Getting to know WisDOT Real Estate

Spring 2013 1

• Roles• Responsibilities• Resources (Central Office & Regional)

Spring 2013 2

People in key roles:WisDOT Real Estate Supvs & Mgrs

North CentralBent Stella & Craig Smits

NortheastVacant & Bruce Enke

NorthwestTroy Stapelmann & Paul Conlin

SoutheastCraig Andersen, Bob Duffeck& Claudia Peterson

SouthwestJim Kuehn & Jennifer Queram

Spring 2013 3

Northeast

North Central

Northwest

SouthwestSoutheast

Bureau of Technical Services-Real Estate (BTS-RE) • Norman Pawelczyk• Tanace Matthiesen

WISDOT REGION/DISTRICT MAPDIVISION OF TRANSPORTATION SYSTEM DEVELOPMENT (DTSD)

Effective 05/29/05 (updated 07/21/09)

Wisconsin Department of Transportation DIVISION OF TRANSPORTATION SYSTEM DEVELOPMENT (DTSD)

Kevin Chesnik, Administrator Rory Rhinesmith, Statewide Bureaus Operations Director

Paul Trombino, Regional Operations Director Statewide bureau managers (Madison) Bureau of Equity & Environmental Services – Eugene Johnson, Director Bureau of Highway Operations – David Vieth, Director Bureau of Project Development – Don Miller, Director Bureau of Structures – Beth Cannestra, Director Bureau of Technical Services – Dan McGuire, Director

Northwest Region (D6 & D8) Don Gutkowski, Dir Jerry Mentzel, Ops Mgr Mike Ostrowski, TSS Chief Al Holmstrom, RE Supv North Central Region (D4 & D7)

Dan Grasser, Dir Rebecca Burkel, Ops Mgr Ken Wickham, TSS Chief Brent Stella, RE Supv

Northeast Region (D3) Mike Berg, Dir Will Dorsey, Ops Mgr Bruce Enke, TSS Chief Norm Pawelczyk, RE Supv

Southeast Region (D2) Dewayne Johnson, Dir Reggie Newson, Operations Mgr Claudia Peterson, TSS Chief Bob Duffeck, RE Supv (Unit 1) Craig Anderson, RE Supv (Unit 2)

Southwest Region (D1 & D5) Joe Olson, Dir Rose Phetteplace, Ops Mgr Jennifer Queram, TSS Chief Jim Kuehn, RE Supv (Madison) Joe Farmer, RE Supv (La Crosse)

Bur of Tech Svcs-Real Estate (web: BTS-RE) Becky Krugman, RE Mgr Tanace Matthiesen, RE Mgr

Buffalo, Trempealeau & Jackson were D5, now NW

Juneau was D4, now SW

Menominee & Shawano were D3, now NC

Fond du Lac was D2, now NE

North Central (D4 & D7)

Northeast (D3)

Southeast (D2)

Southwest (D1 & D5)

Northwest (D6 & D8)

Spring 2013 4

Real

Esta

te

Areas w/close ties to Real Estate• Access (HAMS)• Utilities (TUMS)

Spring 2013 5

• Acquisition• Appraisal• Litigation• Property Management• Relocation• Surplus Land Management

Areas of specialty within Real Estate

Common RE Legal References• 49 CFR Part 24 • Admin code: Chapter 92 - Relocation assistance • Chapter 32 - Eminent domain • Chapter 60 - Towns • Chapter 61 - Villages • Chapter 62 - Cities • Chapter 66 - General municipality law • Chapter 82 - Town highways • Chapter 83 - County highways • Chapter 84 - State trunk highways; federal aid • Chapter 86 - Miscellaneous highways • Chapter 91 - Farmland preservation • Chapter 201 - Control of outdoor advertising along and visible from highways on interstate

and federal-aid primary systems • Chapter 244 - Uniform power of attorney for finances and property • Chapter 703 - Condominiums • Chapter 706 - Conveyances of real property; recording; titles • Chapter 846 - Real estate foreclosure • Chapter 893 - Limitations .... for claims against governmental units • Uniform Relocation Assistance & Real Property Acquisition Policies Act of 1970, as Amended

