61427 IS 1651/ IS 13369/JIS 8702 IS 15549




Cables General Test and Measuring Method PVC insulated cables for working voltage up to and including 1100 V UV resistant for outdoor installation

IEC 60189 IS 694/ IS 1554 IS/IEC 69947

1.2 Test certificates for the BoS items/ components shall be from any of the NABL/IECQ accredited laboratories or MNRE approved test centres.


0301/SE/TEDA/2011 Tender reference:

Government of

Tamil Nadu

Tender for Supply, installation &

commissioning of 20 KWp SPV Power plants with Battery at Rameshwaram Shrine under

Special Area Demonstration Programme (SADP) of MNRE

Tender Reference: 0301/SE/TEDA/2011 Techno commercial Bid (Envelope-A)


68 College Road Chennai-600006(INDIA) Phone: +91-44-28224830/28236592

Fax: +91-44-28222971 Email: [email protected] Website:

www.teda.gov.in



http://www.teda.gov.in/




Techno Commercial Bid (Envelope-A) (All pages of the Techno commercial Bid should be organised, annexed with proof documents, serially numbered and stitched/or spiral bound in tact and submitted) Loose pages shall not be accepted.

A1.1 Profile of the Bidder # Particulars Bidder 1. Name of the Company 2. Year of incorporation 3. Registered office Address Office Telephone Number Fax Number Contact Person Name Personal Telephone Number Mobile Number Email Address 5. Local office(s)in Tamil Nadu Address Office Telephone Number Fax Number 6. Tender signing authority Name Address Personal Telephone Number Email Address Please enclose Authorisation or Power of

Attorney to sign and submit the Tender

7. Address for communications under the current Tender

8. Registration Details Permanent Account Number VAT Registration Number CST Registration Number Service Tax Registration Number 9. Banker's Name, Address and Account

Number

A1.2 EMD Amount # Particulars Please furnish details 1. Name of the Bank 2. Demand Draft (DD) Number 3. DD Date 4. DD Amount 5. No of Regions for which EMD is remitted




A1.3 Furnish details for meeting the Eligibility Criteria 1) Details about Incorporation # Description Bidder

1. Year of Incorporation 2. Please enclose Certificate of

Incorporation

2) Details about Manufacturing # Description Bidder

1. Component Manufactured 2. Please enclose Manufacturing

License

3. Date of commencement of production

4. Date of commencement of sale of the product manufactured

5. Manufacturing plant address 6. Please enclose monthly returns

of Excise duty or CST filed or any valid proof for last 1 audited year

3) Details about Annual Turnover # Audited years Bidder

1. 2010-2011 2. 2009-2010 3. 2008-2009 4. Please enclose audited Annual

Report including Balance sheets and Profit and Loss accounts for the last 3 audited years

4) Details about Manufacturing Capacity # Description Bidder

1. Manufacturing capacity per

annum

2. Please enclose valid proof for the manufacturing capacity




6) Details about minimum quantity installed # Name , Address & contact

details of the Client Capacity/ Quantity Installed (KWp / Nos)

Date of Commissioning

1.

2.

7) Details about the Quality Certification # Details Bidder

1. Validity of the ISO 9001:2008 certificate

Issued date: Validity date:

2. Please enclose copy of the ISO Certificate

A1.4 Existing Service Centres in Tamil Nadu

# District Taluk Name, address, phone no. of service centres




A 1.5 TECHNICAL BID FOR 20 KWp SPV POWER PLANT WITH BATTERY SPV MODULE

Type of Module Mono/ Poly crystalline

Make

RFID tag

Max power at STC Pmax (W)

Max power voltage Vmp(V)

Max power current Imp(A)

Open circuit voltage Voc (V)

Short circuit current Isc (A)

Load voltage V ld (V)

Conversion Efficiency

No of cells per module

Solar module frame material

Module Dimension

Module Weight

No of Modules

Series/ parallel combination

Other details

MODULE MOUNTING STRUCTURE

Type

Make

Structure material MS Angle

Structure leg material GI Angle

Tilt angle

Foundation

Other details




JUNCTION BOXES

Make

Material

Power Conditioning Unit(Solar Charge Controller + Inverter)

