1

GOVERNMENT OF JHARKHAND

OFFICE OF THE DEPUTY COMMISSIONER, LOHARDAGA

TENDER DOCUMENT

FOR PROVIDING –

1. Round The Clock Housekeeping & Cleaning

2. Catering

3. Round The Clock Receptionist At The Reception Desk

4. Maintance of The D G Set, Machine etc.

5. Continuous Electric Supply

AT

CIRCUIT HOUSE

LOHARDAGA-835302.

Phone : 06526-223761

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CONTENTS OF TENDER DOCUMENT

ABSTRACT

Sr. Tender Notice ANNEXURE 1 Page 3

1. Terms and Conditions of the contract

o Scope of the Contract

o Man Power Requirements

o List of items to be Provided by

the Contractor

o Standard catering menu

ANNEXURE 2

ANNEXURE 2.1

ANNEXURE 2.2

ANNEXURE 2.3

ANNEXURE 2.4

Pages 04 to 08

Pages 08 to 12

Pages 13

Pages 14

Pages 15

2. Bidding procedure/conditions for

Technical Qualifications ANNEXURE 3

Pages 16 to 17

3. Tender Form – A for TECHNICAL

BID in separate envelop marked

“TECHNICAL BID-“A”- Cover”

ANNEXURE 4

Pages 18 to 19

4. Tender Form – B for FINANCIAL

BID in separate envelop marked

“FINANCIAL BID-“B”- Cover”

ANNEXURE 5

Pages 20

After going through the details of Terms and conditions of the contract (Annexure 2), scope

of contract (Annexure 2.1), Man Power Requirements (Annexure 2.2), List of items to be Provided

by the Contractor (Annexure 2.3), Standard catering menu (Annexure 2.4), Bidding

procedure/conditions for Technical Qualifications (Annexure 3), the bidder must submit Bids to

the office of the district Nazarat Deputy Collector, Collectroate Building, Lohardaga in the

following two parts:

(1) A separate envelop (as in Annexure 4) marked

Tender Form A- “TECHNICAL BID-“A”- COVER”

(2) A separate envelop (as in Annexure 5) marked

Tender Form B- “FINANCIAL BID-“B”- COVER”

NOTE:

The bidders are requested to inspect the Circuit House, Lohardaga and acquaint themselves

before submitting the bid.

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ANNEXURE – 2

TERMS AND CONDITIONS

(1) Period of Contract: The contract will be initially for two years and based on the review

would be renewable at the end of second year by the DEPUTY COMMISSIONER,

Lohardaga. The contract may further be extended for a year on the basis of review by the

Monitoring committee approved by the Deputy Commissioner, Lohardaga.

(2) The Contractor is bound to ensure the cleanliness of the entire Complex, manning of the

reception desk as in Annexure-2.1 and providing hygienic and quality food & beverages as

given in Annexure-2.4.

(3) Manpower Deployment: The contractor shall provide the minimum number of persons

including the Supervisors. For housekeeping work, the minimum manpower requirement

should be as per the Annexure – 2.2. The contractor should engage required number of

cooks/helpers in the kitchen and also in the dining hall the required number of persons for

serving food. For catering the minimum manpower required for catering should be as per

the Annexure – 2.2. For manning the reception desk, the contractor should engage the

required number of persons per shift round the clock as per Annexure – 2.2.

(4) The contractor shall furnish to the Office of the Deputy Commissioner, Lohardaga a list of

Employees deployed by him indicating name, parentages, age, qualification, residential

address and permanent address, specimen signature along with two photographs for each of

them.

(5) The Contractor shall with prior approval of design and make by DC, Lohardaga provide

uniforms (separate uniform for housekeeping/catering/reception) with shoes, name badge

of the housekeeping/catering/reception service along with the Logo to his employees for

the areas of Job Contract at his own cost for easy identification & check and shall be

responsible for their proper upkeep, maintenance and turn out.

