Acceptance of Minutes from Meeting 16 July 2020

Acceptance of Treasurer’s Report

Guest Speakers Summary

MATTERS OF GENERAL INTERE

Vincentia Strategic Plan

Bay and Basin Community Strategic Plan

Welcome to Vincentia sign and landscape

Delivery Program & Operational Plan (DPOPs)

Collingwood Beach Preservation Group Report

Vincentia Bushcare Group report

Beach Care Groups for Vincentia

PROJECTS UPDATE

Plantation Point Project

Playground

Handicapped access ramp

Community Driven Project for Kiosk and Bocce Court

Connecting Pathways, Road Access and Cycleways

Vincentia Village Placemaking Project

White Sands Walk

Bay and Basin Leisure Centre

Other Business

Next meeting and Future Guest Speakers

General Meeting

Draft

Minutes for 15 October 2020

Started at 7:35 pm

Chaired by Ken Buckley

Number of registered attendees 29

Meeting closed at 9:05pm

I acknowledge the traditional owners and

custodians of country and their continuing

connection to the land, culture and community. I

pay my respect to Elders past, present and future

Apologies; Clr patricia White, Clr Bob Proudfoot, Jessica Rawlins, Barbara Lidble and Rob Dunn, John Ross, Erica Jones , John Ross, Lance & Jen Sewell, Leslie Hams, Pat & Julie McMahon, Johanna Pullinger, John Stuchbery, Terry Bowman, George Kruk, Wendy Whatley, Matthew and Chemene McKenzie, Tony and Dawn Thompson Welcome; Chair welcome all present mentioning Clr Joanna Cash, Clr Greg Watson and Clr Nina Digiglio

Minutes from 20 August 2020

Motion: That the draft minutes of the executives meeting

held on 20 August 2020, were unanimously adopted

Secretary Report

Correspondence; Lou Casmiri reported that, all general incomming email correspondence has

been forward to all in the VRRA list and if any one is not receiving emails from

vrra.ccb@gmail.com to contact him and will include them in the mailing list

Lou also reported that no snail mail was received since last meeting.

Megan Jobson questioned secretary asking if her email dated 18/09/2020 Subject: Meeting

Procedures and Minutes, was circulated within the Committee.

Secretary informed Megan (and all in the meeting) that any correspondence addressed to

vrra.ccb@gmail.com although Secretary does reply all committee members receive the emails

and are included in the email trails.

Treasurer’s Report and Motion

Motion: That the treasurer’s report be accepted, was unanimously adopted

Opening of Bank Account for nominated projects By Bob Pullinger

VRRA Financial Members only Motion: That Treasurer and Public Officer be authorised to open bank

accounts for managing grants( above $2,000) and expenditure for nominated projects in line with Item 37

in the VRRA Constitution. The authorised signatures will be the same as the main VRRA account, i.e. any two

of President, Vice President, Secretary, Treasurer, Public Officer. Any cheques are to be as per the main

account, a Requestor and approval of two of the above cheque signatures as recommended in the Auditors

Management Report issued by Booth Partners in 2017.

Motion: was unanimously adopted

Guest Speakes Summary

• Clr Nina Digiglio shared with us that she is in discussion with several groups highlighting the need

for a Green Field Hospital for us in Shoalhaven and ask that we all advocate for the best hospital in

our region in a location that is fair for 80% of our Shoalhaven Community". Clr Digiglio asked that

we visit https://www.change.org/p/greenfields-site-for-shoalhaven-hospital?redirect=false to have

a greater understanding of her mission and to please complete/sign the petition.

• Sam Gordon and Hika Rountree from Mariculture (SCM) gave the meeting and update stating that;

Start production of Jervis Bay Mussels in late November and currently employing management and

processing team - 2 full time positions and 4 part time positions (these will become full time

positions). We will make sure that the mussels are available locally.

They also mentioned that they have contacted RMS to get support to amend our lease conditions

to add one orange buoy to each of a production line to make them more visible to recreational

boaters.

To have a better understanding on their business and the great opportunity for Jervis Bay please

see the ABC Landline story of South Coast Mariculture and Phycohealth.

