government of jharkhand department of women, …

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GOVERNMENT OF JHARKHAND

DEPARTMENT OF WOMEN, CHILD DEVELOPMENT AND SOCIAL SECURITY

(DIRECTORATE OF SOCIAL WELFARE)

REQUEST FOR PROPOSAL

NAME OF WORK- SUPPLY OF MICRONUTRIENT FORTIFIED AND/OR ENERGY DENSE

FOOD AS SUPPLEMENTARY NUTRITION FOR DISTRIBUTION AMONG CHILDREN

FROM 6 MONTHS TO 3 YEARS OF AGE, SEVERELY ACUTE MALNOURISHED (SAM)

CHILDREN FROM 6 MONTHS TO 6 YEARS, PREGNANT WOMEN AND LACTATING

MOTHERS UNDER UMBRELLA ICDS THROUGH 38432 ANGANWADI CENTRES IN THE

STATE OF JHARKHAND

BID VALUE = RS 175573 LAKH (approx.)

DIRECTORATE OF SOCIAL WELFARE

2nd FLOOR, ENGINEER’S HOSTEL,

H.E.C., SEC-III, DHURWA,

RANCHI - 834004 JHARKHAND

Email: [email protected]

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Government of Jharkhand

Department of Women, Child Development and Social Security (Directorate of Social Welfare)

Engineer’s Hostel, 2nd Floor, Sector-III, H.E.C, Dhurwa, Ranchi – 834 004

(Ph. - 0651- 2400749) Email: [email protected]

NOTICE INVITING TENDER

Tender Reference No.: Date:

1 Name of Purchaser The Directorate, Social Welfare (Department of

Women, Child Development and Social Security,

Government of Jharkhand)

2 Name of Work SUPPLY OF MICRONUTRIENT FORTIFIED AND/OR

ENERGY DENSE FOOD AS SUPPLEMENTARY

NUTRITION FOR DISTRIBUTION AMONG CHILDREN

FROM 6 MONTHS TO 3 YEARS OF AGE, SEVERELY

ACUTE CHILDREN FROM 6 MONTHS TO 6 YEARS,

PREGNANT WOMEN AND LACTATING MOTHERS

UNDER UMBRELLA ICDS THROUGH 38432

ANGANWADI CENTRES IN THE STATE OF

JHARKHAND.

3 Pre-Bid Meeting ………………..at………..AM/PM

4 Last Date & Time of Submission of

Bids Online

………………..at………..AM/PM

5 Date and Time for Submission of

Sample, EMD and Tender Fee

physically at Directorate of Social

Welfare Office

………………..at………..AM/PM

6 Time & Date for Opening of

Technical Bids

………………..at………..AM/PM

7 Tender Fee(Non-refundable ) to be

submitted on…………along with EMD

Rs. 40,000/- (Rupees Forty Thousand Rupees only)

+ GST @ 18% in the form of Bank Draft / Demand

Draft issued by any Nationalized Bank / Scheduled

Bank in favour of Director, Social Welfare,

Jharkhand payable at Ranchi.

8 Address for Communication Directorate of Social Welfare

2nd Floor, Engineer’s Hostel, Sector-III, HEC,

Dhurwa, Ranchi – 834004

Phone No: 0651 - 2403749

Email: [email protected]

mailto:[email protected]

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INDEX

S. No. Details Page No.

1. Section I : Introduction 4-5

2. Section II : Instructions to Bidder 6-8

3. Section III: Scope of Work/Technical Specifications 9-15

4. Section IV : Eligibility Criteria 16-21

5. Section V: Selection Process - Evaluation of Bid 22-25

6. Annexure I: Product Specification 26-40

7. Annexure II: Letter comprising the Technical Bid 41-42

8. Annexure III: Details of Bidder 43

9. Annexure IV: Format for Power of Attorney for signing of Bid 44

10. Annexure V: Notarized Affidavit (Self Declaration) 45-46

11. Annexure VI: Format of Performance Statement 47

12. Annexure VII: Bank Guarantee Format for Security Deposit 48-50

13. Annexure VIII : Schedule of Requirement of Micronutrient

Fortified and/or Energy Dense Food 51

14. Annexure IX : Financial Bid 52

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SECTION I: INTRODUCTION

1. DEFINITIONS

In this Request for Proposal (RFP), the following terms shall be interpreted as

indicated:

a) “Bidder” means any legal entity who has submitted its bids in accordance

with this RFP.

b) “Contract” means the agreement entered into between the Purchaser and

the Supplier, as recorded in the Contract Form signed by the parties, including

all the attachments and appendices thereto and all documents incorporated

by reference therein.

c) "Day” means calendar day.

d) “Destination” means Mini Anganwadi Center / Anganwadi Centre in the State

of Jharkhand.

e) “Price” means the price payable to the Manufacturer-cum-Supplier under the

Contract for the full and proper performance of its contractual obligations.

f) “Micronutrient Fortified and/or Energy Dense Food” (MFEDF) means Food

Items to be provided as Take Home Ration (THR) as specified by the Ministry

of Women & Child Development, Government of India vide the Revised

Nutritional & Feeding Norms issued on 24/02/2009 duly fortified with

essential micronutrients during the manufacturing process and not requiring

any further extensive cooking or addition of any raw material before

consumption. The detailed product specification of MFEDF is given in

Annexure I of this RFP.

g) “Services” means services ancillary to the supply of the MFEDF, such as

transportation and insurance, any other incidental services and other

obligations of the Supplier covered under the Contract.

h) “The Purchaser” means the organization purchasing the MFDEF, as named in

this RFP.

i) “The Supplier” means the successful bidder(s) who has/have entered into the

Contract with the purchaser for manufacturing and supplying of MFEDF and

related services.

j) The “Delivery Instruction” (DI) means the letter issued with the intention to

communicate to the supplier the quantity of food to be manufactured that

will be delivered during the period.

k) The “Supply Order” means the letter issued to the supplier to supply the food

item to the Anganwadi centres.

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BACKGROUND

a) The Department of Women, Child Development and Social Security

(Directorate of Social Welfare), Engineer's Hostel, 2nd Floor, Sector-III, H.E.C,

Dhurwa, Ranchi – 834 004 (Ph. - 0651- 2400749 / Email-Id: :

[email protected], acts as nodal department for care, protection,

and development of Women and Children. The ICDS program being a vital

intervention of the Governments (Central and State) and their universal

obligation to alleviate malnutrition and to improve the nutritional and

educational status of its children.

b) The Anganwadi Services (ICDS) being implemented by Department of

Women, Child Development & Social Security, Government of Jharkhand

(GoJ) is an important and prestigious welfare scheme for overall

development of children of 06 months- 3 years of age, Pregnant Women and

Lactating Mothers of Anganwadi Centers catchment area by providing them

free Supplementary Nutrition, Pre-School and Health education & facilities

through Anganwadi Centers functioning in the remote rural areas and urban

areas as well covering the entire targeted population across the State.

c) The State Government has decided to provide Micronutrient Fortified

and/or Energy Dense Food to children from 6 months - 3 years of age, SAM

children of 6 months to 6 years, Pregnant Women and Lactating Mothers in

accordance with the National Food Security Act-2013, Supplementary

Nutrition (under Integrated Child Development Services

Scheme) Rules, 2017 and guidelines issued by the Ministry of Women and

Child Development, Govt. of India.

d) Accordingly, The Directorate of Social Welfare, Jharkhand, Ranchi hereby

invites online e-tenders from experienced and reputed manufacturers of ICDS

food Supplement who are having the requisite infrastructure, plant and

machinery and technical expertise to manufacture and deliver MFEDF as per

guidelines issued by the Ministry of Women and Child Development, Govt. of

India, keeping in mind the various food safety and quality aspects prescribed

therein. The manufacturers herein refers to Self Help Group / Mahila Mandal

/ Co-Operative Society / Proprietorship Firm / Partnership Firm / Limited

Liability Partnership / Private Limited Company or Public Limited company or

any other legal entity registered in India.

mailto:[email protected]

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SECTION II: INSTRUCTIONS TO BIDDERS

1.1 General Terms of Bidding

1.1.1 The complete bidding document shall be published on Department website

www.socialwelfare.jharkhand.gov.in and www.jharkhandtenders.gov.in. For the

purpose of downloading the tender document and for applying online, please visit

the website www.jharkhandtenders.gov.in. Any Modifications / addendum shall be

uploaded on the e-tender website and the bidders are requested to check the

website regularly for updates. The Authority shall not undertake any responsibility, if

any Bidder fails to regularly check the website for any corrigendum/ communication.

1.1.2 Bidders who wish to participate in this bidding process must register and upload

their bid online on www.jharkhandtenders.gov.in.

1.1.3 Jharkhand Procurement Policy 2014 and /or any amendment thereof shall be

applicable to this RFP.

1.1.4 Earnest Money Deposit in the form of Bank Guarantee or F.D.R. to be submitted as

per the details given in clause 2.4 of this section.

1.1.5 The Technical Bid together with the letter (Annexure - II) should comprise of

documents as mentioned in Section - IV.

1.1.6 The Technical Bid will be evaluated first. Financial Bid of only those bidders who

qualify in Technical Bid will be evaluated thereafter.

1.1.7 Financial Bid: For Financial Bid please refer Annexure IX. BoQ template is enclosed.

1.1.8 The bidders shall submit 3 (three) samples of each recipe of 1 kg each with the

analytical test report from Government/ NABL accredited laboratory on date as

mentioned in the NIT.

1.2 Clarification of Bidding Documents

Prospective bidder requiring any clarification of the bidding documents may request

the Purchaser in writing at the Purchaser’s mailing address indicated in the bidding

document. Any change in the bidding document will be published in the form of

corrigendum on Jharkhand tender website. (www.jharkhandtender.gov.in). All

queries received on or before pre-bid meeting will be entertained in pre-bid

meeting. No request etc. will be entertained thereafter.

1.3 Amendment of RFP Documents

1.3.1 At any time prior to the deadline for submission of bids, the purchaser may, for any

reason, whether at its own initiative or in response to a clarification requested by a

prospective bidder, modify the RFP document by corrigendum/addendum.

http://www.socialwelfare.jharkhand.gov.in/

http://www.jharkhandtenders.gov.in/



http://www.jharkhandtender.gov.in/

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1.3.2 The corrigendum/addendum will be notified on Jharkhand Tender Website

www.jharkhandtenders.gov.in and office website

www.socialwelfare.jharkhand.gov.in

1.3.3 In order to allow prospective bidders reasonable time in which to take the

amendment into account in preparing their bids, the Purchaser, at its discretion, may

extend the deadline for the submission of bids.

