mra sop-hse-01 hse program

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MRA INTERNATIONAL SDN BHD (1035028-D)

MRA-SOP-HSE-01

HEALTH, SAFEY AND ENVIRONMENT PROGRAMEffective Date : 01/01/2014 Rev. No : 0 of 20

HEALTH, SAFETY AND ENVIRONMENT

PROGRAM

0 01/01/14 MR MD Issued for ISO 9001, ISO 14001 &OHSAS 18001 Implementation

Rev Date Prepared By Approved By Descriptions




MRA-SOP-HSE-01


TABLE OF CONTENT

EXECUTIVE SUMMARY

1.0 OBJECTIVE

2.0 MRA INT. 5-YEAR HSE TARGET

3.0 DIVISIONAL HSE KPIs

4.0 RESPONSIBLE DEPARTMENT

5.0 IMPLEMENTATION AND MONITORING

6.0 SUMMARY OF HSE PROGRAMS

7.0 HSE PLAN WORKSHEET

8.0 ATTACHMENT

Attachment 1: HSE MS Action Plan




MRA-SOP-HSE-01


EXECUTIVE SUMMARY

MRA International Sdn Bhd HSE Plan FY 2014/2015

The annual MRA INT. HSE Plan is developed with the purpose of meeting continuous improvement

and defining strategies to achieve agreed HSE performance targets and to enhance the effectiveness

of the HSE Management System (HSEMS).

The programs in the HSE Plan are designed to address the gaps to achieve the expected level of

performance. The focus of this year’s HSE Plan is still on the Hazard and Effect Management and

Subcontractor Management as there are several elements that need to be improved.

HSE programs that have been well established in the Company for some years such as HSE

Management Committee meeting, HSE Management Walkabout and QHSE Week will be continued in

this year’s plan.

HSE initiative programs such as QHSE Bulletin, QHSE Week and DuPont Behavioral Safety Programs

will be continued this year to increase HSE awareness and continuously encourage the participation

among workforce. However, a new competency program for first aider will be introduced. Initiative

programs for environment and occupational health such as Environment Aspect Identification and

Impact Evaluation will be carried out to start the implementation of ISO 14001 Environment

Management System.

5-Year HSE Targets

The 5-Year HSE Targets is establish as guide for continuous improvement

HSE Department KPIs

The company’s HSE Targets are cascaded down to all the Divisions and the Divisional HSE proactive

KPIs are established to ensure continuous support across the Yard to meet the company HSE Targets.

HSE Management System (HSE MS) Self-Assessment Rating

The HSE MS Action Plan is developed to achieve the expected level of HSE MS rating of 3.1 by end of

the 2014/2015. The focus will be on Hazard and Effect Management and Contractor Management as

detailed out in the HSE MS Action Plan.

QHSE Vision Leading MRA INTERNATIONAL SDN BHD to be a Centre of QHSE Excellence in

Maintenance and Servicin g of Plant Equipm ent.

To achieve the above vision QHSE has established strategies to achieve world class HSE

performance. The following is an overview of the management of HSE in MRA INT.




MRA-SOP-HSE-01


PROGRAMS

Induction

Integrated ManagementSystem

BOSET

Fire watchman Pass

COMPETENCY

DEVELOPMENT/ TRAINING

MONITORING

ENFORCEMENT COMMUNICATION /

PROMOTION

PROGRAMSSafety Talks

HSE Days

Subcontractor Dialogue

Mgt. Walkabout

QHSE Bulletin

QHSE Week

PROGRAMS

Safety Walkabout

Drug & Alcohol Testing

Safety Advisory / Summons

Pre-employment medical

checkup

H. S. E. Plan

H. S. E. Management System

WORLD CLASS

HSE PERFORMANCE




MRA-SOP-HSE-01


1.0 OBJECTIVE

The main objective of the HSE Plan is to enable the company to achieve the followingHSE targets:

Fatality, fire, property damage or oil spill = ZERO

LOST TIME INJURY FREQUENCY, LTF = 0.31

TOTAL RECORDABLE INJURY FREQUENCY, TRIF = 1.0

2.0 MRA INT. 5-YEAR HSE TARGETS

As part of MRA INT.’s mission statement ‘To Conduct all Our Activities in a manner that Safetyguards Health, Safety and Environment’, the focus of the 5 year HSE Targets is improving theoverall safety performance, by a yearly reduction of 10% of LTIF and TRIF figures.