Spring 2013 6

Common RE Acronyms

• BTS-RE – Bureau of Technical Services-Real Estate• FDM – Facilities Development Manual• FHWA – Federal Highway Administration• IRWA – International Right of Way Association• LPA – Local Public Agency• NHI – National Highway Institute• READS – Real Estate Automated Data System• RE – Real Estate• REPM – Real Estate Program Manual• WisDOT – Wisconsin Department of Transportation

Spring 2013 7

Active RE User Groups

• Acquisition & Litigation• Appraisal (AUG)• Contracting for RE Services• Property Management (PMUG)• READS• Relocation (RUG)• TUMS

Spring 2013 8

Real Estate Key Topics w/REPM GuidanceChapter 1…

PROJECT DEVELOPMENT• Real Estate Cost Estimating • Open Records • Encumbrances and Contract Change Orders • Early Authorization of Project ID • Functional Replacement • Right of Way Plats and Relocation Order Procedures • Contracting for Real Estate Services • WisDOT Relocation Incentive Program

Spring 2013 9

Spring 2013 10

APPRAISAL• Electronic Appraisal Materials • General Appraisal Policy • Rules of Just Compensation, Part Taken • Approaches to Values • Appraisal Field Work • Project Data Book • Appraisal Formats • Special Improvement • Common Appraisal Problems • Offering Price • Waiver of Appraisal Provision • Early Appraisal Procedure • Review Appraisers - Standards • Appraisal Review Guidelines • Real Estate Project Management Conference

Real Estate Key Topics w/REPM GuidanceChapter 2…

ACQUISITION • Negotiation Procedures • Early and Advanced Acquisitions • Alternate Offers and Changes to Original Offering Prices • Donations, Temporary Interests and Right of Entry

Easements • Conveyance of Documents • Parcel Closing and Payment Procedures • Taxes and Tax Proration • Internal Revenue Service Forms • Condemnation/Legal Assistance • Right of Way Certification Process

Spring 2013 11

Real Estate Key Topics w/REPM GuidanceChapter 3…

Spring 2013 12

LITIGATION• Appeals for Greater Compensation • Roles and Responsibilities in Litigation • Litigation Procedures • Claims and Legal Actions

Real Estate Key Topics w/REPM GuidanceChapter 4…

RELOCATION• Outdoor Advertising Relocation Agreement • Relocation Assistance • General Relocation Requirements • Relocation Planning • Relocation Advisory Services • Residential Move Payments • Residential Relocations • Business, Farm and Non-Profit Relocations • Business Move Expenses • Mobile Home Relocations • Relocation Records, Reports and Claims

Spring 2013 13

Real Estate Key Topics w/REPM GuidanceChapter 5…

Spring 2013 14

PROPERTY MANAGEMENT• Auction/Sale of Surplus Real Estate • Procedures Upon Acquisition • Site Clearance - General • Lease of State Owned Properties • Airspace Lease Agreements • Sale/Disposal of Surplus Lands • Managing Property inventory • Excess Buildings/Personal Property Sales • Reporting Sale and Rental Revenue • Scenic Easements • Jurisdictional Transfers

Real Estate Key Topics w/REPM GuidanceChapter 6…

FINANCE• Making Payment Requests• Projects Less Than $1,000

Spring 2013 15

QUALITY ASSURANCE REVIEW

Real Estate Key Topics w/REPM GuidanceChapters 7, 8 & 9…

CONTAMINATION GUIDE

Spring 2013 16

“SAMPLE”REPM Definitions

(helpful info)

Spring 2013 17

“SAMPLE”REPM Index(helpful info)

Spring 2013 18

New RE employee help... who, what, where and when?

Wisconsin Department of TransportationBureau of Technical Services - Real Estate

4802 Sheboygan Ave; PO Box 7986, Rm 501Madison, WI 53707-7965

Phone: 608-266-1087; Fax: 608-267-7856• Computers: PC, LAN account, LAN drives [U=personal; W=work group shared; N=statewide shared;

Y=temporary (limited to two week life-cycle)]. • Accessing computer services for new staff and new consultants (including READS) - see general "

How-to guide." To get set-up for a new READS account, a WisDOT supervisor must complete and submit WisDOT form, 'Logon ID User Access Request' (DT1591); see additional special instructions.