1.4 Earnest Money Deposit (EMD)

1.4.1 EMD is 2% of tender value ie 35.11 crores (Rupees Thirty Five Crore Eleven Lakh

Only) for Cooperative Society / Sole Proprietor / Partnership Firm / Limited

Liability Partnership / Private Limited or Public Limited Company or any other

legal entity. EMD is Rs 8.80 Crore (Rupees Eight Crore Eighty Lakh only) for Self

Help Group / Mahila Mandal registered within the State of Jharkhand.

EMD shall be in the form of Bank Guarantee / FDR in favor of “Director, Social

Welfare, Jharkhand". EMD of unsuccessful bidder will be returned on request after

technical evaluation is complete.

Scanned copy of EMD shall be submitted online and original copy of EMD shall be

submitted on the date as indicated in the Notice Inviting Tender (NIT).

1.4.2 The amount of earnest money shall be forfeited if the bidder withdraws/ modifies

the Bid during the period of validity, or if the successful bidder(s) after the award of

contract, fail to furnish Security Deposit or fail to sign the contract.

1.4.3 The EMD shall remain valid for a period of 45 days beyond the original validity

period of bid or beyond any period of extension requested subsequently.

1.5 Quotation Price

1.5.1 The bidder must submit recipe-wise Rate (in the BoQ i.e. Annexure- IX) online only

for the entire requirement of MFEDF items strictly as per Scope of Work / Technical

specifications mentioned in Section - III of this RFP document. Rates shall not be

quoted anywhere else otherwise bid shall be declared invalid. Quoting rates for

partial quantity and/or recipe shall not be acceptable. No variation or variable

quotations shall be accepted.

1.5.2 The maximum admissible rate for each beneficiary group, as approved by the

Government, is as under-

Type of Beneficiary Approved Rate (in Rs.) (per

beneficiary per day)

Children (6 Months to 3 years) 8.00

Pregnant Women 9.50

Lactating Mothers 9.50

SAM Children (6 Months to 6 years) 12.00

1.5.3 Rates for all MFEDF items in this RFP have to be quoted F.O.R destinations i.e.

AWCs /Mini AWCs in the State of Jharkhand.


http://www.socialwelfare.jharkhand.gov.in/

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1.5.4 The rates quoted shall include all duties, taxes, fee etc. that may be levied in

accordance with the laws and regulations in force. Nothing in this clause shall

relieve the bidder from its responsibility to pay any tax, including any tax that may

be levied in India on the profits made by it in respect of any transaction arising out

of this tender document.

1.5.5 The rates of each food item finalized through this tender shall remain fixed for the

entire duration of the contract (it includes extension period also if granted).

1.5.6 The bidders must keep in mind that the quantity mentioned in the schedule of

requirement is a tentative approximation of requirement for the above-mentioned

period. The requirement may increase or decrease.

1.5.7 In case of any increase / decrease in the GST or any new tax imposed by the Central

/ State Government / Local Authority after the last date of submission of Bid, the

final price per MT (Metric Ton) shall be increased / decreased accordingly subject to

production of notification / document relating to such increase / decrease.

1.5.8 If a bidder quotes NIL charges/ consideration, the bid shall be treated as

unresponsive and will not be considered.

1.6 Validity of Bid

1.6.1 Bid shall remain valid for 150 days after prescribed date of opening of technical bids

as mentioned in NIT or corrigendum related to it. A bid valid for a shorter period

shall be rejected by the Purchaser as non-responsive.

1.7 Tender Fee

Tender Fee (non refundable) is Rs.40,000/- (Rupees Forty Thousand Only) plus 18%

GST thereon. Demand Draft/ Bank Draft of tender fee shall be submitted on the

date as indicated in the NIT.

1.8 Applicable Law and Jurisdiction

1.8.1 The Contract shall be interpreted in accordance with the laws of the Union of India.

1.8.2 All legal disputes shall be subject to jurisdiction of competent Court at Ranchi.

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SECTION III: SCOPE OF WORK & TECHNICAL SPECIFICATIONS

3.1 Product specifications and Manufacturing Instructions

3.1.1 Summary of table of MFEDF for beneficiaries-

Table 1

Sl.

No.

Category of

Beneficiary

Type of Item Serve

Size(g)

Day /

Month

Qty. per

Month (g)

1 Children (6 months to 3 years)

Shishu Aahaar 110 13 1430

Poushtik Meetha Dalia 115 12 1380

2 Pregnant Women Poushtik Namkeen Dalia 140 13 1820


3 Lactating Mothers Poushtik Namkeen Dalia 140 13 1820


4 SAM Children (6 months to 6 Years)



Table 2

Sl. No.

Category of Beneficiary

Type of Item Serve Size(g)

Day / Month

Qty. per Month (g)

1 Children (6 months to 3 years)



2 Pregnant Women Poushtik Namkeen Dalia 140 12 1680


3 Lactating Mothers Poushtik Namkeen Dalia 140 12 1680


4 SAM Children (6 months to 6 Years)



3.1.2 Table 1 is to be followed in the month of January, March, May, July, September and

November. Similarly, Table 2 shall be followed in the month of February, April, June,

August, October and December.

3.1.3 The Successful bidder shall ensure that 150 meals of each recipe are delivered for each

beneficiary in a year.

3.1.4 The recipe of the MFEDF may be changed/ modified by the Department in the interest

and acceptability of the item amongst the beneficiary.

3.1.5 Detailed product specification and manufacturing specification is described in

Annexure-I.

3.1.6 Shelf Life: Shelf Life of the food product shall be 3 months from the date of

manufacturing. The bidder needs to submit an undertaking that Shelf Life of

Micronutrient Fortified and/or Energy Dense Food shall be three months from the date

of manufacturing.

3.1.7 The variation of final recipe with respect to protein, calories and moisture shall not be

more than ±5% of original values using standard analytical techniques.

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3.1.8 Micronutrient Fortification

ICDS Food Supplements should be fortified with essential micronutrients with the

addition of vitamin and mineral premix. The following basic principles shall be ensured

for the fortification of micronutrients to ICDS Food Supplements:

i. It shall be compulsory to have automated system for blending and fortification

to maintain material accuracy.

ii. The essential nutrient should be present at a level which will not result in either

an excessive or an insignificant intake of the added essential.

iii. Nutrient considering amounts from other sources in the diet.

iv. The addition of an essential nutrient to ICDS food Supplements should not

result in an adverse effect on the metabolism of any other nutrient.

v. The essential nutrient should be sufficiently stable in ICDS Food Supplements

under customary conditions of packaging, storage, distribution, and use.

vi. The essential nutrient should not impart undesirable characteristics to ICDS.

vii. The conditions specified in the RFP document must be strictly adhered to by the

Successful Bidder.

3.2 ESTIMATED QUANTITY

Estimated requirement of Micronutrient Fortified and/or Energy Dense Food items is

approximately 7385.80 MT per month which is subject to change due to exigencies and policy

of the government from time to time.

3.2.1 The Directorate of Social Welfare will issue a monthly Delivery Instruction (DI). The

supplier shall be bound to manufacture and deliver any such quantity of food item(s) in

accordance with the DI.

3.3 PROCUREMENT OF RAW MATERIAL

3.3.1 The supplier shall procure all the raw materials.

3.3.2 Wheat will be allotted to the successful bidder at subsidized rate (fixed by central

ministry) by the Department as and when allocated and released to the State by

Government of India under WBNP/NFSA. The allotment of food grains shall be made as

per component specified in recipe along with process loss (as indicated in product

specification) for the manufacturing of Micronutrient Fortified and/or Energy Dense

Food. In case of non/short allotment of wheat for a period, the Supplier shall purchase

required wheat and wheat shall be reimbursed to the Supplier as and when the same is

received from the Government of India under WBNP/NFSA.

3.4 Procedure for Delivery

3.4.1 The Director, Social Welfare will issue the Supplier "Delivery Instruction” (hereinafter

referred to as DI) every month indicating monthly quantity of MFEDF items to be

delivered at all 38432 Anganwadi Centres, 7 days ahead of start of the month eg for

June 2021 DI will be issued by 24 May 2021.

3.4.2 On issue of such delivery instructions, the supplier will ensure delivery of MFEDF items

within 21 days from the date of issuance of DI to each Anganwadi Center. The food

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packets must be delivered at the Anganwadi centres at least forty days ahead of its

expiry date of food.

3.4.3 Dispatch of the MFEDF to the field level storage place may be carried on by the

Supplier at any point of time, but, supply of MFEDF to the AWCs shall be done only

after a Supply Order to dispatch to AWCs is issued by Director, Social Welfare. Such

Supply Order shall be issued within 14 days from the date of issuance of DI. Supplier is

expected to keep its warehouse/ godown at District or Project level. However, facility

to store MFEDF at Project level, if possible, may be extended to Supplier on payment

basis from where the food will be dispatched to Anganwadi centres.

3.4.4 The supplier shall provide measure(s) of appropriate size (Per day serving size) to the

beneficiaries once every quarter.

3.5 PACKAGING AND LABELLING

3.5.1 Operational Guidelines for food safety and hygiene in ICDS, (notified in MoWCD order

F. No 5(25)/2010/ND – tech pt. dated 24th December 2013), MFEDF items should

comply with the following for packaging and labeling:

(i) MFEDF items should be packed on the day of production to prevent any

possible infestation or adulteration.

(ii) The MFEDF items shall be packed separately for each recipe and the quantity

shall be sufficient for 25 days for the concerned beneficiaries as indicated in

this document, in laminated pouches manufactured from virgin LDPE granules

and shall conform to food grade.

3.5.2 The MFEDF items shall be packed as per the details hereunder:

Table: I

S. No.

Category of beneficiary

Type of THR Serve Size (g)

Day/ Month

Qty. per Month(g) Pack size

1 Children (6 Months to 3 years)

Shishu Aahaar 110 13 1430(=715g x 2)

Paushtik Meetha Dalia 115 12 1380(=690gx 2)

2 Pregnant Women Paushtik Namkeen Dalia 140 13 1820 (=910g x 2)

Paushtik Meetha Dalia 135 12 1620 (=810 x 2)

3 Lactating Mothers Paushtik Namkeen Dalia 140 13 1820 (=910g x 2)

Paushtik Meetha Dalia 135 12 1620 (=810 x 2)

4

Severely Malnourished

children 6 Months to 6

Years

Shishu Aahaar 180 13 2340 (=780g x3)

Paushtik Meetha Dalia 180 12 2160 (=720g x 3)

Table: II

S.

No.

