get more out of office 2013 with office online and onedrive...and one to help get everyone started...

Get More out of Office 2013 with

Office Online and OneDrive.com

Get More out of Office 2013 with Office Online and OneDrive.com – Teacher Academy 1

Rev. 05/21/2014

Contents

Overview ............................................................................................................................................................. 4

Introduction to Get More out of Office 2013 with Office Online and OneDrive.com .......................... 4

Academy Session Objectives ................................................................................................................................ 5

The Trainer’s Role .................................................................................................................................................... 5

Target Audience Guidance ................................................................................................................................... 5

Length ......................................................................................................................................................................... 5

Where OneDrive Can Help You Meet U.S. Common Core State Standards: ......................................... 6

Materials, Supplies and Setup .............................................................................................................................. 7

Academy Outline .............................................................................................................................................. 8

Conducting the Session ................................................................................................................................. 11

Section #1: Introduction (15 minutes) .............................................................................................................. 11

15 Minutes Before Academy Starts .................................................................................................................... 11

Welcome ................................................................................................................................................................... 11

Logistics and Session “Housekeeping” Items .................................................................................................. 11

Teacher Academy Overview ................................................................................................................................ 11

Opening Activity: Logging into OneDrive Accounts .....................................................................................12

Section #2: Overview of OneDrive and Office Online (30 minutes) ...................................................... 14

Overview................................................................................................................................................................... 14

Basic Features ..........................................................................................................................................................15

Personal Productivity .............................................................................................................................................16

Create, Open, Edit, Share ..................................................................................................................................... 17

Activity 1 .................................................................................................................................................................... 20

Activity 2 ................................................................................................................................................................... 20

Section #3: Word Online & Co-Authoring in Word (40 minutes) .......................................................... 20

Working with Documents .................................................................................................................................... 20

Opening a Document ............................................................................................................................................21

Before You Edit ........................................................................................................................................................21

Edit Options ............................................................................................................................................................. 22

Home Ribbon .......................................................................................................................................................... 22

Insert Ribbon ........................................................................................................................................................... 23


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Activity 1 .................................................................................................................................................................... 23

Page Layout Ribbon .............................................................................................................................................. 23

View Ribbon ............................................................................................................................................................ 24

Open in Word and Share .................................................................................................................................... 24

Activity 2 ................................................................................................................................................................... 24

Co-Authoring in Word ......................................................................................................................................... 25

Activity 3 ................................................................................................................................................................... 25

Break (10 minutes) .................................................................................................................................................. 25

Section #4: PowerPoint Online & Educator Network (40 minutes) ....................................................... 26

PowerPoint Presentations .................................................................................................................................... 26

Create a New PowerPoint Presentation .......................................................................................................... 26

Home Ribbon .......................................................................................................................................................... 26

Insert Ribbon ........................................................................................................................................................... 27

Design Ribbon ........................................................................................................................................................ 28

Transitions Ribbon ................................................................................................................................................. 28

Present Slide Show ................................................................................................................................................ 29

Animations ............................................................................................................................................................... 29

View ........................................................................................................................................................................... 29

Activity ....................................................................................................................................................................... 30

Section #5: Excel Online & Excel Survey Tool (45 minutes) ..................................................................... 31

Excel Online ..............................................................................................................................................................31

Create an Excel Workbook ...................................................................................................................................31

Home Ribbon .......................................................................................................................................................... 32

Insert Ribbon ........................................................................................................................................................... 32

Data Ribbon ............................................................................................................................................................ 33

Activity 1 .................................................................................................................................................................... 33

Embedding .............................................................................................................................................................. 34

Activity 2 ................................................................................................................................................................... 35

Excel Survey Tool ................................................................................................................................................... 37

Activity 3 ................................................................................................................................................................... 38

Lunch Break (60 minutes recommended) ....................................................................................................... 40

Section #6: OneNote Online (60 minutes) ...................................................................................................... 40


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Introduction ............................................................................................................................................................. 40

Create a new OneNote notebook .................................................................................................................... 42

Add Content ............................................................................................................................................................ 44

Home Ribbon .......................................................................................................................................................... 45

Insert Tab ................................................................................................................................................................. 46

View Ribbon ............................................................................................................................................................ 46

Activity ....................................................................................................................................................................... 48

Uploading Files ....................................................................................................................................................... 50

Break (10 minutes) ...................................................................................................................................................51

Section #8: Teaching Digital Citizenship (55 minutes) ............................................................................... 51

Best Practices ...........................................................................................................................................................51

Activity ........................................................................................................................................................................51

Section #9: Desktop Office Comparison (40 minutes) ............................................................................... 53

Activity 1 .................................................................................................................................................................... 55

Activity 2 ................................................................................................................................................................... 55

Section #10: Closing (10 minutes) ...................................................................................................................... 57

Q & A ........................................................................................................................................................................ 57

Promote Additional Learning ............................................................................................................................. 57


Rev. 05/21/2014

Overview

Introduction to Get More out of Office 2013 with Office Online and OneDrive.com

Through the use of Microsoft Office online, students are able to meet the Common Core standards in

comprehension and collaboration. By having access to Office online anytime, anywhere, students are able

to organize and prepare for projects using OneNote, build on each other’s ideas and provide peer

reviews using Word, collect ideas through the Excel Survey tool, and present their learning using

PowerPoint; all within a collaborative space in OneDrive.

In this academy, teachers will learn to utilize the free tools available to manage files, work collaboratively,

and create a seamless transition between school and home, as well as how to help enable their students

to succeed in the classroom.

At the end of the day, participants should leave feeling comfortable and knowledgeable in the basic skills

necessary to be up and running successfully using Microsoft Office online and OneDrive in the classroom,

and as a professional tool.

Note: It is critical for the trainer to be able to clearly articulate the differences between OneDrive and

OneDrive for Business. There are some great video resources available to help define these differences,

and one to help get everyone started in OneDrive and Office online – please take a look at all of them to

ensure you can articulate the OneDrive differences for participants, as well as easily getting everyone up

to speed on OneDrive and Office Online.

1. A text description of OneDrive (and accompanying video) on the official Office site can be

found here.

2. A short OneDrive video on YouTube can be found here.

How to use this guide and conduct the Teacher Academy

This six-hour session is designed for presenting to groups of teachers, varying in size (with a

recommended maximum of 25).

This trainer guide walks the trainer through the setup and delivery of a Teacher Academy. It is intended to

provide all the information you need to confidently lead the training. Here are some tips to help make

your training sessions as effective as possible:

Table of Contents. Navigate this guide more easily using the Table of Contents above.

Academy Outline. This guide can be used as a “cheat sheet” when you are conducting the

academy to help you remember the order and timing of topics to be covered.

Preparation. Be sure to set up the necessary equipment in advance so that it’s ready for

your session.

Timing. The actual amount of time it takes to conduct this session will vary depending on the

knowledge level and learning style of the participant(s). Be prepared to make adjustments on the

fly, using the time estimates provided in the document as a guide. Six hours have been scheduled

for this Teacher Academy.

http://office.microsoft.com/en-us/sharepoint-server-help/what-is-onedrive-for-business-HA102822076.aspx

http://youtu.be/Fww5uP-x6hY


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Academy Session Objectives

By the end of this session, participants should feel confident with basic use of Office online and

OneDrive.com, and should be able to:

Speak to the benefits of using Office online and OneDrive.com in the classroom, be confident

navigating and using them, as well as setting up, organizing and arranging notebooks for student

and teacher use of OneNote as a productivity tool.

