google tastic in 2015

-tastic

Google Tools for Busy Agents

© Stefanie Hahn | All Rights Reserved | www.StefanieHahn.net | February 2015

Be

Work Smart


1. Gmail2. Drive3. Calendar4. Chrome & Chromecast5. Google+6. Hangouts7. Keep

Getting MORE from your Gmail


An All New Inbox


Start with Labs


Click on the in Gmail Click on SettingsClick on the LABS tab to view all available labs

Start with Labs


Conversation View


Hands down – this is the feature of Gmail that I get asked about the MOST. Go to the gear > Settings > General tab & scroll down to Conversation View to turn this on/off.

Conversation View TURN THIS ON IF:

• You are constantly trying to reach inbox zero

• You view your inbox as a “to do” list & each email as a task to complete

• You like the idea of multiple emails grouped together under the same subject

TURN THIS OFF IF:

• You are cool with thousands of emails, many unread, in your inbox at all times

• You save EVERY email in your inbox (even those you copy into folders)

• You deal with emails as they come in and like to see a separation between what you have sent and received


Multiple Accts


No one has ONE email address. Many of us juggle 3, 4 or more email accounts each day. Gmail is your new online version of Outlook.

o Pull 5 accounts into Gmailo Respond from those accountso Use 5 different signatureso Filter each one with account label

Presto! Inbox Zen! Almost …

Multiple Accts – One Inbox


I have 5 email addresses that forward into my Gmail account. I can respond out from any one of those accounts (and not look like the email is coming from Gmail).

Multiple Accts


Click on AccountsHere you can …o Change Acct Settingso Send Mail As setupo Determine reply addresso Check Mail setup

When you select “reply from the same address the message was sent to” and you are responding to email from the Gmail app on your smart phone or tablet – the same rules apply. ONLY ISSUE: signatures on some devices will not carry over to the app.

Multiple Accts – Accounts Tab


Click on Add another email address you own and the first

box pops up. Enter your name and email and keep the box

unchecked. Click Next Step.

Leave “Send Through Gmail” only if you don’t have the server

information.Click Add Account

You will have to click Send Verification to authorize & prove

that you do indeed have that email.

Multiple Accts


You have to pick a default account, but you can respond OUT from ANY of the email addresses you set-up.

Use the drop-down menu to the right of the From box and select which email to use. The signatures you set up will automatically populate the email based on your sending account.

Store Contacts


Click the drop-down arrow at Mail.

Click on Contacts >>>

View groups or individual contact records.

Create Filters


Creating email filters is a great way to manage your inbox. Click on the gear > Settings > Filters and Create a new filter!

The smart filters that are automatically set up with my SmartLabels.

Create Filters


You can filter by:o From (any emails from this person

or alias)o To (great for people with multiple

accounts – s.hahn gets a CBH labelo Subject o Has the words (CBH, addresses)o Doesn’t have (yep)

Click Search (to see what you get)Click Create filter with this search >>

Create Filters


Once you decide WHAT to filter, you have to tell Gmail what to do with it –that happens here.

Select the options you want – I use “Apply the label” often. You can create the label on the fly too (here) in case you didn’t think of that in advance.

Click Create filter AND decide if you want to apply the filter to any other messages that fit the criteria (old messages).

Canned Responses


Type in your emailClick Canned ReponsesClick New Canned Response

The subject of your email will default as the title …

Change the name or Click OK to save.

Gmail Tips/Tricks Wrap-Up


1. Try a few helpful labs2. Embrace or turn off conversation view3. Go with 1 inbox – set up your accounts to forward into Gmail4. Store your contacts – especially fantastic for Android users5. Set up a few filters to make email sorting a breeze6. Take advantage of canned responses

Go further with Drive


Drive Gets a Facelift


15 GB of FREE Storage


Stop Buying Microsoft Office


Google Docs/Sheets/Forms/Presentations …

- Share docs/folders in real-time- Live collaboration within shared docs- Edit between MS Office seamlessly- Google templates/themes (think labels, letters) - Offline component

store essential forms

share marketing plans with sellers

create forms to grab and track

leads

keep your listing presentation in the cloud

less printing/more sharing


Create & Upload


Create, upload and share docs and folders with Google Drive.

Google Drive is your personal storage locker in the cloud.

Stop buying Microsoft Office – get docs, spreadsheets, presentations, forms and more for FREE.

Upload existing docs too!

Collaborate & Share


Share w/ Clients, Manager, Admin


Google Drive will tell you when the other person is viewing the document. You can collaborate LIVE within the document itself OR you can chat off to the side.