Category of

beneficiary

Type of THR Serve

Size (g)

Day/

Month

Qty. per Month(g)

Pack size

1 Children (6 Months to 3 years)

Shishu Aahaar 110 12 1320(=660g x 2)

Paushtik Meetha Dalia 115 13 1495(=748gx 2)

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2 Pregnant Women Paushtik Namkeen Dalia 140 12 1680 (=840g x 2)


3 Lactating Mothers Paushtik Namkeen Dalia 140 12 1680 (=840g x 2)


4 Severely Malnourished children 6 Months to 6 Years

Shishu Aahaar 180 12 2160 (=720g x3)


3.5.3 MFEDF Recipe packets shall be made in a manner as prescribed by the Purchaser. Such

packets will have a color coding to allow beneficiary wise identification of packets.

3.5.4 MFEDF items pouches (item wise) shall be placed in laminated HDPE woven bags

manufactured from virgin HDPE granules conforming to the food grade quality. Each

such outer bag shall contain food packets for one beneficiary. The outer bags should be

folded and double stitched closed.

3.5.5 Packaging and Labeling of the MFEDF must be in accordance with Food Safety &

Standards Act, 2006 Food Safety and Standards Regulations-2011, Food Safety and

Standards (Packaging) Regulations-2018, Food Safety and Standards (Labeling and

Display) Regulations-2011, Food Safety and Standards (Food Products Standards and

Food Additives) Regulations-2011 and Food Safety and Standards (Fortification of

Foods) Regulations 2018.

3.5.6 The MFEDF pouch / outer bag shall be marked in indelible food grade ink with the

followings:

i. Jhar-Nutri, Food Supplement for ICDS Jharkhand

ii. NOT FOR SALE

iii. Tested and found fit for human consumption

iv. Batch No.

v. Ingredients and their percentage

vi. Nutritive values per 100 gm

vii. Date of Manufacturing

viii. Date of Expiry

ix. Net weight

x. Each pouch should have QR Code

xi. Instructions for use /process of consumption

xii. Name and address of the Manufacturer

xiii. MFEDF items for 6 months to 3-year child “MOTHER’S MILK IS BEST FOR YOUR

BABY”.

xiv. The pouch should be calibrated for one day serve (poshan) size

3.5.7 The Supplier, at his expense, will replace any bag or pouch which gets damaged during

delivery or is found in violation of Clause 3.1, 3.4 of and 3.5 of section III of this

document.

3.6 Quality Control and Quality Assurance

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As per the operational guidelines for food safety and hygiene in ICDS notified by

MoWCD order F. No 5(25)/2010/ND – tech pt. dated 24th December 2013), the

following needs to be taken care by successful bidder:

(i) It should be ensured that the ICDS food should be free of any contamination

and adulterants.

(ii) Segregation should be provided for the storage of raw, processed, rejected,

recalled or returned materials or products.

(iii) Containers/silos made of non-toxic materials for storage of raw materials,

work-in-progress and finished products.

(iv) No raw material or ingredient thereof should be accepted if it is known to

contain parasites, undesirable micro-organisms, pesticides, veterinary drugs or

toxic items, decomposed or extraneous substances, which would not be

reduced to an acceptable level by normal sorting and/or processing.

(v) FIFO- ‘First in First Out’ system should be applied to release the raw materials

(for processing, packaging and delivery) in order to protect the food from being

stored too long and becoming contaminated or spoiled.

(vi) The purchaser may get random samples of MFEDF tested every month from

Government/NABL accredited laboratory before allowing supply of the food to

Anganwadi centres for distribution amongst the beneficiaries.

(vii) Batch wise analysis of MFEDF items shall be done by the Supplier on following

parameters-

a) Protein

b) Energy

c) Micronutrients

d) Moisture

e) Total Ash

and its report shall be communicated to the Purchaser immediately without fail. If test

reports are not found in conformity with the specification as mentioned in the RFP, the

supplier shall not supply the same for distribution.

(viii) At regular intervals (preferably six months) MFEDF may be tested from

Government/NABL laboratory for the following parameters-

a) Protein

b) Energy

c) Micronutrients

d) Total aflatoxin

e) Shelf life of the product

f) Heavy metals

g) Pesticide residues

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h) Microbiological parameters-TPC, yeast and mould, coliform, E. coli, S.

aureus, Salmonella, Clostridium Botulinum and also the packaging

materials.

3.7 PENALTY PROVISIONS

3.7.1 The Supplier shall abide by the DI issued by the Director, Social Welfare. However, if at

any time during the performance of the agreement, the Supplier encounters force

majeure impeding timely manufacture and delivery of the MFEDF items and

performance of his services, Supplier shall promptly inform the Director in writing of

the facts of the delay, its likely duration and cause(s). After receipt of information from

the Supplier, the Director shall evaluate the situation and may, at its discretion, extend

the time of the delivery.

3.7.2 In case of delay in delivery of MFEDF items as per the DI, unless an extension of time is

agreed upon by the Purchaser as explained above, a penalty @ 0.5% of the cost of the

quantity involved in delayed delivery per week/part of week will be made and the

amount will be deducted from the bills of the supplier. If the period of delay is less

than 10 days, no deduction shall be made and thereafter deduction shall be made

based on the penalty provision as indicated above i.e deduction will be made from the

31st day of date of DI. Supply of MFEDF after 50 days from date of D.I. is neither

acceptable nor payable and the same will be considered as Inordinate Delay.

Appropriate action will be taken against supplier in such case of Inordinate Delay.

3.7.3 No payment will be made for Inordinate Delay, despite the fact that food packets have

been received at the Anganwadi Centre.

3.7.4 In such case of Inordinate Delay, the supplier shall pay compensation in the form of

Demand Draft for non supply during the stipulated period in accordance with the

provisions of National Food Security Act 2013/ SNP Rules. This amount will be paid to

Director, Social Welfare.

3.7.5 If the Test Report of a sample is found beyond tolerance limit of the prescribed

standards as specified in this RFP document, the entire quantity of respective batch of

food shall not be supplied to Anganwadi Centre.

3.7.6 If any post consumption issue arises and if on investigation, the supplier is found to be

guilty, legal action will be initiated.

3.8 SUBMISSION OF BILL AND MODE OF PAYMENT

3.8.1 The Supplier shall submit invoice(s) for the MFEDF items manufactured and delivered

in a particular month along with the Test Reports to the office of Director, Social

Welfare. The invoice(s) must be supported by statement of delivery chalans duly

signed by the authorized officer of the Project office.

3.8.2 After the scrutiny of the invoice(s), due verification reports from district officers and

satisfactory test reports, payment will be made to the Supplier. All the payments will

be made through e payment system to the account.

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3.8.3 A detailed standard operating procedure (SoP) will be issued by the purchaser for

smooth delivery, distribution, verification and payment etc after signing of contract

with the successful bidder(s).

3.8.4 There is no provision for advance payment to the supplier in any case.

3.9 MISCELLANEOUS

3.9.1 It shall be mandatory for the Supplier to gradually involve Local Self-Help Groups (SHG)

/Mahila Mandal in the process of identification, enrolment and sensitization of

beneficiaries and also to train them and build their capacity so that in future they may

get involved in process for manufacturing and delivery of MFEDF by themselves. The

supplier shall organize non residential training programme for this. The purchaser will

provide detail programme for training and name of the SHGs for this purpose. The

supplier will document the activities and submit it to the purchaser within seven days

of conclusion of such programmes.

3.9.2 The purchaser is planning to improve its existing system of monitoring of the

distribution of ICDS Food Supplement through the application of appropriate

technology. For this QR code shall be used on each packet of food supplement meant

for distribution and monitor the supplies through e-application. This would ensure

timely distribution of food, prevent pilferage, ensure transparency & accountability in

operations, strict monitoring, and reduction in stake holders’ grievances etc.

3.9.3 With a view to achieve the above objectives, the Supplier shall get required, software

application complete in all sense, developed and as approved by the purchaser. The

supplier shall maintain and run it for the contract period. The Purchaser shall provide

server space for data storage. After completion of the contract period the purchaser

would take over the software and the supplier thereafter shall not have any right on

the software application. Development of the said software must be complete and

operational within 120 days of signing of Contract. No money shall be paid by the

purchaser to the Supplier for development, running or maintenance for this.

16

SECTION IV: ELIGIBLITY CRITERIA OF BIDDERS

4.1 ELIGIBILITY / PREQUALIFICATION CONDITIONS

4.1.1 The Bidder must be bonafide manufacturer of Micronutrient Fortified and/or Energy

Dense Food and should be an experienced, reputed and registered Self Help Group /

Mahila Mandal / Co-Operative Society / Proprietorship Firm / Partnership Firm /

Limited Liability Partnership / Private Limited Company or Public Limited company or

any other legal entity registered in India and should be legally competent to enter

into contract as per prevailing laws. In case an entity falls under the category of

medium, small or micro enterprise, certificate of MSME Registration will be

required.

Contractors, traders, middlemen, distributors, dealers, agents and any other

individual and / or legal entity who are not manufacturer of MFEDF are strictly

prohibited from bidding in this RFP.

4.1.2 All the qualifying criteria as specified in this RFP must be fulfilled by the bidder itself.

The bidder shall submit Power of Attorney as per format at Annexure-IV authorizing

any person(s) to represent the bidder and sign contract.

4.1.3 In case a bidder is:

i. Involved in any corrupt and fraudulent practice in the past, it shall be

debarred from the tendering process.

ii. itself or being part of any entity / group by way of administrative or financial

linkage, who is blacklisted or debarred by any State / Central/UT

Government or PSU in relation to manufacture and supply of Supplementary

Nutrition Food or any of their Agreement concerning procurement under

ICDS Scheme has been annulled / foreclosed / discontinued / terminated by

any Government or Court of Law, such bidder(s) shall be treated as ineligible

or disqualified for this tender process.

4.1.4 The bidder must have minimum annual turnover of Rs 100 cr (One hundred crore

only) in each of the last three financial years i.e. 2017-18, 2018-19 and 2019-20 and

this turnover shall mandatorily come out of similar work i.e. supply of MFEDF. In

case the bidder is Mahila Mandal/Self-Help Group / Village Community, registered

in the State of Jharkhand, the minimum annual turnover shall be Rs 25 cr (Twenty

Five Crore only) in each of the last three financial years i.e. 2017-18, 2018-19 and

2019-20.

