gdsn business procedures data pool business meeting 13 december 2005 peter j. alvarez
TRANSCRIPT
GDSN Business Procedures
Data Pool Business Meeting13 December 2005Peter J. Alvarez
©2005 GS12
Topics
Agreements
Data Pool Registration
Account Setup
Web Interface
Payment Process
Account Termination
Global Product Classification
Help Desks
Certification Seal and Branding Guidelines
Bulletins
Online Support
Tab: Introduction
©2005 GS14
Data Pool Business Manual
Contains policies and business procedures required to successfully operate the GDSN
Designed as a living document
Update periodically
Tab: Agreements
©2005 GS16
Agreements
GRA&L• Global Registry Access and License Agreement
• Contract between every Certified Data Pool and GDSN, Inc.
GRSA• Global Registry Subscription Agreement
• Contract between the trading partners and the GS1 Global Registry, (GDSN, Inc.)
• Administered by the “Home” data pool
Bottlers Joinder Agreement• Addendum to the GRSA
• Covers beverage companies and their bottlers
Available in the data pool support site
Tab: Account Setup
©2005 GS18
Data Pool Registration
All certified data pools must register with the Global Registry
• The GDSN Help Desk is there to help youTelephone +1 866 822 3815Email:[email protected]
• Gets you ready to start loading trading partners in the GS1 Global Registry for data synchronisation
• Must also register data pool name change
The Data Pool registration information is automatically captured by the billing system web interface
• Allows you to set up your accounts in the billing system
• Also used for production reporting (Global Registry Statistics)
©2005 GS19
Party Registration
Have each Trading Partner sign the Global Registry Subscription Agreement (GRSA)
• Can be found on the GDSN section of the gs1.org web site and the data pool support site
Don’t forget to record the Trading Partner’s corporate GLN and global annual revenue for the parent company, when executing the GRSA
• Revenue Reporting Exception: In case where the parent company is not involved in data synchronization (e.g. they do not manufacture consumer products) you may use the global annual revenue of the division planning to do data sync. as long as:
• They operate a separate Profit & Loss (P&L) center verifiable through a publicly available annual report or another public disclosure of their revenue
• This rule does not apply to private companies where revenue verification is not possible
©2005 GS110
After the trading partner signs the GRSA, the data pool must immediately register the parent (corporate) GLN with the Global Registry
• Must be done within the same month the GRSA is signed
• Especially critical if the trading partner is taking advantage of the 50% discount and will not start data sync for some time later
• The billing cycle begins the first of the month following the GLN registration
For example, if a trading partner signs the GRSA on the 28th of November 2005, the billing cycle begins 1 December 2005. Subsequently, in this example, the renewal would take place 1 December 2006
• This information will be automatically captured by the billing system web interface and is the only way GDSN has to ensure the proper tracking of the 50% pricing discount
Party Registration
©2005 GS111
Account Set-up and Reporting
Web Interface• Allows the data pool to set up each account in the billing system
interface, which feeds the GS1 Customer Relationship Management (CRM) application
• Invoicing and accounts receivable
• The data pool links division (children) GLNs to the parent GLN in the web interface
• The data pool loads the annual corporate revenue for the parent GLN
• The parent GLN does not have to be engaged in data synchronisation, it is used to set up the corporate hierarchy within the GS1 billing system
©2005 GS112
Account Set-up and Reporting
The data pool is responsible for identifying the Corporate Identity GLN for each of its trading partners’ registered GLNs
• In case where the Corporate Identity GLN has been registered by another Data Pool, it is the Data Pool’s responsibility for locating and populating this GLN in the web interface
• This information can be provided by the trading partner or by querying the data from the nightly “Party Dump”. If the Corporate Identity GLN is not registered, it is the Data Pool’s responsibility to register this GLN
©2005 GS113
Beverage Manufacturers GRSA Joinder Agreement
• It is the data pool’s responsibility to notify GDSN Customer Service when a Beverage Manufacturer Joinder Agreement to the GRSA has been signed
• GDSN Customer Service tags the record in the GS1 Customer Relationship Management (CRM) system
• The trading partner is invoiced at the full, undiscounted amount according to the appropriate Global Registry fee schedule bracket
Account Set-up and Reporting
Tab: Web Interface
©2005 GS115
Web Interface Access Letter
The access letter was sent to the person identified as the Business, Administrative contact when your data pool registered for certification with Drummond
©2005 GS116
ID and Password provided by the GDSN Help Desk
Logon
User ID:
Password:
Web Interface
http://dpinterface.gs1globalregistry.net/gs1billing_logon.aspx