Understand how teachers and students can use free OneDrive tools to manage files, work

collaboratively, and create a seamless transition between school and home.

Address and discuss how to teach students to be ethical, responsible online communicators and

collaborators – organizing and preparing for projects using OneNote, and collaborating with

others with Office online and OneDrive.

Understand the differences between desktop and online versions of the software, knowing when it

may be more appropriate to use one over the other.

The Trainer’s Role

The trainer’s role is to help educators get the most from the activities provided and motivate them.

Learning will only be embedded once ideas and activities are put into practice. Facilitation should model

the same approaches to teaching and learning that it aims to develop. Educators who develop awareness

and understanding of their own learning as they progress can apply this knowledge more confidently.

Such a reflective dimension might also help support their students in developing an understanding and

awareness of their own learning, thus modelling effective aspects of teaching and learning as an integral

part of the course design and pedagogy.

Target Audience Guidance

The primary audience for this session is teachers, empowering educators teaching in a variety of settings.

That said, knowing your audience will likely be critical for successful application of the topics. Establish the

background of your audience early in the learning process, and monitor and adjust to meet the needs of

the group.

It is invaluable for anyone eager to learn how they can engage their students in intuitive and powerful

ways using OneNote.

Recommended size for this academy is 25 educators with one trainer.

Length

Six-hours (plus a 1-hour recommended lunch)


Rev. 05/21/2014

Where OneDrive Can Help You Meet U.S. Common Core State Standards:

K-2

With guidance and support from adults, use a variety of digital tools to produce and publish

writing, including in collaboration with peers.

Create audio recordings of stories or poems; add drawings or other visual displays to stories or

recounts of experiences when appropriate to clarify ideas, thoughts, and feelings.

Gather information using teacher-selected digital resources.

3-5

With guidance and support from adults, use technology to produce and publish writing (using

keyboarding skills) as well as to interact and collaborate with others.

Ask and answer questions to demonstrate understanding of a text, referring explicitly to the text

as the basis for the answers (including text in digital format).

Conduct short research projects that use several sources to build knowledge through

investigation of different aspects of a topic.

Recall relevant information from experiences or gather relevant information from print and

digital sources; summarize or paraphrase information in notes and finished work, and provide a

list of sources.

Use interactive resources to practice skills, explore new concepts and describe patterns.

6-8

Generate creative solutions and present ideas.

Integrate multimedia (a combination of text, images, sound, music, and video) and visual displays

into presentations to clarify information, strengthen claims and evidence, and add interest.

Interact and collaborate with others using a variety of digital tools.

Communicate information and ideas effectively to multiple audiences using a variety of media

and formats.

Use technology, including the Internet, to interact and collaborate with others.

Use technology, including the Internet, to produce and publish writing and link to and

cite sources.

Use technology, including the Internet, to present the relationships between information and

ideas clearly and efficiently.

Conduct short research projects to answer a question (including a self-generated question),

drawing on several sources and generating additional related, focused questions that allow for

multiple avenues of exploration.

Combine information from separate sources to produce, support, and counter arguments.

Gather relevant information from multiple print and digital sources, using search terms effectively;

assess the credibility and accuracy of each source; and quote or paraphrase the data and

conclusions of others while avoiding plagiarism and following a standard format for citation.

Draw (freehand, with ruler and protractor, and with technology) geometric shapes with

given conditions.

Gather data, examine patterns and apply information for decision making using digital tools

and resources.


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9-12

Organize ideas and design and produce multimedia projects.

Use technology, including the Internet, to produce, publish, and update individual or shared

writing products, taking advantage of technology’s capacity to link to other information and to

display information flexibly and dynamically.

Use technology, including the Internet, to update individual or shared products in response to

ongoing feedback, including new arguments or information.

Use databases and digital resources to organize a project.

Conduct short as well as more sustained research projects to answer a question (including a

self-generated question) or solve a problem; narrow or broaden the inquiry when appropriate;

synthesize multiple sources on the subject, demonstrating understanding of the subject

under investigation.

Gather relevant information from multiple authoritative print and digital sources, using advanced

searches effectively.

Assess the usefulness of multiple sources in answering the research question.

Combine information from separate sources to produce, support, and counter arguments.

Integrate information into the text selectively to maintain the flow of ideas, avoiding plagiarism

and following a standard format for citation.

Develop and strengthen writing as needed by planning, revising, editing, rewriting, or trying

a new approach, focusing on addressing what is most significant for a specific purpose

and audience.

Materials, Supplies and Setup

Equipment

Screen display for trainer.

Windows 8.1 device (i.e. Surface Pro, tablet, laptop or desktop PC) for trainer, loaded with

Microsoft Office for trainer.

o Bookmark these site on the device you will be using during this academy:

▪ http://office.microsoft.com/en-us/office-online-help/get-started-at-office-com-

HA101785172.aspx

▪ http://windows.microsoft.com/en-us/windows-8/getting-started-onedrive-tutorial

o Save the Get More out of Office 2013_Excel Support Doc to the device you will be

using during this academy.

All participants should have a Windows 8.1 device (i.e. Surface Pro, laptop, tablet or desktop PC),

loaded with Microsoft Office. Before starting, determine if all participants have a Windows 8.1

device, and request participants to share devices if applicable. There should not be any more than

two participants per device.

Software/Applications

Microsoft Office, including Microsoft OneNote

Materials

Teacher Academy Outlines/Trainer Guides and support presentation for Trainer.

Participant Handbook distributed to all participants.

http://office.microsoft.com/en-us/office-online-help/get-started-at-office-com-HA101785172.aspx


http://windows.microsoft.com/en-us/windows-8/getting-started-onedrive-tutorial


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Academy Outline

Use the outline below as a “cheat sheet” when conducting the session.

Note: The recommended 1 hour lunch is not taken into consideration in the times listed below.

Elapsed

time

(min)

Time

(min) Topic Description

Section #1: Introduction (15 minutes)

:00 1 Welcome (15 minutes before class, display Slide 1.)

Introduce yourself.

Introduce Get more out of Office 2013 with Office Online

and OneDrive.com.

:01 1 Logistics Review session housekeeping items.

:02 3 Teacher Academy Overview Give a high-level overview of the day.

:05 10 Opening Activity Participants log into their OneDrive account, and get

ready for the day.

Participants should have already signed up for

Microsoft accounts, and devices must have the

newest version of Office Installed. They should

also have signed up for the Microsoft Educator

Network and created an account.

Section #2: Overview of OneDrive and Office Online (30 minutes)

:15 30 Overview Help participants understand the organization/structure

of OneDrive and how documents are created, uploaded,

and saved.

As different topics are covered, provide the

participants ample time to practice. It is also

important to ask questions and provide

anecdotal evidence/stories for professional use

of OneDrive.

Topics should include:

Organization and structure of OneDrive

Personal Productivity

Create, Open, Edit, Share


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Section #3: Word Online & Co-Authoring with Word (40 minutes)

:45 40 Deeper Dive Demonstration After establishing the basics, take a deeper dive into

each web app and discuss the features. For each one

give enough time to practice.