The Delivery Program & Operational Plan (DPOPs) Update By Bob Pullinger

The connecting pathways, road access and cycleways team have been the pilot to establishing the update to be

sent to Council for inclusion in the review of the 4 and ten year capex program by Council at the Strategy and

Assets committee in November. It will be submitted to Phil Critchley, the Bay District Engineer by 24 October for

review by Senior Council staff.

The various sub committees will update their respective capex requirements and timing thereof for considering

at the Strategy and Assets meeting, be it new capex or changes to the capex amount required or the timing

thereof.

Similarly the community can make the CCB/VRRA aware of any capex items they consider the Council should

consider at the Strategy and Assets meeting. Any new items will probably need a convincing argument for

Council to include it in the capex 4 and 10 year capex program. After all, historically the further out the capex is

timed for the more reflective it is of long term capex wish list based on thought rather than acknowledgement of

it being funded, but this is not a reason to exclude it being submitted.

Vincentia Community Lead Strategic Plan by Erica Jones and Lou Casmiri

Lou reported that as indicated in previous emails and meetings the adopted strategy is to run Focus Groups for

each of the Fundamentals starting with “Business and Employment” planned for Monday the 19th of October at

6:00pm however we decided to provide additional information to those that express interest to participate and

reschedule the Focus Group for a future date

Bay & Basin Community Strategic Plan Lou Casmiri reported that unfortunately due to a business commitment (stuck on a Zoom meeting) he was not able to attend the last meeting; however according to the minutes: Meeting Minutes Bay & Basin Community Strategic Plan Project Reference Group Meeting #3 Vincentia Public Hall 8 October 2020 5:30pm – 7:00pm Attendees:, James Harris, Bruce McKenzie, Jason Andre, Phillip Blackman, Col Poulter. Apologies: Veronica Husted, Mary Jean Lewis, Cinnamon Dunsford (available via teleconference), Item Welcome Col Poulter was representing Veronica Husted 2 Meeting #2 Minutes & Actions noted as accurate and no follow up action needed 3 Main Discussion – Final survey discussion & sign off – all in attendance contributed to the changes to be forwarded off to Cinnamon for finalisation

Actions James to forward meeting survey feedback to Cinnamon. – Consultation strategy discussion & sign off – all in attendance agreed with Stage 1 & 2 only. Stage 1 survey for 4 weeks and Stage 2 consultation to occur in February (recognising that January is likely to be a busy period time). Stages 2 & 3 to be reviewed later. – Survey target groups discussion & sign off – all in attendance agreed by timing of survey should be based around the About Magazine giving at least 2 weeks of participation in the survey. Also, Phillip agreed to co-ordinate street survey at Sanctuary Point IGA, Bruce agreed to co-ordinate survey in Vincentia Market Place and Jason agreed to co-ordinate survey in Huskisson. Actions Phillip, Bruce and Jason to source volunteers to run survey likely on Wednesday and Saturday. Cinnamon to advise on the preferred Wednesday and Saturday dates to undertake street / market place surveys. Cinnamon / James to source and advise on Covid 19 requirements/plan to undertake street / market place surveys. Agreed Actions for Oct/ Nov 2020 Review and refine a further draft of the strategic plan purpose at the next meeting. Need to build indicators / measure in the strategy to measure its success which can be used by village groups. Other Business The Federal Government has highlighted funding for regional areas ($200m) and shovel ready projects ($3b) Next Steps Survey to be hopefully underway by next PCG meeting on 5 November 2020.

Welcome to Vincentia Sign at Moona Bridge entrance to Vincentia

Stage 1 stage 2

Lou Casmiri reported that council informed him that the DPOP for the ‘Welcome to Vincentia’ sign with a native plant landscape at the Moona Creek entrance to Vincentia has been divided into 2 stages; stage 1 installation of the sign and stage 2 the landscaping of the area around the sign, he also mentioned that some construction work has initiated on the location therefore, stage one should be completed soon.

Plantation Point Project update

Annette Informed the meeting that construction work has now started for the playground and that VRRA was disappointed by the limited playground space and equipment provided. Annette also mentioned that The VRRA have gone to great lengths to ensure the community had as much a say as possible to the design and layout of the proposed playground at Plantation Point. However, based on community feedback and the VRRA opinion, from the very beginning Council Staff have sought to constrain the community's desires and aspirations for an all-inclusive playground suitable to meet the needs of our community i.e. for children of all ages.

