gen-002 hse management system oi

title

HSE MANAGEMENT SYSTEM

HSE-GEN-002

Page 4 of 32

HSE MANAGEMENT

SYSTEM

REV.DATEPURPOSE OF ISSUEDPREP. BYCHKD BYAPRD. BYCLIENT APRV.

CONTENT

1.POLICY3

2.SCOPE3

3.PURPOSE3

4.PROCEDURE3

5.THE GENERAL DUTIES OF THE COMMITTEE4

6.MANAGEMENT (HSE) INSPECTION5

7.MANAGEMENT (HSE) INSPECTION RECOMMENDATION ACTION PLAN REPORT5

SECTION 1

INTRODUCTION1.1SCOPE

The scope of this document is to define the Field Operations of PT. BAYU AJI MANDIRI Indonesia (PT. BAYU AJI MANDIRI) principles and requirements for the implementation and maintenance of Health, Safety and Environmental (HSE) System.

1.2OBJECTIVE

The objective of this document is to ensure a unified managed approach to HSE throughout the Field Operations of PT. BAYU AJI MANDIRI.

1.3responsibilities

The President Director carries the ultimate responsibility for HSE of all personnel employed by that Division or involved in all project activities. He is further responsible for the implementation of the HSE system through his Dept. Managers, Co-ordinators, Superintendents and Supervisors.

All the employees of PT. BAYU AJI MANDIRI have the responsibility and obligation to co-operate and comply with the established Policies and Procedures. They are required to exercise self discipline, maintain a high level of HSE awareness, prevent damage to facility and material and comply with all relevant internal and statutory obligations.

The HSE Co-ordinator is responsible for maintaining, reviewing and monitoring implementation of this procedure. He has the responsibility to plan, verify and audit its implementation. He also has the authority to identify HSE related problems, recommend corrective actions and verify their implementation.

1.4DEFINITIONS

The terms in this document are used in accordance with the definitions given that are commonly used in the HSE Management :

HSE

is an expression used in Operations of PT. BAYU AJI MANDIRI for the Health, Safety and Environmental function.

Risk Management

in Health and Safety is the process of identifying Hazards, assessing Risk, taking action to eliminate, monitor and continuously reduce Risk.

HSE Management

is a system of defining Policy for HSE organizing and planning, implementing plans, measuring performance, reviewing and auditing the management system to achieve the objective of the Policy.

Risk Assessment

is the process of analyzing the level of Risk, considering those in Danger, and evaluating whether Hazards are adequately controlled, taking into account any measures already in place.

A Hazard

is something with the potential to cause Harm, (this can be a substance, part of machine, form of energy, method of work or a situation).

Harm

includes fatality, injury, physical or mental ill-health, damage to property, loss of production or any combination of these (Cost of Loss). The definition given here includes damage to property and other losses.

Risk

is a measure of the probability that the Harm from a particular Hazard will occur. It also takes into account the possible Severity and is usually expressed by a Severity Rating.

Dangeris a state where or when there is exposure to a Hazard, and is the opposite of Safe or Safety.

Safe

is a state where or when exposure to Hazards has been controlled to an adequate level and is the opposite of Danger.

Acceptance Criteria

is used to express an acceptable Risk level in the Activities being carried out.

Probable Recurrence

is the likelihood of a recurrence of Harm from the Hazard.

Severity Rating

A method for calculating the probable worse, outcome of an Incident or Near-Miss. This expression is also used in connection with Risk Assessment in order to quantify the Potential Risks.

HSE Walk

A brief exercise where a person follows a Predetermined route during which he/she Performs Hazard Spotting or HSE Sampling.

Hazard Spotting

A general HSE Walk during which a person or team actively seeks to identify and note Hazards that may constitute a Significant Risk or a Non Conformance to HSE standards of Policies.

HSE Sampling

A HSE Walk during which checks would be made for compliance with HSE standards of one particular type (e.g. fire fighting equipment, fire hazards, Personnel protection Equipment or condition of floors, etc.)

HSE Inspection

A comprehensive exercise during which one specific area becomes the subject of systematic Hazard Identification, and HSE Sampling of all its processes, equipment, and activities in order to identify all the Loss Potential. A checklist shall be used during the inspection.

COSHH

Control of Substances Hazardous to Health.

A method for reducing and controlling exposure to potentially hazardous substances.

PPE

Personal Protective Equipment

Equipment provided as a last resort when a Hazard can not be removed, and intended to protect the employee from any residual Danger.

MEL

Maximum Exposure Level.

A safe exposure limit to any substance present in the work environment.

OEL

Occupational Exposure Limits.

A measure used in connection with MEL and TWA.

TWATime Weighted Average. As OEL above.