4.1.5 The bidder should have its Manufacturing Unit having requisite infrastructure, plant

& machinery and in-house food analysis laboratory for manufacturing of MFEDF as

per composition specified in this RFP document, guidelines issued by the Ministry of

Women and Child Development, Govt. of India and various food safety & quality

aspects prescribed therein, within the State of Jharkhand. However, bidders who

don’t have manufacturing unit in the State of Jharkhand at the time of bidding also

17

may participate in bidding. Such bidders shall submit registered deed of land/three

year leased deed (extendable) of minimum 1 acre land preferably in Industrial Area

of State of Jharkhand, meant for establishing manufacturing unit with all facilities

namely- infrastructure, plant and machinery, in house laboratory etc. Such bidder, if

awarded Contract, shall establish full fledged unit and commence supply from this

unit within 150 days of signing of Contract. In case of failure, the Purchaser will

rescind the agreement, forfeit performance security and blacklist the entity.

4.1.6 The Net Worth of the bidder should not be less than Rs. 25 Crores as on 31st March

2020 as reflected in the audited balance sheet for FY 2019-20. Net Worth shall

mean as defined under Section 2(57) of Companies Act, 2013 i.e. (57) “net worth”

means the aggregate value of the paid-up share capital and all reserves created out

of the profits and securities premium account, after deducting the aggregate value

of the accumulated losses, deferred expenditure and miscellaneous expenditure not

written off, as per the audited balance sheet, but does not include reserves created

out of revaluation of assets, write-back of depreciation and amalgamation. The

bidder shall submit a certificate issued by registered Chartered Accountant for the

above. In case the bidder is Mahila Mandal/Self-Help Group / Village Community,

registered in the State of Jharkhand, the Net Worth should not be less than Rs. 5

Crore. In this regard, the bidder shall submit a certificate issued by registered

Chartered Accountant.

Note: In case the annual accounts for the financial year 2019-20 are not audited and

therefore the Bidder cannot make it available, the Bidder shall submit provisional

financial statements alongwith an undertaking to this effect, certified by the

statutory auditor.

4.1.7 The bidder must demonstrate that it has a record of performance history of

manufacture and delivery of average 20% of total annual requirement i.e. 17638 MT

of MFEDF to the State / UT Government, for any of 2 years of the last five financial

years (from FY 2015-16 to 2019-20). Bidder must submit an affidavit regarding the

same which clearly shows the ordered and supplied quantity of MFEDF and its value

yearwise. The bidder shall also submit copy of the work orders issued by concerned

State/UT Governments alongwith a declaration that the submitted list of work orders

is exhaustive and no work order and its performance has been omitted by omission

or commission. Bidders must furnish detailed information regarding state wise

supply completed and order received in the prescribed format given in Annexure VI.

4.2 The bidder must submit self-attested copies of the following documents in addition

to the documents enlisted in clause 4.1.

4.2.1 Following documents must be furnished,

S. No. Entity Document Required

1 In case of

Proprietorship Firm

• Copy of Registration Certificate.

18

• An undertaking on non-judicial stamp paper of

Rs 100/- stating that-

Bidder shall be liable for contractual obligations,

responsibilities and liabilities arising under the

Agreement.

2 In case of

Partnership Firm

• Copy of Partnership Deed and Firm Registration

Certificate.

• Resolution duly signed by all the Partners for

participation in bidding process and execution

of Agreement, in case of selection.


Rs 100/- by all the partners, stating that :-

all the Partners of the firm shall be jointly and

severally liable for obligations, responsibilities

and liabilities arising under the Agreement.

3 In case of Company

(duly registered

under Companies

Act 1956 / 2013)

• Copy of Certificate of Incorporation.

• Copy of Memorandum and Articles of

Association.

• True Copy of Board Resolution duly signed and

certified by Director / company secretary for




Rs 100/- by all the Directors, stating that :-

in addition to the company, all the Directors

thereof shall also be jointly and severally liable

for obligations, responsibilities and liabilities

arising under the Agreement

4 In case of Self Help

Group / Mahilla

Mandal / Village

Community

• Copy of Registration Certificate and Bye Laws.

• Resolution duly signed by all the Members of

Managing / Executive Committee for




Rs 100/- by all the Members of Managing /

Executive Committee, stating that :-

all the Members of Managing / Executive

Committee shall be jointly and severally liable


arising under the Agreement.

5 In case of Co-

operative Societies

• Copy of Registration Certificate and Bye Laws.

• Resolution duly signed by all the Members of

19

The Co-operative

society must be

registered under

Jharkhand Co-

operative Societies

Act, 2008 or Multi

State Co-operative

Societies Act, 2002

Managing / Executive Committee for




Rs 100/- by all Members of Managing /

Executive Committee, stating that:-

all the Members of Managing / Executive

Committee shall be jointly and severally liable


arising under the Agreement.

6 In case of bidder

being Joint Venture

Company/ SPV

• Copy of Memorandum and Articles of

Association, Certificate of Incorporation and

Shareholders Agreement.

• True Copy of Resolution passed by the Board of

JV Company and Resolution passed by all the

Joint Venture Partner entities duly signed by the

Directors / company secretary / partner thereof

as the case may be, for participation in bidding

process and execution of Agreement, in case of

selection.


Rs 100/- from all the Parties of the JV Company

stating that:-

in addition to the JV Company, all the Directors

/ partners of the JV Partners shall be jointly and

severally liable for obligations, responsibilities

and liabilities arising under the Agreement.

4.2.2 The bidder shall provide the details of the entity in Annexure -III.

4.2.3 Copy of GST Registration

4.2.4 Copy of Acknowledgement for GST return (quarterly / monthly) filing for last

three (3) Financial Years i.e. 2017-18, 2018-19 and 2019-2020.

4.2.5 Copy of ISO 22000:2005 / 22000: 2018 certification of bidder’s manufacturing

unit.

4.2.6 Copy of Audited Financial Statement of bidders for last three (3) Financial Years

i.e. 2017-18, 2018-19 and 2019-2020 along with Auditor’s Report.

4.2.7 Copy of Acknowledgment of Income Tax Return of the bidder for last three (3)

Assessment Years i.e. 2017-18, 2018-19 and 2019-2020

4.2.8 Copy of License issued under The Factories Act.

20

4.2.9 Copy of License from FSSAI issued under Food Safety and Standard Act, 2006/

Food Safety and Standard Regulation 2011 for manufacturing ICDS Food

Supplement.

4.2.10 If the bidder is registered under MSME Act 2006, then copy of registration.

4.2.11 Copy of Certificate with regard to date of commencement of commercial

production issued by Director, Industries or competent authority.

4.2.12 Copy of Udyog Aadhaar issued by Ministry of MSME or IEM Part II issued by

competent authority.

4.2.13 Copy of Analytical test report of food item as specified in Annexure I of this RFP

from any NABL / Government Laboratory specifying Protein, Calorie and

micronutrients like Calcium, Iron, Vitamin A, Thiamine, Riboflavin, Niacin,

Vitamin C and Free Folic Acid.

4.2.14 Copy of ‘Consent to Establish’ and ‘Consent to Operate’ letter issued by State

Pollution Control Board or by its competent office.

4.2.15 The bidder shall submit a copy of certificate issued by a chartered engineer or

government body to prove that the bidder has its own well equipped In House

Lab and manufacturing unit of MFEDF conforming to the sanitary and hygienic

requirement and food safety measures as prescribed in Food Safety and

Standards Act, 2006 and Food Safety and Standard Regulation 2011 and other

requisite infrastructure and technical expertise to produce the MFEDF as per the

formulation and specifications mentioned in this Bidding Document.

4.2.16 Bidder shall also upload Notarized affidavit on Non-Judicial Stamp of Rs.100/- as

per Annexure V.

4.3 Grounds of Disqualification

In addition to non-compliance of above minimum qualifying criteria the bid(s) shall

be liable to be rejected / disqualified, if it is established that:

i. The bidder has made any misleading or false representation in the forms,

statements or documents, submitted in proof of the fulfillment of minimum

qualifying criteria as above or has withheld any information / detail which

may be material for award / performance of the contract.

ii. The bidder has not submitted all the supporting documents, samples of

MFEDF item with analytical test report or has not furnished the relevant

details in prescribed format.

iii. Bids of two or more bidders having common Partner/ Director/Members as

on the date of submission of the bid.

iv. Any condition is put by bidder.

v. The Bidder itself or being part of any entity / group by way of administrative

or financial linkage, who is:

21

a. Blacklisted or debarred by any Central / State Government in relation

to manufacture and supply of Supplementary Nutrition Food.

b. Agreement for manufacture and supply under ICDS Scheme has been

annulled / foreclosed / terminated by any Government or Court of

Law.

c. Earnest Money/Security Deposit has ever been forfeited for non-

delivery of the ordered quantity and/or for non-performance of the

contract in any other manner by any Central / State Government.

d. Involved in any corrupt and fraudulent practice.

e. Penalized for Tax Evasion/Theft of Government revenue.

vi. If analytical test report submitted in compliance to clause 4.2.13 is not found

in conformity to the specifications as described in this RFP.

4.4 Modification and Withdrawal of Bids

4.4.1 The bidder may modify or withdraw its bid after the bid’s submission, provided

that written notice of the modification or withdrawal is received by the

purchaser prior to the deadline prescribed in the submission of Bid.

4.4.2 No bid may be modified subsequent to the deadline for the submission of bids.

4.4.3 No bid may be withdrawn in the interval between the deadline for submission

of the bids and the expiry of the period of Bid validity specified by the bidder

on the bid form. Withdrawal of a bid during this interval may result in forfeiture

of the bidder’s Earnest Money.

4.5 MISCELLANEOUS

4.5.1 If any certificate issued by an Authority is in regional language, then its English

version duly attested/ counter signed by the issuing office must also be

necessarily attached.

4.5.2 All pages including copy of RFP uploaded in the bid must be duly indexed,

paged and signed by competent person of the entity. The scanned copy of bid

that is uploaded should be in serial order.