(6) The Contractor shall be responsible for: -

a. Making all payments to his employees including wages, leaves etc in accordance with the

provisions of relevant labour laws and for strict observance and compliance of all relevant

labour and other applicable laws as are applicable or may become applicable in future

including but not limited to any liability under the Minimum Wages Act, Industrial

Disputes Act, Contract Lobour (Regulation & Abolition) Act, Employees State Insurance

Act, Employee Provident fund Act, Payment of Gratuity Act, Payment of Bonus Act,

Workmen Compensation Act, Jharkhand Shops and Establishment Act and or/any other

statuary obligations including any financial liability or the obligation to maintain registers

and/or records under the said Acts and the rules framed there under Circuit House,

Lohardag will have no liability whatsoever in this regard.

b. The contractor shall ensure that the staff employed by him are properly trained, presentable

and polite in behavior at all times. He shall arrange for police verification and health check

up of the staff and shall remain responsible for their good conduct and discipline and make

good any loss caused by them to the property of Circuit House, Lohardaga or the guests.

The staff shall at all times wear prescribed uniform provided by the contractor and lapel

cards displaying their identity and names. If the contractor fails to abide by the terms &

condition of the agreement, the security money shall be forefited and the firny conterctor

shall be black listed.

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c. The Contractor shall submit a challan every month as proof of having deposited the

contributions under the PF & ESI Act along with copy/extracts of Bank Pass Book showing

clearance of payment.

d. The Contractor shall depute his own supervisor to supervise the manpower so deployed in

the Circuit House and also for their discipline and conduct. The supervisor should submit a

detailed Weekly Report to the Officer authorized by the Deputy Commissioner, Lohardaga

with the required frequency for carrying out all the designated works.

e. The contractor is required to present his bill every month by the first week duly enclosing

copies of payment made towards EPF/ESI authorities with extracts of Bank Pass Book

showing the clearance of payment on this account. Payment of the Contractor will be

released for subsequent months only on production of the above documents.

f. ESI card/PF Slips to the engaged employees shall be issued by the Contractor.

g. Antecedents of each worker and partner of Contractor should be duly verified by the

Police. No person having adverse antecedents should be permitted to be deployed.

h. The entry of the Employees of the Contractor so deployed by the Contractor would be

through valid Security Gate Pass. The employees of the Contractor should sign the

attendance register with time of arrival at the Reception of the Circuit House, Lohardaga

for each shift. Payment will be made monthly w.r.t. attendance register on a proportionate

basis. This attendance register should be verified and authenticated by both the Supervisors

and authorized officer of Lohardaga Collectorate, and sent to the Reception Officer, Circuit

House, Lohardaga for his counter signature daily.

i. The Employees of the Contractor shall not seek regularization in the service of this Circuit

House at any point of time.

j. They should not move around or loiter about in places other than their assigned workplaces

nor approach the Guests or VIPs for any favour whatsoever.

k. Deputy Commissioner, Lohardaga will not in any manner be responsible for any act of

omission and commission of the employees engaged by the Contractor and no claim in this

respect will lie against Circuit House wan including any eventuality resulting in any

mishap. The Contractor indemnifies the Deputy Commissioner, Lohardaga against such

claims.

l. Any loss or damage to the Circuit House movable or immovable property caused by the

Workers of the Contractor shall be made good and will be deducted from the contractor.

m. The Contractor, (as when call upon by the office of Deputy Commissioner,Lohardaga)

will make himself available.

n. Washing/Dry cleaning, ironing of the Bed Sheets, Bed Spreads, Pillow Covers, Towels,

Curtains etc., the property of State Guest House– will be the responsibility of the

Contractor. The agreed amount payable to the Contractor is inclusive of this item and no

separate payment will be considered.

o. For catering, the contractor shall at his own cost provide all the necessary ingredients and

infrastructure for producing the food items, adequate numbers of staff in terms of cooks,

helpers etc. and also bear the cost of cooking as required, and all utensils, crockery and

other various items required therein and also as required in the dining hall or for room

service for guests. The deep freezer, water cooler, ROs, refrigerator and other furniture,

fixtures, fittings and equipment provided by the office of Deputy Commissioner,

Lohardaga in the kitchen and dining room will be handed over to the contractor on “as is

where is” basis and the contractor will be allowed to use them subject to their repair and

replacement at his own cost from time to time. The contractor shall with prior approval of

design and make by DEPUTY COMMISSIONER, LOHARDAGA, be responsible for

providing cooking utensils, cutlery, cooking ranges and other paraphernalia associated with

cooking/catering. For cooking/catering the following area shall be made available to the

contractor:-

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Kitchen (Non AC) Ground Floor

Dining room (Non AC) Ground Floor

Dining room tables can be increased by the contractor with the approval of the Resident

Commissioner.