• For email help, see WisDOT email support. Or email administrator 608-266-9434 or 800-362-3050. • Microsoft Office help, see WisDOT (BITS) or online user support, contact Help Desk 608-266-9434. • For READS or other computer needs specific to Real Estate, contact Drew Kottke 608-267-9074. • PC tips and tricks • Phones: Dial "9" for local calls, "8" for long distance, voice mail services (access 264-6300). • Printers/scanners: For help adding a printer or creating a shortcut to scans folder, call WisDOT

Computer Help Desk at 608-266-9434. • Hill Farms 5th floor resources: Real Estate staff directory. Contact 608-266-1087 for information about

copiers, faxes, kitchen facility, laptops, mail services, restrooms, office supplies, etc. • Hill Farms building: cafeteria, conference room locations, fleet services, library, maps, parking,

teleconferencing resources • Security: photo ID badges, safety and health, security, Hill Farms visitors

Statewide Real Estate Phone List

Spring 2013 19

REAL ESTATE STATEWIDE PHONE LIST Updated 03/06/13

D1 (MAD) & D5 (LAX) / SW REGION (area code 608) MADISON Fax 608-242-8027

Queram, Jennifer (TS Mgr) ................................................. 246-3870 Kuehn, Jim (RE Sup) ................................... 246-3820/Cell 516-3453 Ballweg, Robert .................................................................. 246-3824 Brud, Jamie ......................................................................... 246-3825 Glymph, Rubin .................................................................... 246-5627 Heiser, Mary ................................................. 242-8037/Cell 516-0082 Klein, Teresa ....................................................................... 246-5337 McAllister, Jan .................................................................... 246-5357 Radlinger, Heidi ........................................... 246-3842/Cell 516-6520

LA CROSSE Fax 608-789-7896

Bruns, Connie ..................................................................... 789-5704 Johnson, G. Joe .................................................................. 785-9908 Messling, Greg .................................................................... 785-9035

D2 (WKE) / SE REGION (area code 262) WAUKESHA Fax 262-548-8737

Peterson, Claudia (TS Mgr) .................. 548-5905/Cell 414-750-1899 Andersen, Craig (RE Sup) .................... 521-5341/Cell 414-750-2985 Duffeck, Bob (ES Trans Sup) ............... 548-5956/Cell 414-750-3086 Damuth, Scott ....................................... 548-5885/Cell 414-750-1454 Dominguez, Migdalia ............................ 548-8787/Cell 414-750-0679 Downey, Nancy ..................................... 548-5937/Cell 414-750-1479 Gearing, Ellen ....................................... 548-5654/Cell 414-750-1512 French, Chris ........................................ 548-6729/Cell 414-750-4683 Hirsch, Michael ..................................... 521-5341/Cell 414-750-1581 Johnsrud, Tracey .................................. 521-5124/Cell 414-750-4278 Kitzman, Dave (LTE) ........................................................... 548-5941 Mauch, Nicole (LTE) .......................................................... 521-5295 Pope, Tim .............................................. 521-5294/Cell 414-750-2910 Radl, Lori ............................................... 548-5954/Cell 414-750-0565 Radtke, Debi .......................................... 548-5927/Cell 414-750-4854 Reviewer’s Office ................................................................ 548-5924 Sinkula, Deb ........................................................................ 548-8757 Sommer, Kayci ................................................................... 548-8738 Stein, Larry ............................................ 548-8781/Cell 414-750-1502 Stephens, Alane .................................................................. 548-5680 Vaclav, Dan ........................................... 521-4413/Cell 414-750-1478 Waheed, Denise .................................... 521-5355/Cell 414-750-2543 Zwart, Derek .......................................... 521-5122/Cell 414-750-1448

D3 (GRE) / NE REGION (area code 920) GREEN BAY 920-492-5623/Fax 920-492-0144

Enke, Bruce (TS Mgr) .................................. 492-5659/Cell 737-9574 Vacant (RE Sup) ..........................................................................TBD Anderson, Pamula .............................................................. 492-4155 Curren, Kathy ............................................... 492-7710/Cell 621-9944 Ebeling, Heather ................................................................. 492-4149 Guske, Patty ................................................. 492-5714/Cell 362-6347 Johnson, Ruth (consult)..................................................... 492-2386 McClung, Teresa .......................................... 492-5636/Cell 362-6355 Meurer, Alice ....................................................................... 492-2387 Rhodes, Dennis ........................................... 492-7705/Cell 360-5718 Schrader, Kristin .......................................... 492-7704/Cell 360-6964 Van Erem, Curt............................................. 492-5742/Cell 360-3791 Van Oudenhoven, Dawn .............................. 492-3509/Cell 366-8014 Viste, Jay ...................................................... 492-7715/Cell 639-5133