Kiosk Facilities and Bocce Court

Lou Casmiri shared the vision and proposal to establish a VRRA-CCB Community Driven Project in concert

with Shoalhaven City Council for the for the construction of a Kiosk and Bocce Court in the Plantation Point

Park/ Reserve.

Lou mention that we are now in receipt of instructions and guidence from Council staff about running the

vision as a Community Driven Project , he also mentioned that VRRA-CCB are aplying for grants to assist in

the construction of the facilies vision

Images included in meeting PowerPoint to illustrate the vision

Establishing Beach Care Groups for Vincentia

As discussed at previous meeting and stated in the agenda, Lou Casmiri put forward motion to establish a

Nelsons Beach Care Group to work in concet with the already established Bushcare and Parkcare groups

with the aim to reporty to VRRA-CCB on matters related to dune protection, dogs on the beach, collection

and prevention of storm water pollution, Monitoring safety of access ways.

Lou also mentioned that this group can be the start of VRRA-CCB being involved in the Cleanup Australia

initiative, for more info visit https://www.cleanup.org.au/ or https://www.cleanupaustraliaday.org.au/join-a-

clean-up where in 2540 Cudmirrah Beach, Greenfield Beach, Budgee Foresore River and others are

participating.

Discussion took place on the variety of activities which need to be addressed by the Nelson Beach Care Group.

These activities are not addressed by Bush Care, nor is it appropriate for bush care to take responsibility for

these activities. Some of the activities raised in discussion were

Erosion

Storm water ( i.e. collection, harvest and discharge )

Risk Management issues such as Damage to sea wall through loss of rocks, sand etc

Safety issues such as clear line of sight at exits/entrances from access ways to and from the park and beach,

removal of vegetation which could prevent access to beach as part of a fire plan

Surf life saving

Dog park and quick link to Rangers when dogs infringe the safety of people

Access ways ( make and keep good and safe access ways)

The increase in the number of dogs using Nelson beach highlights the need for the VRRA/CCB to address how

this increase in demand for access to beaches in Vincentia is to be managed.

Motion: That a Nelsons Beach Care Group be established with the aim to monitor and report on:

• dune protection, • dogs on the beach, • collection and prevention of storm water pollution,

o Participate in Clean Up Australia • Monitoring safety of access ways.

Motion was resolved with 13 for, 2 abstained and 2 eganist

There are 9 Beaches in

Vincentia

Vincentia Bushcare Group report by Barbara Liddle

The Bushcare Report was circulated before the meeting

No comments were made except that it was refered to during the discussion on the motion for establishing a

Nelsons Beach Care Group.

New members are always welcome; for more information please contact Barbara robarb2@bigpond.com

Connecting Pathways, Road Access and Cycle ways

Bob Pullinger reported that, the connectivity team have lead the way in establishing the update to be sent

to Council for inclusion in the review of the 4 and ten year capex program by Council at the Strategy and Assets

committee in November. It will be submitted to Phil Critchley, the Bay District Engineer by 24 October for review

by Senior Council staff.

“Update by VRRA project team – October 2020

Council comment post quarterly budget review – Nov 2020

“AS IS” proposed by Council in DPOP’S package released

early June 2020

Council Comment 10 Aug 2020

SCC Motions – Budget - CL20.160

Post Budget

Contacts -

VRRA Contact –

Council Contact –

Councillor Contact –

Grants

Received–

Submitted

Being considered

CL260 30 Jun

CL20.182 Aug Ord Council

The status of the items in the DPOP papers presented for community at start of June for involvement for the GET INVOLVED page are listed below.

-

2.1 Stage 1 – Minerva St

Currently in 10-year draft plan as follows;

25/26

• Minerva Avenue footpath, stage 1 to Saumarez street

2.2 Stage 2 – Saumarez to Murray St

Currently in 10-year draft plan as follows;

26/27

• Minerva Avenue footpath, stage 2 Saumarez street to Murray street

2.3 Stage 3 - Murray St to Golf Club

Currently in 10-year draft plan as follows;

27/28

• Minerva Avenue, Stage 3 Murray street to the golf club

3.1

2.4

Install refuge at the intersection of Elizabeth drive and Berry st Vincentia.