FinancialYear

Target14/15 15/16 16/17 17/18 18/19

Safety Performance

Lost Time injury Frequency,LTIF

Total Recordable InjuryFrequency, TRIF

Safety Competency

SAFETY COMPETENCYPROGRAM (Total No. of)

Health

MINIMUM HEALTHMANAGEMENT

STANDARD (MHMS)

Environment

O 14001 (ENVIRONMENTMANAGEMENT SYSTEM)

HSE Management System (HSEMS)

HAZARD AND EFFECTSMANAGEMENT




MRA-SOP-HSE-01


3.0 HSE Department KPIs

HSE ownership is a crucial element to ensure success of implementation of the HSE Plan

and General Manager of each Business Unit is responsible to monitor his own Divisional

HSE Performance.

The following HSE Department proactive KPIs will be tracked and monitored on a monthly

basis during the HSE Management Committee Meeting.

OBJECTIVEPERFORMANCE

INDICATORSTANDARDS

Communication 1. Conduct monthly HSE meeting Frequency Monthly and Chaired by GM

2. Conduct Divisional HSE talk Frequency Weekly for Operations andmonthly for Corporate Units

Safety Inspection

1. Conduct Divisional Management

Walkabout

Frequency Monthly and led by GM / SM




MRA-SOP-HSE-01


4.0 RESPONSIBLE DEPARTMENT

QHSE Department is responsible for the implementation of this HSE plan

5.0 IMPLEMENTATION AND MONITORING

The status of implementation of the HSE Plan shall be updated quarterly to the HSE

Management Committee

This HSE Plan is to be reviewed and assessed for its effectiveness quarterly by the

HSE Management Committee

6.0 SUMMARY OF HSE PROGRAMS

1. MRA INTERNATIONAL SDN BHD’s Management Programs

2. HSE Programs / Initiatives

2.1 HSE Management System

2.1.1 Quarterly Subcontractor Dialogue

2.1.2 HIRAC review

2.1.3 PTW Enhancement

2.2 QHSE Promotion

2.2.1 QHSE Bulletin

2.2.2 QHSE Week

2.2.3 QHSE Posters

2.3 Competency Program for First Aider

2.4 Emergency Preparedness and Response

2.4.1 On-Scene Commander Training

2.4.2 Fire Fighting and Rescue Training

2.5 Occupational Health Program

2.5.1 Hearing Conservation Program

2.6 Environmental Program

2.6.1 Aspect Identification and Impact Evaluation




MRA-SOP-HSE-01


7.0 HSE PLAN WORKSHEET

The following worksheets explain in details on each MRA INT. Management and HSEPrograms / Initiatives

01.

STRATEGY : Demonstrate the Management commitment

ACTIVITY : HSE Management Committee (HSEMC) Meeting

OBJECTIVE

To monitor the HSE performance against objectives and targets

METHODOLOGY

Frequency – monthly Identify agenda to be discussed in the meeting

- Confirmation of previous minutes of meeting- Matters arising- HSE performance review- Accident / Incident presentation- Management information / approval- Any Other Business

RESPONSIBLE PARTY

QHSE

HSEMC MEMBERS

Chairman : Managing Director / Chief Executive OfficerSecretary : GM, QHSE

TARGET

HSE performance and progress on follow-up actions are effectively implemented andmonitored

EXPECTED RESULT (S)

Achievement of HSE objectives and targets as per HSE Plan

Maintain focus on HSE matters

REFERENCE MRA INT. HSE Management Programs Plan




MRA-SOP-HSE-01


02.