D6 (EAU) & D8 (SUP) / NW REGION (area code 715) EAU CLAIRE Fax 715-836-2807

Conlin, Paul (TS Mgr) ......................................................... 833-5364 Stapelmann, Troy (RE Sup) ................................................ 836-3911 Braund, Marvin ................................................................... 836-2817 Dresel, Heather ................................................................... 836-4517 Vetsch, Nanette .................................................................. 836-2080

SUPERIOR Fax 715-392-7863 Dow, Shauntae (LTE) ......................................................... 392-7951 Thomas, Audrey (LTE) ....................................................... 392-7951 Trapp, Nicole ...................................................................... 392-7931

D4 (WIS) & D7 (RHI) / NC REGION (area code 715) WISCONSIN RAPIDS Fax 715-423-0334

Smits, Craig (TS Mgr) .................................. 421-8042/Cell 459-5434 Stella, Brent (RE Sup) ........................................................ 421-8359 Doescher, Darla .................................................................. 421-8054 Hibbard, Darlene ................................................................ 421-8357 Makuski, James .................................................................. 421-8354 Michalski, Cynthia .............................................................. 421-8350

RHINELANDER Fax 715-365-5780

Massino, Patricia ................................................................ 365-5766 Prien, Jessie ....................................................................... 365-5757 Weihert, Fran ...................................................................... 365-5793

BUR OF TECH SVCS-REAL ESTATE (area code 608) MADISON (BTS-RE) Fax 608-267-7856

Rebecca Burkel (BTS Dir) ........................... 246-5399/Cell 516-6336 Matthiesen, Tanace (RE Mgr) ...................... 264-8716/Cell 279-0919 Pawelczyk, Norman (RE Mgr) ..................... 266-2362/Cell 516-6355 Anderson, Ward (LTE)......................................... GRE 920-492-5688 Batha, Joel ................................................... 266-2053/Cell 516-6318 Borree, Ron .......................... GRE 920-492-7716/Cell 920-366-0934 Bradley, Shirley ........................................... 266-2366/Cell 516-6342 DeCleene, Jacob .................. GRE 920-492-3515/Cell 920-360-0320 Deneen, Dave (LTE) ...................... EAU 715-836-2099/Cell 516-6345 Dickson, Rick ................................ EAU 715-836-3870/Cell 516-6339 Farmer, Joe (LTE) ............................................................... 712-4563 Fonger, Dennis (LTE) .......................................... GRE 920-492-4171 Kaufman, Diane ................................... LAX 785-9041/Cell 386-4028 Kottke, Drew ....................................................................... 267-9074 Krueger, Maria (Izzy) ............. WIS 715-421-8358/Cell 715-421-9049 Krugman, Jeri (LTE) .................................... 246-7933/Cell 669-5426 Miner, Sherry ...................................................................... 266-2370 Paruleski, Kerry .................... MLK 414-220-5461/Cell 414-915-6558 Schwarz, Randy .................... GRE 920-492-0140/Cell 920-360-0008 Sorensen, Becky ................................................................ 267-3856 Spice, Jim ............................. GRE 920-492-3505/Cell 920-366-8038 Walbrun, Kassandra .................................... 266-2369/Cell 220-4618 Waldenberger, Carrol ............ EAU 715-836-2823/Cell 414-750-2165 White, Lenore (LTE) ........................................................... 266-1087

UTILITIES & ACCESS (area code 608) UTILITIES Fax 608-264-6667

Fiore, Lynn (TUMS) ............................................................ 266-1490 Gent, Anna (LTE) ................................................................ 266-3050 Iwen, Jeremy....................................................................... 261-8618 La Duke, Warren ................................................................. 266-3832 Peterson, Ernie (consult) ............................................ Cell 516-2757 Roach, Mike .......................................... 266-2372/Cell 608-516-6340 Scherer, Megan (LTE)......................................................... 261-0132 Vela, Richard ...................................................................... 266-0319 Walczak, Marty (HAMS) ...................................................... 266-8534