22

SECTION V: SELECTION PROCEDURE - EVALUATION OF BIDS

5.1 Bid Evaluation

5.1.1 Evaluation of Bids

i. Technical Bid will be opened on ……………. at………..AM/PM in the office of the

Director, Social Welfare, in presence of participant bidders or their authorized

representatives who opt to be present at that time. The bidders /

representatives present shall sign a register to mark their attendance.

ii. The Technical Bid will be evaluated first. The Financial Bid of only those

bidders, who qualify in Technical Bid will be evaluated thereafter. The date

and time of opening of Financial Bid will be intimated separately to those who

qualify.

iii. The bids will be evaluated strictly in accordance with the terms and conditions

specified in this tender document.

iv. The Director, Social Welfare, Women and Child Development, Government of

Jharkhand reserves the right to annul the Bidding Process and reject all bids at

any time without any liability or any obligation for such acceptance, rejection

or annulment and without assigning any reason. In the event that the Director

rejects or annuls all the Bids, it may, in its discretion invite all eligible bidders

to submit fresh Bids.

v. Bid with any condition imposed by the bidder shall be summarily rejected.

vi. Canvassing directly or indirectly in any way, shall render the bid liable for

cancelation and the Bid Security (EMD) shall be forfeited as damages payable

to the Director for time cost and effort without prejudice to any other right or

remedy that may be available.

vii. The Director, Social Welfare reserves the right to inspect production unit of

the bidder.

viii. The lowest bidder shall be decided on the basis of comparison of the FOR

destinations price, taxes and freight offered by bidders. The bid of the lowest

evaluated bidder (L-1) may be considered for award.

ix. For deciding such lowest bidder (L-1), price quoted by the bidder for each

MFEDF item may be taken into consideration. The Director, Social Welfare

reserves the right to negotiate with such L-1 bidder and shall have an absolute

power and authority to take a decision in the best interest of the scheme.

x. The Director, Social Welfare reserves the right to award the work to more than

one bidder at L1 quoted price provided that they accept the rate quoted by L1

bidder, for ensuring timely delivery of MFEDF to the beneficiaries and

monitoring the scheme. In this regard, decision of the Director, Social Welfare

shall be final.

23

xi. After evaluation of the bids, finalization of price and its acceptance by the

Competent Authority, the successful bidder(s) will be issued the “Letter of

Intent” for the work.

xii. The successful bidder may be asked to submit recipe wise sample as and when

required.

5.2 SECURITY DEPOSIT

5.2.1 After the “Letter of Intent” for work is issued, the successful bidder shall furnish

Security Deposit @ 5% of contract value and sign the Contract within 15 (Fifteen)

working days from the date of issue of the “Letter of Intent”. Security Deposit for

Self Help Groups (SHG) / Mahila Mandal registered in the State of Jharkhand shall

be @ 1.25% of Contract value.

5.2.2 The Security Deposit will be acceptable only in the form of FDR of Nationalized or

Scheduled Bank in favor of the Director, Social Welfare, Government of Jharkhand

or irrevocable and unconditional Bank Guarantee by a Nationalized or Scheduled

bank in the prescribed format as per Annexure - VII. The Security Deposit should be

valid for six month beyond the expiry of the Contract. In case the period of Contract

is extended, the validity period of Security Deposit shall also be extended by the

successful bidder in such a manner that the Security Deposit is valid for six month

beyond the expiry of the extended Contract.

5.2.3 After furnishing of Security Deposit and signing of Contract within above said

stipulated time of 15 days, Earnest Money Deposit shall be refunded to the

Successful Bidder.

5.2.4 In case the successful bidder fails to furnish the Security Deposit and / or to sign the

Contract within the stipulated period, his Earnest Money will be forfeited and

“Letter of Intent” issued shall be cancelled.

5.2.5 The successful bidder shall sign Contract with the purchaser which will be effective

for a period of 3 (three) years from the date of execution of Contract. The Contract

may further be extended for a maximum period of 1 (one) year with mutual consent

of both the parties to the Contract but in no case extension of more than three

months may be granted in single go. The Security Deposit shall be returned to the

supplier at their request, on successful completion of the work.

5.3 INSPECTION

5.3.1 The manufacturer- supplier shall permit the purchaser or its representative(s) to

inspect its manufacturing unit / principal place of business/ places of storage and the

manufacturer's accounts and records relating to the performance of the contract.

5.3.2 The Purchaser or its representative(s) may, if he so desire, have the article – MFEDF

items analyzed according to the procedure notified by the Food Authority.

5.3.3 The inspections and tests may be conducted on the premises of the manufacturers

and / or the Good’s final destination. All reasonable facilities and assistance,

24

including access to draw the sample – shall be furnished to the inspectors at no

charge to the Purchaser.

5.3.4 Should any inspected or tested MFEDF item(s) fail to conform to the norms and

nutrition standards, the Purchaser may reject the goods and the manufacturers shall

replace the rejected Goods.

5.3.5 The Purchaser’s right to inspect, test and, where necessary, reject the MFEDF after

its arrival at final destinations shall in no way be limited or waived by reason of the

Goods having previously been inspected, tested and passed by the Purchaser or its

representative prior to the Goods shipment. However the purchaser is free to carry

on batch wise pre-dispatch inspection as and when required.

5.3.6 Nothing in this Clause shall in any way release the manufacturers from any warranty

or other obligations under this Contract.

5.4 INSURANCE

The Goods supplied under the Contract may be fully insured against loss or damage

incidental to manufacture or acquisition, transportation, storage and delivery. For

delivery of goods at final destinations, the insurance may be obtained by the

manufacturers in an amount equal to 110% of the value of the goods from

“warehouse to final destinations on “All Risks” basis including War Risks and Strikes.

5.5 WHOM TO CONTACT

For any other information the Director, Social Welfare, Women and Child

Development, Ranchi, Jharkhand may be contacted.

5.6 CONTRACT VALIDITY PERIOD

The Contract will remain in force for a period of three (3) years from the date of

execution of the agreement. The Contract may further be extended for a maximum

period of 1 (one) year with mutual consent of both the parties to the Contract but in

no case extension of more than three months may be granted in single go.

Subletting of the work, in any form shall not be allowed in any case and the

Contract is liable to be cancelled forthwith, if any breach of this condition comes to

the notice of Purchaser.

5.7 TERMINATION OF CONTRACT

In case of deficiency in quality or inordinate delay (delay of more than 30 days) in

deliveries of the MFEDF items or unsatisfactory performance of Contract by the

Supplier on three occasions, the Purchaser may rescind the Contract and recover

damages up to ten percent of the unexpired value of Contract. However, such

action shall be taken after affording reasonable opportunity of hearing to the

Supplier. Appeal against this order may be filed before Principal Secretary/

Secretary, Department of Women, Child Development and Social Security,

Government of Jharkhand.

25

The contract may be terminated for violation of provisions of RFP or terms and

conditions as agreed upon.

5.8 FORCE MAJEURE

The Supplier will not be liable for any excess costs or penalty for failure to perform,

if the failure to perform the Contract arises out of causes beyond the control and

without the fault or negligence of the Supplier. Such causes may include fire, flood,

earthquake or any other natural disaster, blockage of roads, labour dispute / strike,

lockout, embargo, riots, failure of law & order and unusually severe weather

conditions. The Purchaser will decide such cases on merit and his decision will be

final.

5.9 RESOLUTION OF DISPUTES

All disputes arising out of the Contract will be settled by the mutual discussions

failing which it shall be decided by a Sole Arbitrator. The Sole Arbitrator shall be

appointed by mutual consent of the parties; failing such consensus, Principal

Secretary / Secretary, Department of Women, Child Development and Social

Security, Government of Jharkhand shall be Sole Arbitrator. The decision of Sole

Arbitrator shall be final and binding upon both the parties. The expenditure incurred

by each party in this connection with the preparation, presentation, etc of

arbitration proceedings shall be borne by each party itself.

Notwithstanding any reference to arbitration herein the parties shall continue to

perform their respective obligations under the Contract unless they otherwise

agree.

Legal jurisdiction of any legal dispute will be at the Court of Law at Ranchi,

Jharkhand only.

26

ANNEXURE – I

FOR THE CHILDREN IN THE AGE GROUP OF 06 MONTHS TO 03 YEARS

1. SHISHU AAHAAR

A. Composition:

The composition of Shishu Aahaar is as under:-

S. No. Ingredients Composition

(in%)

Process Loss

(%)

Per 100 gm

Protein

(in g)

Calories

(in Kcal)

1 Processed Wheat Flour 35.00 12.30 4.64 136.00

2 Sugar Powder 25.00 1.00 0.03 100.50

3 Edible Vegetable Oil 10.00 1.00 0.00 90.90

4 Whole Milk Powder 9.00 1.00 2.35 45.09

5 Processed Soya Flour 9.00 6.10 4.13 41.25

6 Processed Bengal gram Flour

6.00 13.00 1.15 24.41

7 Processed Ragi Flour 5.00 6.50 0.39 17.47

8 Vitamin & Minerals Premix 1.00 0.00 0.00 0.00

B. Micronutrient Fortification:

The details of Micronutrients (Vitamins and Minerals) for fortification of

Shishu Aahaar are as under:

Micronutrients Per 100 g Per Serve 110g

Calcium (mg) 182.00 200.00

Iron (mg) 5.45 6.00

Vitamin A (µg) 182.00 200.00

Thiamin (mg) 0.27 0.30

Riboflavin (mg) 0.32 0.35

Niacin (mg) 3.65 4.00

Vitamin C (mg) 13.65 15.00

Free Folic Acid (µg) 13.65 15.00

C. Nutritive Value

Serve Size (in g) 110

Calories (in Kcal) 500

Protein (in g) 13

D. Flour Characteristics

It shall remain uniform fine texture with the following product distribution:-

• 75% must pass through a 600 micron sieve.


E. Shelf Life

It shall retain above qualities for at least 3 months from the date of

27

manufacture when packed and stored dry at ambient temperature.

F. Product Specification

• Taste - Sweet

• Texture - Powder Form

• Moisture - Not more than 5%

• Crude Fiber - Not more than 1.5%

G. Manufacturing Process

Shishu Aahaar shall be manufactured from fresh Wheat, Bengal gram,

Soybean and Ragi of good quality, free from foreign material, substances

hazardous to health, excessive moisture, insect damage and fungal

contamination. These raw materials should be cleaned properly to remove

dust, stone, metals and other extraneous matters. The cleaned raw materials

should be pulverized using pulverizing machines to make them powder and

should be sifted through plan sifter for uniform granularity and stored

separately in respective bin / tanks. The ingredients then should be roasted /

cooked properly and sent for cooling in tanks. The ingredients should be

taken in proper proportion as per recipe and mixed uniformly in mixer /

mixing conveyor. The final product should be packed in laminated pouch by

automatic Form, Fill and Seal machine. This product can also be

manufactured by using Extrusion Technology.

H. Mode of Consumption

Shishu Aahaar shall be given in the gruel form in a ratio of four parts water

and one part product. Shishu Aahaar may be served in Halwa form by using

two parts water and one part product. It is advised that the recommended

quantity of 110 g of Shishu Aahaar be given in 2 - 3 serves in a day.