Permit to Work

A formal system where a written permission (PtW) is issued by a Nominated Responsible Person, to work in an area, equipment, or in a situation where a potential Hazard exists.

Nominated

The person acting on behalf of the PT ONASIS or Responsible Person Field Operations Manager with the authority to issue Permit to Work.

Person in Charge (PIC)

The Person responsible for carrying out the task either himself or through personnel he / she supervises.Serious Accident

An event where the potential/actual consequences or Incident loss is considered high.AccidentAn undersigned Accident/Incident or event which has resulted in injuries to a person, or damage to materials or the environment.

Near Miss

All Accidents / Incidents / Occurrences, which with reasonable probabilities, could have developed into an Accident.

Incident

All Accident / Incident / Occurrences or situations where there has been a breach of safety rules, but does not fall in the Near-miss category.

Material Damage

Includes Material Damage as a result of an unsafe act / operation. It also includes damage to equipment that may reduce safety. Ordinary wear or tear of any equipment is not encompassed by this definition, as long as this wear and does not directly reduce Safety.

Corrective Action

In connection with this procedure this expression means any actions or steps taken to prevent recurrence of an Accident / Incident.

Close Out

Completion of a Corrective Action in accordance with this procedure.

Lost Time Accident (LTA)

Accident which has / will result in absence the following day / shift.

Non Lost Time Accident (NLTA)

Accident which requires Medical Treatment / first aid, and has only resulted in loss of working hours on the day/shift.

Medical Treatment

Treatment given by a physician, or others under instruction from a physician.

Personal Injury

All Accidents causing injury, irrespective of the Result of first aid and/or Medical Treatment, or whether the event has resulted in absence from work or not.

Environmental Pollution

Pollution of the environment which has / could have influence on the environment.

Accident / Incident Report

Any Report originated by, or on behalf of the company, and utilizing the form described in this procedure.

A.L.A.R.P.As Low As Reasonably Practical.

Medical Reporting

Health information regarding Injuries and Illness.

Confidential Medical

Health Information that is treated confidentially, only Reporting available to the Health Service and the individual employee.

Section 2

HSE POLICY, OBJECTIVES, ORGANISATION, RESPONSIBLITIES AND ACCOUNTABILITY

2.1HSE POLICYCompany has developed and implemented a Policy covering HSE matters as the Level One Document in this system.

This written HSE Policy is signed by the President and it will be posted in prominent places either office or field facilities.

It is the responsibility of Line Supervisors to ensure that this policy is communicated and understood by his / her sub-ordinate.

Specific Policies Statement will be written to address specific topics in the HSE area of concern and its related matters.

2.2HSE OBJECTIVESThe Field Operations HSE Objectives are as follow :

Seek to avoid harm to health, injury to employees and others, damage to Property from its operations, and those of Sub Contractors acting on its behalf.

That Contractors working on its behalf apply HSE practices acceptable to Project Operations of PT. BAYU AJI MANDIRI.

Recognize the importance of the involvement and commitment of Senior Management and responsibility of each, and every employee, in the application of these Policies.

Acknowledge the principle that all accidents can be prevented and actively promote, among all those associated with its activities, the highest standards of HSE awareness and performance.

Observe all relevant legal requirements.

Have regard to relevant approved Codes of Practice and other guidance material.

Encourage employees to elect and be elected to serve on HSE committees and to become HSE delegates.

Maintain an effective system for monitoring and reviewing HSE performance.

Encourage employees to be proactive in preventing losses.

Actively promote the use of risk analysis techniques in all aspect of Operation PT. BAYU AJI MANDIRI Provide an effective system of communication on HSE related matters.

Provide the necessary HSE training designed to prevent ill health and accidents.

Provide, at all levels, appropriate training, and retraining where necessary, in the skills and knowledge required for individual operation or activity.

2.3 ENVIRONMENTAL PROTECTION OBJECTIVES

To maintain plant to an acceptable standard in order to minimize the effects on the environment.

To maintain the contingency plans in place to provide the appropriate responses to deal with any incident which may have an adverse consequences on the environment.

To adhere to Regulations by assessing and taking measures to prevent risks to the environment which may arise from the use of hazardous substances during work activities.

To store, transport and dispose of waste in a responsible manner with due regard to the environment.

Control the use of hazardous substances ALARP.

Using natural resources efficiently.

2.4. HSE ORGANIZATION & RESPONSIBILITYThe management of HSE within of PT. BAYU AJI MANDIRI is a Line Responsibility with each individual Line Manager responsible to their superior for HSE matters within their control.

The responsibilities and authorities of each category of personnel will be detailed in Functional Descriptions which also cover individual HSE requirements.

Senior ManagementSenior Management has the responsibility to ensure that there are effective HSE Policies, that its objectives are clearly set, the necessary resources allocated, that it is implemented, monitored, and its performance assessed.