P128. $30k. Elizabeth Drive and Berry St, - Roundabout – Blackspot Program

Council has received verbal approval of grant funding to build the roundabout at Elizabeth Drive/Berry Street intersection which was proposed to include pedestrian refuges on both legs of Elizabeth Drive, the formal offer of funding is pending. After making the grant funding nomination, the VRRA withdrew later its support for the roundabout after one resident objected, instead requesting that just the pedestrian refuges be constructed. Once the formal offer of funding is received and accepted, Council will have to lodge a variation to TfNSW to request that the roundabout project be reduced in scope to just provide the pedestrian refuges. The verbal advice received is that the grant funding is now expected to be approved for the current 2020/21 financial year.

3.2

2.5

Resealing of first 245m of pavement on

Elizabeth Dr south of Moona Ck bridge.

Works completed in April 2020.

2.6 A priority 1 identified at the SPRA meeting in

Comment: Ref CL20.182 Aug 25th. Ext of Round the Bay SUP on Eastern side of Eliz Drv would provide continuity for

The proposed extension of the Round the Bay Shared user path (SUP) including the extension along Elizabeth Drive that some residents are seeking, is already

June 2020 was :

Extend pathway from Jervis St to BB on eastern side of Elizabeth Drive.

round the bay cyclists. If path is on Western side cyclists on Round the Bay SUP heading for Blenheim & Greenfield Beaches would have to cross Eliz Drive twice – once at Jervis St and again at Frederick St. Construction easier on level nature strip on Eastern side of Eliz Drv.

Further consideration of safety issues at Frederick St intersection to inform final decision on the route of this section of path.

allocated in the forward SUP strategy in 2023/24 and 2025/26 (again in multiple stages because of the high cost), this is subject to a review of the forward SUP list by Council and subject to matching grant funding being made available. The eastern side is not reflected in the strategy and is not supported when the majority of catchment population is on the western side, and this does not resolve the safety issues at the intersection with Frederick Street.

2.7 Another priority 1 identified at the SPRA meeting in June 2020 was :

Instal stop sign at Elizabeth Drive and Frederick St.

Awaiting Council’sTraffic Investigation Officer feedback.

This suggestion has been passed onto Council’s Traffic Investigation Officer for consideration.

2.8 Another priority 1 identified at the SPRA meeting in June 2020 was :

Refuge or pedestrian crossing at Elizabeth Drive and Frederick St

Integration plan required for this crossing with proposed pedestrian link path between Frederick St intersection and Corner of Dacres St into the overall traffic/pedestrian/cyclist movement safety plan for the Eliz Drv – Frederick St intersection as identified.

Note:

An appropriate intersection and crossing treatment will be investigated as part of the above project described at item 2.6, and not in isolation. The project is already allocated in the forward SUP strategy in 2023/24 and 2025, subject to a review of the forward SUP list by Council and subject to matching grant funding being made available.

New Pedestrian Facilities – actual whereabouts not defined in the DPOP package.

P121. $3.8K This relates to “bike racks” and was an error in the budget. There is no proposed project. There is $5,000 allocated in the budget every year for bicycle facilities to address community requests. If the VRRA wanted bike racks to be considered, it can simply make the request, and this can be considered.

White Sands Walk Delivery PrOperational Plan (DPOPs)

Ken Buckey reported that a considerable amount of work has already being done on the track and that his

undferstanding from council staff communication most if not all the work will be completed by Christmas

In reference to the signage, no progress to report except that it is part of a Shoalhaven City Council review for all

tracks and beach signage strategy.

Collingwood Beach Preservation Group Sub Committee Monthly Report – August 2020

Bob Pullinger informed the meeting that;

The webinar of the Strategy and Assets in September needs to be watched to understand the

Councillors saying it as they saw it when four of the five Councillors on the reference group visited Collingwood

Beach to form their opinions of the demonstration sites. The two year demonstration period concluded at the

end of September.

Clr Patricia White put up four or five Questions on notice because the relevant staff were not present on the

zoom meeting to answer the questions.