The electricity bill and water charges are to be borne by the contractor as per the meter

reading of the kitchen.

p. Any items handed over to the contractor by the Circuit House, Lohardaga shall be

accounted for and the Contractor would be responsible for safe handing over of these to the

Circuit House, Ranchi at any point of time and whenever the Contract becomes terminable.

The items shall be handed over either to a responsible Officer of the Circuit House or to the

successor Contractor, as decided by DEPUTY COMMISSIONER, LOHARDAGA.

(7) TERMINATION CLAUSE

a. After successful completion of the bidding, successful bidder shall have to enter into an

agreement with District Nazarat Deputy Collector, Lohardaga as in Annexure 2, 2.1, 2.2,

2.3 and 2.4 of this tender document.

b. This Agreement is terminable after two month’s notice from the office of the Deputy

Commissioner, Lohardaga in the normal course.

c. The earnest money of Rs.50000/- submitted by the successful contractor will remain

deposited as security deposit during the period of contract.

d. In case of unsatisfactory service of any kind the Deputy Commissioner, Lohardaga reserves

the right to make deductions according to his discretion. However, as regards persistent

default or unsatisfactory service or breach or infringement of any of the Terms and

Conditions of this Agreement, the Deputy Commissioner, Lohardaga reserves the right to

terminate the Contract after giving one month notice and the payment becoming due at that

time and the Security Deposit-will be forfeited, in such case.

(8) PAYMENT CLAUSE

i. Payment will be made monthly starting from the succeeding month of this Contract

becoming into Deputy Commissioner, Lohardaga.

ii. No advance payment will be made.

iii. TDS is recoverable as per rules in Deputy Commissioner, Lohardaga from each claim.

iv. All the aspects of this Contract will be inclusive of material and Labour.

(9) Any dispute arising out of these transaction is subjects final order by Deputy

Commissioner, Lohardaga.

(10) Items to be provided and the requirement expected of the Contractor.

a) The Contractor shall provide All items as in Annexure 2.3 -in each room and no separate

payment will be made.

b) The Contractor should stock the required quantity with him in advance.

c) As far as possible, employees belonging to Jharkhand State should be engaged.

d) The Contractor should not sublet the work.

e) The safety of the valuables in the rooms including the Set Top Boxes shall be accountable

and loss or damage will be recoverable to the extent necessary.

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(11) Deputy Commissioner, Lohardaga Majeure:

Neither party shall be responsible for delays or failures in performance resulting from acts

beyond the control of the party. Such acts shall include but not limited to acts of God,

Strikes, Lockouts, riots, acts of war, epidemics, Government regulations superimposed

after the fact, communication line failures, earthquakes etc.

(12) COVENANTS OF THE CONTRACTOR:-

1. The contractor shall not stock any inflammable or otherwise dangerous materials, goods,

Narcotics or drugs in any part of the House premises, which would present a fire, health

hazard to the Circuit House property, its guests and visitors. the contractor shall take

adequate precaution for fire due to gas leakage from pipe line or cylinders and pay the cost

in case of damages.

2. The Contractor shall indemnify the Circuit House/Deputy Commissioner, Lohardaga from

any claims made or damages suffered by the Circuit House/Deputy Commissioner,

Lohardaga by reason of any default on the part of the Contractor, his agents or his

employees in due observance and performance of the provision of law. The Circuit

House/Deputy Commissioner, Lohardaga shall not be responsible for any loss or damage to

the belonging of the contractor in the premises of the Circuit House.

3. The Contractor shall not cause loud or noisy conduct nor indulge in anything whatsoever

which may constitute as Deputy Commissioner, Lohardaga of nuisance or annoyance to the

Circuit House or guests or the visitors.

(13). GENERAL CLAUSES:-

(a) The Contractor is required to furnish following information:-

(i) If contractor is a Company, the permanent address, Telephone number/ of the Registered

Office of the Contractor to be furnished.