Office.com

Open > Edit

Ribbons

Sharing

Co-Authoring

Break (10 minutes)

Section #4: PowerPoint Online & Educator Network (40 minutes)

1:35 40 Demonstration Cover topics on PowerPoint and the Educator Network.


Creating and presenting all online

Sharing/Co-Authoring

Embedding in websites/blogs

Finding lessons on the Educator Network

Section #5: Excel Online & Excel Survey Tool (45 minutes)

2:15 45 Excel demonstration Show how the tools of Excel are the best for simple data

analysis and manipulation.

Ensure that you discuss the benefits of being able to

access data from any web enabled device with or

without an Excel App installed.


Working with data

Sharing/Co-Authoring

Embedding in websites/blogs

Finding lessons on the Educator Network

Lunch Break (1 hour recommended)

Section #6: OneNote Online (1 hour)

3:00 5 Introduction Introduce OneNote to participants, providing answers to

basic questions like:

What is OneNote?

Where does it save?

How does it work?

Use these talking points/questions as a launching point

for the deme (next section).


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3:05 55 Demonstration Demonstrate OneNote hands-on, with participants

following along.


How to build a notebook

Sharing/Collaborating

Experience a real example in a classroom

Plan your own use

Section #7: Uploading Files (5 minutes)

4:00 5 Uploading Files Demonstrate how to upload files, and discuss why

it’s important.

You can share any file with any student,

colleague, parent, or administration without

having to attach it in an email which often has

limits on file size.

Break (10 minutes)

Section #8: Teaching Digital Citizenship (55 minutes)

4:15 5 Best Practices Discuss best practices for working with students in a

collaborative online environment:

Discuss teaching students the standards of

ethics and responsibility that they are expected

to have while collaborating and communicating

with their fellow students and educators.

Cover a few basic rules and discuss participant

experiences, providing resources for future use.

4:20 50 Activity Using OneNote for the collaborative development of

digital citizenship lesson plans using provided resources.

Section #9: Desktop Office Comparison (40 minutes)

5:10 40 Discussion/Demo Overview of differences.

Using OneNote to create comparison guides for

the whole group.

Section #10: Closing (10 minutes)

5:50 8 Q&A Whole group discussion, covering topics like:

Key takeaways

Additional questions

Unanswered “parking lot” questions

Teacher resources and How to continue to stay

connected (Educator Network)

5:58 2 Promote Additional Learnings Discuss any other Teacher Academy’s that may

be available.


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Conducting the Session

Section #1: Introduction (15 minutes)

Objectives:

Welcome participants

Logistics and session “housekeeping” items

Create academy teams

Provide a quick overview of session

15 Minutes Before Academy Starts

Display Slide 1: Teacher Academy Workshops – We are partners in learning

Welcome

Display Slide 2: Get More out of Office 2013 with Office Online and OneDrive.com

Do: Introduce yourself, telling participants who you are as well as thanking them for coming. Show

genuine excitement for having them attend the academy.

Say: This Teacher Academy focuses on ways you can get more out of Office 2013 and OneDrive.com –

such as, by allowing you to communicate, share and collaborate more effectively, and bring more

satisfaction to you as a teacher and to your students as learners. The next six hours will be focused on

you becoming extremely comfortable with working in this online environment as we address ways you

and your students can best use these tools.

Do: Ask about their experience with online learning tools and what they expect from the session.

Logistics and Session “Housekeeping” Items

Six-hour Teacher Academy

Two ten-minute breaks, and a one-hour lunch

Restroom locations

Courtesy cell phone silence

Teacher Academy Overview

Say: It’s always better to be able to practice what you learn, so while I’m going to demonstrate a few

things, you’ll also be working with the tools that I’ll be using.

Display Slide 3: Objectives

Do: Discuss the learning objectives, and rather than reading right off of the slide, summarize in

discussion format. Use the following script as your guide.

Say: This Teacher Academy is designed to give you some ideas on how you can use Microsoft Office

Online, as well as how students can meet the Common Core standards in comprehension and

collaboration. By having access to Office Online anytime, anywhere, students are able to organize and

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Rev. 05/21/2014

prepare for projects using OneNote, build on each other’s ideas and provide peer reviews using Word,

collect ideas through the Excel Survey tool, and present their learning using PowerPoint; all within a

collaborative space in OneDrive. Teachers will learn to utilize the free tools available to manage files,

work collaboratively, and create a seamless transition between school and home.

We’ll take a couple breaks along the way, and a lunch about half way through the day. After lunch,

you’ll get some time working in OneNote Online, as well as talking about some best practices for

responsible student use of online tool. In general, we’ll always leave time for practice, reflection and

review of your skills.

We’ll close the day by giving you some best practices for keeping your skills fine-tuned, as well as

provide some resources for how you can learn more. There’s a great deal of information out there, so

you’ll always have access to resources that will not only keep you on track with the tools, but also

provide further inspiration for using OneNote in the classroom.

Any questions?

Let’s get started!

Opening Activity: Logging into OneDrive Accounts

Say: Let’s get all of you set up for the day! Sharing office documents with students, colleagues,

administrators and districts is as easy as sharing your favorite web page – let’s start looking at ways

you can be empowered to make learning even more enjoyable and effective.

Office Online makes working on documents simple because you can create and edit them right in your

web browser. And, when paired with the newest client version of Office, you have even more tools to

maximize efficiency.

Office Online is similar to your familiar Word, Excel, PowerPoint and OneNote programs. The

difference is that the documents are kept online in OneDrive, and the toolbars have a simpler set of

features. When sharing a document, there’s no need to have an office program to see it, the document

opens just like a web page in your browser. Let’s take a look!

Do: Play Video (If you bookmarked this site prior to the start of the academy, open site in your web

browser. If the site is not bookmarked, click “Video” on the slide PPT, or copy and paste this link into your

web browser: http://office.microsoft.com/en-us/office-online-help/get-started-at-office-com-

HA101785172.aspx.)

Say: The easiest way to get to Office Online is to go to www.office.com. You can also access Office

Online through your OneDrive (www.onedrive.com).

Let’s start by going to www.office.com and signing in with your Microsoft Account information.

Start at

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Display Slide 4: Activity

Say: Once you are signed in, you can click on any of the tools to get started.

You can click a program tile to:

Create and share Office documents (Word Online, Excel Online, PowerPoint Online, or

OneNote Online)

Store, open, and share online files (OneDrive)

Send and receive email (Outlook.com)

Maintain an online calendar (Calendar)

Manage your contacts list (People)

Sign in once in the upper-right corner, and then switch easily among all these services. Just click the

down-arrow next to the service you’re using to switch to another service.

Let’s start with OneDrive. Remember, you can access OneDrive through either www.office.com or

www.onedrive.com

http://www.onedrive.com/


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Section #2: Overview of OneDrive and Office Online (30 minutes)

Objectives:

Understand the organization and structure of the OneDrive and how documents are created,

uploaded, and saved, as well as connecting these tools to professional use.

Overview

Display Slide 5: Overview

Do: Throughout the day, allow participants ample time to practice as different topics are covered. It is

also important to ask them questions and provide anecdotal evidence as to how this can be used

professionally. Give them time to ask questions as well, but also add outstanding questions to the

“parking lot” as needed, so that they can be covered at the end of the day, or along the way.