OTHER (area code 608) Bradley, Peter (Rails) .................................. 267-7347/Fax 829-7526 Lindsey Svendsen (FHWA) ................................................ 829-7519 WisDOT directory: http://dotnet/phone/ypages.htm Statewide directory: http://165.189.80.128/sowdir/directory_search.asp

“SAMPLE”(updated as needed)

Spring 2013 20

Real Estate Delegation Table Updated 06/01/11

Note: Delegation authorization is not extended to consultants or consultant project managers. Function Activity Lowest Delegation Level (except where noted)

Regional RE Specialist RE Supv Hill Farms Facilitator Other

Appraisal Appraisal review/offering prices & new offering prices due to change in acquisition size/effect on remainder Nominal Payment Parcel Report (waiver of appraisals of ≤ $10,000 with no land severance or damages to

improvements) Designated Reviewer X

Short Format and Abbreviated Standard Appraisals ≤ $10,000 with no damages to improvements and land severance ≤ $5000

Designated Reviewer only

Complex appraisals and offering prices that do not meet above criteria BTS Review Appraiser Alternate Offers Where offering price + alternate offer does not exceed $10,000 Designated Reviewer only Where offering price + alternate offer exceeds $10,000 BTS Review Appraiser

Project Data Book (exception: region reviewer can approve where all appraisals were delegated to region reviewer BTS Review Appraiser Approval of owner appraisal payments (for reasonableness of fee and within time requirements) X Review of non-complex, surplus land appraisals ≤ $10,000 (except on land sales with federal funding) Designated Reviewer only Review of complex surplus land appraisals and those over $10,000 BTS Review Appraiser

Acquisition Relocation Orders (original and revised) X Early acquisition approvals (no federal $$’s allowed in acquisitions defined under process in REPM 3.2.2) X Advanced hardship and protective purchase requests BTS Acquisition Facilitator Issuance of Jurisdictional Offer prior to 60 days BTS Acquisition Facilitator Jurisdictional Offers and Award of Damages X Administrative Revisions with additional monies of $250,000 or less X Administrative Revisions with additional monies over $250,000 X Must have BTS Real Estate Manager concurrence Additional parcel payments X Purchase Agreement X

Litigation Legal settlements (state and local projects with federal or state $$ in R/W) X

Relocation Acquisition Stage Relocation Plans BTS Relocation Facilitator Comm. delegated All farm, business relocations and mixed use computations and claims BTS Relocation Facilitator Residential relocation computations (including consultant projects and LPA) X

Residential relocation claims (=/< approved computation) Regional Relocation

Specialist **

Residential relocation claims (> approved computation) X Fencing claims X Realignment of personal property – same site (moving expense findings not to exceed $2500) X Realignment of personal property – off site BTS Relocation Facilitator Outdoor advertising sign relocations BTS Relocation Facilitator

“SAMPLE”RE Delegation Table

(important to follow)

Spring 2013 21

“SAMPLE”READS

(log on required)

WisDOT Web Resources• dotnet - available only to

internal WisDOT staff

• extranet - a highbred of dotnet/internet, with log on required

• internet - open to any/everyone worldwide

Spring 2013 22

http://dotnet/

https://trust.dot.state.wi.us/

extntgtwy/consultants/

www.dot.wisconsin.gov

WisDOT Web ResourcesInternet home page at www.dot.wisconsin.gov

Spring 2013 23

“Doing Business” (a key consultant resource)“Programs for Local Gov’t” (a key LPA resource)

Spring 2013 24

WisDOT Web Resources con’t… (no log on required)

“Programs for Local Gov’t”…a key resource for LPA’s

Spring 2013 25

“Doing Business” …a key resource for consultants

THE “EXTRANET” WEB… CONSULTANT’S ACCESS TO WISDOT MANUALS

After log on using your Wisconsin ID/password, this is the extranet web home page and your access to the Real Estate Program Manual (REPM) and to the Local Public Agency (LPA) Manual for Right of Way Acquisition(forms included)

Spring 2013 26

Spring 2013 27

For extranet web access… a Wisconsin ID/Password (WAMS) is required!

See step-by-step instructions for creating a Wisconsin ID/Password at: http://www.dot.wisconsin.gov/business/engrserv/cauextranet.htm .

