goal bank management - seas bank management html.pdf · “goal bank management ... example:...

12/9/2011

Computer Automation Systems, Inc. Goal Bank Management v03 12.11

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Goal Bank Management The IEP administration process is structured for optimal management of goal banks. Goals and objectives are also maintained in the Goal Bank Management component of SEAS. Districts may decide who at the district has the ability to add goals and objectives, and SEAS flags who added the goal and/or objective. Goal Bank Management has been modified to accommodate the addition of the federally mandated Common Core Standards. All goal banks now include a new “Standards” tier. UGoal Bank Access Management – Administrators Only

“Goal Bank Management” is located on the “Main Menu” under “Setup.”

The “Access” tab on the “Goal Bank Management” page is only available to users with an “Admin Edit” security level. All other users will only see the “Goal Banks” tab.

To restrict a security level from adding goals and objectives to goal banks, click “Access.”

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Goal banks are listed in alphabetical order. There are three (3) categories of goal banks:

o UCopyrightedU – These are published goal banks and cannot be edited. Brigance and CLASS are copyrighted banks; access to all copyrighted banks is defaulted to “Read” and cannot be changed.

o UCustomU – Custom banks are typically state or exceptionality specific.

Some custom banks are obtained from the state DOE website, and some custom banks contain the state curriculum standards. Goals and objectives may be added to custom banks. “Admin Edit,” “Admin Support Edit,” “Building Admin Edit,” and “Teacher Edit” security levels are defaulted to “Edit” access; administrators may restrict access to custom banks.

o USEASU –The purpose of the SEAS bank is to provide districts with a

goal bank that administrators and teachers can tailor to meet their needs. The SEAS bank is fully editable. Access to the SEAS bank is defaulted to “Edit” for “Admin Edit,” “Admin Support Edit,” “Building Admin Edit,” and “Teacher Edit” security levels.

To restrict security level access to a custom goal bank, click the “Read” button where the column for that security level intersects the row for the goal bank, then click “Save.”

o In the illustration below, “Teacher Edit” users are restricted to “Read” access for the AR FRAMEWORKS 07-08 goal bank.

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By design, users with “Admin Read,” “Admin Support Read,” “Building Admin Read,” and “Teacher Read” rights may not add, edit or delete goals and objectives, but are able to view all banks.

For onscreen instructions regarding security level access for goal banks, click “Help.”

Adding Goals and Objectives to Goal Banks When writing goals and objectives, it is important to consider if they are applicable to multiple students; if so, the goals and objectives should be added through “Goal Bank Management.” Goals and objectives written while creating a goal/progress sheet are UnotU added to goal banks. Adding goals and objectives to goal banks through “Goal Bank Management” gives the user access to those goals and objectives each time a new goal/progress sheet is created. Also, the administrator then has the ability to make those goals and objectives available to all users in the district.

Goals and objectives are classified by “Type,” the types are:

o UOriginalU – Goals and objectives in the goal bank at the time the bank was placed on the district’s site.

o UDistrict-wideU – Goals and objectives created by users with “Admin

Support Edit,” “Building Admin Edit,” or “Teacher Edit” rights, but made “District-wide” by the administrator, or goals and objectives created by the administrator.

o UUserU – Goals and objectives added to the goal bank by users with

“Admin Support Edit,” “Building Admin Edit,” or “Teacher Edit” rights.

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The “Admin Edit” User

Administrators may add goals and objectives to custom (state) banks.

In the SEAS bank, administrators may add “Areas of Need,” “Grades,” and “Subareas,” as well as goals and objectives. They may also delete “Original” goals and objectives from the SEAS bank. Standards cannot be added or edited.

o To add goals and/or objectives to custom banks or the SEAS bank,

select “Goal Bank Management” under “Setup.”

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o The “Goal Banks” page displays which lists the available goal banks. Select a custom bank or the SEAS bank.

o Select the “Area“ by clicking “Edit” or add a new Area by clicking “Add” in the Action column. If accessing the SEAS bank, administrators may add, edit, or delete an “Area of Need.”

o Select the “Grade” by clicking “Edit” or add a new Grade by clicking “Add” in the Action column.

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o Select the “Subarea” by clicking “Edit” or add a new Subarea by clicking “Add” in the Action column. If no “Subarea” is available, click “Skip.”

o Select the “Standard(s)” by clicking “Edit.” If you chose to “Skip” the Subarea, the only option in the “Standards” tier will be “Skip to Goals.”

Please note: Standards cannot be edited in Goal Bank Management or the IEP Wizard, nor can they be added to an existing bank. Standards can only be edited on the goal page.

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o Click “Add” next to “Add a new Goal.” Type the new goal in the “Goal” textbox above the “Search” criteria box and click “Save.”