Charge Controller

Switching Element

Type of Charger

Input from Solar Array

Out put voltage

Protection

Indication

Instrumentation

No load consumption

INVERTER

Nominal Capacity

Input Voltage

Output voltage

Regulation

Output frequency

Over load capacity

Efficiency

%THD

Short Circuit Protection

Low Battery Voltage Total Harmonic Distortion Over Voltage AC over Current/Load Protection

Instrumentation & Indication

Low Battery cut off Operating Temp

Relative Humidity

Enclosure




Quantity

Accessories

Other details

DC/AC DISTRIBUTION BOARD

DCDB

Quantity & Capacity of MCB

ACDB

Quantity & Capacity of MCB

Details of measuring instruments

Other details

BATTERIES

Make

Type

Capacity

No of cells

Cell Voltage

Container

Self Discharge

Life of battery

Charging efficiency

CABLES

Make

Type & Quantity

Standard

Other details

Signature of the authorised person: Name of the authorised person: Designation: Name and Address of Bidder Stamp of bidder




Appendix-1 Bidder’s undertaking covering letter (Letter should be submitted on Bidder(s) Letter Head)

Date: To The Chairman & Managing Director Tamil Nadu Energy Development Agency V Floor, EVK Sampath Maaligai 68 College Road, Chennai-600006, Tamil Nadu, India. Dear Sir,

Sub: Tender for Supply, Installation, Commissioning, Testing and 5 year Comprehensive Maintenance of 20 KWp SPV power plants with Battery– Reg.

Ref: Tender Reference TEDA/

**** 1. We have examined the tender for Supply, Installation, Commissioning, Testing

and 5 year Comprehensive Maintenance of 20 KWp SPV power plants with

Battery as specified in the Tender. We undertake to meet the requirements and

services as required in the Tender document.

2. We attach our Techno commercial Bid and Price Bid in separate sealed covers

as required by the Tender both of which together constitutes our proposal, in full

conformity with the said Tender.

3. We have read the provisions of Tender and confirm that these are acceptable to

us. We further declare that additional conditions, variations, deviations, if any,

found in our response shall not be given effect to.

4. We undertake, if our Bid is accepted, to adhere to the requirements as specified

in the Tender or such modified plan as may subsequently be agreed.




5. We agree to unconditionally accept all the terms and conditions set out in the

Tender document and also agree to abide by this Bid response for a period as

mentioned in the Tender from the date fixed for bid opening and it shall remain

binding upon us with full force and virtue, until within this period a formal

contract is prepared and executed, this Bid response, together with your written

acceptance thereof in your notification of award, shall constitute a binding

contract between us and TEDA.

6. We affirm that the information contained in the Techno commercial Bid or any part

thereof, including its schedules, and other documents, etc. delivered or to be

delivered to TEDA is true, accurate, and complete. This proposal includes all

information necessary to ensure that the statements therein do not in whole or in

part mislead TEDA as to any material fact.

7. We agree that TEDA is not bound to accept the lowest or any Bid you may

receive. We also agree that you reserve the right in absolute sense to reject all

or any of the products/ service specified in the bid response without assigning

any reason whatsoever.

8. It is hereby confirmed that I/We are entitled to act on behalf of our company/

organization and empowered to sign this document as well as such other

documents, which may be required in this connection.




9. We also declare that our Company/Organisation is not blacklisted by any of the

State or Central Government and organisations of the State or Central

Government

Signature of the authorised person: Name of the authorised person: Designation: Name and Address of Bidder Stamp of bidder CERTIFICATE AS TO AUTHORISED SIGNATORIES I, certify that I am(Name) …………………………… (Designation) …………………,and

that (Name)…………………………………… who signed the above Bid has been duly

authorized to sign the same on behalf of our Organisation.

