Giving you the tools to manage international HRLocal knowledge, global view

Companies are becoming globalAs business boundaries fade due to e-commerce and the digital transformation of business models, companies are also becoming multinational. That leads toa general need of having 1 integrated international payroll solution.

How do you stay in touch with your international payroll if everything keeps changing?In Europe and most western countries wages are a critical factor in operations or even the main costs of a company. Social regulations and payroll administration have never been more subject to changes. It’s almost impossible for an international company to keep track of the complexity and variation in regulations. You need an international HR expert with local expertise to guide you through this complexity and to assure full compliancy.

How do you match your HR and payroll if you have several offices in Europe?Offices in different countries, cross-country teams, contracts with several payroll companies, HR staff in some branches but not in all of them, split salaries, central or sometimes local HR... HR in international companies can become complex. However, as a head office, HR director or HR manager you have to keep control of this. You have to make sure all is taken care of and at the same time try to standardise your HR processes.

And that’s where Securex InteHRnational comes in.

How can we help?Your head office or European head office is based in Belgium, France, Luxemburg, Spain or The Netherlands.That’s great because that’s where we have offices ourselves. As we consider close contact with our customers one of our key concerns, we have several offices in various countries.

You have European branches.Securex has developed a strong partner network of local payroll specialists. With every partner Securex also built a data exchanger that allows them to upload the most essential payroll information into HRonline, the Securex HR software.

That’s right, you’ll get all international payroll data centralised and standardised. And in addition you’ll also get a set of services that will allow you to make international HR decisions with confidence.

The four needs of an international companyIn a recent Securex study, HR professionals of international companies identified 4 major challenges in international HR.

GLOBAL INFORMATION IN ONE PLACE

A CLEAR OVERVIEW OF

THE MOST IMPORTANT

PAYROLL DATA

EXCELLENT LOCAL HR KNOWLEDGE

CUSTOMISED DASHBOARDS OF

WHAT IS MOST IMPORTANT FOR

THEIR ORGANISATION

SECUREXHEADQUARTERS

BELGIUM

Overview of supported countries

•   Payroll Services since 1946•   1700 employees•   € 274M turnover in 2016•  415.000 payslips per month•   Services for starters, self employed, SME, Large & International Companies, Administration Services

One answer, four advantagesWe established a unique international approach for our international clients which allows them to be very flexible in the way they want to work with us in one or more of their countries.

And that working method depends on: • how confident you feel with local legislation; • the organisation of your local HR department; • the size of your branches; • the need for a central approach.

As an international company you can work: • from your HQ to a local Securex branch (central to local). • from your HQ through our Securex InteHRnational Hub (central to central). • from your local branch to a local Securex branch (local to local). • from your local branch through our Securex InteHRnational Hub (local to central).

Your complete reporting is available in our HRonline software and will look the same no matter how you choose to work. Furthermore our InteHRnational Tax and Legal consultants can advise on cross-border employment situations.

The Securex InteHRnational ecosystemTax and Legal InteHRnational

SECUREX InteHRnational HUB Working with our InteHRnational HUB is working in comfort. You get a dedicated client advisor, specialized in international payroll. He or she assists you with the foreign payroll in your preferred language (French, Dutch, English).Your client advisor will be your SPOC for all countries. This allows you to have only one contact person for different countries. Continuous training guarantees our client advisors to be up-to-date on changes in legislations, which allows a pro-active approach. Your client advisor will coordinate the payroll and handle questions between your company and the other SECUREX offices and/or partners, ensuring a smooth communication and giving you comfort regarding your international payroll. Your dedicated advisor has a deep knowledge regarding payroll and tax legislation, ensuring a comprehensive explanation of the differences between countries.

CUSTOMER HQ

CUSTOMER BRANCH

BRANCH

Cent

ral

BRANCH

BRANCH

inteHRnational HUB

PARTNER

PARTNER

PARTNER

SECUREXBRANCH

Cent

ral

Local Local

Local

Belg

ium

Secu

rex

Belg

ium

Fran

ceSe

cure

x Fr

ance

Luxe

mbu

rgSe

cure

x Lu

xem

bour

g

Oth

er S

ecur

ex

bran

ches

Coun

try

xLo

cal p

ayro

ll pr

ovid

er

Coun

try

yLo

cal p

ayro

ll pr

ovid

er

Coun

try

zLo

cal p

ayro

ll pr

ovid

er

Local interaction with local payroll experts

24accessible

7

Data exchanger

Centralised HR management & global reporting

Multinational HR department

ADVANTAGE 1One single global platform

You can easily manage your in-country and foreign employees in our global platform HRonline International. We provide global reporting regardless of the payroll provider (own Securex branches or Securex partners).