An Annual Company HSE Plan setting out the various objectives and activities for the year is published after evaluation of the past years performance.

Senior Management will promote HSE by example.

Line Management and SupervisionManagement at all levels, are responsible for ensuring that all activities under their control are carried out in accordance with the HSE Policy and Plan and that its objectives are met.

More specifically, Line Management and Supervision must :

Set a clear example by taking an active interest in promoting HSE matters.

Ensure that the instructions and objectives of Operations of PT. BAYU AJI MANDIRI current HSE Plan are upheld.

Ensure work hazards are properly identified, and corresponding risks evaluated, removed or reduced to an acceptable level.

Ensure staff allocated to various tasks have the corresponding experience, qualification and training to undertake them safely.

Ensure changes, alterations or modification to plans, procedures or equipment are clearly notified to relevant personnel.

Ensure that all documentation required to perform the tasks safely is available.

Ensure that plant and equipment provided are sound and fit for purpose.

Ensure that each and every case of injury or illness at work, or equipment failure or damage, near-miss or dangerous occurrence is reported and investigated.

Ensure that Sub Contractors selected are meeting PT. BAYU AJI MANDIRI Indonesia standards of HSE.

Ensure that HSE committees are organized and running regularly on their work sites.

Ensure that HSE performances are taken into account during appraisal of their staff.

Operation ManagerWhile the Operaton Manager has the ultimate responsibility for the HSE protection of everyone onboard of their work area, Superintendents / Supervisors share that responsibility through their expert knowledge of the hazards and practices specific to their highly specialized field of activities and they must advise the Operation Manager.

This is in addition to their Line Management and Line Supervision duties.

Employees and ContractorsEvery employee of PT. BAYU AJI MANDIRI and their contractor have the following duties and responsibilities :

1. To take care of their own HSE and that of others who depend on them.

2. To co-operate fully with all levels of management and supervision regarding HSE matters including the wearing of Personal Protective Equipment (PPE) where appropriate and participation in Hazard Identification and Risk Assessment analysis.

3. To perform their work in accordance with PT. BAYU AJI MANDIRI HSE Policies, Instructions and Procedures.

4. To familiarize themselves with all Instruction, Procedures and information provided, pertinent to HSE, and in case of doubt seek information.

5. To report to line supervision each at every Incident giving rise to Injury, ill Health, First Aid, Equipment Damage or malfunction, Near-miss and Dangerous Occurrence.

6. To report immediately to line supervision anything that appears to be defective or anything which appears to constitute an HSE hazard, and all cases of pollution.

HSE DelegateHSE Delegate will be elected on all work sites by the workforce or appointed by Company to represent employees in all matters relating to HSE.

Company provides appropriate training to enable HSE delegates to discharge their functions. These functions include :

Investigation of potential Hazards and dangerous occurrences and to examine the cause of Accidents/Incidents where the interest of the workforce may be involved.

Investigation of concerns relating to the occupational health and safety of members of the workforce.

Making representation to management on any matters concerning occupational Health and Safety.

Representing the workforce at HSE Committee meetings.

Consulting the workforce as they consider appropriate.

Liaison with HSE related matters.

Making periodic Safety Inspections / walks aboard their installation / ship.

HSE CoordinatorThe HSE Coordinator is responsible for verifying that the requirements of the present HSE Management System are implemented and maintained. The HSE Coordinator is also responsible for providing expert advice and assistance to Line Managers in all HSE related aspects of Companys Operations.

2.5HSE ACCOUNTABILITY

Each employee with key responsibilities shall be assigned yearly HSE targets. The individuals HSE targets shall be reviewed annually, and their performance measured and assessed. These individuals are held accountable to their immediate superior for their HSE performance.

2.6PERFORMANCE STANDARDSEvery year, Company shall issue HSE Plan as the result of the management review described under Section 3.2. The HSE Plan shall define targets which identify areas where improvement is required, it will also assign responsibilities and provide resources for achievement of the improvements.

Compliance to the HSE Plan shall be used to measure HSE performance standards.

SECTION 3

HEALTH, SAFETY & ENVIRONMENTAL (HSE)

SYSTEM

3.1GENERALThe HSE System reflects the basic management principals of : planning, organizing, directing, controlling and measuring. This is to ensure that all the activities within PT. BAYU AJI MANDIRI and all the hazards associated with these activities have been systematically identified, organized and controlled in a proactive manner.

An integral part of the HSE System is the updating and revising procedures which will provide a structure for continual improvement, in that, the HSE System will be a living document that will constantly change to reflect the status of the business and the goals and objectives of the HSE Policy.