Writing tip: When adding goals and objectives to goals banks, using the formulas below may make the goals and objectives applicable to more students:

[Student] - Provides a drop-down list with three (3) variations of the student’s name: first name, first and last name, last and first name.

[Option1/Option2/Option3] - Provides a drop-down list with each option available for selection. Note: Using double brackets, [[Option1/Option2/Option3]], allows the user to select multiple options from the drop-down list. [] - Provides a blank text field. Example: [Student] will master [Math/Language Arts/Science] skills at the [5/6/7] grade level measured by [[criterion-referenced test/ checklist/ rubric/ portfolio/ unit test]] and addressing these specific identified educational needs [].

o To add an objective, click “Edit” next to the appropriate goal.

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o Click “Add” next to “Add a new Objective.”

o Type the new objective in the “Objective” textbox above the “Search” criteria box. Click “Save.”

Please note: All goals and objectives added by an administrator are automatically “District-wide” and available to all users in the district.

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o After the page refreshes, click the “Return to Goal” button to select another goal. To return to the list of goal banks, click “Goal Banks” on the right panel of the page. Click “Exit” to return to the “Main Menu.”

UManaging Type “U” Goals and Objectives

Administrators may edit, delete, or “Make District-wide” goals and objectives created by all staff members, including staff members that have been inactivated or deleted.

o Locate the goal(s) or objectives(s) to be designated “District-wide.” A

“Search” box allows administrators to efficiently search for specific goals or objectives.

o Click the “Select” checkbox next to the name of the staff member who created the goal or objective. Multiple goals or objectives may be selected. Click the “Make District-wide” button.

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The system duplicates the goal or objective, the original remains a type “U” and is editable by the user, but edits made by the user do not carry over to the district-wide goal or objective. The duplicate goal or objective is a type “D” and is only editable by the administrator.

To edit a goal or objective, click “Edit” next to the appropriate goal or objective and type the changes in the “Goal” or “Objective” textbox. Click “Save.”

To delete a goal or objective, click “Delete” next to the appropriate goal or objective. A warning message displays verifying the goal or objective should be deleted, click “OK.

“Admin Support Edit,” “Building Admin Edit,” and “Teacher Edit” Users Users with “Admin Support Edit,” “Building Admin Edit,” or “Teacher Edit” rights may add goals and objectives to custom banks and the SEAS bank, unless their goal bank access has been restricted to “Read” by the administrator.

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When accessing goal banks, “Admin Support Edit” and “Building Admin Edit” users will see “Original,” “District-wide” and all “User” goals and objectives added by staff members assigned to their building, as well as the goals and objectives they added. “Admin Support Edit” and “Building Admin Edit” users may only edit or delete the “User” goals and objectives they added to the bank.

When accessing goal banks, users with “Teacher Edit” rights will see the “Original” and “District-wide” goals and objectives, as well as the “User” goals and objectives they added. “Teacher Edit” users may only edit or delete the “User” goals and objectives they added to the bank.

o To add goals and/or objectives to custom banks or the SEAS bank,

select “Goal Bank Management” under “Setup.”

o On the “Goal Banks” page, select a custom bank or the SEAS bank.

o Select the “Area of Need.”

o Select the “Grade” and “Subarea of Need,” if no “Subarea of Need” is available, click “Skip.”

o Click “Add” next to the phrase “Add a new Goal.” Type the new goal in

the “Goal” textbox and click “Save.” Writing tip: When adding goals and objectives to goals banks, using the formulas below may make the goals and objectives applicable to more students:

[Student] - Provides a drop-down list with three (3) variations of the student’s name: first name, first and last name, last and first name.

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[Option1/Option2/Option3] - Provides a drop-down list with each option available for selection. Note: Using double brackets, [[Option1/Option2/Option3]], allows the user to select multiple options from the drop-down list. [] - Provides a blank text field. Example: [Student] will master [Math/Language Arts/Science] skills at the [5/6/7] grade level measured by [[criterion-referenced test/ checklist/ rubric/ portfolio/ unit test]] and addressing these specific identified educational needs [].

o To add an objective, click “Edit” next to the appropriate goal. Then

click “Add” next to “Add a new Objective.”

o Type the new objective in the “Objective” textbox above the “Search” criteria box. Click “Save.”

After the page refreshes, click the “Return to Goal” button to select another goal. To return to the list of goal banks, click “Goal Banks” on the right panel of the page. Click “Exit” to return to the “Main Menu.

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To edit a goal or objective, click “Edit” next to the appropriate goal or objective and type the changes in the “Goal” or “Objective” textbox. Click “Save.”

To delete a goal or objective, click “Delete” next to the appropriate goal or objective. A warning message displays verifying the goal or objective should be deleted, click “OK.”

goal bank management - seas bank management html.pdf · “goal bank management ... example:...

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