You will have permanent access to:

Resulting in the right local expertise and knowledge but easy and nearby global communication.

ADVANTAGE 2 Local experts & global SPOC

ADVANTAGE 3 Cross-country HR co-ordination

Apart from some country specific elements, everything is done in the same way.

ADVANTAGE 4 Customised HR services

We develop various modules to make your life easier. HR reporting, ESS/MSS, Training, etc. All this in an international environment.

LOCAL LEGALEXPERTISE

YOUR GLOBALACCOUNT MANAGER

A DEDICATEDCLIENT ADVISOR

1GLOBAL ACCOUNT

MANAGER

1CONTRACT

1SERVICE

CATALOGUS

1CROSS COUNTRY

SOLUTION

1STANDARDISEDGOVERNANCE

LOCAL LEGALEXPERTISE

YOUR GLOBALACCOUNT MANAGER

A DEDICATEDCLIENT ADVISOR

1GLOBAL ACCOUNT

MANAGER

1CONTRACT

1SERVICE

CATALOGUS

1CROSS COUNTRY

SOLUTION

1STANDARDISEDGOVERNANCE

For our customers this means:

ESS-MSS

Talent

Expenses

Training

Consulting

Coaching

HRreporting

Objectson loan

HR &Payroll services

Global reporting

Our global reporting tool HR Online allows you to easily manage your employees in various countries on a single online platform.

Headcount, cost centers, turn-over rate,…. are only a few exemples of the reporting HR Online InteHRnational can provide.

Moreover, this global reporting is provided regardless of the payroll provider. This allows you to continue to work with your own payroll provider if appropriate.

HR Online gathers all information of all countries in one platform and translates

local output into comprehensive and adaptable lists and graphics. All generated

reports can be exported in several file formats (pdf, xls, csv, xml), allowing you to adapt the

report to your needs.

SecurexInteHRnational

Hub

ClientHeadquarters

Securex France

Securex The Netherlands

Securex Luxemburg

Securex preferred partner Germany

ClientHeadquarters

Securex France

Securex The Netherlands

Securex Luxemburg

Securex preferred partner Germany

You have the basic local HR knowledge of the foreign country.You contact our offices abroad.You get a dedicated local client advisor by country.

A CLIENT CASEOur client had contracts with five foreign HR providers. All those contracts were different, nothing was standardised and no-one at HQ really knew anything about country-specific legislation. The split salary solutions were a liability as they didn’t really know what was paid, where and why.

Enter Securex InteHRnational.

The client started using our global platform for reportingHe uses our Securex InteHRnational Hub as a source for all international tax and legal advice. The company gets global reporting from our hub 24/7 in our HR online tool, which gets info from our own offices and local HR service providers.

Local experts and global SPOCSecurex allows its clients, regardless of the headcount, to work both locally and centralised with our Securex offices. How you want to work is up to you, depending on your knowledge of the local legislation. In our client case the client chose to mix communication lines, depending on the knowledge of the member of the HR department who was looking for information.

HQ to Securex InteHRnational Hub

You don’t need to know anything about local legislation. You just call your spoc at our InteHRnational Hub.You will talk with a dedicated client advisor who knows both Belgian and foreign legislation.

HQ to Securex local branches

Tax and Legal InteHRnational helps expats and split salary employees.For the split salary countries our client relies on our tax and legal experts to avoid any unexpected additional taxes for both the company and the employee. As our legal department advises on all legislation and contract issues regarding the salary split, they know they will pass all audits.

The result: cross-country HR co-ordination Our client now has: • a global contact; • a centralised contract with all countries;

• the same services in every country; • global reporting.

HQ BELGIUM

FRANCE

THE NETHERLANDS

LUXEMBURG

GERMANY

Koen StevensInternational Sales Account Executive

+32 (0)472 60 14 61

koen.stevens@securex.eu

Resp

onsa

ble

Edito

r: Gr

oup

Secu

rex,

Pat

rick

Ghyl

lebe

rt, a

venu

e de

Ter

vuer

en 4

3, 1

040

Brux

elle

s AE

0077

ele

k 20

1709

21