I. Analytical Requirements

A. Tests & Requirement

Tests Requirement

Calorie (Kcal) 455 Kcal / 100 g ± 5%

Protein (gm) 12.50g / 100 g ± 5%

Crude Fiber Not more than 1.5%

Moisture Not more than 5%

Flour Characteristics 75% must pass through a 600 micron sieve

100% must pass through a 1000 micron sieve

Total Plate Count per gram Not more than 10000

Yeast & Mould Count Absent in 0.1g

Coliform Absent in 0.1g

E-coli Absent in 0.1g

S aureus Absent in 0.1g

Salmonella & Shigella Absent in 25g

28

B. Micronutrients (Vitamins & Minerals)

Vitamins & Minerals at prescribed level are required to be added and

monitored at manufacturing level. Variation in level of Vitamin &

Minerals in Shishu Aahaar may be taken at ±10% with calcium and

Iron as indicator elements. Since level of micronutrient are affected

and vary because of product nature (coarse powder and granular

product) during processing / Mixing of Vitamin & Minerals and also

affected by temperature, humidity and other conditions during

storage and transportation, variation in level of micronutrients may

be allowed at ±10% level in Shishu Aahaar

2. POUSHTIK MEETHA DALIA

A. Composition:

The composition of Poushtik Meetha Dalia is as under:-

S.

No.

Ingredients Composition

(in %)

Process Loss

(%)

Per 100 gm

Protein

(in gm)

Calories

(in Kcal)

1 Processed Wheat Dalia 38.00 12.30 5.04 147.65

2 Sugar 25.00 1.00 0.03 100.50

3 Processed Soya Grit 13.00 6.10 5.96 59.59


5 Whole Milk Powder 10.00 1.00 2.61 50.10


7 Vitamin & Minerals Premix 1.00 0.00 0.00 0.00

B. Micronutrient Fortification


Poushtik Meetha Dalia are as under:


Calcium (mg) 175.00 200.00

Iron (mg) 5.25 6.00

Vitamin A (µg) 175.00 200.00



Niacin (mg) 3.50 4.00

Vitamin C (mg) 13.04 15.00


C. Nutritive Value



Protein (in g) 15

29


It shall remain uniform texture with the following product distribution-



E. Shelf Life




• Taste - Sweet

• Texture - Granular




Poushtik Meetha Dalia shall be manufactured from fresh Wheat, Soybean

and Ragi of good quality, free from foreign material, substances hazardous to

health, excessive moisture, insect damage and fungal contamination. These

raw materials should be cleaned properly to remove dust, stone, metals and

other extraneous matters. The cleaned raw materials should be pulverized

using pulverizing machines to make them powder and should be sifted

through plan sifter for uniform granularity and stored separately in respective

bin / tanks. The ingredients then should be roasted / cooked properly and

sent for cooling in tanks. The ingredients should be taken in proper

proportion as per recipe and mixed uniformly in mixer / mixing conveyor. The

final product should be packed in laminated pouch by automatic Form, Fill

and Seal machine. This product can also be manufactured by using Extrusion

Technology.


One part of Poushtik Meetha Dalia be mixed with 3 part of boiled water and

cooked for 5 to 7 minutes stirring continuously on low flame. It is advice that

the recommended quantity of 115 gm of Poushtik Meetha Dalia may be given

in 2-3 serves.


A. Tests and Requirement

Tests Requirement


Protein (gm) 14g / 100 g ± 5%




30








B. Micronutrients (Vitamin & Minerals)

Vitamin & Minerals at prescribed level are required to be added and


Minerals in Poushtik Meetha Dalia may be taken at ±10% with calcium

and Iron as indicator elements. Since level of micronutrient are

affected and vary because of product nature (coarse powder and

granular product) during processing / Mixing of Vitamin & Minerals

and also affected by temperature, humidity and other conditions

during storage and transportation, variation in level of micronutrients

may be allowed at ±10% level in Poushtik Meetha Dalia.

31

FOR THE PREGNANT WOMEN

1. POUSHTIK NAMKEEN DALIA:

A. Composition

The composition of Poushtik Namkeen Dalia is as under:-

S. No. Ingredients Composition (in%) Process Loss (%)

Per 100 gm

Protein (in gm)

Calories (in Kcal)

1 Processed Wheat Dalia 41.00 12.30 5.43 159.3s1

2 Tur Dal 13.00 13.00 3.28 49.21


4 Processed Groundnut 8.00 10.50 2.02 45.36

5 Soya Grit 7.00 6.10 3.21 32.08

6 Sugar 7.00 1.00 0.01 28.14

7 Dehydrated Veg Mix 5.00 0.50 0.00 0.00

8 Spice Mix 5.00 0.50 0.00 0.00

9 Vitamins & Minerals Premix 1.00 0.00 0.00 0.00



Poushtik Namkeen Dalia are as under:


Calcium (mg) 358.00 500.00

Iron (mg) 13.57 19.00

Vitamin A (µg) 214.28 300.00



Niacin (mg) 5.00 7.00

Vitamin C (mg) 14.30 20.00


C. Nutritive Value



Protein (in g) 19





E. Shelf Life




• Taste - Sweet &Salty • Texture - Granular

32

• Moisture - Not more than 5% • Crude Fiber - Not more than 1.5%


Poushtik Namkeen Dalia shall be manufactured from fresh Wheat, Soybean,

Tur Dal and Groundnut of good quality, free from foreign material,

substances hazardous to health, excessive moisture, insect damage and

fungal contamination. These raw materias should be cleaned properly to

remove dust, stone, metals and other extraneous matters. The cleaned raw

materials should be pulverized using pulverizing machines to make them

powder and should be sifted through plan sifter for uniform granularity and

stored separately in respective bin / tanks. The ingredients then should be

roasted / cooked properly and sent for cooling in tanks. The ingredients

should be taken in proper proportion as per recipe and mixed uniformly in

mixer / mixing conveyor. The final product should be packed in laminated

pouch by automatic Form, Fill and Seal machine. This product can also be


H. Method of Preparation

One part of Poushtik Namkeen Dalia is to be mixed with 3 part of boiled

water and cooked for 5-7 minutes stirring continuously on low flam. It is

advice that the recommended quantity of 140 gm of Poushtik Namkeen Dalia

may be given in 2-3 serves.



Tests Requirement

Calorie (Kcal) 432.27 Kcal / 100 g ± 5%

Protein (gm) 13.95g / 100 g ± 5%














33

Minerals in Poushtik Namkeen Dalia may be taken at ±10% with

calcium and Iron as indicator elements. Since level of micronutrient

are affected and vary because of product nature (coarse powder and




may be allowed at ±10% level in Poushtik Namkeen Dalia.

2. POUSHTIK MEETHA DALIA:

A. Composition


S. No. Ingredients Composition (in%) Process Loss (%)

Per 100 gm

Protein (in gm)

Calories (in Kcal)


2 Sugar 25.00 1.00 0.03 100.50


4 Edible vegetable oil 8.00 1.00 0.00 72.72

5 Whole milk powder 10.00 1.00 2.61 50.10


7 Vitamin and Mineral Premix 1.00 0.00 0.00 0.00





Calcium (mg) 370.00 500.00

Iron (mg) 14.07 19.00

Vitamin A (µg) 222.22 300.00



Niacin (mg) 5.20 7.00

Vitamin C (mg) 14.80 20.00


C. Nutritive Value



Protein (in g) 18.5





E. Shelf Life


34



• Taste - Sweet • Texture - Granular • Moisture - Not more than 5% • Crude Fiber - Not more than 1.5%














Technology.


One part of Poushtik Meetha Dalia is to be mixed with 3 part of boiled water

and cooked for 5-7 minutes stirring continuously on low flame. It is advice

that the recommended quantity of 135 gm of Poushtik Meetha Dalia may be

given in 2-3 serves.


a. Tests and Requirement

Tests Requirement


Protein (gm) 14 g / 100 g ± 5%



Flour Characteristics 95% must pass through a 1700

micron sieve

100% must pass through a 1800

micron sieve







35

b. Micronutrients (Vitamins & Minerals)










36

FOR THE LACTATING MOTHER

1. POUSHTIK NAMKEEN DALIA

A. Composition

The composition of Poushtik Namkeen Dalia is as under:-

S.

No.

Ingredients Composition

(in%)

Process

Loss (%)

Per 100 gm

Protein

(in g)

Calories

(in Kcal)


2 Tur Dal 13.00 13.00 3.28 49.21


4 Processed Groundnut 8.00 10.50 2.02 45.36

5 Soya Grit 7.00 6.10 3.21 32.08

6 Sugar 7.00 1.00 0.01 28.14

7 Dehydrated Veg Mix 5.00 0.50 0.00 0.00

8 Spice Mix 5.00 0.50 0.00 0.00

9 Vitamins & Minerals Premix 1.00 0.00 0.00 0.00



Poushtik Namkeen Dalia are as under:

Micronutrients Per 100 g Per Serve

(140g)

Calcium (mg) 357.00 500.00

Iron (mg) 10.71 15.00

Vitamin A (µg) 339.28 475.00



Niacin (mg) 5.71 8.00

Vitamin C (mg) 28.57 40.00


C. Nutritive Value



Protein (in g) 19





37

E. Shelf Life




• Taste - Sweet &Salty

• Texture - Granular




Poushtik Namkeen Dalia shall be manufactured from fresh Wheat, Soybean,

Tur Dal and Groundnut of good quality, free from foreign material,

substances hazardous to health, excessive moisture, insect damage and

fungal contamination. These raw materials should be cleaned properly to

remove dust, stone, metals and other extraneous matters. The cleaned raw

materials should be pulverized using pulverizing machines to make them

powder and should be sifted through plan sifter for uniform granularity and

stored separately in respective bin / tanks. The ingredients then should be

roasted / cooked properly and sent for cooling in tanks. The ingredients

should be taken in proper proportion as per recipe and mixed uniformly in

mixer / mixing conveyor. The final product should be packed in laminated

pouch by automatic Form, Fill and Seal machine. This product can also be


H. Method of Preparation

One part of Poushtik Namkeen Dalia is to be mixed with 3 part of boiled

water and cooked for 5-7 minutes stirring continuously on low flam. It is

advice that the recommended quantity of 140 gm of Poushtik Namkeen Dalia

may be given in 2-3 serves.



Tests Requirement

Calorie (Kcal) 432.27 Kcal / 100 g ± 5%

Protein (gm) 13.95g / 100 g ± 5%



Flour Characteristics 95% must pass through a 1700 micron sieve 100% must pass through a 1800 micron sieve


38









Minerals in Poushtik Namkeen Dalia may be taken at ±10% with

calcium and Iron as indicator elements. Since level of micronutrient

are affected and vary because of product nature (coarse powder and




may be allowed at ±10% level in Poushtik Namkeen Dalia.