Date:

Signature:

Seal:




Appendix-2 Model Form of Contract To be executed on a Rs.100- Non-judicial Stamp paper bought in Tamil Nadu by the Successful Bidder for Supply, Installation, Commissioning, Testing and 5 year Comprehensive Maintenance of 20 KWp SPV power plants with Battery under SADP of MNRE (NO FIGURES IN NUMERALS OR WORDS SHALL BE FILLED UP IN THIS SAMPLE FORM AT THE TIME OF SUBMISSION OF TENDER)

CONTRACT This Contract is entered into at Chennai on the ............... day of 2012 between

Tamil Nadu Energy Development Agency, a wholly owned Government of Tamil Nadu

Undertaking, registered under the Societies Act 27 of 1975, and having its Registered

Office at V Floor, EVK Sampath Maaligai, 68 College Road Chennai-600006, Tamil

Nadu, India, hereinafter referred to as "TEDA" (Which term shall mean and include its

successors and permitted assigns) on behalf of Government of Tamil Nadu,

hereinafter referred to as “Implementing Agency” and ................., a Company

registered under .........................and having its Registered office at ..............................

hereinafter referred to as the “Successful Bidder” (Which term shall mean and include

its successors and permitted assigns)

Whereas TEDA on behalf of the Government of Tamil Nadu invited a tender vide

Tender Ref. No. TEDA/ ________________________for Supply, Installation,

Commissioning, Testing and 5 year Comprehensive Maintenance of 20 KWp SPV

power plants with Battery in the State of Tamil Nadu and the Successful Bidder was

selected as per the following terms and conditions:-




This document on having been signed by both the parties shall constitute

a binding contract between the parties and shall remain in force for a period of

five years. But in the event of any breach of the Contract at any time on the part

of the Successful Bidder, the contract shall be terminated by TEDA without

compensation to the Successful Bidder. The contract may also be put to an end

at any time by the Implementing Agency upon giving seven days notice to the

Successful Bidder.

The Successful Bidder agrees for Supply, Installation, Commissioning,

Testing and 5 year Comprehensive Maintenance of 20 KWp SPV power plants

with Battery as per the Terms & Conditions given below.

1. Installation & Completion Schedule The entire work involving Supply, Installation, Commissioning, Testing and 5

year Comprehensive Maintenance of 20 KWp SPV power plants with Battery

should be completed within 60 days.

2. Insurance

Transportation of components to the installation site and insuring the goods in

transit is the responsibility of the Bidder. The goods installed under the contract

should be covered for comprehensive Insurance by the Successful Bidder

against loss (or) damage incidental to transportation, storage at site and

delivery to site during the erection period. The successful bidder should ensure

adequate insurance for the systems against robbery, theft, burglary and acts of

God such as natural calamities, flood etc., during the 5 year comprehensive

maintenance period.




6. Comprehensive Maintenance a) The Successful Bidder should provide 5 year comprehensive

maintenance of the SPV systems, which shall include corrective

maintenance at the identified locations.

b) The service personnel of the Successful Bidder will make routine

maintenance visits. Apart from this any complaint registered/ service

calls received should be attended to and rectified within 7 days.

c) The deputed personnel shall be in a position to check and test all the

equipments regularly, so that preventive actions, if any, could be taken

well in advance to save any equipment from damage.

d) Normal and preventive maintenance of the SPV systems such as

cleaning of module surface, topping up of batteries, tightening of all

electrical connections, changing of tilt angle of module mounting

structure, cleaning & greasing of battery terminals, etc. are also the

duties of the deputed personnel during maintenance visits.

e) During operation and maintenance period of the SPV systems, if there is

any loss or damage of any component due to miss management/miss

handling or due to any other reasons pertaining to the

deputed personnel, what-so-ever, the supplier shall be responsible for

immediate replacement/rectification. The damaged component may be

repaired or replaced by new component.

f) The maintenance shall include replacement of all parts.

g) If the successful bidder, fails to rectify the defect(s) and restore the

system to good working condition within 7 days, then a penalty of 1% of

the project cost of the non working systems per completed week of the

breakdown period will be levied. This will be deducted from the bills due.

h) TEDA reserves the right to claim damages and Costs for non-fulfilment of

warranty, apart from forfeiting unpaid amount, if any, in the event of

unsatisfactory maintenance.




7. Liquidated Damages for delayed installations a. This is a time bound project. Any delay will make the project fruitless.

Hence if the Successful Bidder fails to commission the SPV systems

within the delivery period specified, Liquidated Damages at the rate of

0.5% per completed week on the value of the unfinished portion of the

work will be levied subject to a maximum of 10%. The Liquidated

Damages amount will be automatically deducted from the Bills submitted

by the Successful Bidder. Even, if installation is not completed, TEDA will

make alternate arrangements and the cost incurred by TEDA for doing

the same will be recovered from the Successful Bidder.