3.2MANAGEMENT REVIEWManagement shall review the HSE System to ensure continued effectiveness. Those reviews shall be performed at least one per year. In this task they shall utilize the HSE Audit reports, Accident/Incident Reports and all other information that may be deemed necessary. These reviews shall be minuted with any actions necessary being identified to specific personnel. The HSE objectives for the forthcoming year shall be established and published in the HSE Plan.

The minutes of the review shall be filed for future reference / action and to monitor actions required.

3.3HSE SYSTEM DESCRIPTION

The HSE System comprises a number of elements, each one being an identified action area within which procedures are developed.

The HSE System structure is displayed under 3.4 HSE System Overview.

Policy / ObjectivesPolicies has been established to account for legal and humanitarian requirements to manage HSE activities.

To demonstrate its commitment to this Policy, Company has to set specific standards and objectives. It wishes to achieve in order to comply with its Policy Statement.

To achieve the standards and objectives it is important that certain activities and responsibilities are assigned to individuals. These individuals are then held accountable for their performance with regard to the set standards.

Elements

Company has selected a number of Elements to manage the successful attainment of its stated Policy objectives.

Examples of the chosen elements are contained in section 4.0 of this document.

Section 4.0 describes the requirements for key activities within each element, which are applicable across all of the Shipyard and Offshore operations.

General Procedure

In addition to the above general performance standards, policies and guidelines are established to address that numbers of elements.

3.4HSE SYSTEM OVERVIEW

POLICY

ORGANIZATION

PLANNING &

IMPLEMENTING

MEASURING

PERFORMANCE

REVIEWING

PERFOR-

MANCE

SECTION 4

HEALTH, SAFETY & ENVIRONMENTAL REQUIREMENTS

4.1

ELEMENT 1 LEADERSHIP AND ADMINISTRATION4.1.1Requirements

Annual HSE Objectives

The President Director or his alternate together with his Senior Management, establish and routinely review the Policy of the Company. This Policy shall contain the HSE objectives.

Senior and Site Management Duties

To make it possible to attain Company HSE objectives, President Director shall plan, organize, motivate, control and follow-up the work with special regard to HSE matters.

Senior Management shall participate in the evaluation of the HSE Policy once a year, and establish an Annual Company HSE Plan. The HSE Plan and any changes to the HSE System shall be communicated to employees through established communication lines.

All Senior Supervision Positions shall be trained in HSE Management.

Senior Management are responsible for setting an example by promoting HSE activities at the highest level. This will be achieved by work site visits, performing Safety Walks and addressing HSE Meetings.

Line ResponsibilityHSE is a line responsibility within Operations of PT. BAYU AJI MANDIRI. All personnel are responsible for HSE activities within their sphere of influence. All Line Supervisors shall be trained in HSE matters.

4.1.2Applicable / Relevant Policy Procedures

Company HSE Policy

Position Job Description

Safety Training for Supervisor

4.2

ELEMENT 2 INSPECTIONS AND AUDITS

4.2.1Requirements

All Managers and Supervisors shall perform inspection/audits and HSE Walks within their areas of responsibility in accordance with applicable HSE Plans. Performed inspection / audits and HSE Walks shall be documented.

The constituency HSE Delegate shall participate in the inspections / audits and HSE Walks. The inspections / audits and HSE Walks will involve the systematic Examination of Company facilities, equipment, materials and the employees who use them.

HSE audits will be performed by competent personnel appointed by the relevant Managers in regular basis.

The planned audit by company HSE Specialist and / or Member of Management will be conducted occasionally to monitor the implementation of the established Policies and / or Procedures.

An Audit Report identifying responsibilities and non-conformance close out time frames shall be prepared.

4.2.2Applicable / Relevant Policy & Procedures

Safety Audit Procedure

Hazard Area and Job Safety Analysis

4.3ELEMENT 3 TRAINING & COMPETENCE

4.3.1Requirements

Management TrainingManagement training shall provide the knowledge and skills necessary to manage the HSE System at all relevant management levels.

Employee TrainingTraining of employees must reflect the training needs identified by Line Management for each occupation. Employee training programs are established and documented in accordance with the relevant procedures.

GeneralIndividual HSE performance appraisals shall be performed on an annual basis. Training needs are identified by Line Management annually and are based on meetings with individual employees. Compliance with relevant requirements are measured with special emphasis being placed on HSE critical items and subjects raised by Risk Assessments and Accident/Incident reports.

All new employees will be familiarized with their work site rules and Company HSE System.

The Personnel Department, which performs the personnel administration function within the Company, will keep an updated file of all employees training. When relevant a training program will be produced.

All contractors training and competence levels will be evaluated prior to contract award and continuously monitored during the duration of the contract.

Upon completion of the contract an overall HSE evaluation will be made and the results held on file for future reference.

