geological society of america 113th annual meeting · the exhibitor must notify delaney meeting...
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Cordilleran Section of the Geological Society of America
113th Annual Meeting
May 23 - 25, 2017
Hawaii Convention Center, Honolulu, HI
www.geosociety.org/Sections/cord/2017mtg/
EXHIBIT & SPONSORSHIP OPPORTUNITIES
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Invitation to Exhibit or Sponsor
Help support the 113th Annual Meeting of the Cordilleran Section of the
Geological Society of America by becoming a sponsor or exhibitor.
Sponsorship brings the targeted advertising opportunities described in the
sponsorship entitlements below, and will directly help underwrite the cost of
this very special meeting. We expect a diverse attendance of well over
500 people, offering direct connections to both professionals and students
specifically interested in your organization.
Just steps from Waikīkī, the venue for this meeting is the beautiful Hawai‘i
Convention Center in Honolulu. Guest rooms with beach and mountain
views are in the nearby Ala Moana Hotel. Planned program highlights
include 34 Topical Sessions and Symposia, 6 Science and Education Workshops, and 13 Field Trips on the
islands of Hawai‘i, Maui, O‘ahu, and Kaua‘i. Special events, including student mentoring programs and
career workshops, will additionally offer numerous opportunities for networking.
Exhibition space is available on a first come first serve basis located in a heavy foot-traffic area of the
meeting, and has been designed to maximize your potential for face-to-face time with the attendees. Space
reservation deadline is April 1, 2017. Package descriptions, rates, exhibition hours, and a registration form are
included in this brochure, but if you need additional information, please contact the Sponsor and Exhibitor
Coordinator by emailing [email protected] or by calling 802-865-5202.
Sponsor Levels & Entitlements
Major Meeting Sponsor $5,000
As the Major Meeting Sponsor you are entitled to the highest level of marketing available.
Package includes:
Recognition as the principal underwriters of the meeting
Company logo and link to your website posted on conference website
Recognition and logo in conference program
Recognition in all display and promotional materials
Name or company recognition on signage at entrance to each presentation room for duration of
meeting
Name or company recognition and logo posted in a special poster display in the Conference Lobby
Complimentary 8’ wide x 5’ deep exhibit space to Include 8’ high back drape, 6’ skirted display table, (2)
chairs and electricity (if needed)
2 Complimentary registrations (Includes all technical sessions. Meals are on own.)
Monday Night Welcome Reception Sponsor $2,500
Each year, the Welcome Reception provides attendees with networking opportunities. The opening
Icebreaker Reception will be held at sunset in the Convention Center’s Rooftop Gardens.
Package includes:
Company logo on conference website
Recognition and logo in conference program
Name or company recognition and logo posted in a special poster display in the conference lobby
Name or company recognition on signage at sponsored event
Complimentary 8’ wide x 5’ deep exhibit space to include 8’ high back drape, 6’ skirted display table,
and (2) Chairs.
1 Complimentary registration (Includes all technical sessions. Meals are on own.)
Cordilleran Section of the Geological Society of America
Annual Meeting May 23 - 25, 2017
Hawaii Convention Center, Honolulu, HI www.geosociety.org/Sections/cord/2017mtg/
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Sponsor Levels & Entitlements
Continued
Internet Sponsor $5,000
A great way to make sure people remember you!
Package includes:
Company logo on conference website
Recognition and logo in conference program
Company name or acronym as Wi-Fi password for the duration of the event.
Complimentary 8’ wide x 5’ deep exhibit space to Include 8’ high
back drape, 6’ skirted display table, and (2) Chairs.
1 Complimentary registration (Includes all technical sessions. Meals
are on own.)
Meeting AM & PM Coffee Breaks $1,000
The meeting “runs on coffee” and these twice-daily breaks provide
great networking opportunities.
Package Includes:
Recognition and logo on conference website
Recognition and logo in conference program
Name or company recognition and logo posted in a special poster display in the conference lobby
Name or company recognition on signage displayed during breaks
Opportunity to distribute promotional items during breaks
1 Complimentary registration (Includes all technical sessions. Meals are on own.)
Student Mentor Lunch Tuesday or Wednesday $1,500
Mentor lunches are special programs available at each section meeting. These provide students introductions
to career opportunities in hydrogeology and applied sciences. Consider volunteering as a mentor, and com-
bine your sponsorship with a complementary lunch by sharing insight of your own experiences with students.
Package Includes:
Recognition and logo on conference website
Recognition and logo in conference program
Name or company recognition and logo posted in a special poster display in the conference lobby
Name or company recognition on signage displayed at the event.