Or, simply follow these five easy steps now.

Accessing WisDOT’s extranet

Extranet (Web) AccessInstructions for Creating ID/Password

Step 1 – At WisDOT’s home page www.dot.wisconsin.gov, click ‘Doing Business’ from Main Topics grouping (center/top of page)

Spring 2013 28

Step 2 – From Doing Business page at www.dot.wisconsin.gov/business, click ‘Consultant extranet’

Spring 2013 29

Step 3 – From Doing Business/Accessing the consultant extranet at www.dot.wisconsin.gov/business/engrserv/cauestranet.htm, follow instructions for Creating ID/password. Or, simply click ‘Consultant extranet site’

Spring 2013 30

Step 4 - From Consultant extranet page, proceed to ‘Register for a Wisconsin User ID’ (WAMS). Or, if already registered, simply complete log in with your user ID and password.

Spring 2013 31

Step 5 – From ‘Consultant extranet - contracting for engineering and related services,’ proceed to topic/area of WisDOT manuals (about half-way down); here find links to Real Estate Program Manual (REPM) and LPA Manual.

Spring 2013 32

Let us introduce…the LPA Manual…

Spring 2013 33

The Local Public Agency (LPA) program is administered by the Wisconsin Department of Transportation (WisDOT). • The Division of Transportation System Development

(DTSD), has assigned each region a Management Consultant (MC) to provide project management services and oversight activities. A WisDOT Real Estate (RE) Coordinator also works to help coordinate and manage any real estate related activities.

Spring 2013 34

Local Public Agency (LPA) Manual for Right of Way Acquisitionwith link to LPA forms

The Local Public Agency (LPA) Manual for Right of Way Acquisition is intended to assist Local Public Agencies (LPAs) in the state of Wisconsin to secure funding for local road projects and is to be used as a guide to right of way acquisition. This manual briefly describes the processes, documents and approvals necessary to obtain Wisconsin Department of Transportation (WisDOT) and/or Federal Highway Administration (FHWA) funds. It is intended as a reference for administrative and field personnel in local governmental agencies. It is not intended to be a comprehensive document. Local Public Agencies (LPAs) must follow the minimum procedures outlined in this manual to secure the approvals needed to proceed with right of way acquisition on state or federal aid projects. The request for use of federal funds in right of way is to be coordinated with the regional Real Estate (RE) Coordinator for WisDOT assigned to the area in which the local project is located. It is the responsibility of the LPA to ensure that all state and federal procedures and laws are followed.

35Spring 2013

Access to the LPA Manual for WisDOT staff is through our dotnet at: http://dotnet/dtid_real_estate/repm/lpa/index.htm.

For consultants or other users outside of WisDOT (including LPAs), you must first create a log on and go through our extranet site to: https://trust.dot.state.wi.us/extntgtwy/dtid_real_estate/repm/lpa/index.htm.

Spring 2013 36

Like our REPM, the official version of the LPA Manual w/LPA forms is the electronic publication with updates made on an as needed basis. Rem

em

ber!