Say: OneDrive is your online, cloud-storage solution that provides 7GB of free storage for all of your

Office Online Documents, PDFs, pictures, or whatever else you want to store. Before we get started,

let’s bookmark the support page so that as you begin to work in Office Online, you have a place you

can go to for help.

Look for the gear icon in the upper right hand corner (near your name). Click it and then select “Help.”

The help will open in a new tab leaving your OneDrive easily accessible.

This help page is the starting point for getting any help you need as you begin using OneDrive beyond

today. Click on “Getting Started with OneDrive.”

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Let’s watch the video to get a good overview of OneDrive:

Do: Play Video (If you bookmarked this site prior to the start of the academy, open site in your web

browser. If the site is not bookmarked, click “Video” on the slide PPT, or copy and paste this link into your

web browser: http://windows.microsoft.com/en-us/windows-8/getting-started-onedrive-tutorial.)

Say: Now that you’ve seen an overview, let’s dig into the details that make OneDrive such a great tool.

Go back to the tab on your browser that has OneDrive open. Let’s walk through some features.

Basic Features




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1. Organization and Structure of OneDrive

You begin with tiles designed for easy access from a touch device, but you can also click

on the details view in the upper right-hand corner to see a more traditional folder

structure.

2. Recent docs

This lists all documents you have recently accessed from any device connected to the

OneDrive.

3. All Photos

This displays all photos on OneDrive, regardless of individual directories, and is organized

by date.

4. Shared

Organizes all files that you have shared with others from the OneDrive as well as files that

others have shared with you.

5. Additional info

There is a Recycle bin for recently deleted files, and instructions on how to get additional

storage and apps for other devices.

Personal Productivity

Say: With Office 2013 you can save your documents to OneDrive in your office program. You can also

download the OneDrive application to your computer and your OneDrive will appear as a folder in

your File Explorer. If you have Windows 8, OneDrive is already a folder.

Say: With documents stored online you can share them with a link, post to your social network, or

make the document publicly searchable on the web. When someone clicks the link to your document,


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they don't need to have an office program to see the document, the document opens just like a web

page in their browser.

The OneDrive app is great because you can pick and choose which of your OneDrive folders are

available offline on your device, so that if you have a laptop, you can keep working on your documents

even if you aren’t connected to the internet. The moment you reconnect to the internet, your changes

will sync up to the cloud.

Note: It is important to note that there is an OneDrive app for Windows, Mac, iOS, Windows Phone,

Android, and Xbox.

Create, Open, Edit, Share

Say: Let’s practice creating a new Word document. Begin by clicking the “Create” button at the top

and select “Word document.”

Say: You are immediately put into a new Word document. By default it is given the name

“Document1.” You can change it by clicking in the title and typing the new name. For this exercise,

just call it “Sample Word Doc.”

Add some quick text to the body of the document. If you want to enter a bunch of random text, just

type =rand(5) into the document and press enter. This will create 5 paragraphs of random Latin.


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Notice that when I click File and Save As, there is no save option. This is because it is always saving

as you go, so that you can co-author with others and see changes live. We will experience that a

bit later.

Say: Next, I would like you to partner up with someone sitting next to you and practice sharing a

document with them using the “share” button.

Type in the email address of the person with whom you are sharing the document, and notice that by

default, they can edit, but you could change it to view only. Please note that you must share it with

the email address that they use for their OneDrive account.

Once it has been shared, an email will be sent to that email address. Also, you can see what has been

shared with you by clicking the “Shared” link on the left navigation bar.


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Say: You will see a list that is ordered by the people who have shared things with you.

Another option besides inviting people, is getting a link that you can send in an email or

post somewhere.

The sharing tool is the same regardless of whether you are using Word, PowerPoint, Excel

or OneNote.

Note: Co-authoring and co-editing will be practiced later but be sure to point out the recipients options.

(must click on ‘Recipients can edit’ to see the options)


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Activity 1

Ask: How can you picture using this with your colleagues? How can you picture using this feature

with your students? With parents and families?

Do: Provide the participants five minutes to engage in a short table discussion. Afterwards, have them

“whiparound,” with each table sharing one example.

Activity 2

Do: Give participants 5 minutes to:

1. Create a new document

2. Name it

3. Add text

4. Share it with another person

5. Revoke sharing rights

6. Share with a link

7. Revoke the link

Section #3: Word Online & Co-Authoring in Word (40 minutes)

Objectives:

Learn more details about the Office web app features, including use of home ribbon items,

editing options, opening in Word and co-authoring and sharing.

Working with Documents

Display Slide 6: Working with Documents

Do: After establishing the basics, take a deeper dive into each web app and discuss the features. For

each one give enough time to practice.

Locate the document that was created in the OneDrive in the introductory section and double click it to

open. If it is open, close it and show how to open it. Have everyone practice opening the document from

OneDrive because they need to realize that every time they open a document, they will need to always

open as read only and will always need to select “Edit Document” and select “Word Online.”

Some important background information can be found here on the differences between using a

document in the browser and in Word.

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http://office.microsoft.com/en-us/word-help/differences-between-using-a-document-in-the-browser-and-in-word-HA102748596.aspx?CTT=5&origin=HA102840159


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Opening a Document

Do: Have everyone close out of their browser completely so you can show them how to open a recently

edited document.

Demonstrate the following things using your Play Page, noting that the focus is on the bolded items. Skim

over the other features as they will be covered later:

1. www.office.com

2. Click Word

3. Select “Recent documents”

4. Select the Sample Word Doc that you just created

5. Notice that it will open as Read Only

6. Select Edit > Word Online

Do: Emphasize that every time they open a document, they will always open as read only and they will

always need to select “Edit Document” and select “Word Online.”

Have the participants close and open again, but this time leave it in “read only” mode.

Before You Edit

Say: When a document opens in read only, you have access to four tools. Follow along as I

demonstrate them.

1. Print

2. Share

3. Find (search for a word in your document)

4. Comments*

http://www.office.com/

http://www.office.com/


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Note: *If people are to be able to comment, the document must be shared with editing permissions.

Edit Options

Say: For this task we will edit only in the Word Online. Notice how there are two options. For this

demonstration, be sure to select Edit in Word Online.

Edit in Word

Edit in Word Online

Home Ribbon

Say: Most of the main options are available on the web app home ribbon.

Do: Demonstrate the box that says “Tell me what you want to do.”


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Say: One great feature is if you aren’t sure what ribbon has the tool you are looking for, you can type

it into this box. For example, if I type “format,” various formatting options appear.

Insert Ribbon

Say: The insert ribbon is limited but still has the most used basics.

Do: Demonstrate these before having them practice:

1. Insert a table (notice the formatting ribbon that appears).

2. Insert a picture (notice formatting ribbon and resizing by right-clicking).

3. Insert Clip Art

Note: Picture resizing is much different in Word Online, be sure to demonstrate the difference.

Activity 1

Do: Give participants 5 minutes to practice inserting and formatting tables, as well as inserting and

formatting clip art.

Page Layout Ribbon

Do: Demonstrate the following items:

1. Margins

2. Orientation

3. Size

4. Paragraph tools


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View Ribbon

Do: Demonstrate the following items:

1. Reading View

2. Header and Footer

3. Toggle between editing and reading view, and then have participants do

the same.