Job Specific and Topic Specific Training

Job specific and topic specipic training will be given to selected groups of employees to enhance their level of awareness, for example, on subject such as :

- HSE Awarness

- Waste Management

- Pollution Prevention

- Waste Segregation

- Environmental

- Human Factors

- Fire Prevention

- Hazard Awarness

- Hazard Identification

- Material Safety Data Sheet (MSDS)

- Scaffold erection and dismantling

- Rigging and crane safety

- Lockout/Tag out Procedures

- CPR and Basic First Aid

- Excavation Safety.

- Confined Space Entry.

- Crane Basket Safety.

- Hazardous materials handling and disposal.

- Fall protection.- Sea survival

Each supervisor will be trained in observing and correcting unsafe acts through TSTO and is expected to actively participate in this program.

Other Education and Training Programs

All supervisors will be trained in their work responsibilities and their safety responsibilities. They are responsible the training of their employees with the assistance of the HSE Group.

HSE staff will constantly educate and train drivers involved in the project. PT ONASIS will implement safe driving programs. Appropriate driver and equipment operation re-certification training as required by applicable regulations, including any MIGAS certifications will be provided. Site HSE Manager is responsible for ensuring task specific training is provided to those personnel identified in the following table.

In addition to education and training programs for transmitting the HSE principles to the employees, additional methods of communication will be rountinely used to determine information. The methods will include site notices and posters at strategic locations, directives, Subcontractors meetings and HSE Committee meetings.

All personnel will be made aware of the Project Procedures and they will be expected to be familiar them and to use them as part of the Hazards and Risk Management risk assessment process for all activities involved in the Project.


Safety Trainning for Supervisor

Employee & non Employee Fire & Safety Hearing

4.4ELEMENT 4 HIRING AND PLACEMENT

4.4.1Requirement

All employees must be competent, and possess the skill and experience to operate safely in accordance with the Personnel Employment Requirements and in particular :

1. All new employees will complete a recorded familiarization / induction program for three months and medical check-up regularly ( medical Check up 2. Qualifications of prospective employees will be validated and recorded.

3. The HSE Dept. will provide advice on specific HSE requirements and Standards.

4. All employees will undergo pre-employment medical examination.

5. The competence of Contractors personnel will be checked by the relevant Manager.

Basic induction training covering all HSE issues will be provided to all employees prior to being allowed to start work. A second level of induction will be given to all personnel and will cover job specific and work related topics. Induction training will include environmental awareness training, hazard communication and hazard awareness training, ergonomic factors, rules of conduct, emergency procedures, medical procedures scenarios, as well as other relevant topics.


Recruitment Policy

Position Job Descriptions

HSE Hand Book

4.5ELEMENT 5 - COMMUNICATIONS

4.5.1Requirements

A documented system for HSE communication will be established. The system to be used shall have the following elements :

1 Personnel Contact

2 Job Orientation / Induction.

3 Record Keeping.

4 Proactive Management Involvement

5 HSE Inspections and Meetings

All new employees or re-hires will take part in the PT. BAYU AJI MANDIRI Induction / Orientation program.

Other Forms of on the job communications consist of Tool-Box-Talks and Pre-Task HSE Briefings as described in Element 16.

HSE Meeting will be held at all locations where PT. BAYU AJI MANDIRI personnel are employed. The objective is not only to pass on safety related information but to seek participation of the attendees and encourage positive contributions.

PT. BAYU AJI MANDIRI supplied promotional material, videos, etc., will be used to increase the level of personal HSE awareness.

PT. BAYU AJI MANDIRI initiates and issues HSE Alerts to highlight specific hazards.

All new employees will be issued with a copy of the PT. BAYU AJI MANDIRI HSE Handbook. The employee will acknowledge receipt of the book by signing a receipt provided.

HSE suggestion boxes will be installed at strategic places to allow employees in giving positive input for the continuous improvement of HSE related matter.


Accident Report System & Investigation

4.6

ELEMENT 6 MANAGEMENT OF CHANGE

4.6.1Requirements

Changes to equipment, operating conditions, procedures, personnel, etc., can lead to risk unless the changes are effectively documented, managed and communicated.

The consequence of significant changes must be properly identified, and the corresponding Risks quantified.

Staff, including temporary, replacement and contractors must be adequately briefed about changes.

If during the pre-planning phase of operations, particular tasks are considered Critical or Very Serious (as defined in the Hazard Identification and Risk Assessment Procedures). A formal documented Hazard Identification and Risk Analysis is performed.


Amending HSE Procedure


4.7

ELEMENT 7 HAZARD IDENTIFICATION & RISK ASSESSMENTS

4.7.1Requirements

Risk Assessment will be performed when significant Hazards have been identified by the PT. BAYU AJI MANDIRI Management or Field responsible person.