Local Public Agency (LPA) Manual for Right of Way Acquisition

with link to LPA formsSpring 2013 37

Welcome to the Local Public Agency (LPA) Manual for Right of Way Acquisition. The LPA Manual is intended to assist Local Public Agencies (LPAs) in the state of Wisconsin to secure funding for local road projects and is to be used as a guide to right of way acquisition. This manual briefly describes the processes, documents and approvals necessary to obtain Wisconsin Department of Transportation (WisDOT) and/or Federal Highway Administration (FHWA) funds. This is a compilation of information from many sources and is intended as a reference for administrative and field personnel in local governmental agencies. It is not intended to be a comprehensive document. Local Public Agencies (LPAs) must follow the minimum procedures outlined in this manual to secure the approvals needed to proceed with right of way acquisition on state or federal aid projects. The request for use of federal funds in right of way is to be coordinated with the regional Real Estate (RE) Coordinator for WisDOT assigned to the area in which the local project is located. It is the responsibility of the LPA to ensure that all state and federal procedures and laws are followed. Please also be aware that this manual is a sub-section of the larger Real Estate Program Manual (REPM). To obtain additional detailed information, direction and guidance relating to the policies and procedures as outlined and discussed throughout this manual, you should make frequent reference to the REPM, except that any form(s) linked as part of the REPM should be substituted for the equivalent LPA form(s). Disclaimer: It is impractical, if not impossible, to address or anticipate all possible situations. The information contained within this manual is offered for use in understanding the policies of the WisDOT real estate program and is not meant to be the basis for creating absolute requirements or law except where state or federal law or administrative rules with the force of law apply. The Bureau of Technical Services-Real Estate (BTS-RE) management, on behalf of WisDOT, has the ability to exercise discretionary judgment in the use or application of this manual. Updates are made when practicable, but not instantly. BTS-RE is not responsible to provide notice to users when modifications are made. Insignificant format updates and/or corrections may not always be announced with an official revision date. Please be aware that the official and always most current version of this manual is this electronic publication. Any use of a printed copy is discouraged as format and even policy is subject to change making the potential for printed copies to become quickly outdated. The existence, distribution, application and use of this manual do not constitute an acknowledgment or guarantee of outcome, expressed or implied, by WisDOT. Using the manual: Access to the LPA Manual is through the dotnet and is available to our consultants via the extranet. Frequent references are made to the Wisconsin Statutes, the Real Estate Program Manual (REPM), and to the Facilities Development Manual (FDM). Documents in this manual require the use of Acrobat® Reader™ . Free Acrobat® Reader™ software may be obtained here. For questions, comments or assistance in using this manual, please email: sherry.miner@dot.wi.gov; phone 608-266-2370. See WisDOT Real Estate LPA staff contacts below.

Spring 2013 38

From the home web page of the Local Public Agency (LPA) Manual for Right of Way Acquisition, please review our … Welcome, overview, disclaimer, Table of Contents, news/updates, contact info, forms and more!!!

(Access to LPA Manual is via the extranet)

“SAMPLE”LPA Manual

Table of Contents

TABLE OF CONTENTS w/LPA Forms)SECTION 1.0 PROJECT DEVELOPMENTSECTION 2.0 PROJECT STAFFING/ACQUISITION CAPABILITY STATEMENTSECTION 3.0 PRELIMINARY R/W ACTIVITIESSECTION 4.0 APPRAISAL PROCESSSECTION 5.0 NOMINAL PAYMENT PARCELSSECTION 6.0 NEGOTIATION PROCESSSECTION 7.0 DONATIONS AND TEMPORARY INTERESTSSECTION 8.0 CLOSING PROCEDURESSECTION 9.0 CONDEMNATION PROCESSSECTION 10.0 MISCELLANEOUS PROCEDURESSECTION 11.0 CERTIFICATION AND RECORDSSECTION 12.0 REIMBURSEMENT OF STATE/FEDERAL AIDSpring 2013 39

“SAMPLE”LPA Manual

Table ofContents/Additional

Information

40

Other links of interest

Additional LPA MaterialsIncludes list of WisDOT approved

negotiators and appraisers

LPA News/Updates

Spring 2013

“SAMPLE”LPA Manual/

LPA Forms

LPA form name(in alpha order)

LPA Form #

41Spring 2013

WisDOT RE Forms vs. LPA FormsWisDOT approved current forms must be used on all RE related projects. LPA forms typically mirror WisDOT version, except with references to the DOT removed. LPA forms must be used as appropriate for LPA projects. Most WisDOT RE forms have a number starting with “DT…;” LPA forms typically begin with “LPA…,” and many of both are dated, but “un-numbered.” Only two places exist where you can access WisDOT RE forms - 1) through the REPM/Forms page (offers blank paper copies) and 2) generated through READS at each appropriate project development stage. The only place to access approved current LPA forms is from the LPA Manual/Forms page. The REPM and LPA Manual Form pages are on the dotnet for internal WisDOT staff and on the extranet for external customers (including consultants or anyone with a WAMS ID).

Spring 2013 42

We may also make reference to these manuals and guides… Facilities Development Manual (FDM)

http://roadwaystandards.dot.wi.gov/standards/fdm/index.htm Utility Coordination Guide (UC Guide)

http://roadwaystandards.dot.wi.gov/standards/util/index.htm Federal Highway Real Estate Acquisition Guide for LPA’s

www.fhwa.dot.gov/realestate

Spring 2013 43

The LPA Manual is a guide for LPA projects involving real estate and is sub-section of the Real Estate Program Manual (REPM). Both manuals are accessible on the dotnet for internal WisDOT staff and on the extranet for external customers (including consultants or anyone with a WAMS ID).