Open in Word and Share

Say: If there is something that cannot be done in the web app, the option is available to open in Word

if the full version is available on that computer. This will only work with Word 2010 or later.

Activity 2

Do: Close the shared document and have everyone practice:

1. Have the participants get into groups of 3 or 4.

2. One person create a document and fill it with random text.

3. Share it with the other three.

4. Open and comment on the document.


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Co-Authoring in Word

Say: Save time – and email messages – by working together on a document online. After you post your

Word document to OneDrive, everyone on your team can open it and make changes – even at the

same time.

When someone else opens the document, Word alerts you and puts a notification in the upper right-

hand corner. Click the notification to see who’s working with you.

You can tell where other people are working on the document. They will appear as a colored icon and

you can see what they are typing nearly instantly.

Let’s have you demonstrate using one person in the room as your “partner.”

Activity 3

Do: Have everyone do the following:

1. Partner up with the person sitting next to you. Partner A should share a document with

Partner B using the share button. Partner B can access the shared document using the

“Shared” Menu Item on the left.

2. Open and then select Edit > Word Online. Once both partners are editing, you each

should see the notification and who is editing in the upper right corner. Watch each

other’s screens to see how quickly the edits appear.

3. When finished, partner up with 4-6 people and try it again. Give the participants five –

eight minutes.

Break (10 minutes)


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Section #4: PowerPoint Online & Educator Network (40 minutes)

Objectives:

Learn basic PowerPoint skills, including creating a basic presentation, navigating the home ribbon,

as well as using the insert, transitions, animations, slide show, view and embedding features.

PowerPoint Presentations

Display Slide 8: Working with PowerPoint

Say: Now let’s take a look at PowerPoint, and through the process of creating a basic presentation,

you’ll learn some of the core features!

Create a New PowerPoint Presentation

Do: Before moving to the Home Ribbon, do the following:

1. Click on create and the click PowerPoint presentation.

2. Rename the file ‘Sample Presentation’.

Home Ribbon

Do: Most of these items should be familiar and are self-explanatory.

1. The insert text box and insert shape menu items are included here and on the “Insert”

ribbon.

2. It is important to emphasize the completeness of this web app and how it could easily be

used to create a full presentation from anywhere you have an internet connection.

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Insert Ribbon

Do: Do the following with participants:

1. Insert a picture on a blank slide.

2. Notice how the Picture Tools ribbon appears and allows you to format your pictures and

clipart using the familiar tools.

3. Insert clip art allows you to search the entire online Microsoft clipart collection and also

allows for formatting once inserted.

4. Shapes and text boxes


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5. SmartArt – SmartArt was originally a paid for third-party add-on to PowerPoint. It is

now included with every version, including the Web App. You can use it to easily display

lists, hierarchies, cycles, and processes. Take a moment to try creating one of the charts

in SmartArt.

Design Ribbon


1. Change the design of the slide.

2. Notice the variants of each design that are also available to choose from.

Transitions Ribbon


1. Add three slides and then add a transition effect.


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2. Note that this is a limited ribbon in comparison to the full version but it still allows you a

good bit of flexibility.

Present Slide Show


1. It is a good idea to take a moment here to preview the slide show and what it will look like

when presented. Yes, you can present using the Online version! Try it out.

2. The presentation will open in a new window and the navigation buttons can be found in

the lower left corner.

Animations


1. Note that as with the previous ribbon, this one is limited when compared with the full

version but you still have ample functionality.

2. Add some text, shapes, or pictures to a slide and add a simple animation.

View


1. Reading view

2. Slide Show

3. Notes


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4. Show Comments

Ask: Did you know that you can actually embed PowerPoints onto blogs and websites?


Go to: File > Share > Embed Notes

Activity

Do: Have participants partner up with two or three people who teach the same content or grade level.

Spend some time reviewing the Microsoft Educator Network looking for some good lessons. Develop a

short presentation collaboratively that will share their favorite lesson they found and give an overview to

the group. Each member of your group must contribute to the PowerPoint. They can each work from

their own device but should use the co-authoring power of PowerPoint Online to work simultaneously.

Do: Demonstrate how to search for Learning Activities on the Network:

1. www.pil-network.com.

2. Resources > Learning Activities

3. You can search by country, and narrow down to topic, 21st century skill.

Each time you click on a filter, give the website a few seconds to refresh automatically,

filtering out anything that doesn’t match what you have selected.

4. At the bottom, you can search for the lessons that were vetted and rated

gold/silver/bronze by the Network.

Do: If a group is struggling, some additional lessons to view can be found here:

http://www.pil-network.com/Profile/Resources/1f357a27-6255-4e02-9c38-181bf9374587



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These titles require the use of PowerPoint as part of the learning activity:

Creative History

Cultural Profiles

Humans In Space

Indigenous People

Past visits Present

Present the City

Recording of Science Experiments

Redesigning the Classroom

Scamper

Technology; Past, Present, Future

Travel Around the World

Note: Common Core Link

CCSS.ELA-Literacy.SL.5.5 Include multimedia components (e.g., graphics, sound) and visual displays in

presentations when appropriate to enhance the development of main ideas or themes.

This particular standard falls under the category of Presentation of Knowledge and Ideas. When it comes

to presentations, PowerPoint has no shortage of resources options. It is important to recognize and

discuss the fact that the presentation of knowledge and ideas goes far beyond the classroom. At its core

it is a 21st century skill that employers and even colleges are looking for.

Section #5: Excel Online & Excel Survey Tool (45 minutes)

Objectives:

Learn about the basic data analysis and manipulation tools of Excel.

All learn about accessing data from any web enabled device with or without an Excel

App installed.

Create an online survey and collect the results with the Excel Survey tool.

Excel Online

Display Slide 9: Excel Online

Say: In this part of the session, we’re going to spend some time talking about Excel. Today teachers

and administrators are consistently asked to process and review data. The tools that Excel offers are

the best for simple data analysis and manipulation.

Do: Discuss with participants the benefits of being able to access this data from any web enabled device

with or without an Excel App.

Create an Excel Workbook

Say: Let’s get started by creating an Excel workbook.

1. Click on create and the click Excel workbook.

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http://www.corestandards.org/ELA-Literacy/SL/5/5/


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2. Rename the file ‘Sample Workbook’.

Home Ribbon

Say: As with the previous web apps, this is a familiar Home ribbon with many of the most useful tools

of the full version of Excel. Wrap Text, Merge & Center, Format as Table, AutoSum, and others.

Do: Take a minute to explore these features and ask if participants have additional questions. The survey

will be explored in a separate module.

Say: Here’s a random tip! To work with some sample data, demonstrate how to click in a cell and type

“rand=()” (without the quotes) and then copy and paste into other cells that you wish to fill! For a

quick set of randomly generated numbers to work with use this file.

Note: To work with a quick set of randomly generated numbers, you can use the Get More out of Office

2013 Excel Support Doc. You may want to distribute as a file ahead of time, but you can also send them

this link if needed.

Insert Ribbon

Say: The Insert ribbon shows all of the charting options that are available in the web app as well as

tabling and surveys. Surveys will be covered in a different module.

http://sdrv.ms/JxBQcy


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Formatting as a table, automatically sorts your data and gives you filtering options. It also

automatically freezes the first row or header, to allow for easier scrolling. Demonstrate how to

highlight all of the data cells and then click on table. If the table has headers click the check box then

click ok.