9. Warranty

1. (a) The SPV panel shall carry a warranty of minimum 25 years.

(b) The SPV panel must be warranted for their output peak watt capacity which

should not be less than 90% at the end of 10 years and 80% at the end of 25

years

(c) The PCU/ inverter / battery charger/charge controller shall carry a warranty

of minimum 5 years.

(d) The battery shall carry a warranty of minimum 5 years.

2. The power conditioners/inverters/chargers/charge controllers/ maximum power

point tracker units/ distribution boards/digital meters/ switchgear/ storage

batteries, and overall workmanship of the SPV power plants/ including

mechanical structures and electrical works must be warranted against any

manufacturing/ design/ installation/performance defects for a minimum period of

5 years.




3. The warranty will be against breakages, malfunctions, non fulfilment of guaranteed performance and breakdowns due to manufacturing defects or

defects that may arise due to improper operation of electrical / electronic

components of the system but do not include physical damages by the end

users.

4. The above warranty shall take effect from the date on which the system is taken

over by the users/beneficiaries

5. The successful Bidder shall be liable to make good the loss by replacing the

defective product during the warranty period for the entire system free of cost,

failing which TEDA would deduct the amount from the amount retained by TEDA

as per Payment terms and blacklist the contractor.

6. The warranty will cover all the materials and goods involved in the installation

and commissioning of SPV systems by the successful Bidder under this contract

irrespective of the fact whether these have been manufactured by the Successful

Bidder or not. The decision in this regard by TEDA is final and binding on the

successful bidder.

10. PAYMENT TERMS: 1) No advance will be paid or no letter of credit will be issued.

2) 90% payment will be released after successful completion of installation,

commissioning, and acceptance by beneficiary after successful inspection.

3) Balance 10% payment will be released on successful completion of

Comprehensive Maintenance for 5 years.

4) The payment will be subject to fulfilment of Warranty/ Comprehensive

Maintenance obligations.

5) If the Duties and/or Taxes have been reduced retrospectively, the successful

bidder is liable to return the same.




6) The Successful Bidder will have full and exclusive liability for payment of all

Duties, Taxes and other statutory payments payable under any or all of the

Statutes/Laws/Acts etc now or hereafter imposed.

11. Product take back & Re-Cycling:

Proper decommissioning and recycling of SPV panels , Batteries & electronics

etc., are necessary to ensure that harmful materials are not released in to the

environment. Hence the successful bidder has to take back all the components

after expiry of their life and proper recycling has to be done.

12. Force Majeure Neither the Beneficiary/TEDA nor the Successful Bidder shall be liable to the

other for any delay or failure in the performance of their respective obligations

due to causes or contingencies beyond their reasonable control such as:

• Natural phenomena including but not limited to earthquakes, floods and

epidemics.

• Acts of any Government authority, domestic or foreign including but not

limited to war declared or undeclared, priorities and quarantine

restrictions.

• Accidents or disruptions including, but not limited to fire, explosions,

breakdown of essential machinery or equipment, power and water

shortages.

13. The following documents shall be deemed to form and be read and constructed

as part of this Contract.

a) Technical Specifications

b) Tender Terms and Conditions

c) Amendments issued by TEDA for the Tender document

d) Corrigendum/Clarifications issued by TEDA for the Tender document

e) Detailed final offer of the Successful Bidder

f) Work Order(s) issued by TEDA from time to time




g) Correspondence made by TEDA to the successful Bidder from time to

time during the period of the contract.

Wherever the offer conditions furnished by the Successful Bidder are at

variance with conditions of this contract or conditions stipulated in the work

order, the latter shall prevail over the offer conditions furnished by the

Successful Bidder.

14. Waiver of any terms and conditions by TEDA / Beneficiary in writing shall not

have the effect of waiving or abandoning other terms and conditions of the

contract.

15. (a) Unless otherwise provided in the Contract, any notice, request, consent or

other communication given or required to be given hereunder shall be given by

mailing the same by registered mail, postage prepaid to TEDA at its registered

office

(b) Any notice to the Successful Bidder shall be deemed to be sufficiently

served, if given or left in writing at their usual or last known place of abode or

business.