(ii) If it is single proprietary firm – the name of the proprietor, his permanent residential

address and telephone numbers/and the address and telephone numbers of the Registered

Office of the firm;

(iii) If it is partnership firm, the permanent address and telephone numbers of the Registered

Office of the firm;

(iv) Further in case of (a) & (c) above, the Company or the Partnership firm as the case may be

shall furnish the name, permanent residential address and telephone numbers of each of its

Directors, partners or authorized representatives to the Circuit House/Deputy

Commissioner, Lohardaga for record and reference at the time of execution of the

Agreement; failure to comply with this clause or suppression or concealment of permanent

address or registered office of the Contractor, shall be considered violation of this

Agreement and entitle the Company to terminate the Agreement.

(b) The Contractor shall comply with all the directions, general or special, as may be given by

the Deputy Commissioner, Lohardaga who may vary, delete and withdraw such directions

from time to time.

(c) That if because of any strike or otherwise in this Circuit House, the Contractor is unable to

function or his business is affected, the Circuit House/Deputy Commissioner, Lohardaga

shall not be liable for any loss which the Contractor may suffer.

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(d) The Circuit House/Deputy Commissioner, Lohardaga do not recognize any association of

the traders and in case any negotiation is necessary with regard to the clarification of the

terms & conditions of the contractor modification thereof. Such negotiations would be

sought by the Contractor alone and no collective representations shall be entertained.

(e) The performance of the Contractor shall be of a standard as befits a Circuit House of repute

and in keeping with the standards desired by the customers from such a House. The output

standards fixed by DEPUTY COMMISSIONER, LOHARDAGA would be strictly adhered

to. If and when complaints regarding inadequate performance/services of the Contractor or

complaints on any other count are received by the Circuit House/Deputy Commissioner,

Lohardaga the same shall be communicated to the Contractor for remedial action. In case,

the service still continues to be below the desired standards, the same shall be considered a

violation of the terms of this Agreement and the Circuit House/Deputy Commissioner,

Lohardaga shall be at liberty to terminate the Contract.

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ANNEXURE – 2.1

Scope of the Contract

1. HOUSE KEEPING & CLEANING

I) OUT SIDE THE COMPLEX

-Parks, Road

i) The road/passage from the main entrance gate of the boundary wall to the

entrance porch of the building and other roads the boundary wall –

a) Shall be cleaned – daily twice

b) Wastes to be removed – daily twice

ii) The plants outside to the Entrance to this Complex-adjacent to our Compound

Wall- should be maintained.

Maintenance include:

a) Cleaning the Parks-Daily

b) Watering the Plants-Daily

c) Mowing the lawn – once in a week

d) Cutting and pruning the Plants once in a week.

e) Maintenance and upkeep of plants and lawns with manure,

disinfectant, etc.

f) Replacement of plants wherever necessary.

II INSIDE THE COMPLEX-SOURROUDED BY THE COMPOUND

WALLS.

i) The entire ground of this Complex outside the Building and within

the Compound Walls including the pavement:- To be Cleaned

Twice Daily and Garbage/Wastes to be removed.

ii) The green area/lawns inside the Complex- Shall be maintained.

Maintenance include:

a) Cleaning the lawns /parks-Daily

b) Watering the Plants-Daily

c) Mowing once in a week

d) Cutting and sizing the Plants once in a week

e) Replacement of plants/pots wherever necessary

f) Coloring the pots

III DRIVER'S ROOM, TOILETS, PARKING ETC.

IV INSIDE THE BUILDING

Cover

age

i) Ground Floor

ii) First Floor

iii) Stair Cases

iv) Terrace

v) General

Drains to be cleaned once in a fortnight

Wastes shall be removed everyday twices.

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i) Ground Floor

a) Cleaning and Wet and Dry Mopping of the entire Ground Floor, Reception

area using quality polish and Phenyl and with quality disinfectant: Every

hour as shown below:

06-22 every Hour

23 hrs. Machine Cleaning.

b) Dusting and cleaning the entire walls within the Complex up to the

Tiled portion: Daily once

c) Cleaning the entire area on the Ground Floor including dining room,

lobby, reception: Daily once

d) Cleaning all the Wash Basins using Harpic: Daily thrice

e) Common Bath Rooms/Toilets- Ladies & Gents- Shall be cleaned with

Harpic 4 Times daily viz. at 9.00 AM, 1 PM, 4 PM and 8 PM (cleaning

shall include cleaning of the toilet room walls upto the tiled portion).

f) Sanitary Cubes shall be put in the Common Toilet Gents Urinals.

g) All Accessories-Furniture, Almirahs, etc., shall be dusted daily.

h) Common sitting lounge: Daily cleaning including the furniture.

i) Officer rooms shall be cleaned on daily basis with mopping.

j) Open terrace shall be cleaned and mopped daily. In rainy season,

mopping to be done as and when required to keep the terrace dry.

ii) First Floor

a) Cleaning and Wet and Dry Mopping of the entire First Floor –all the

Rooms- once in a day and Verandah on an hourly basis using quality

polish and Phenyl and with quality disinfectant as shown below:

06-22-Every hour.