STRATEGY : Demonstrate the Management commitment

ACTIVITY : Management Review Meeting

OBJECTIVE

To review the suitability and adequacy of the HSE policy and Objectives, and theeffectiveness of the OSH Management system

To review the overall HSE performance and set new targets for the new financial year

METHODOLOGY

Frequency – monthly

Identify agenda to be discussed in the meeting- Confirmation of previous minutes of meeting

- Matters arising

- HSE Policy and Objectives review- HSE performance and Targets review- HSE Audit (Internal & LRQA)- HIRAC Process and Emergency Preparedness and Response review- Accident Investigation status- Any Other Business

RESPONSIBLE PARTY

GM, QHSE

HSEMC MEMBERS

Chairman : Managing Director / Chief Executive Officer

Secretary : GM, QHSE

TARGET

The OSH Management System is effectively Implemented and monitored to ensure itscontinuing suitability, adequacy and effectiveness

EXPECTED RESULT (S)

Improvement on the OSH Management System

HSE Policy and Objectives and OSH Management System are adequate, suitable andeffective

REFERENCE

MRA INT. HSE Management Programs Plan




MRA-SOP-HSE-01


03.

STRATEGY : Enhance HSE Awareness

ACTIVITY : HSE Roadshow – HSEMS Level II and III

OBJECTIVE

To make known to all MRA INT. workforce (especially operational staff)on HSE standardsand procedures and ensure consistent implementation

METHODOLOGY

Develop training package

Train the trainer

Plan schedule

Identify candidates

RESPONSIBLE PARTY Executive, Safety Engineering, QHSE

TARGET

70% of operational staff attend the session and relevant individual safety expectations /performance reflected in their KPI

EXPECTED RESULT (S)

Increase understanding and familiarity of HSE Management System

Information on HSE standards, procedures and safety expectations by management levelare reaching workers level accurately, timely and consistently

04.

STRATEGY : Subcontractor HSE Management System

ACTIVITY : Quarterly Subcontractor Dialogue

OBJECTIVE

To assist the subcontractor to develop HSE Management System and Structure in order toenhance their performance in Health, Safety and Environment

METHODOLOGY

Set standard of Subcontractor HSE Management System

Conduct verification audit

Conduct HSEMS development workshop

Conduct compliance audit

RESPONSIBLE PARTY

GM, Procurement

TARGET

HSE Management System for panel Subcontractor

EXPECTED RESULT (S)

Panel Subcontractors develop their companies’ HSE Management System

Panel Subcontractors achieve HSEMS Self-Assessment Level 1




MRA-SOP-HSE-01


05.

STRATEGY : Enhance Hazard and Effect Management

ACTIVITY : HIRAC Review

OBJECTIVE

To revamp the present HIRAC documents and risk matrix in-line with Petronas PTS60.0401 ‘Hazard and Effect Management Process (HEMP) – Guidelines’

METHODOLOGY

Discuss and finalize the HEMP methodology

Identify disciplines’ focal persons and internal assessors

Conduct workshop training on HEMP process

Conduct HIRAC

SCHEDULE

Target completion date: December 2014

RESPONSIBLE PARTY

GM, QHSE

TARGET

A practical and effective Hazard Register

EXPECTED RESULT (S)

Full utilization of hazard register Yard wide

06.STRATEGY : Enhance Permit-To-Work System

ACTIVITY : PTW Enhancement

OBJECTIVE

To improve the current Permit-To-Work System and implement the enhanced system

METHODOLOGY

Review the existing system including procedures and work instructions

Develop training package

Plan schedule

Identify candidates

RESPONSIBLE PARTY

GM, QHSE

TARGET

100% Permit-To-Work System implementation by Line Management

EXPECTED RESULT (S)

Line Technical Executives are trained as Permit Issuer

Subcontractors representatives are duty responsible for activities to be conducted in asafety manner




MRA-SOP-HSE-01


07.