1 Complimentary registration (Includes all technical sessions. Meals are on own.)
Field Trips (multiple opportunities) $1,500
13 Field Trips on the islands of Hawai‘i, Maui, O‘ahu, and Kaua‘i.
Package Includes:
Recognition and logo on conference website
Recognition and logo in conference program
Name or company recognition and logo posted in a special poster display in the conference lobby
Name or company recognition on printed handout for all field trips
1 Complimentary registration (Includes all technical sessions. Meals are on own.)
Cordilleran Section of the Geological Society of America
Annual Meeting May 23- 25, 2017
Hawaii Convention Center, Honolulu, HI www.geosociety.org/Sections/cord/2017mtg/
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Sponsor Levels & Entitlements
Continued
Workshop $1,000
Package Includes:
Recognition and logo on conference website
Recognition and logo in conference program
Name or company recognition and logo posted in a special poster display in the conference lobby
Name or company recognition on printed handout for workshop.
1 Complimentary registration (Includes all technical sessions. Meals are on own)
Friend of the Annual Meeting of the Cordilleran Section—
any amount under $1000
Any level of sponsorship is greatly appreciated. Any level of support
of the meeting will include:
Recognition in conference program
Name or company recognition posted in a special poster
display in the conference lobby
Exhibiting Opportunities
Exhibit space is limited, so make your reservation early to guarantee space. The deadline for reserving an ex-
hibit space is April 1, 2017. Exhibitors are asked to set up between 7AM and 5 PM on Monday, May 22nd and
be present during the 6 PM. Opening Welcome Reception. Exhibit tear down is on May 25th and all exhibitors
should be out of the Conference Center by 10:00 PM. Cost: $300 (for profit/vendor), $150 (not for profit/
academic).
All Exhibit Space includes:
ID sign
(1) 6’ long x 30” wide side-skirted table
(2) Chairs
Electricity and wireless internet
1 Complimentary registration (Includes all technical sessions. Meals are on own. (Additional booth staff
are $40 per person)
Commercial Exhibit Space includes:
8’ wide x 10’ deep
8’ high back drape
Cordilleran Section of the Geological Society of America
Annual Meeting May 23 - 25, 2017
Hawaii Convention Center, Honolulu, HI www.geosociety.org/Sections/cord/2017mtg/
Exhibit Type Booth Rate
Commercial Exhibit Space $300
Non-Profit Exhibit Space $150
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Sponsor & Exhibitor Registration Form
Please complete the form below and send payment to the address provided. A confirmation packet with
details to include attendee registration, set up and tear down information, shipping instructions, and logo
requirements will be e-mailed to you a little closer to the conference date. If you have any questions, please
contact the Sponsor and Exhibitor Coordinator by emailing [email protected], or calling 802-
865-5202.
Contact Information:
Company Name:
Contact: Phone:
Street Mailing Address:
City, State, Zip:
Email: Website:
Meeting Sponsorship Options:
Payment Method:
Check (payable to: Geological Society of America)_____
Credit Card: Card Number Exp Date
Cardholder Signature
Mail Completed Form and Payment To:
Geological Society of America
c/o Delaney Meeting & Event Mgt
One Mill Street, Suite 315, Burlington, VT 05401
Phone: (802) 865-5202 Fax: (802) 865-8066 Email: [email protected]
CANCELLATION POLICY:
The exhibitor must notify Delaney Meeting & Event Management in writing no later than March 1, 2017 of intention to
withdraw from the exposition, and will be refunded all sums minus a $100 processing fee. After March 1, 2017, there
will be no refund given.
Cordilleran Section of the Geological Society of America
Annual Meeting May 23 - 25, 2017
Hawaii Convention Center, Honolulu, HI www.geosociety.org/Sections/cord/2017mtg/
Sponsor Level Fee Sponsor Level Fee
Major Meeting Sponsor * $5,000 Workshops Sponsor $1,000
Monday Night Welcome
Reception Sponsor * $2,500
Friend of the 113th Annual Meeting of the Cordilleran Section - Please
write in your contribution amount
Wireless Internet Sponsor * $5,000 Exhibitor Options Fee
Student Mentor Lunch Sponsor
___Tuesday ___Wednesday $1,500
*Sponsorship includes booth - please check if you plan to use it.
Coffee Break Sponsor $1,000 For Profit Exhibit Booth $300
Field Trips Sponsor $1,500 Non-Profit Exhibit Booth $150
TOTAL AMOUNT DUE: $