Machine cleaning once a week. b) Dusting and cleaning the entire walls up to the Tiled portion: Daily once

c) Common Bath Rooms/Toilets- Ladies & Gents- Shall be cleaned with

Harpic 4 Times daily viz. at 9.00 AM, 1 PM, 4 PM and 8 PM (cleaning

shall include cleaning of the toilet room walls upto the tiled portion).

d) Cleaning all the Wash Basins using Harpic. Daily thrice.

e) Conference hall shall be cleaned and mopped using Surf on a daily basis

twice i.e., before and after office hours and also on holidays.

Common Areas of all floors.

Cleaning of common area four times a day.

Cleaning and mopping daily with phenyl;

Bathroom-surf-phenyl daily.

Toilets & washbasin-harpic both daily.

v) Stair Cases

Shall be cleansed including the Balustrade: daily once.

vi) Terrace

Daily once.

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vii) General cleaning shall include the following:

I. Removal of Cobwebs daily in the entire complex using

Vacuum Cleaner.

II. Cleaning includes collection and removal of garbage.

III. Cleaning is inclusive Telephone Instruments.

IV. The employees of the Contractor shall assist the official for

the occasional removal and replacement of furniture.

List of items to be provided by the contractor is given in Annexure 2.3

2. CATERING

1. The contractor shall supply to the officials and authorized guests of Circuit House,

Lohardaga hygienic and quality food items including breakfast, lunch and dinner snacks,

coffee, tea, cold drinks and other non-alcoholic beverages on the scale and charges as per

annexure – appended hereto.

2. The food and beverages to be provided will be as per the standard menu and the rates as

per the Annexure – 2.4 and as revised with the approval of the Deputy Commissioner,

Lohardaga from time to time.

3. The contractor shall also prepare an ala Carte menu comprising of Indian/Chinese Veg &

Non – Veg dishes in consultation with the Deputy Commissioner, Lohardaga. Such an

approved ala Carte menu shall also be allowed to be operated and displayed separately in

addition to the standard menu as mentioned in Para-2 above. The rates for the items in

this ala Carte menu should not exceed the rates for similar such items in any Grade – I

Restaurant/ Eating joints in Lohardaga and in any condition should be got approved by

the Deputy Commissioner, Lohardaga ,

4. Any revision in the menu or the rates and the size of the servings shall require prior

approval of the Deputy Commissioner.

5. RO filtered drinking water shall be supplied in all the rooms free of charge as per the

demand of the guests.

6. The contractor shall primarily cater to the inmates and their guests. The services to

outside guests shall be subject to the conditions and restrictions imposed by the Deputy

Commissioner, Lohardaga so as to ensure that the service to inmates is not adversely

affected.

3. RECEPTION

1. The contractor shall provide trained, experienced and courteous manpower for handling

the reception desk round the clock. The staff should be able to operate and handle EPABX

machine including receiving/connecting telephone calls, keeping messages for the guests

residing in the Circuit House, providing general information and necessary facilitation to

the guests.

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ANNEXURE – 2.2

MANPOWER REQUIREMENTS (MINIMUM)

CATERING STAFF

SL.NO. SHIFT CASHIER COOK KITCHEN

MATE

BEARER INCLUDING

DINING

ROOM Boy

1 1st 1 2 3 5 2

2 2nd 1 2 3 5 2

Total 2 4 6 10 4

1st

Shift : 0600 hrs to 1500 hrs 2nd

Shift : 1500 hrs to 2300 hrs

HOUSE KEEPING

FLOOR SHIFT ROOM BOY

SWEEPER BELLBOY GARDENER SUPERVISOR RECEPTIONIST

Reception 1st

1

2

Ground 2 1

First 1 1

Outer 2

Shift Total 1 5 1 0 1 2

Reception 2nd

1

2

Ground 2 1

First 1 1

Second 1 1

Outer 1

Shift Total 2 5 1 0 1 2

Ground 3rd 2 1 1

1

1

First (Receptionist)

Second

Ground General 0

Shift Total 2 1 1 0 1 1

Total per day 5 11 3 0 3 5

i) 1st Shift: 0600 hrs to 1500 hrs.

ii) 2nd

Shift: 1500 hrs to 2300 hrs.

iii) 3rd

Shift: 2300 hrs to 0600 hrs.