Real Estate Program Manual (REPM)

with link to “DT…” andun-numbered forms

Remember! While most forms should be generated directly from READS, the REPM is the "official" location for all WisDOT Real Estate specific forms and related documents, and you must go to LPA Manual/Forms page if LPA right of way forms are needed. For our consultants, access to the Real Estate Program Manual or LPA Manual is by log on through the extranet system.

Spring 2013 44

Spring 2013 45

Let us introduce…the REAL ESTATE PROGRAM Manual (REPM)…

“SAMPLE”REPM

(official copy is electronic copy)

Spring 2013 46

“SAMPLE”REPM/ Table of Contents

with link to RE Formsand more!

“SAMPLE”REPM/ Forms

RE form title(in alpha order)

Last updated

Form #

Spring 2013 47

Available Format

“SAMPLE”REPM/ Recent

Revisions & Special news!

Spring 2013 48

“SAMPLE”REPM/ Related

Links

Spring 2013 49

Under ‘RELATED LINKS:’ on REPM home page, see ‘RE related training’More on next slide…

For Consultants: See “General” WisDOT Technical Training Opportunities from ‘Doing Business’ page

There is a ‘Training’ link at the bottom of WisDOT’s Doing Business page for consultants and other non-WisDOT staff to access information about “general” WisDOT sponsored training opportunities that may be upcoming and available to non-WisDOT participants, including: counties, local government agencies, consultants, etc. Note: This is NOT a registration site for WisDOT employees.

Spring 2013 50

See: (log on required)Training extranet site

“Real Estate” Specific Training Resources

Consultants may viewRE instructor-led and online training resources docs

from REPM.

WisDOT staff should go to: http://dotnet/dtsd/technical/realestate/training/index.htm on

our dotnet for more links.

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Central Office gathers and posts information about:• Current upcoming instructor-led real estate related learning

opportunities (be aware of registration deadlines). • “In-house" developed original materials. • Online (web based) real estate and related learning

opportunities.

“SAMPLE”Real Estate Training

Resources(instructor-led classes)

Note: Training information provided here is as a service only and should not be considered an endorsement or a requirement.

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Save these web links as favorites (bookmark!) Extranet

Consultants typically are already registered users of extranet; anybody else can register and get a log on ID in just a few short steps at:http://www.dot.wisconsin.gov/business/engrserv/cauextranet.htm Once logged on to extranet, go to…• Local Public Agency (LPA) Manual for Right of Way Acquisition w/forms

https://trust.dot.state.wi.us/extntgtwy/dtid_real_estate/repm/lpa/index.htm• READS

https://trust.dot.state.wi.us/extntgtwy/dtid_real_estate/repm/reads/ • Real Estate Program Manual w/forms

https://trust.dot.state.wi.us/extntgtwy/dtid_real_estate/repm/repm.htm

WisDOT Worldwide Web (no log on required)http://www.dot.wisconsin.gov/. Also, from WisDOT’s home page, click Doing business, then Design & Construction, and under Procedures and standards, find…• Facilities Development Manual (FDM)

http://roadwaystandards.dot.wi.gov/standards/fdm/index.htm • Utility Coordination Guide (UC Guide)

http://roadwaystandards.dot.wi.gov/standards/util/index.htm

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Key Roles, Responsibilities & Resources… WisDOT

• Div. of Transportation System Development (DTSD)• Bureau of Technical Services-Real Estate (BTS-RE)

Extranet Web Access READS Real Estate Program Manual (REPM) w/Forms

• Facilities Development Manual (FDM)• Guide to Utility Coordination (UC Guide) • Local Public Agency (LPA) Manual for Right of Way

Acquisition w/Forms

54Spring 2013

Spring 2013

Summary WisDOT Real Estate staff and consultants are located

statewide; don’t hesitate to call or email anyone with questions or just to share ideas.

Look for information you need on the web (‘Ctrl+F’) in the REPM and/or LPA Manuals; each include paper copies of all our forms.

READS is also on the web, and is our key information management system for WisDOT Real Estate for doing EVERYTHING; and, it generates forms.

Questions, just ask! Thank you!!!55