2. POUSHTIK MEETHA DALIA:

A. Composition


S. No. Ingredients Composition (in%)

Process Loss (%)

Per 100 gm

Protein (in gm)

Calories (in Kcal)


2 Sugar 25.00 1.00 0.03 100.50


4 Edible vegetable oil 8.00 1.00 0.00 72.72

5 Whole milk powder 10.00 1.00 2.61 50.10


7 Vitamin and Mineral Premix 1.00 0.00 0.00 0.00





Calcium (mg) 370.00 500.00

Iron (mg) 11.12 15.00

Vitamin A (µg) 351.85 475.00



Niacin (mg) 5.92 8.00

Vitamin C (mg) 29.63 40.00


39

C. Nutritive Value



Protein (in g) 18.5





E. Shelf Life




• Taste - Sweet • Texture - Granular • Moisture - Not more than 5% • Crude Fiber - Not more than 1.5%














Technology.


One part of Poushtik Meetha Dalia is to be mixed with 3 part of boiled water

and cooked for 5-7 minutes stirring continuously on low flame. It is advice

that the recommended quantity of 135 gm of Poushtik Meetha Dalia may be

given in 2-3 serves.


a. Tests and Requirement

Tests Requirement


Protein (gm) 14 g / 100 g ± 5%


40










b. Micronutrients (Vitamins & Minerals)










41

ANNEXURE – II

LETTER COMPRISING THE TECHNICAL BID

To, The Director Social Welfare (Address)

SUB: SUPPLY OF MICRONUTRIENT FORTIFIED AND/OR ENERGY DENSE FOOD AS

SUPPLEMENTARY NUTRITION FOR DISTRIBUTION AMONG CHILDREN FROM 6 MONTHS TO

3 YEARS OF AGE, SAM CHILDREN FROM 6 MONTHS TO 6 YEARS, PREGNANT WOMEN AND

LACTATING MOTHERS UNDER UMBRELLA ICDS THROUGH 38432 ANGANWADI CENTRES IN

THE STATE OF JHARKHAND

Dear Sir,

With reference to your RFP document dated………….I/We:-

1. have examined the bid document and understood their content and hereby submit

my / our BID for the aforesaid work The Bid is unconditional and unqualified.

2. acknowledge that the authority will be relying on the information provided in the

BID and the document accompanying the BID of the aforesaid Work and we certify

that all information provided in the Bid and its Annexure……….to……..along with the

supporting documents are true and correct; nothing has been omitted which

renders such information misleading; and all the documents accompanying the bid

are true copies of their respective originals.

3. shall make available to the Authority any additional information it may find

necessary or require to supplement or authenticate the bid.

4. acknowledge the right of Authority to reject our bid without assigning any reason or

otherwise and hereby waive, to the fullest extent permitted by applicable law, our

right to challenge the same on any account whatsoever.

5. certify that I/We have neither failed to perform the work of similar nature nor been

expelled or terminated or foreclosed or currently blacklisted by any government

department or ministry for breach on our part.

6. Declare that, I/We:

a) have examined and have no reservations to the bidding documents.

b) do not have any conflict of interest in accordance with any clause of the RFP

document.

42

c) have not directly or indirectly or through an agent engaged or indulge in any

corrupt or fraudulent or coercive or undesirable or restrictive practice in

respect of any tender or request for proposal issued by or any Contract

entered into with Authority or any other public sector enterprise or any

Central / State Government.

d) certify that we have taken steps to ensure that in conformity with the

provisions of the RFP, no person acting for us on our behalf has engaged or

will engage in any corrupt or fraudulent or coercive or undesirable or

restrictive practice.

e) The undertakings given by us along with the Application in response to the

RFP and information mentioned for the evaluation of the BID capacity are

true and correct on the date of making application and are also true and

correct as on the bid due date and I/ We shall continue to abide by them.

7. Understand that you may cancel the bidding process at any time and that you are

neither bound to accept my BID that you may receive nor to invite the bidder to BID

without incurring any liability to the bidders.

8. Offer an EMD of Rs…….(Rupees…only) to the Authority in accordance with the RFP

document.

9. The EMD in the form of Bank Guarantee / F.D.R is attached.

10. Agree and understand that the BID is subject to the provisions of the Bidding

documents. In no case, I/we shall have any claim or right of whatsoever nature if

the contract is not awarded to me/us or our Bid is not opened or rejected.

11. The Bid price has been quoted after taking into consideration all the terms and

conditions stated in the RFP and our own estimates of costs.

12. Agree and understand to abide by all terms and conditions of the RFP document.

13. Shall keep this offer valid for………..days(……….) from the BID due date specified in

the RFP.

I/we submit this BID under and in accordance with the terms of the RFP document.

Yours faithfully,

(Signature, name of designation of Authorized Signatory)

Name and Seal of bidder

43

ANNEXURE - III

DETAILS OF BIDDER

1. General Information

a) Name

b) Address

c) Date of Incorporation

d) The entity is registered as

e) Whether entity is registered as Micro/Small/Medium

f) MSE registration number in Jharkhand

2. The details of the Members of executive body / Proprietor / Partners / Directors as the

case may be:-

S

No.

Name Father’s /Husband’s

Name

Address Contact No

(Mobile /

Landline

Email

ID

*details as

required

*PAN of all members of Self Help Group / Mahila Mandals/ Co-operative Society /

Proprietorship firm / Partnership Firm / Limited Liability Partnership CIN of Private Limited

Company and Public Limited company / Joint Venture Company and PAN and DIN of all

Directors

3. Details of Individual(s) who will serve as point of contact for the Authority

a) Name

b) Designation

c) Address

d) Telephone number

e) Email Address

4. Particulars of the Authorized signatory of the bidder

a) Name

b) Designation

c) Address

d) Telephone number

e) Email Address

5. Bank Details of the Bidder

6. A statement by the Bidder (where applicable) or any of their Associates disclosing material

non-performance or contractual non-compliance in past in similar projects, contractual

disputes and litigation/ arbitration in the past with any State / UT Government is given

below. (Attach extra sheets, if necessary.)

Signature of Authorize Signatory with Seal of the Bidder

44

Annexure - IV

FORMAT FOR POWER OF ATTORNEY FOR SIGNING OF THE BID

(Clause 4.1.2)

Known all men by these presents, we…………..(name of the firm and address of the registered

office) do hereby irrevocably constitute, nominate appoint and authorize Mr./Ms

(Name)…………..son/ daughter /wife of ………..employed with us/the lead member of our Joint

Venture and holding the position of……………as our true and lawful attorney (hereinafter referred

to as the “Attorney”) to do in our name and on our behalf, all such deeds, acts and things as are

necessary or required in connection with or incidental to submission of our BID for

“SUPPLY OF MICRONUTRIENT FORTIFIED AND/OR ENERGY DENSE FOOD AS SUPPLEMENTARY

NUTRITION FOR DISTRIBUTION AMONG CHILDREN FROM 6 MONTHS TO 3 YEARS OF AGE,SAM

CHILDREN FROM 6 MONTHS TO 6 YEARS, PREGNANT WOMEN AND LACTATING MOTHERS UNDER

UMBRELLA ICDS THROUGH 38432 ANGANWADI CENTRES IN THE STATE OF JHARKHAND”

Including signing and submission of all applications, BID and other writings and document,

participate in Pre-BID and other meetings and providing information / responses to the Authority,

representing us in all matters before the Authority, signing and execution of all contracts

including the Contract and undertakings consequent to acceptance of our BID and generally

dealing with the Authority in all matters in connection with or relating to or arising out of our BID

and / or upon award thereof to us and / or until the entering into of the Contract with the

Authority.

AND, we hereby agree to ratify and confirm and do hereby ratify and confirm all acts, deeds and

things done or caused to be done by our said Attorney pursuant to and in exercise of the powers

conferred by this Power of Attorney and that all acts, deeds and thing done by our said Attorney

in the exercise of the powers hereby conferred shall and shall always be deemed to have been

done by us.

IN WITNESS WHEREOF WE,……….THE ABOVE NAMED PRINCIPAL HAVE EXECUTED THIS POWER OF

ATTORNEY ON THIS…………….DAY…OF…..

(Signature, name, designation and address) of the person

authorized by Board Resolution (in case of firm / company /

partner in case of LLP or Partnership firm)

Witness:-

1.

2.

Accepted

……………………………… (signature)

(name, title and address of Attorney) NOTARIZED

45

ANNEXURE - V

NOTARIZED AFFIDAVIT

I / We…………………………................….(name and address of the bidder), have gone through the

terms and conditions of the RFP document prepared for the bid “SUPPLY OF MICRONUTRIENT

FORTIFIED AND/OR ENERGY DENSE FOOD AS SUPPLEMENTARY NUTRITION FOR DISTRIBUTION

AMONG CHILDREN FROM 6 MONTHS TO 3 YEARS OF AGE,SAM CHILDREN FRON 6 MONTHS TO 6

YEARS, PREGNANT WOMEN AND LACTATING MOTHERS UNDER UMBRELLA ICDS THROUGH

38432 ANGANWADI CENTRES IN THE STATE OF JHARKHAND”

I / We am / are ready to abide by them and hereby make the following declaration that I / we:-

1. have submitted self - attested copy of the following documents:-

a. Registration Certificate

b. Authorization form in original

c. Resolution regarding participation in original

2. have an average turnover of Rs…………….(in words and numerals) in the last three financial

years _______, _______ and _______

3. is/ are manufacture/s of MFEDF Items.

4. have a record of satisfactory performance history of manufacturing and delivery of an

amount of ………………MFEDF Items to any State / UT Government during each of the last 3

years (_______, _______ and _______)

5. are financially sound and viable to execute the tender

6. are registered as micro or small scale industrial unit / medium or large scale category of

the unit by the District Industries Centre of …………………..state.

7. bear following licenses:-

a. License no………..issued under Food Safety and Standards Act, 2006 / Food safety

and standard Regulation 2011 by FSSAI

b. Consent letter issued by State Pollution Control Board, ………………..(name of state)

c. Certification no…………..under ISO 22000:2018/ ISO 22000:2005

d. GST registration no………………………..