Do: If there is time, take a moment to generate a chart based on the sample data. It is a simple way

to demonstrate the robust features of this web app. Just highlight the same data, then select a chart to

be inserted.

Data Ribbon

Say: If you are sorting data outside of a formatted table, you can use the Sort Ascending and

Descending to sort the numerical or textual data.

Calculate Workbook is only necessary if you have disabled automatic calculations.

Activity 1

Say: Of course, you can share your workbook with others and work collaboratively. Let’s try an activity!

Do: Have participants get into groups of 4 and have one person share their sample workbook with the

other three. Give the particpants five minutes and have them consider questions like: What happens when

they work in it simultaneously? How could this be useful when working with colleagues? How could this

be useful for students?


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Embedding

Say: Did you also notice that you can embed code, so that if you wanted to display your data on a

website, you could share it on the site?

Now let’s try it. From your own workbook:

1. Click File > Share > Embed.

2. Notice all the choices you get. When you have adjusted everything, you can get the

embed code OR JavaScript to use on your site.


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Activity 2

Do: Have participants partner up with two or three people who teach the same content or grade level.

1. Spend some time reviewing the Microsoft Educator Network looking for some good

lessons that use Excel online.

2. Develop a short presentation collaboratively that will share your favorite lesson you found

and give an overview to the group.

3. Each member of your group must contribute to the PowerPoint.

4. You can each work from your own device but use the co-authoring power of PowerPoint

Online to work simultaneously.

5. Demonstrate how to search for Learning Activities on the Network:

▪ www.pil-network.com

▪ Resources > Learning Activities

▪ You can search by country, and narrow down to topic, 21st century skill. Each time

you click on a filter, give the website a few seconds to refresh automatically,

filtering out anything that doesn’t match what you have selected.




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▪ At the bottom, you can search for the lessons that were vetted and rated

gold/silver/bronze by the Network.

6. If a group is struggling to find some lessons to look at can be found here: http://www.pil-

network.com/Profile/Resources/1f357a27-6255-4e02-9c38-181bf9374587

7. These titles require the use of Excel as part of the learning activity:

▪ Healthy Food Campaign

▪ Preparing Job Interview

▪ Redesigning the Classroom

▪ Travel Around the Word

Note: It is also important to recognize that many features set up in the regular version of Excel will be

“honored” by the web app – meaning things like conditional formatting and freezing panes will function

properly when opened in the web app, even though they cannot be initiated there.




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Excel Survey Tool

Say: Now let’s work with the Survey tool in Excel. Log into OneDrive and click “Create Excel Survey”

Say: OneDrive asks for a title and description of the survey and then gives you the option to enter your

first question.

Say: When you click, enter your first question when the edit question window appears:


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Activity 3

Say: Let’s create a survey for the faculty with a few simple questions that refer to Microsoft Office use

as a topic. Notice you can choose the different types or responses that are allowed for each question.

Let’s do a text question asking for first name, a yes/no question asking if Microsoft Office is used

in the classroom, and a choice question as to which office application they would like to learn

more about.

Do: Start the activity

1. Take 5-10 minutes to circulate to make sure everyone is on task.

2. Once it is ready, click Share Survey to get a link to share with your colleagues.

3. Don’t forget to click on Shorten Link to get a more share-friendly link. (Great for Twitter!)

4. Once the link is created, right-click on it and copy it to your clipboard.

5. Have the participants share the link with 3 – 4 other people and they will notice when they

click on the link they don’t have to sign in – it just goes straight to the survey.


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6. One of the best parts about this survey is that a table is automatically generated to collect

the results of the survey.

7. The results begin to populate the spreadsheet in real time as the surveys are submitted.

8. If you use the ‘Open in Excel’ button, you can go to Insert and Recommended charts to

quickly graph the results.


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9. Now I can see that the majority of my faculty would like some additional training on

OneNote and PowerPoint. This will help me plan my professional learning accordingly!

Note: Common Core Link: CCSS.ELA-Literacy.RST.6-8.7 Integrate quantitative or technical information

expressed in words in a text with a version of that information expressed visually (e.g., in a flowchart,

diagram, model, graph, or table).

Lunch Break (60 minutes recommended)

Section #6: OneNote Online (60 minutes)

Objectives:

Provide participants with a basic understanding of OneNote, covering topics including basic

navigation, how the app works, creation of a notebook and adding/inserting content.

Introduction

Display Slide 11: The What, Where and How of OneNote

Say: Now we’re going to start talking about OneNote, and then give you a chance to dig in to the app.

So what is OneNote? Simply defined, Microsoft OneNote 2013 is a:

Digital notebook that provides a single place where you can gather all of your notes

and information.

o It also includes the added benefits of powerful search capabilities to find what you are

looking for quickly.

o Plus easy-to-use shared notebooks so you can manage information overload and work

together with others more effectively.

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http://www.corestandards.org/ELA-Literacy/RST/6-8/7/


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Say: Where does it save?

There’s actually no Save Button!! OneNote automatically and continuously saves your work while

you take notes – whenever you switch to another page or section, and whenever you close

sections and notebooks. There is no need to save our notes manually, even when you finish them.

Say: How does it work?

When you use the OneNote Client, it is constantly syncing in the background. Additionally, it

provides automatic backup, so that if you accidentally delete something, you can retrieve a copy

from the previous day.

Multiple people can work in the same notebook at the same time when it is stored on a server.

Say: Notebooks can be stored:

In your Documents Folder (for your own personal use).

On a SharePoint server or File Share folder (for collaborative use).

On your OneDrive (for either personal or collaborative use).

Say: While an entire One-Day Academy in OneNote is available that teaches about the full install

version of OneNote 2013, we will just be taking a look at the features and function of the OneNote

Online app that is available through OneDrive.

Note: While you teach this part of OneNote, Set up a notebook that you will use to teach the section

“Ethical and Responsible Communication” later in the session.

Say: As I demonstrate, please follow along. I will demonstrate how to build a notebook that we

will use later for the section on teaching students to be ethical, responsible online communicators

and collaborators.

This way, you both get to experience how to create OneNote Notebooks, and how one could be used

with a group of students.

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Create a new OneNote notebook

Say: Let’s get started.

1. Click on Create and the OneNote notebook, when prompted name the file

‘Sample Notebook’.

2. I will name mine “Ethical and Responsible Communication” since we will be actually

using this notebook in a little bit.

The “Anatomy” of OneNote Online

Say: OneNote is a virtual three ring notebook. Instead of it being just one document, it functions more

like a notebook with sections and pages. Let’s take a look at how it is organized.

Say: Imagine a three ring notebook. Typically, you have section tabs that you can use to organize.

In OneNote online, those section tabs are seen off to the left (show). I can add as many section groups

as needed. If I was a student, I might have a section for each of my classes. As a teacher, I might create

a notebook for my class that I can populate with curriculum for my students to access.

Let me demonstrate adding some sections. I’m going to begin by right clicking and renaming the first

section to “Introduction.” Next, I’m going to create some more sections and name them the following.

You can just add new sections and name them whatever you want.