One of these was disappointment the reference group had not met for some time. This has been addressed by

the reference group meeting being called at the end of October.

The original motion was expanded to include a third part, being actions required to be taken by Council. The

Councillors are to admired for their ability to say it as they saw it and then summarise this in an amendment to

the motion.

It is absurd the vegetation sites have got to the point of taking up 40 minutes of the meeting and valuable time

of Councillors.

Safety is an ongoing concern. Another large tree fell over just recently at the southern end of the walkway. He

CBPG has presented many pics of risks presented by fallen, limbs, branches and trunks. The Council has been

requested to supply a safety strategy for the users of the pathway. The only safety program is for the volunteers

working in the dunes, no regards for the public.

The support from the VRRA was thanked for Tony Thompson and Bob Pullinger being appointed to the CMP

Committee.

No response has been received from Council to the VRRA request to follow the lead of the State Government

and assign a cluster approach for all Coastal Management matters to be placed under the director for Assets and

Works. Environmental matters to remain under the Planning and Environment Director should not include any

matters relating to beaches, dunes and other waterways.

Councillors also raised concerns with the risks arising from the discharge of storm water. A solution has been

identified by Paul Keech for the pipe system in 2021/22. The concept design which extends the discharge by the

pipe under an access way to the foredune approx. 100ft mark has been presented in previous reports. Council

will be requested to bring this forward to 2020/21 at Nov Strategy and Assets meeting.

Ross Popplewell asked if the VRRA "were you informed that the Dune Care Progress report was being tabled at

Council".

Bob responded he knew what it is like not to be informed because people subject to hazzards being addressed

as part of the 2016 reforms were not notified of these reforms until December 2019.

Similarly Councillor Gash responded to a question to say Councillors only get advised of Councils papers in time

to work on them over the weekend.

Other discussion took place on the formation of reference group from the start until today.

The motion was then put to accept the CBPG Monthly report be accepted.

It was resolved with - 15 for and 2 against.

Vincentia Village Placemaking Project

Norm Vickery reported that originally it was expected that construction would start late in 2020, with

construction works paused over the 2020/2021 Christmas period. Due to a number of factors

construction will be delayed until February 2021. Despite the delay the construction timeframe is

still on track with works expected to be complete late 2021.

Council has developed a Vincentia Placemaking webpage to keep you informed and up-to-date with this

project. The link to the webpage is here https://business.shoalhaven.nsw.gov.au/essential-

information/news-media/details/placemaking-for-vincentia-village

Bay and Basin Leisure Center update

Roslyn Vickery reported at our previous general meeting that; at this point in time she did not have any update

except that, the Skyte Park at the Leisure Centre should be completed by December 2021. For more

info https://www.youtube.com/watch?v=qyRvVIWngB0

Other Business

• eVoting and eMeetings

eMeetings -Lou seeked feed back on a posible introduction of Zoom type meetings for these

residents/owners that for whatever reason can not attend the meeting and the majority opinion was that it

would not work or not necessary for VRRA-CCB.

eVoting – Lou mention that at the last 2 occasions when we requested voting via a VRRA-CCB eVoting form

the response wsa very good as 50% of residents/owners in our contact list responded.

• Update on Motion 18 June re Boarding House in Vincentia-Bayswood estate by lou Casmiri

Lou mention that Council has rejected the application refering the matter to Council staff for additional

information

Clr Nina Di Giglio commented that although she is very supportive of boardinghouses in this case she voted

against the DA because she believe that based on emails and feedback, such boardinghouse would not be

apropiate for Bayswood.

Next Meeting

First Thursday 3 December 2020

Guest Speakers – for future meetings

Guest speakers; At this point in time we have available, but not booked date as yet for:

• Mark Emmerton from Elite Energy – about Huskisson Triathalons; and

• The Dept of Primary Industry – about Shark Patrol • Dr Pia Winberg - Seafood industry in Jervis Bay and the Shoalhaven

• Alan Vogel - Manager Woolworths – (a) post audit on strategic planning by Woolworths early

2000 , particularly the economic drivers and (b) latest economic drivers - One would assume WW

will have strategic plan and economic drivers

• Mintus as owners of Village west side shops including Coles building in Vincentia