8. fulfill all the eligibility conditions as per the RFP and there are no dues related to any type

of tax pending for payment

9. have submitted all the supporting documents and furnished the relevant details as per the

prescribed format. All the pages in the bid are indexed, paged and in serial order. will

abide by all the conditions mentioned in RFP

10. Declaration in respect of Clause no 3.1.6 of this RFP document.

11. In addition to above, I/we also declare that I/we am/are:-

46

a) Not convicted under the erstwhile Prevention of Food Adulteration Act 1954 and

the Food Safety and Standards Act 2006 / Food Safety and standard Regulation

2011.

b) Not an insolvent or sick unit or a unit referred to Board for Industrial and Financial

Reconstruction (BIFR)

c) No child labour in manufacturing and supply of the MFEDF items

d) Not penalized for any case of Tax evasion/ Theft of Government revenue.

e) Not blacklisted or debarred by any State / Central/UT Government or PSU in

relation to manufacture and supply of Supplementary Nutrition Food or any of

their Agreement concerning procurement under ICDS Scheme has been annulled /

foreclosed / discontinued / terminated by any Government or Court of Law,

Signature of Authorized Signatory

47

ANNEXURE - VI

FORMAT FOR PERFORMANCE STATEMENT (FOR A PERIOD OF LAST TWO YEARS)

Name of the Entity ___________________________________ Order placed

by (Full address of Purchaser)

Order No. & Date

Description & quantity of

MFEDF Food

Value of Order

(in Lakh Rs. )

Details of Delivery Value of delivered quantity (in Lakh

Rs. )

Quantity Date

1 2 3 4 5 6 7

I/ we declare that

1. List of work orders is exhaustive 2. No work order and its performance has been omitted by omission

or commission 3. During the course of executing the given order, no breach of terms

and conditions has taken place Signature and Seal of Bidder ……….........…………………………………..

…………………………..……………………..

48

ANNEXURE - VII

BANK GUARANTEE FORMAT FOR SECURITY DEPOSIT

The Director,

Social Welfare

WHEREAS:

M/s……………………………having its registered office at ………………..(Name and address of the bidder

(hereinafter called the “successful bidder”) and Directorate of Social Welfare, Government of

Jharkhand (hereinafter called the “Government”) have entered into a contract (hereinafter called

the “Contract”) for the work – SUPPLY OF MICRONUTRIENT FORTIFIED AND/OR ENERGY DENSE

FOOD AS SUPPLEMENTARY NUTRITION FOR DISTRIBUTION AMONG CHILDREN FROM 6 MONTHS

TO 3 YEARS OF AGE, SAM CHILDREN FROM 6 MONTHS TO 6 YEARS, PREGNANT WOMEN AND

LACTATING MOTHERS UNDER UMBRELLA ICDS THROUGH 38432 ANGANWADI CENTRES IN THE

STATE OF JHARKHAND subject to and in accordance with the provisions, terms and conditions of

Contract dated…….. and the Government having agreed to accept the Security Deposit of Rs.

…………………………………(Rupees…………..Only) in the form of Bank guarantee for the due fulfillment

of the Contract.

We ………………………………………… (name and address of the Bank) (hereinafter referred to as the

“Bank”) at the request of M/s…………………………..(name of the successful bidder) do hereby

undertake to furnish this bank guarantee (hereinafter referred to as the “Guarantee”) to the

Government an amount not exceeding Rs. .................../- (Rupees ......................... Only)

hereinafter referred to as the “Guarantee Amount”)

NOW HEREFORE, the Bank hereby, unconditionally and irrevocably, guarantees and affirms as

follows:-

1. The Bank, unconditionally and irrevocably guarantees, the due and faithful payment

against any loss and damage caused to or suffered or would be or would be caused to or

suffered by Government by reason or any breach by the said successful bidder of any of

the terms or conditions contained in the said Contract.

2. We do hereby undertake to pay the amount due and payable under the guarantee on a

demand from the Government stating that the amount claimed is due by way of loss or

damage caused to or would be cause or would be caused to or suffered by the

Government by reason of any breach by the said successful bidder of any of the terms and

condition contained in the said agreement or by reason of the successful bidder’s failure

to perform the said contract. The Bank further agrees that the Government shall be the

sole judge as to whether the Successful Bidder is in default in due and faithful

49

performance of its obligation during and under the agreement, its decision that the

Successful Bidder is in default shall be final and binding on the Bank. Any such demand

made on the bank shall be conclusive as regard the amount due and payable by the bank

under this guarantee. However, our liability under this guarantee shall be restricted to an

amount not exceeding Rs. ........................../- (Rupees ................................Only).

3. We undertake to pay the Government any money so demanded notwithstanding any

dispute or disputes raised by the successful bidder in any suit or proceeding pending

before any Court, Tribunal, arbitrators or any other authority or body relating thereto, our

liability under this guarantee being absolute and unequivocal.

4. The payment so made by us under this guarantee shall be valid discharge of our liability

for payment there under and the successful bidder shall have no claims against us for

making such payment.

5. In order to give effect to this Guarantee, the Government shall be entitled to act as if the

Bank were the principal debtor and any change in the constitution of the Successful

Bidder and / or the Bank, whether by their absorption with any other body, or corporation

or otherwise, shall not in any way or manner affect the liability or obligation of the Bank

under this Guarantee.

6. It shall not be necessary and the Bank hereby waives the necessity, for the Government to

proceed against the Successful Bidder before presenting to the Bank its demand under

this Guarantee.

7. This Guarantee is in addition to and not in substitution of any other guarantee or security

now or which may hereafter be held by the Governement.

8. We further agree that the guarantee herein contained shall remain in full force and effect

during the period that would be taken for the performance of the agreement and that it

shall continue to be enforceable till all the dues of the Government under or by virtue of

the said Contract have been fully paid and its claims satisfied or discharged or till the

Government certifies that the terms and conditions of the said Contract have been fully

and properly carried out by the said successful bidder and accordingly discharges this

guarantee.

9. The Guarantee shall cease to be in force and effect on …………Unless a demand or claim

under this guarantee is made on us in writing by the Government on or before the

aforesaid date, the Bank shall be discharged from its liabilities hereunder

10. We further agree with the Government that the Government shall have the fullest liberty,

without our consent and without affecting in any manner our obligation hereunder, to

vary any of the terms and conditions of the said Contract or to extend time of

performance by the said successful bidder from time to time or to postpone for any time

or from time to time, any of the powers exercisable by the Government against the said

successful bidder and to forbear or enforce any of the terms and conditions relating to the

50

said Contract and we shall not be relived from our liability by the reason of any such

variation, or extension being granted to the said successful bidder or for any forbearance,

etc, commission or omission on the part of the Government or any indulgence by the

Government to the said successful bidder, or by any such matter or things whatsoever

which under the law relating to the sureties would but for this provision have effect of so

reliving us.

11. The Bank undertakes not to revoke this guarantee during the currency except with the

previous express consent of the Government in writing

12. Any notice by way of request, demand or otherwise hereunder, may be sent by post

addressed to the Bank at its above referred branch, which shall be deemed to have been

duly authorized to receive such notice and to effect payment thereof forthwith, and if

sent by post, it shall be deemed to have been given at the time when it ought to have

been delivered in due course of post and in proving such notice, when given by post, it

shall be sufficient to prove that the envelope containing the notice was posted, and a

certificate signed by an officer of the Government that the envelope was so posted shall

be conclusive.

13. This guarantee shall remain valid in full effect from …….. to …

Signed and sealed on …………..day of ……………2021 at…………

SIGNED, SEALED AND DELIVERED for and on behalf of the Bank by:

Signature

Name

Designation

Address

Note:

1. The address, telephone number and other details of the Head office of Bank as well as

the issuing bank should be mentioned on the covering letter of the issuing branch

51

ANNEXURE - VIII

SCHEDULE OF REQUIREMENT OF MICRONUTRIENT FORTIFIED AND/OR ENERGY DENSE

FOOD

Category of Beneficiary

Type of THR Serve Size per day (g)

No. of Servings in a

year

No. of Beneficiary

Annual Requirement (Qty. In MT)

Approx. Annual

Value (Rs. In Lakh)

Children (6 months to 3 years)

Shishu Aahaar 110 150

16,74,976

27637.104 40199.424 Poushtik Meetha

Dalia 115 150 28893.336

Pregnant Women

Poushtik Namkeen Dalia

140 150 3,49,665

7342.965 8391.96

Poushtik Meetha Dalia

135 150 7080.716

Lactating Mothers

Poushtik Namkeen Dalia

140 150 4,00,934

8419.614 9622.416

Poushtik Meetha Dalia

135 150 8118.914

Severely Malnourished Children 6 month to 6 Years

Shishu Aahaar 180 150

12,937

349.299

310.488 Poushtik Meetha Dalia

180 150 349.299

Total value for one year 88191.247 58524.288

Total value for three years 264573.741 175572.864

Note:

1. The successful bidder will be provided details of Anganwadi Centre under ICDS Project

Office at Community Development Block Level (Project wise allocation) of MFEDF items

at the time of award of work/contract.

2. Number of beneficiaries and consequent quantity of THR mentioned in above is

indicative and may change every month.

52

ANNEXURE- IX

Financial Bid (this section to be filled separately in BOQ section of Jharkhand e tender. Please

do not enter any information related to rates in technical bid section)

Financial Bid (this section to be filled separately in BOQ section of Jharkhand e tender. Please do not enter any information related to rates in technical section)

SUPPLY OF MICRONUTRIENT FORTIFIED AND/OR ENERGY DENSE FOOD AS SUPPLEMENTARY NUTRITION FOR DISTRIBUTION AMONG CHILDREN FROM 6 MONTHS TO 3 YEARS OF AGE, SAM

CHILDREN FROM 6 MONTHS TO 6 YEARS, PREGNANT WOMEN AND LACTATING MOTHERS UNDER UMBRELLA ICDS THROUGH 38432 ANGANWADI CENTRES IN THE STATE OF JHARKHAND

Name and address of Bidder

S N Item Quantity(MT) Rate per MT

(Rupees)

Amount (in Rupees) col

3*col 4

GST @5% col 5 * 0.05

(Rupees)

Price (in Rupees) col

5 + col 6

1 2 3 4 5 6 7

1 Shishu Aahar 83959.21 xxx #VALUE! #VALUE! #VALUE!

2 Poushtik Meetha Dalia (children)

87727.91 xxx #VALUE! #VALUE! #VALUE!

3 Poushtik Namkeen Dalia (for Pregnant

women) 22028.90 xxx #VALUE! #VALUE! #VALUE!

4 Poushtik Meetha Dalia (for Pregnant

women) 21242.15 xxx #VALUE! #VALUE! #VALUE!

5 Poushtik Namkeen Dalia (for Lactating

mothers) 25258.84 xxx #VALUE! #VALUE! #VALUE!

6 Poushtik Meetha Dalia (for Lactating

mothers) 24356.74 xxx #VALUE! #VALUE! #VALUE!

TOTAL #VALUE!

VALUE IN WORDS #NAME?