The analysis will be based on the evaluation of Risks related to specific operations, experience feedback reports or from input from external professional institutions.

A Risk Analysis shall as minimum, contain the following elements :

1. Identify and Analyze Task.

2. Identification of Danger (Hazards).

3. Establish Acceptance Criteria.

4. Analyze and Evaluate Risks.

5. Implement Control Measures.

6. Verification and Experience feed-back.

Operations Management of Field responsible person will establish a program for identification of Risks throughout all phases of the constructions.



Safety Hand Book

Safety Rules

4.8

ELEMENT 8 HSE PROGRAMME EVALUATION

4.8.1Requirements

A comprehensive evaluation is performed to verify that the HSE program and Company facilities are in compliance with acceptable standards and regulations. The evaluations measure the performance of the HSE Management System as well as workplace compliance with appropriate standards and regulations.

When carrying out an evaluation the following shall be used as a minimum :

1. Management compliance with program requirements relating to all the elements of the HSE Management System.

2. Compliance with standard for general physical conditions.

3. Compliance with fire prevention and control standards.

4. Compliance with occupational health, safety and environmental standards.

5. Compliance with individual, annual performance appraisals.

6. Compliance with contractors performance assessment criteria.

7. Compliance with Local Government requirements.

4.8.2Applicable/Relevant Procedures



4.9

ELEMENT 9 OCCUPATIONAL HEALTH

4.9.1Requirement

PT. BAYU AJI MANDIRI will develop a documented set of procedures to cover the following areas of occupational health.

Health monitoring activities :

Selective health control to be planned and carried out.

Individual medical files established.

Registration of sick leave.

Follow-up of long term sick leave and rehabilitation.

Registration of medical treatment carried out offshore.

Work environment monitoring :

Screening or mapping of occupations and workplaces, environmental studies of work places.

Inspections.

Monitoring of exposure levels.

Control of health hazards regarding :

Noise

Chemicals

Radioactive sources

Explosives

Other substances hazardous to health

All new employees will have a medical certificate which states that they are medically fit to perform their duties.

4.9.2Applicable / Relevant Policy & Procedure

Hazardous Area & Job Safety Analysis

First Aid Guide

PPE and Protective Clothing & Equipment

Personnal Health

Medical Evacuation

4.10

ELEMENT 10 PERSONAL PROTECTIVE EQUIPMENT

4.10.1Requirements

Engineering, administrative and / or work practice controls should be thoroughly evaluated and considered before the use of Personal Protective Equipment (PPE). Since PPE is considered to be the last line of defense, it is extremely important that it is used properly and in accordance with established Company standards.

The field responsible person, in conjunction with the workers involved will evaluate the following :

What PPE is to be used within individual work areas and for each job performed.

The need for special PPE to be used for special work operations.

Special precautions.

The training requirements for use of PPE.

Special PPE used in conjunction with special technical arrangements.

Risk Assessment techniques.

The following PPE will, as a minimum be available at work sites :

Head protection.

Eye protection.

Hearing protection.

Gloves.

Foot / toe protection.

Coveralls.

4.10.2 Trainings

All personnels shall be trained in the use and maintenance of the PPE issued to them. The training consist of in house training for the care and use of simple PPE and External Training for the care and use of specialist PPE.

Field Manager at working place, supervisors and safety inspectors are responsible for ensuring all PPE requirements are assessed, personnel are trained in the requirements.

Supervisors are further responsible for ensuring that personnel are trained and familiar with the control measures for the activity in hand for ensuring that personnel wear and use the appropriate PPE correctly and for ensuring it is maintained in good condition or replaced where required.

4.10.3 Maintenace

The PPE program must be reviewed annually by HSE Coordinators. The annual review must include :

- Asses exposure control measures to ensure their continued effectiveness.

- Determine the need for further control.

- Ensure the adequacy of entire PPE program.

- The assessment of PPE performance and supply.

Routine observation inspection of all PPE shall be conducted on an ongoing basis by manager, supervisors and all users to ensure it remains in good condition. This does not to be documented.

A rigorous maintenance and replacement schedule shall be applied to all PPE to ensure its continued efficiency of protection. For simple PPE (hardhats, gloves, boats, ear protectors, etc.), the individual to whom the article is assigned shall be instructed in and be responsible for its maintenance.

Specialiazed articles (Respiratory Equipment, etc.) shall be subject to maintenance by trained, competent specialist employee at intervals as specified by the supplier, legislation or company contractor procedure.

All repairs, modifications, additions, paintings or any other work that might change the protective characteristics of the PPE is prohibited, unless such changes have received the written approval of the manufacturer. This include painting and other decorative work on hardhats, drilling of holes and the application of stickers and the shortening of the sleeves or legs of coveralls

The individual employee shall be reposible for paying for the replacement of all PPE whose integrity they have compromised by modification.