Use on Every Device


Grab the Drive app (even on an iPhone) or go to www.google.com/drive

http://www.google.com/drive

Drive Tips/Tricks Wrap-Up


1. 15GB of FREE online storage2. Stop paying for Microsoft Office3. Create new docs or upload existing Office docs4. Collaborate LIVE5. Share with anyone who needs access6. Use on every device you own

Keep your Sanity with Calendar


Setup Multiple Calendars on 1 Acct


Click on the gear and then click on Settings to view or add a calendar, manage sharing and more!

Event Collaboration


Setup appointments and invite your clients to the meeting so they can save directly to their calendars with all of the details you enter.

Share Calendars


Click Sharing on a specific calendar and then add the person you want to share with by email address. Decide on Permission Settings and click Add Person (you can always remove someone). Click Save!

Note: Even if you SHARE a calendar with someone, you can still mark an event “private” so it’s only viewable to you.

Reminders Your Way


Set up your phone with Google calendar to receive text messages in the Google Calendar settings > Mobile Setup

Add reminders to events (SMS)

Calendar Tips/Tricks Wrap-Up


1. Multiple calendars on 1 account2. Event collaboration3. Share calendars4. Get reminders your way5. Offline component!

Browse Smarter with Chrome & Whoa Chromecast!


Faster – Simpler - Better


Utilizing Google Chrome on ALL of your devices will simplify your online experience.

Login and get all of your bookmarks, your history and browser settings on any and every device where you login to Chrome.

Helpful Add-On’s


chrome.google.com/extensions

http://chrome.google.com/extensions

What is a Chromecast?


ChromecastOur data, forms, presentations and most everything we do as Realtors® lives online. A Chromecast device will allow you to broadcast your Chrome browser on any* TV with an HDMI connection.

You can broadcast from your phone, iPad, tablet or laptop/desktop.

www.google.com/chromecast>>> $35


http://www.google.com/chromecast

See it in Action


Chrome Tips/Tricks Wrap-Up


1. Chrome is quickly becoming the browser of choice for many real estate professionals. It works great with zipForm, Docusign, our MLS’s and more.

2. Chrome tends to be faster and more secure as well.

3. Chromecast – WHOA!

Google+ Gives You Google Juice


Why Google+?Gmail users are automatically signed up for Google+. Google+ or G+ is similar to Facebook in it’s social networking features, but it also gives you a “face” on the web.

Comment on a YouTube video? Your Google+ account will appear. Attend a Google Hangout? Only on Google+.


It’s Your Google Profile +


Public Posts are Indexed by Google

Think about the implications of that for a minute … your words, indexed on Google. Hello Google Juice!!!


More Reasons to Google+

1. Public posts on Google+ are treated like webpages (and indexed.

2. Google+ posts eventually gain page rank. Higher PR is more exposure.

3. Social search is more trusted than regular search – so if someone you are connected to said it, it must be true …

4. Add hashtags to connect your posts to others for even more exposure


Have a Meeting with Hangouts


Meeting by Hangout


Convenient meeting alternative when you want to see their faces, review documents, share information and more!

• Invite up to 9 other people• Text chat (as well as live)• Share your screen• Take a photo• Share something in Google Drive (docs, spreadsheets)• Watch a YouTube video together

www.google.com/hangouts

http://www.google.com/hangouts

Getting Started


Starting a Hangout happens in Google+ or Gmail. Locate the hangouts button in Google+ or start a Hangout right from Gmail (make sure you are using the new version of g-chat)!

Add people on the fly or schedule a hangout in advance.

Hangouts works on all devices too! (even Apple)

Try a Hangout and See the Possibilities!!!


This is more for me than you …


Google+ Tips/Tricks Wrap-Up


1. Take advantage of the social network that ties you right into Google Search

2. Public posts get page rank – you want page rank3. Links to your website and other important content get page

rank too4. Yey Google Hangouts … you need a Google+ account or newer

Gmail address to use these

Get it Together with Keep


Keep App


Save photos and notes on the Keep app that save in your Google Drive (rather than starting a new doc).

Work Smart


1. Gmail2. Drive3. Calendar4. Chrome & Chromecast5. Google+6. Hangouts7. Keep

Thank You!

Thanks for hanging out with me today! I hope you picked up a few Google tricks and tips that you can use to work smarter in your real estate day.

I will make my slides available here:

www.StefanieHahn.net (under SLIDES)


Stefanie [email protected]

www.StefanieHahn.net

http://www.stefaniehahn.net/

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