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1. Exploring Appropriate and Safe Sites

2. Copyright-Fair Use-Creative Commons

3. Digital Footprint

4. Communication

Say: Finally, I’m going to select the colors that I want for each section. Colors are important because

they help people know which section they are working in.


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Add Content

Say: Now I’m ready to add content. This is going to be a notebook that has resources for my students,

but I will also want my students (you) to contribute as well, so I need to set that up ahead of time.

To name a page, I just type in the Title region of a page like this: I’m going to name the first page in

the Introduction Section “Welcome.”

Say: Then I’ll add a page called “Activity Directions.” To add a new page, simply click the + Page link

and a new blank page appears at the bottom of the list of pages for that section.

Next, I’m going to add the content. For this purpose, I will just copy and paste in (copy and paste in

text for “Welcome” page).

Next up is doing some simple formatting. Just like Word, the main formatting features are found in

the Home Tab. I’m going to highlight “What you’ve got vs. What you need” and make it bold. I can

use the bold tool in the Home tab, but CTRL-B works as well.

Say: Notice how my ribbon keeps rolling up. I can choose to pin it down if I don’t want it to keep

disappearing. Click on the ribbon, and see the pin in the right corner of the ribbon.

Now I’m going to highlight “Why?” and make it “Heading 2” in the home tab.

To add some visual interest, I’m going to head over to the insert tab and select “Clip Art.”


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Say: I’m going to do a search for internet and then pick one to insert.

Once it is inserted, I have a picture tool bar available. I’m going to use it to shrink my picture to a

more reasonable size.

Try resizing it using the Grow and Shrink buttons AND the Scale up/down arrows.

Say: Now let me take you through all of the ribbons and tools available in OneNote Online.

Home Ribbon

Say: Most of what is seen here should be the familiar editing tools from Word. You will notice that the

Tags are available and that they still work the keyboard shortcuts (ctrl+1, ctrl+2, ctrl+3, etc) These

Tags are useful when creating checklists, marking for future questions, marking favorite notes, and

more! Later this afternoon when you work on this activity, try out the tags for assigning jobs and then

using the To-Do tag to mark off when the job has been completed.


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Insert Tab

Say: Other items available on the Insert tab are the following:

Insert and rename a new page (right-click on section name to rename).

Insert and rename a new section.

Insert a table by clicking on Table or just click anywhere on the page, start typing then press the

Tab key.

Insert a picture (notice formatting ribbon and resizing by right-clicking).

Insert Clip Art.

Links can be very useful in OneNote. Not only can they be used to link to outside resources but

also for navigation purposes to link to other pages and sections within the same Notebook.

View Ribbon

Say: The View ribbon gives access to the Editing View and Reading View.

Show Authors – when selected gives an Author name or initial indicator next to the section that was last

changed by that author.

Page Versions – can be extremely helpful if a page or a section of a page is deleted. Just click on Page

Versions to see a listing by date.


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Sharing OneNote

Say: Once I have my OneNote completely created, I will share it with you. When we do this activity

later, I will want you all working in this shared OneNote, so here is how I share this out.

File > Share > Share with People

Say: I will type in your email addresses in the “to” line. If I had you entered as contacts in “People”, I

can just type your name.

If I wanted to give you “view only” status, I would click the “Recipients Can Edit” hyperlink to get

some options.

Say: I can choose Edit or View.


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Say: I can also choose whether or not you need a Microsoft Account to see/edit.

Say: I do want you to be able to edit! I click share, and you will receive an email. You can also find this

shared notebook in the “Shared” area of OneDrive.

Activity

Say: For this next activity, I’ll be walking you through an outstanding use of OneNote in the classroom.

We’ll then give it a critique, use it as a foundation for your learning, and then taking some notes, and

then I’ll eventually share it with you. Here are the steps:

1. First navigate to www.pil-network.com and sign in.

2. Click Resources > Learning Activities


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3. Do a search for “Monte Cristo”.

4. There should be a Learning Activity posted by Kelli Etheredge called “The Count of Monte

Cristo Mock Trial”.

5. Scroll down and find the link to Kelli’s description:

http://firstclasslearning.wordpress.com/2011/07/13/the-count-of-monte-cristo-mock-trial/

6. Scroll down and find the link to her OneDrive Folder:

7. https://onedrive.live.com/redir.aspx?cid=d5855edc85656aa1&resid=D5855EDC85656AA1

!1347

1. Find the OneNote, and check the box next to it

2. Select Open >

3. Open in OneNote Online

http://firstclasslearning.wordpress.com/2011/07/13/the-count-of-monte-cristo-mock-trial/

https://onedrive.live.com/redir.aspx?cid=d5855edc85656aa1&resid=D5855EDC85656AA1!1347

https://onedrive.live.com/redir.aspx?cid=d5855edc85656aa1&resid=D5855EDC85656AA1!1347


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Do: Have participants read through the description of the unit from Kelli’s blog and look through the

OneNote that was used for the lesson. In pairs, have participants share what they notice, what they like

and ways that they think they could do something similar. Remember, the first time you use OneNote

Online with kids, start small!

Have them take notes in their OneNote. In 20 minutes, ask each team group to share out what they liked

as well as their plan. While participants work through the activity, finish filling out the Ethics OneNote by

copying and pasting from this document. They will need these resources later in the day.

Note: It is important to note that a best practice when creating an OneNote for a class or putting

together templates for students to use, it is advantageous to create the Notebook on the desktop version

with all of the features an options that you want to use. After it has been created, it is easy to give

students or others access via the OneDrive sharing options.

Uploading Files

Say: The free 7 GB of storage that comes free with sign-up is not limited to Office Documents. You can

upload just about any file to store and share online.

This is important because it will allow you to share any file with any student, colleague, parent, or

administration without having to attach it in an email which often has limits on file size.

There are a couple of ways to do this in OneDrive:

1. Find or create the folder in OneDrive where you want to upload the file and double-click

it to open it.

2. Click the Upload button and an explorer window will appear which allows you to locate

the file and then click open to upload the file.

Say: OR… If you have already located the file in an explorer window or on your desktop, drag and drop

the file right into the OneDrive folder in your browser.

Once the file is uploaded you can share it just as we have covered in the previous modules.


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Note: It is important to recognize that the dragging and dropping may react differently in different

browsers. If they are at least using IE 10 or newer versions of other browsers, the dragging and dropping

of files should work fine. Be aware of the possibility that older browsers may have not support drag and

drop functionality.

Break (10 minutes)

Section #8: Teaching Digital Citizenship (55 minutes)

Objectives:

Learn some basic rules for ethical and responsible online communications with students,

discussing participant experiences, and learning about resources for future use with students

in classrooms.

Best Practices

Display Slide 13: Best Practices when Working with Students

Say: When working in the online environment, it is important that we teach our students the standards

of ethics and responsibility they are expected to have while collaborating and communicating with

their fellow students and educators. In this section we will cover a few basic rules, discuss with all

participants their experiences, and provide resources for future use.

Activity

Say: I have shared an OneNote Online Notebook with each of you. I have given all of your “edit”

status so that you can experience what it is like to work in a collaborative OneNote Notebook. You will

use this notebook to learn about and create some lessons for teaching ethical and responsible online

communications. I am going to break you into groups. Each of you will work together to build a lesson

and a PowerPoint to share your lesson with the rest of the group.