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ANNEXURE - 2.3

LIST OF ITEMS TO BE PROVIDED BY THE CONTRACTOR

Sl.

No.

NAME OF THE ITEMS BRAND

1. Agarbatti Bharat Darshan Brand

2. Acid

3. Metal Polish Brasso

4. Spray Pump Baygon

5. Cockroach Repellant Baygon /Hit

6. Bucket

7. Cleanzo Tiger

8. Glass Cleaner Colin

9. Narial Zhadu

10. Dust Remover Plastic

11. Floor Duster

12. Floor Cleaning Brush with nylon ‘1.5”

13. Floor Cleaning Brush with nylon ‘2.5”

14. Floor Cleaning wiper

15. Mosquito Repellant Machine All out / Good Night

16. Toilet Cleaner Harpic

17. Hemacol Qube

18. Hand Brush – Toilet Cleaner

19. Soap Use of hand wash Medimix

20. Bath soap Mysore Sandal / Haman

21. Naphthalene Balls Tiger

22. Napkin Paper

23. Air Freshener Odonil

24. Phool Zhadu

25. Phenyl Tiger

26. Room Freshener Premium Lavender

27. Rat Trap / Rat cage

28. Toilet Tissue Paper

29. Face Tissue Paper Windex

30. Cleaning Powder Surf / Vim Ultra

31. White Duster (Dusting)

32. Wooden Zhadu

33. Yellow Duster (Glass Cleaning)

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ANNEXURE – 2.4

STANDARD MENU

BREAKFAST

1) Aloo Parantha (2), Curd, Pickle & Tea --- Rs. 25/-

2) Omlette of 2 eggs/Boiled Egg (2), bread (4 slice), Butter /Jam and tea. --- Rs. 25/-

3) Idli (2)/Wada (2)/Upma (one bowl) with Sambar & Chutney. --- Rs. 20/-

4) Masala Dosa with Samber & Chutney. --- Rs. 25/-

5) Sada Dosa with Sambar & Chutney. --- Rs. 20/-

6) Plain/ Onion Uttapam with Sambar & Chutney. ---Rs. 20/-

VEG LUNCH /DINNER

Rice bowl and Chapattis (5)

One seasonal vegetable.

One curry vegetable.

Dal with extra servings as per demand. ---Rs. 40/- Curd/Raita.

Salad/ Papad/ Pickle.

One sweet.

NON-VEG LUNCH/DINNER

Rice bowl and Chapattis.

One meat/fish preparation with extra servings of gravy on demand.

One curry vegetable. ---Rs. 50/- Dal.

Salad/Papad/ Pickle

One sweet.

BEVERAGES 1) Tea. --- Rs. 5/-

2) Tea pot separate/ Tea bag --- Rs.10/-

3) Soft Drink 300 ml. --- MRP

4) Mineral Water 1 ltr. ---MRP

NOTE:

1) Weekly menu shall be got approved by the contractor in order to ensure due variation in the

vegetable, dals meat preparations and sweets.

2) The contractor shall also prepare all Carte menu comprising Indian/Chinese Veg & Non – Veg

dishes in consultation with the Deputy Commissioner, Lohardaga or any officer authorized by the

Deputy Commissioner, Ranchi. Such an approved ala Carte menu shall also be allowed to be

operated and displayed separately in addition to the standard menu as mentioned in Para-2 above.

The rates for the items in this ala Carte menu should not exceed the rates for similar such items in

any Grade – I Restaurant/ Eating joints in Lohardagaand in any condition has to be got approved by

the Deputy Commissioner, Lohardaga or any officer authorized by him.

