giving part ii
TRANSCRIPT
Presentation Skills
B)Giving Presentation
Giving Presentation
skilled presenter can persuade, influence others.
Getting your points in a structured and interesting manner
Opening Presentation
Opening the Presentation
Search for What is the most unusual aspect of your
subject? What is the most dramatic element? What is the most humorous element? What is the most exciting aspect
Hooking your Audience
Start your presentation with a hook such as:
A joke (be careful) A question A shocking statement
30 second message
Once you have hooked the audience you can then state your main purpose by delivering a '30 second message'
That will keep their attention also at the end of presentation
Learn How to:
Identify what type of speaker you are Structure and develop presentation
materials Improve your personal presentation
delivery skills
Learn How to:
Manage visual aids Start and finish presentations effectively Keep the audience's attention Manage a questions session effectively
In order to be successful in giving presentations you will need to be convincing when you present your ideas.
You should be concise, clear and emphatic in the way you present.
What sort of presenter are you??
Presenter Types
AVOIDER
RESISTER
ACCEPTER
SEEKER
??
Avoider(1)
By doing presentations and forgetting the pain of failure
Set a target of say, one short presentation per month
Take a few risks - copy other people's techniques that you think work
Avoider(2)
Use a flipchart and practice managing it Don't use an overhead projector until
you're more confident Do a joint presentation with a colleague
Resister
Practice Often
Don't set too high standards
Pick issues you care about to present
Accepter
Seeking feedback on the quality of presentation.
Seeking advice from better presenters Identifying weaknesses Using more advanced techniques in
presentation
Seeker(1)
He is generally a good, and confident presenter.
there may be a lack of care in preparation
Seeker(2)
He may need some rectifications such:Check overconfidence Have a strong strategic purpose for your
presentationDon't rely on his skills only - follow checklists
Remember
overconfident Seeker is more likely to upset the audience than a presenter with less skills.
Communication & Presentation
non-verbal communication
non-verbal communication makes about 50% of your presentation success.
It conveys enthusiasm and commitment for a topic you present
non-verbal communication
Eye contact
Body Control
Voice Quality
A) Eye contact (1)
Eye contact is vital for improving your contact with the audience
Eye Contact will make The audience feel more engaged and more confident in the presenter.
Eye contact (2)
Lack of eye contact will: Distance you from your audience
Increase your fear and nervousness
Make your audience seem large and impersonal
Eye contact (3)
Good Eye Contact will: Make the audience feel more interested
Allow the presenter to become more fluent
Allow the presenter to get some feedback, e.g. nods, smiles
B) Body Control
Body Language is The visual impact you make when you present.
Some presenters actually LOOK boring before they have even said a word.
You can also convey nervousness very easily by the way you stand.
How can you Look??
Lifting your shoulders
Slightly dropping your shoulders
Thrusting your shoulders back
Avoid Annoying Habits
Hands in pockets Constant pointing Playing with a pen Twiddling with a tie
Avoid Annoying Habits
Touching your nose Tweaking your ear Scratching your head Pushing your hair back repeatedly Turning a ring on your finger
Practice
Get a friend to video you whilst practicing
part of a presentation and you find out what
habits you've got
Advices
Hands should be used actively to reinforce your points
manage the movement of your shoulders, body, head and hands. if you are in lectern
Lean forward when making a point.
Advices
Open your hands by your side when explaining issues
When use overhead projector you must move around to handle the transparencies.
With Flipchart you must move to and from it.
C)Voice Quality
C) Voice Quality
38% of your impact in presentation comes from the quality of voice
Good presenters learn to use the infinite variety of their voices to add emphasis and impact to their presentations
C) Voice Quality
It is important that you are heard comfortably from the back
practice in an empty room with a colleague at the back (Note when room full of people)
C) Voice Quality
Variation in volume is also important You should speak more loudly when you
make key points. speak more emphatically than in normal
conversation
C) Voice Quality
Pause significantly whenever you have made a key point
Pause when you have finished covering a step of the argument
Add a bit of eye contact to allow the audience to absorb the points you have made
C) Voice Quality
Range and Pitch Avoid Monotone record yourself and keep trying until it
sounds scary or exciting. The biggest problem is reading from a
script
General Tips
Train yourself to use :
Notes , Prompt cards, Overhead projector
slides, Pre-prepared flipchart and
Pre-prepared computer presentation screens.
General Tips
Make sure you end words and sentences clearly, pausing between sentences
Make sure you emphasize the correct words
Make it Memorable
General Tips
Managing Your Environment Moving in the room Using equipments(Make sure that the image is
square) Test Voice Talk to audience not to visual aids
With Projector
Touch
Turn
Talk
Touch: the part of the visual aid you want the audience to focus on
TURN (or raise your head and eyes) to make contact with the audience
TALK to your audience
Equipment
An inexperienced presenter can often create distractions by managing the equipment badly.
Train equipments to: position the equipment correctly concentrate on what you are saying
Equipment
A common mistake is to start talking to the visual aid rather than to the audience.
The audience won't be able to hear you properly
Handling Questions
Questions used to correct misinterpretations and to give additional information .
an opportunity to reinforce your presentation
Handling Questions
showing a positive approach in your answers and keeping control of the session
Allow enough time for questions
7Steps
1-Select a person who has a question
2. Listen attentively
3. Break eye contact
4. Rephrase or neutralize the question
5-Answer the question
6. Link back to the thrust of the presentation
7. Move on
Finishing Presentation
Finishing Presentation
Try to finish your presentation attractively as started
Use flag for finishing like:"The last thing I'd like to say…… Finally…..
Finishing Presentation
Keep audience interest by improving your personal delivery skills, When finishing, make sure 'finally' really means finally.
Finishing Presentation
summaries what you have said
The presenter should ask the audience if they have any questions.
Tell how long you are allowing.
Effective Presentation is a complete unit good preparation , understanding your audience and driving your presentation well.