Do: Break the participants into four groups. Have each group take one of the sections above then begin

with the resources in their assigned Section. Each group should work together to build at least one lesson.

Each group should create one PowerPoint collaboratively using PowerPoint Online to present their work

to the rest of the group. They will have 35 minutes to work and then 5 minutes to present.

At the end of 35 minutes, have the participants paste a link to their PowerPoint so that everyone has

access to each other’s work.

Note: The text that should be in the OneNote you created can be found at the end of the OneNote

section of this academy in the trainer guide. You should have copied and pasted it into the OneNote.

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Note: Here is a link to an example of the OneNote that you will create:

https://onedrive.live.com/redir?resid=CFA3C78AD54E37C2!54755&authkey=!ADpa8hgPOXzJFjU&ithint=

onenote%2c

Additional Resources

Do: Point out the additional resources available for all participants on page 48 of the handbook.

US Copyright Page: http://www.copyright.gov/fls/fl102.html

Fair Use Discussion: http://www.nolo.com/legal-encyclopedia/fair-use-rule-copyright-material-

30100.html

Citation Machine: http://citationmachine.net

Tons of digital citizenship articles: http://www.soundzabound.com/links

McGilvery, C. (2012, January 01). Promoting responsible and ethical digital citizens. Retrieved

from http://www.educationworld.com/a_tech/responsible-student-technology-use.shtml

https://onedrive.live.com/redir?resid=CFA3C78AD54E37C2!54755&authkey=!ADpa8hgPOXzJFjU&ithint=onenote%2c


http://www.copyright.gov/fls/fl102.html

http://www.nolo.com/legal-encyclopedia/fair-use-rule-copyright-material-30100.html

http://www.nolo.com/legal-encyclopedia/fair-use-rule-copyright-material-30100.html

http://citationmachine.net/

http://www.soundzabound.com/links

http://www.educationworld.com/a_tech/responsible-student-technology-use.shtml


Rev. 05/21/2014

Section #9: Desktop Office Comparison (40 minutes)

Objectives:

Understand the basic differences between the desktop and online versions of Office.

Display Slide 14: Office and Office Online

Say: Although being able to work entirely in the cloud is great, sometimes the more robust set of tools

found in the client version of Office are needed. However, you can still save directly to OneDrive

without having to download and re-upload! Let’s give it a try.

From OneDrive.com, find your sample Word document. Remember to use your “Recent docs” section

to find it quickly. This time though, check the box next to the document then select the drop down

arrow next to “Open” and select “Open in Word.”

Say: You might be prompted with a Virus warning. If so, just click Yes.


Rev. 05/21/2014

Say: Also, OneDrive will ask if the document opened successfully. Normally, you would click that it did

and then you can navigate to the Word document that just opened.

For this though, I want you to look at the ribbon in the installed/client version of Word and compare it

to Word online, so click “Open in Word Online.”

Say: Remember, in Word online, you will need to Click “Edit Document” and “Edit in Word Online.”

Say: Let’s start with the Home Ribbon. As you can see, in the bottom right corner of each group is an

icon on which you can click to get many more tools and options. On Word Online, you have a simpler

set of tools.


Rev. 05/21/2014

Say: You can see that if you want to do Mail Merge, or work with the Reference tools, you will also

need to use the client version of Word.

One of the best features when using the client version of Office, is that when you click “Save” your

documents sync back up to your OneDrive automatically. Additionally, you CAN co-author while using

the client version of Word, but you have to save your document to see the changes that someone else

has created.

Activity 1

Do: Have participants partner up with the person with whom they already shared their Sample

Document. Each of them should open it in Word. Do they receive a notification? They should! They can

see in the lower left hand corner who is working on it. Have them click on it to see the names. Have each

of them make edits and save – How did they know about the changes?

Activity 2

Do: Break them into groups, and have them use the OneNote that we were using earlier in the day (the

Ethical and Responsible Communication OneNote). Add a new section called “Comparing Offices” (and

have them do the same). Mention how you could create a whole new OneNote, but it is just easier to use

the one already set up. Now have them to create a page for each of the four programs.


Rev. 05/21/2014

Next, have them paste a resource on each page so that they can easily access it.

On all pages:

http://office.microsoft.com/en-us/office-online-help/using-office-online-in-onedrive-

HA101231889.aspx?CTT=1

1. Word:

http://office.microsoft.com/en-us/word-help/what-s-new-in-word-2013-

HA102809597.aspx?CTT=5&origin=HA102830213

2. Excel:

http://office.microsoft.com/en-us/excel-help/what-s-new-in-excel-2013-


3. PowerPoint:

http://office.microsoft.com/en-us/word-

help/redir/HA102809628.aspx?CTT=5&origin=HA102830213

4. OneNote:

http://office.microsoft.com/en-us/onenote-help/what-s-new-in-onenote-2013-


Here is a link to an Example of the OneNote that you should have created:

https://onedrive.live.com/redir?resid=CFA3C78AD54E37C2!54755&authkey=!ADpa8hgPOXzJFjU&ithint=

onenote%2c

Do: They should get into four groups and each group will research the differences between the

online and client version of Office, using OneNote to create a comparison page that the other groups

can reference.

They have roughly 20 minutes to complete their page. Have one person from each group be prepared to

do a 2-3 minute overview when done.

After 20 minutes, display each of the pages for the participants and then have the 2 minute overviews.

http://office.microsoft.com/en-us/office-online-help/using-office-online-in-onedrive-HA101231889.aspx?CTT=1%20

http://office.microsoft.com/en-us/office-online-help/using-office-online-in-onedrive-HA101231889.aspx?CTT=1%20

http://office.microsoft.com/en-us/word-help/what-s-new-in-word-2013-HA102809597.aspx?CTT=5&origin=HA102830213%20

http://office.microsoft.com/en-us/word-help/what-s-new-in-word-2013-HA102809597.aspx?CTT=5&origin=HA102830213%20

http://office.microsoft.com/en-us/excel-help/what-s-new-in-excel-2013-HA102809308.aspx?CTT=5&origin=HA102830213%20

http://office.microsoft.com/en-us/excel-help/what-s-new-in-excel-2013-HA102809308.aspx?CTT=5&origin=HA102830213%20

http://office.microsoft.com/en-us/word-help/redir/HA102809628.aspx?CTT=5&origin=HA102830213%20

http://office.microsoft.com/en-us/word-help/redir/HA102809628.aspx?CTT=5&origin=HA102830213%20

http://office.microsoft.com/en-us/onenote-help/what-s-new-in-onenote-2013-HA102749260.aspx?CTT=5&origin=HA102830213%20

http://office.microsoft.com/en-us/onenote-help/what-s-new-in-onenote-2013-HA102749260.aspx?CTT=5&origin=HA102830213%20




Rev. 05/21/2014

Section #10: Closing (10 minutes)

Objectives:

Answer participant questions, and address any remaining parking lot items.

Discuss any other Teacher Academies that may be available.

Q & A

Display Slide 15: Q & A

Do: Answer any participant questions, and address any remaining parking lot items.

Promote Additional Learning

Display Slide 16: Teacher Academies

Say: I hope you’ve enjoyed today’s Teacher Academy and that you take the skills you learned today

and use them in your classrooms.

Do: Mention any other academies available.

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5:50

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Start at

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Start at

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Start at

5:58

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