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ANNEXURE – 3

BIDDING PROCEDURE

Two cover systems will be followed:

(1) A Cover should contain the technical bid with EMD of Rs.50, 000/-in separate envelop

marked “TECHNICAL BID-“A”- Cover” (2) B Cover should contain the Financial Bid in separate envelop marked “FINANCIAL

BID-“B”- Cover”

(3) Financial bids will not be opened in respect of unqualified Technical bids.

TECHNICAL QUALIFICATIONS

1. The party should produce satisfactory evidence that the firm/company/entrepreneurs are

professionally qualified with at least three years of experience, out of each at least one year

is in any of the last three years, in housekeeping and catering department in a three star

hotel/Circuit Houseof State/Central Government/PSU/Private Sector with not less than 15

rooms.

Note: Documentary evidence / References/ work order/ Agreement including details of the

services provided by them in the previous 3 years and the value thereof should be filed to

corroborate the eligibility on any of the ground above.

AND

2. The firm/company/entrepreneur should have annual turnover of minimum Rs.10 lakhs in

housekeeping and Catering in the pervious 3 financial years with proof of commensurate

TDS deductions thereon.

AND

3. The firm/company/entrepreneur should have EPF and other statutory registration and

should have filed return in at least last three years for minimum 20 employees. Copy of the

returns in each of the last three years showing the category-wise number of employees

with EPF registration should be submitted.

4. The supportive documents to prove eligibility on the basis of points 1 to 3 above and the

following should be submitted failing which tender would be technically disqualified.

a. Audited financial statements of the previous 3 financial years along with copy of

income tax return.

b. Details of registration with sales tax, VAT, income tax and other authorities as

required under the law.

5. The party should submit a declaration/affidavit to the effect that they have not been

convicted by a court of law or on criminal case in pending against them.

Note: The Tender Committee reserves the rights to accept or to reject any bid and the decision of

the tender committee will be final.

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ANNEXURE – 4

TECHNICAL BID in separate envelop marked “TECHNICAL BID-“A”- Cover”

TENDER FORM (A)

1) Name of the applicant firm/ company/entrepreneur :

2) Registration details of firm/ company/entrepreneur :

3) Annual turnover in Housekeeping and Catering in the

pervious 3 financial years with proof of commensurate

TDS deductions thereon. (Please refer to point 2 of

Annexute-3.)

4) EPF registration number and copy of returns filed in last

three years with number of employees. Pl attach copy of

the returns in each of the last three years showing the

category-wise number of employees with EPF registration.

(Please refer to point 3 of Annexute-3.)

5) Please also attach the following supportive documents

a) Audited financial statements of the

previous 3 years along with copies of Income Tax returns:

b) Statement showing the category – wise number

of employees like manger, supervisor, cooks,

waiters etc. with proof)

c) Reference of the major clients with details of services

provided to them in previous 3 years and the value

thereof:

d) Details of registration with Sales Tax, VAT, Income

Tax, and other authorities as required under the law:

e) Enclose a Declaration/Affidavit to the effect that the

bidder has not been convicted by a Court of Law or no

criminal case is pending against him.

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(8) Details of earnest money:

a. Bank draft No.\

b. Date:

c. Name of the bank:

d. Amount:

Date:

Signature…………

Name & Address…………..

………………………………

Seal

NOTE:

1. Please refer to details of technical qualifications given in Annexure 3 and attach all

supportive documents to prove eligibility failing which bid shall be technically

disqualified and financial bid shall not be opened.

2. The bidders are requested to inspect the Circuit Hous, Lohardaga and acquaint

themselves before submitting the bid.

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ANNEXURE – 5

FINANCIAL BID in separate envelop marked “TECHNICAL BID B Cover”

TENDER FORM (B)

I offer to provide round the clock house keeping, gardening, cleaning, catering and round

the clock management of reception desk in State Circuit House, Lohardaga as per the terms and

conditions laid down by the NIT and to provide these services as detailed in Annexure 2, 2.1, 2.2,

2.3, 2.4 of the tender document at a monthly license fee of Rs. …………

(Rupees…………………………………)/- only per month. (Including all relevant taxes).

I further understand that the Government has the right to accept or reject my offer without

assigning any reason thereof and I shall abide by the decision of the Government in this regard.

Date:

Signature…………….

Name & Address……………..

....……………………………….

………………………………….

Seal

Notes:

1. The bidders are requested to inspect the State Circuit House, Lohardaga-835302

and acquaint themselves before submitting the bid.