16. Termination of Contract 16.1 Termination for default

a) TEDA may without prejudice to any other remedy for breach of contract,

by written notice of default with a notice period of seven days, sent to the

Successful Bidder, terminate the contract in whole or part, (i) if the

Successful Bidder fails to install and commission the SPV systems

within the delivery Schedule or within any extension thereof granted by

TEDA; or (ii) if the Successful Bidder fails to perform any of the

obligation(s) under the contract; or (iii) if the Successful Bidder, in the

judgement of TEDA, has engaged in fraudulent and corrupt practices in

competing for or in executing the Contract.




b) In the event TEDA terminates the Contract in whole or in part, TEDA may

procure, upon terms and in such manner as it deems appropriate, the

goods and services similar to those tendered and the Successful Bidder

shall be liable to TEDA for any additional costs for these. However, the

Successful Bidder shall continue the performance of the contract to the

extent not terminated.

16.2 Termination for Insolvency TEDA may at any time terminate the Contract by giving written notice with a

notice period of 7 days to the Successful Bidder, if the Successful Bidder

becomes bankrupt or otherwise insolvent. In this event, termination will be

without compensation to the Successful Bidder, provided that such termination

will not prejudice or affect any right of action or remedy that has accrued or will

accrue thereafter to TEDA.

16.3 Termination for Convenience TEDA may by written notice, with a notice period of 7 days sent to the

Successful Bidder, may terminate the Contract, in whole or in part, at any time

for its convenience. The notice of termination shall specify that termination is for

TEDA’s convenience, the extent to which performance of work under the

Contract is terminated, and the date upon which such termination becomes

effective. On termination, the successful Bidder is not entitled to any

compensation whatsoever.

If the installation & commissioning is not effected as specified in the work order,

TEDA shall have the full authority to cancel the order and to take any such

action that will be deemed fit in the circumstances.




17. In case of failure by the Successful Bidder to install and commission the SPV

systems within the period specified or in case of installations made by them, not

being of the stipulated quality and specifications. TEDA shall have the power to

reject any such installations.

18. In case of any dispute, the matter will be referred to a sole Arbitrator to be

appointed by the Chairman & Managing Director/Tamil Nadu Energy

Development Agency in accordance with the Arbitration and Conciliation Act

1996. The arbitration shall be held in Chennai, India and the language English

only.

19. Subject to the above, the Courts at Chennai alone only shall have jurisdiction in

the matter.

In Witness whereof the parties hereto have signed on the day, month and year above

written in the presence of

For and on behalf of

Tamil Nadu Energy Development Agency

For and on behalf of Successful Bidder

Witnesses: Witnesses:

1.

1.

2. 2.




Appendix- 3 Bank Guarantee Format (To be executed in Rs.100/- Stamp Paper)

To The Chairman & Managing Director Tamil Nadu Energy Development Agency V Floor, EVK Sampath Maaligai 68 College Road Chennai-600006 Bank Guarantee No: Amount of Guarantee: Guarantee covers from: Last date for lodgement of claim:

This Deed of Guarantee executed by ……………….. (Bankers Name &

Address) having our Head Office at …………………..(address) (hereinafter referred to

as “the Bank”) in favour of The Chairman & Managing Director, Tamil Nadu Energy

Development Agency, V Floor, EVK Sampath Maaligai, 68 College Road Chennai-

600006(hereinafter referred to as “the Beneficiary”) for an amount not exceeding

Rs._______/- (Rupees ________ Only) as per the request of M/s. ______ having its

office address at ___________ (hereinafter referred to as “Supplier”) against Letter of

Acceptance reference ___________ dated __/__/____ of M/s. Tamil Nadu Energy

Development Agency. This guarantee is issued subject to the condition that the liability

of the Bank under this guarantee is limited to a maximum Rs._______/- (Rupees

________ Only) and the guarantee shall remain in full force up to 60 months from the

date of Bank Guarantee and cannot be invoked otherwise by a written demand or

claim by the beneficiary under the Guarantee served on the Bank before 2 months

from the date of Bank Guarantee.

AND WHEREAS it has been stipulated by you in the said ORDER that the

supplier shall furnish you with a Bank Guarantee by a Scheduled/ Nationalised Bank

for the sum specified therein as security for compliance with the Supplier’s

performance obligations for a period in accordance with the contract.