PPE shall be replaced in the following cirmustances :

- At the end of its usefull or effective live.

- At pre determined intervals in accordance with replacement program based on the manufacturers companies or contractors recommendations

- If the PPE is damaged or deterioted to the point that it no longer affords adequate protection. This include boots where the steel toes cap is exposed or soles, heels or body worn or damaged, eye protection that has become worn and scuffed, hard hat that have been subject to any significant inpact whether damage is evident or not, coveralls and work clothes which are torn or ragged.

- Any damaged determined as detrimental in the suppliers recommendations

- Where as the result of a routine inspection, a supervisors or safety practitioner is of the opinion that the equipment should be replaced due to general appearance, damage or obvious age.

- Where any detected non conformances are identified by the users or another person during routine examination and where confirmed by supervisor or safety practitioner.


PPE and Protective Clothing & Equipment

HSE Hand Book

4.11

ELEMENT 11 - EMERGENCY PREPAREDNESS

4.11.1Requirements

Company have identified the following six specific areas concerning emergency preparedness requirements :

Notification.

Danger limitation.

Rescue.

Evacuation.

Relative / Media Response.

Normalization.

Detailed requirements are provided for each of the aforementioned areas and are described in the Emergency Response Plan.

Contingency arrangements shall be continuously analyzed with respect to acceptance criteria, practicality and effectiveness.


Emergency Response Procedure

4.12

ELEMENT 12 - ACCIDENT/INCIDENT REPORTING & INVESTIGATION

4.12.1Requirements

All accident / incident will be reported in accordance with PT. BAYU AJI MANDIRI Accident / Incident Reporting & Investigation Procedure and comply with the Government statutory requirements.

Fatality, Loss Time Accident and Significant events should be immediately reported to his/her Line Manager and Technical Head with cc. to HSE Coordinator.

Within 2 x 24 hours the Management should notify the regulatory authorities such as Manpower Ministry and/or Police when required.

As required, all on/offshore management and supervision will participate in Accident / Incident investigation as appropriate.

HSE Coordinator and the relevant Manager will review all Accident / Incident Report.

The relevant Manager will identify individuals and assign responsibilities for implementation of recommendations within the time frames identified.

The investigation should identify the direct, indirect and root cause of the Accident / Incident and shall not be used for identifying personal errors, or to apportion blame. The relevant Dept. Manager will formulate an Action Plan to address the recommendations made in order to eliminate the root causes and prevent a reoccurrence.

All Accidents / Incidents will be discussed and reviewed at the next Management Review / HSE Committee meeting. The results and any recommendations will be discussed during general HSE meetings.



4.13

ELEMENT 13 ENVIRONMENTAL PROTECTION

4.13.1Requirements

Control and protective measures will be taken to prevent any adverse environmental effects to the sea, air or land.

The following measures are considered necessary :

Minimize or avoid use of substances dangerous to the environment.

Include environmental evaluations in all planning phases.

Use of contingency measures to prevent accidental pollution.

The Company pollution prevention system includes :

Environmental Impact Analysis Study.

Environmental Management Plan.

Environmental Monitoring.

Efficient waste disposal.

Control of Hazardous substances.

Contingency Plans.


HSE Policy

Oil Spill Control

Garbage Handling Guide

Handling of Radioactive Substances

4.14ELEMENT 14 - CONTRACTORS HSE CONTROL

4.14.1Requirements

Contractors carrying out work in the PT. BAYU AJI MANDIRI facilities will ensure that Company HSE standards and requirements are complied with.

Management will ensure that prior to contact award, any contractor being considered are included in the Company Acceptable Contractors List.

The responsible person will ensure that any prospective Contractor appear on the controlled list of Contractors.

The following criteria shall be used for the evaluation of Contractors in relation to HSE :

Contractors past performance.

Accident / Incident report and follow-up.

HSE Inspection Reports.

HSE Organization & Responsibility.

LTA Frequency and Severity Rating.

HSE Training & Certification Program.

Contractors HSE Manual or Procedures.

Environmental protection and pollution control.

Each criteria above will be scored between 0 to 10. Total scores that should reach in order to be accepted as Contractor at PT ONASIS are 60.

HSE issues shall be treated as equal to other business objectives.


HSE Policy

Contractor Safety Requirement

4.15ELEMENT 15 - PURCHASING CONTROLS

4.15.1Requirements

PT. BAYU AJI MANDIRI Operations will establish purchase control system. The system will be used to control purchase related loss exposures by evaluating materials and services prior to delivery.

The following will be considered as a minimum :

Procurement of goods.

Selection and control of Suppliers.

Material Safety Data Sheet (MSDS) for all materials deemed to be hazardous.