STRATEGY : Enhance QHSE Awareness

ACTIVITY : QHSE Bulletin

OBJECTIVE

To promote QHSE activities

To provide awareness on QHSE requirements and best practices

To communicate QHSE performance

METHODOLOGY

Collection and compilation of QHSE

Distribution of articles upon approval

Quarterly issuance of QHSE Bulletin

RESPONSIBLE PARTY

Head, Corporate Quality

EDITORIAL BOARD

Advisor : GM, QHSE

Chief Editor : Head, QA

Editor : Executives, QHSE

TARGET

Quarterly issuance of QHSE Bulletin

EXPECTED RESULT (S)

Information of QHSE activities latest requirements, best practices and current HSE

performance are reaching workers level accurately, timely and consistently Increase understanding on QHSE matters among the workforce




MRA-SOP-HSE-01


08.

STRATEGY : Enhance QHSE Awareness

ACTIVITY : QHSE Week

OBJECTIVE

To instill QHSE Awareness and enhance greater involvement among the workforce inpromoting QHSE matters

METHODOLOGY

Plan schedule

Establish list of programs

Establish agenda for each programs

Assessment and feedback from the employees of the program

RESPONSIBLE PARTY


TASK FORCE

A task force to be formed:

Leader : QHSE

Members : Corporate Communication Department

Divisional representatives

TARGET

Yearly event

EXPECTED RESULT (S) It is expected that it will increase awareness in Quality and HSE

09.

STRATEGY : Enhance Communication on HSE

ACTIVITY : HSE Posters

OBJECTIVE

To enhance communication on HSE

METHODOLOGY

Identify and develop HSE posters on specific HSE requirements in MRA INT.

Issuance of HSE posters to projects, departments and divisions

Assess the effectiveness of the program through non-compliance monitoring at site

RESPONSIBLE PARTY


TARGET

Issuance of relevant HSE posters to projects/departments/divisions

EXPECTED RESULT (S)

Increase awareness on MRA INT. HSE requirements

Decrease number of non-compliance at worksite




MRA-SOP-HSE-01


10.

STRATEGY : Enhance Safety Competency Requirements

ACTIVITY : Safety Competency Program – First Aider

OBJECTIVE

To train employees on Basic First Aid and CPR

METHODOLOGY

Plan schedule

Arrange with external trainers

Identify candidates

RESPONSIBLE PARTY

Executive, Safety Engineering, QHSE

TARGET

Implementation of First Aider Yard wide

EXPECTED RESULT (S)

Competent First Aider in the Yard

11.

STRATEGY : Enhance Emergency Response Competencies among office staff

ACTIVITY : Emergency Preparedness and Response

OBJECTIVE

To enhance the Emergency Response competencies among office staff To enhance awareness in Emergency Response and preparedness of Project Managers,

Ship Repair Managers and Managers of building or plant

METHODOLOGY

Emergency Response competencies for office staff

- Arrange a series of session CPR and First Aid Competency course for each officebuilding

Emergency Response and preparedness for project managers, Ship Repair Managers andManagers and Managers of building of plant

- Arrange the course for On-Scene Commander

Emergency Response and preparedness for emergency Response team- Arrange a training of Fire Fighting and Rescue Techniques with Fire and rescue

Services, Bandar Penawar- Conduct fire fighting, rescue and evacuation drill

RESPONSIBLE PARTY

Executive, Yard Service and Plant Operations, QHSE

TARGET

Continuous ERP training for ERT minimum once a year

Tier 2 drill collaboration with Fire and Rescue Service Department

EXPECTED RESULT (S)

Enhance the CPR and First Aid competencies throughout the Yard especially office staff

Understanding of individual roles and responsibilities as the fire-fighting and rescue On-

Scene Commander among Project Managers, Ship Repair Managers and Manager ofBuilding and Plant

Competent Emergency Response Team




MRA-SOP-HSE-01


12.