©2005 GS117
Account Maintenance Screen
Registration. Date
GS1 GDSN
Data Pool InformationData Pool Name:
Address:
City / State / Zip:
Country:
Data Pool GLN:Contact:
Phone:Email:
ABC Data Pool
1009 Lennox Drive
Lawrenceville, NJ 08648
US
0838016003001ABC Customer Support
Filter Records
GLN Trading Partner Name Annual Revenue Corporate Identity GLN
This is where any
0078742000008 Acme Supply US 24 Aug 2004
error messages will show
1234567891234 Acme Supply GB 24 Aug 2004
0078742000008 XYZ INC. 24 Aug 2004
1234567891234 XYZ WHOLESALE 24 Aug 2004
Page 1 of 3 Jump to Page
©2005 GS118
GS1 GDSN Web Interface User Manual
Tab: Payment
©2005 GS120
Invoicing and Payment
GDSN billing and payments follow the industry traditional 30-day cycle
Invoices are due within 30 days of issue
Lack of payment within 60 days of invoice issue date will result in a trading partner subscriber de-listing notice
Funds transfer process, routing and bank information is found in the Business Manual
Tab: Account Termination
©2005 GS122
Account Termination - Delisting Notice Overview
Initial Plus 30 days
Initial Plus 60 days
Initial Plus 90 days
Initial Notice
Payment Period (30 days)
Probationary Period (60 days)
GDSN Inc. Notification Of Delisting
GDSN Inc. Notification
Of GR Cessation
GDSN Inc. initial
Notification
Trading Partner Delisted
For additional information refer to GDSN, Inc. Bulletin dated 24 May 2005, titled Trading Partner Delisting Procedure
Tab: Global Product Classification
©2005 GS124
Global Product Classification
Tab: Help Desks
©2005 GS126
GDSN Help Desks
Technical Support
• All certified data pools have access to technical support via the GDSN Help Desk
• Available 24 hours a day seven days a week
• Telephone +1 866 822 3815
• Email to [email protected]
©2005 GS127
GDSN Help Desks
GDSN Guidelines Call
GS1 centrally administered conference call that serves as a forum for trading partners and their data pools to discuss standards implementation issues
The purpose of the call is to answer common implementation questions around GS1 GDSN Standards
Gather feedback which can be turned into Change Requests to help improve GDSN Standards
Additionally, information gathered may be used to improve FAQs, develop implementation guidelines and best practices
For more information please contact Cameron Green at [email protected]
©2005 GS128
GDSN Help Desks
Billing and Accounts Payable
All certified data pool are responsible for collecting GS1 Global Registry (GR) fees from their trading partners who subscribe to the GR
Responsible for paying the monthly invoice statement provided by GS1 GDSN, Inc.
The Data Pool Customer Service department can be reached by sending an email to [email protected]
©2005 GS129
GDSN Help Desks
Data Pool Advisory Council (DPAC)
The Data Pool Advisory Council is a sub-committee of the GDSN Board of Directors
It is charged with providing direction to the data pools and recommendation to the GDSN Board regarding issues encountered by the data pool community
Chaired by Dave Hutchings of Kraft
For more information contact:• Dave Hutchings - [email protected] OR• Sally Herbert – [email protected]
Tab: Certification Seal
©2005 GS131
Certification Seal Rules of Use
The GDSN Certification seal is the property of GDSN, Inc.
• It identifies a data pool product that has passed the certification test as specified by GDSN, Inc.
• Its use is limited to the company that owns the product tested
• It cannot be further licensed nor transferred to another entity, without the written consent of GDSN, Inc.
• It may be used in print ads, company communications, sales materials and anywhere that enhances the product for which it was intended
©2005 GS132
Certification Seal Rules of Use
The Seal indicates that the product has been tested according to the requirements identified within the specific testing event, identified by the seal version
The product is compliant with the requirements of that specific event listed in the certification seal
The solution is interoperable according to the requirements of the certification test
©2005 GS133
Certification Seal Rules of Use
Certification Seal V2.0 can be used by the data pools that pass the 2005 certification event concluded October 2005
Its use is intended for the data pool product directly associated with the application tested in the certification event of October 2005
It may not be used on any other product
Logos and additional information is found in the data pool support site
Tab: Bulletins and Support Material
©2005 GS135
Bulletins and Support Material
Business Bulletins are issued by GDSN, Inc. to:
• Communicate business policies
• New Procedures
• Updated Procedures
• Obsolete business procedures
• Critical announcements
Tab: Data Pool Inline Support
©2005 GS137
Online Support
Secure site, accessible only by Certified data pools
Contains business bulletins, procedures and other support information
URL: http://www.gs1.org/productssolutions/gdsn/support/data_pools
Username: dpsupport
Password: kl8cd
©2005 GS138
Data Pool Online Support Site
©2005 GS139
Thank You!!!
Pete Alvarez
Office: +609 620 4547
Email: [email protected]
Zoltan Patkai
Office: +322 788 78 29
Email: [email protected]