On request HSE Department will assess requisitioned materials with regard to their hazardous nature.


Procurement Policy

Handling and Storage of Compressed Gas Cylinder

General Material Handling

Manual Material Handling

Chemical Material Handling and Storage

4.16

ELEMENT 16 - HSE MEETING

4.16.1Requirements

HSE Management Review Meetings

A Senior Management HSE review is undertaken at least once per year to evaluate the adherence to, and the effectiveness of the HSE System.

This meeting shall also review all Policies for adequacy. An annual Company HSE Plan is produced from the result of the end of the Management Review Meeting.

General HSE Meetings

Before starting any project, and before non routine phase of work, general HSE meetings involving all available personnel will take place.

Tool-Box Talks

For activities which are non routine or considered high risk activities, tool-box-talks addressing particular HSE Hazards will be performed at the hand over of new shifts and at the start of a new phase in the work.

Tool-Box-Talks are mandatory for operations performed under the Permit to Work system.

Pre-Task HSE Briefings

When allocating specific tasks to employees, Supervisors will ensure that all the HSE aspects relating to it have been reviewed.

HSE Committee Meetings

The Committee meetings will take place, as per the requirements of the operations, but normally will be once per month.


Company HSE Policy

Hazardous Area and Job Safety Analysis

Safe Work Permit

4.17ELEMENT 17 PERMIT TO WORK SYSTEM

4.17.1Requirements

Permit to Work System must be applied to control specific types of work which are potentially hazardous and prevent work activities from interfering with each other.

Written permits approved by the Responsible Person, Ship or Barge should be issued before such kind of work commenced.

This Written Permit to work should be used as a legal approval in doing the work, made available during the job in progress and documented after completion.

Essential features of the Permit to Work procedures are :

Clear definitions as to who may authorize particular jobs.

Who is responsible for specifying the necessary precaution.

Instruction & Guidelines for the issue and use of Permit to Work.

Monitoring the effectiveness of the system.

The term Permit to Work will be stated in standard form.

The form is a written document, which authorizes personnel to carry out specific work, within certain time constraints, and determines the main precautions required to complete the job safely.

The procedure aims to ensure that consideration is given to the risks of a particular job and that these are dealt with before work starts.


Entry Into Confined Space

Photograph Permit

Restricted Area Entry

4.18

ELEMENT 18 - SECURITY

4.18.1Requirements

Physical Security

All Operations work sites shall be physically protected to prevent undesired access to work areas, offices, documents or equipment. Only authorized personnel shall have access to the aforementioned areas.

Personnel Security

All contractors or other temporarily engaged personnel may only have limited access to offices and documentation. When personnel either leave or are dismissed from the company, the relevant manager is responsible for ensuring that the company property has been returned.

This includes information on paper or an electronic media.

Information Security

Documents containing information that requires special protection will be classified and stored with limited access.

Controlled documents which have been produced by computer, will be backed-up on a daily basis and stored in a secure fireproof place.

4.18.2Applicable Procedure

Security Procedure

SECTION 5

HSE DOCUMENTS NUMBERING

For documentation and administration purposes, a numbering system is established.

Each document produced will have consecutive document number. The numbering system will follow the following method :

Sample : BAM HSE GEN 001

A. Originator Dept. :HSE=Health, Safety & Environmental

FHSE=Field, Healthy, Safety & Environmental

ENG=Engineering

PRD=Production

PER=Personnel / HRD

TRN=Training

MED=Medical

PRJ=Project

B. Type of Document :

GEN=General

SPR=Safe Practice

FPC=Fire Prevention & Control

EEC=Engineering & Enviromental Control

TND=Training & Development

CONTROL LOOP

MANAGEMENT REVIEW

Accident/Incident Analysis Investigation Critical Job Analysis Yearly HSE Plan

Review recommendations, Prioritize and implement Action Plans

MEASUREMENT

Audits, Accident / Incident Investigation Employee Recommendations Inspections

Measuring performance of Elements & Procedures Recommendations to enhance performance

HSE

PROCEDURES

Documented Safe

Working Procedures Instructions, Guidelines

HSE Handbook, Standard, HSE Passport, etc.

Continuously updated and refined by Supervision to reflect best Industry practice

HSE

ELEMENTS

Requirements,

Responsibility

& Accountability

Development and upgrading of Elements and Standards

HSE

POLICIES

Objectives

Regular updating to reflect changes in Legislation and Industry

B. Type of document

(GEN = general)

A.Originator Dept.

(HSE = Health, Safety & Environment)

Consecutively Number of document issued

Bayu Aji Mandiri

gen-002 hse management system oi

Documents

hse coordinator

management hse inspection5

environmental hse system

hse management system

risk management

hse related problems

high level of hse awareness

bayu aji mandiri indonesia