STRATEGY : Increase Awareness through Training and Medical Surveillance

ACTIVITY : Hearing Conservation Program

OBJECTIVE

To prevent noise-induced hearing loss among employees due to exposure to high level ofnoise at workplace at workplace

To detect early hearing loss and to prevent progression of hearing loss

METHODOLOGY

Audiometric Test for MRA INT. employees

Education through training and roadshows

Conduct noise exposure monitoring and noise mapping Yard wide

RESPONSIBLE PARTY

Executive, Industrial Hygiene, QHSE

HRAD Clinic

TARGET

MRA INT. employees exposed to noise level more that Action Level of 85 dB(A)

EXPECTED RESULT (S)

Increase awareness on noise exposure that is hazardous to health

Decrease number of noise-induced hearing loss cases and SOCSO claims related tonoise-induced hearing loss

13.

STRATEGY : Create Environmental Awareness

ACTIVITY : Environmental Dust Monitoring

OBJECTIVE

To measure dust concentration at the working area based on Environmental Quality(Clean Air) Regulations, 1978

METHODOLOGY

Conduct dust, concentration sampling at working areas that are involved in dustgeneration activities

Analyze results against the limits outlined in Environmental Quality (Clean Air)Regulations, 1978

RESPONSIBLE PARTY

Executive, Environment, QHSE

TARGET

Minimization of the impact of dust concentration exposure from the activities that generatedust

EXPECTED RESULT (S)

Recommended control measures that will be implemented are expected to minimize ofeliminate the impact to environment

The radius of dust concentration exposure that exceed the limit is identified




MRA-SOP-HSE-01


8.0 ATTACHMENT

Attachment 1: HSE MS Action Plan

Element : HAZARDS AND EFFECTS MANAGEMENTSub-Element : IdentificationPresent : Level 2

Appropriate techniques such as Health Risk Assessment, Environment Assessment and HAZOP are used on all facilities and operations and theresults documented in the inventory of hazards and effects

Future : Level 3 A comprehensive inventory of HSE hazards and effects has been documentedfor all units within the company

Gap : Current HIRAC does not cover all units within the company and the riskused was found to be too lenient

Action Plan : HIRAC REVIEW

To revamp the present HIRAC documents and risk matrix in-line withPetronas PTS 60.0401 ‘Hazard and Effect Management Process(HEMP) – Guidelines’

Element : HAZARDS AND EFFECTS MANAEGMENT

Sub-Element : Assessment

Present : Level 2

Hazards and effects assessments have been carried out for all operations and

assets, (includes workplace hazards). The risk or significance of these has

been classified using the risk matrix or equivalent and endorsed by

management

Future : Level 3

The assessments include health, safety and the environment including impact

on third parties. The assessment for environmental effects satisfy ISO 14001

requirements

Gap : The present assessment does not include the impact on third parties and

does not meet the ISO 14001 requirements

Action Plan : ASPECT IDENTIFICATION AND IMPACT EVALUATION

To identify and evaluate environmental aspects and impacts of MRA INT.

operations by end March 2014

Sub-Element : Performance in Maintaining Controls

Present : Level 2 Performance indicators are available for all HSE critical activities (e.g. for

testing systems, emergency response times, procedures, training

effectiveness). These are included or referenced in the HSE Case and

assigned to individuals

Future : Level 3

Actual performance in undertaking HSE critical activities if documented and

trended against the performance activity indicator set

Gap : Actual Health critical activities are not trended against the performance

activity indicators set

Action Plan : HIRAC REVIEW

To identify Health critical activities that required performance trending and toconduct the health trending




MRA-SOP-HSE-01


Element : AUDIT

Sub-Element : Contractor

Present : Level2

Regular contractors provide senior personnel to participate in company led

integrated HSE audits of the operations contracted to them

Future : Level 3

Regular contractors have a HSE audit process and audit schedule which is

implemented irrespective of contractual requirements. The audit, schedule

includes audits carried out by independent auditors

Gap : Major subcontractors do not have HSE audit process as they do not have

their HSE MS

Action Plan SUBCONTRACTOR MANAGEMENT PROGRAM

To assist subcontractors continuously in developing their HSE and daughter

policies through Quarterly Subcontractor Dialogue and HSE MS Workshop

mra sop-hse-01 hse program

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