AND WHEREAS we have agreed to give the Agency a Guarantee.

THEREFORE, we (Bankers address)……………., hereby affirm that we are

Guarantors and responsible to you on behalf of the Supplier up to a total of

Rs._______/- (Rupees ________ Only) and we undertake to pay you, upon your first

written demand declaring the Supplier to be in default under the contract and without

any demur, cavil or argument, any sum or sums within the limit of Rs._______/-

(Rupees ________ Only) as aforesaid, without your needing to prove or show grounds

or reasons for your demand or the sum specified therein. We will pay the guaranteed

amount notwithstanding any objection or dispute whatsoever raised by the Supplier.

This Guarantee is valid until 60 months from the date of Bank Guarantee.

Notwithstanding, anything contained herein

Our liability under this guarantee shall not exceed Rs._______/- (Rupees

________ Only). This Bank Guarantee shall be valid up to 60 months from the date of

Bank Guarantee and we are liable to pay the guaranteed amount or any part thereof

under this Bank Guarantee only and only if you serve upon us a written claim or

demand on or before 2 months.

In witness whereof the Bank, through its authorised Officer, has set its, hand

and stamp on this …………………………………. at ______.

Witness: (Signature) (Name in Block Letters)




APPENDIX -4 FORMAT FOR SUBMISSION OF PERFORMANCE CERTIFICATE FROM THE END USER BY THE SUPPLIER

To Whomsoever it may concern

This is to Certify that ----------------KWp SPV Power Plant installed at the

premises of ----------------------------------- on ----------------------by-------------------------- is

working satisfactorily.

Signature of the Beneficiary

Name in Block Letters: Designation: Organisation

Signature of the Supplier

Name in Block Letters: Designation: Organisation

Date:

Place:




Government of Tamil Nadu

Tender for Supply, installation & Tender for

Supply, installation & commissioning of 20 KWp SPV Power plants with Battery at Rameshwaram Shrine under Special Area

Demonstration Programme (SADP) of MNRE

Tender Reference: 0301/SE/TEDA/2011

Price Bid (Envelope-B)


68 College Road Chennai-600006(INDIA) Phone: +91-44-28224830/28236592

Fax: +91-44-28222971 Email: [email protected]

Website: www.teda.gov.in


http://www.teda.gov.in/




Price Bid (Envelope-B)

Sl.No. Description Cost per

system (Rs)

(a)

CMC charges for 5 years (Rs)

(b)

Total cost of including 5 years CMC (Rs)

(a) + (b)

1. 20KWp SPV

Power plant with Battery

2. T-5 Light with replacement

Cost is inclusive of all taxes, insurance, octroi, transportation, loading-unloading,

installation, testing & commissioning. The amount of CST/TNVAT and percentage

shall be indicated explicitly & separately.

Note: 1. In cases of discrepancy between the cost quoted in Words and in

Figures, the lower of the two will be considered.

(Total cost offered should be both in figures and words)

(Signatures of the authorized signatory) Date: Name___________________ Designation________________ Place: Company seal




BILL OF MATERIAL

Sl.No Description Total Qty UOM Cost/each Rs.

Total Cost Rs.

1. SPV module - (minimum 100Wp, crystalline)

As per the capacity of module

Nos

2. Module mounting structure

Suitable for S.No 1

Set

3. Array Junction Box - ABS Plastic

Suitable for S.No 1

Nos

4. Main Junction Box - ABS Plastic

1 No

5. PCU

1 No

6. Cable: Specify different types and sizes of cables required for the site

As per site requirement

m

7. AC Distribution Board with MCB, voltmeter, ammeter and energy meter for PCU output

1 Set

8. DC Distribution Board 1 Set 9. Battery bank 1 Set 10. Lightning and overvoltage

protection 1 Set

11. Installation kit 1 Set 12. PCU spares 1 Set 13. Civil works and Others, if

any, please specify seperately

Total Cost Rupees in words ------------------------------------------------------------------------------------- (Signatures of the authorized signatory) Date: Name___________________ Designation________________ Place: Company seal

government of tamil nadu - · pdf filepayment terms . 33. 15. ... appendix-3 bank guarantee...

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