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standing Small Farmer Fisherfolk Organization – Revised 2012 1

GAWAD SAKA SEARCH FOR OUTSTANDING SMALL FARMER/

FISHERFOLK ORGANIZATION Revised 2012

I. RATIONALE

Many farmers’ /fisherfolks’ organizations have been established, either with the assistance of the Department of Agriculture or other concerned group or by the farmer’s /fisherfolks’ themselves. These organizations have continued to exist, delivering the appropriate services in improving the quality of life of their members and the Filipino people, as a whole. The Department of Agriculture recognizes the vital role of farmers’ /fisherfolks’ organization and is therefore, implementating the Annual Search for the Outstanding Small Farmers’ /Fisherfolks’ Organization (OSFFO). The Search shall give due recognition to outstanding SFFOs which have shown exemplary contributions in the total development of farmers/fisherfolks and agriculture.

II. OBJECTIVES

A. General

1. To conduct annual search for Outstanding Small Farmers’/Fisherfolks’

Organization; and, 2. To come up with awardees who are beyond reproach.

B. Specific

1. To give recognition to SFFOs for their outstanding contributions in the

upliftment of the quality of life of the Filipino farmers/fisherfolks and in promoting agricultural development;

2. To motivate other SFFOs to take more active involvement in government

programs and projects; 3. To encourage the establishment of more viable and sustainable

farmers’/fisherfolks’ organization;

4. To emphasize the appropriate value system, particularly self-help leading toward self-reliance; and

5. To highlight and inform the public on the vital role of SFFOs in

farmers/fisherfolks and agricultural development, to serve as a model for others to follow.

III. DEFINITION/CATEGORY

A. Definition

Small Farmers’/Fisherfolks’ Organization – refers to any group of small farmers/fisherfolks, of Filipino nationality, whose major/principal activity is agricultural and fisheries production, processing and marketing of crops, livestock and aquamarine products:

1. If engaged in crop production, members of the organizational must be

actually and personally tilling an average area of not more than five (5) hectares;

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2. If engaged in livestock production, the member of the organization must have a average animal inventory not exceeding at anytime the following number of animal units, to wit:

a. Poultry 1000 heads of layers

2000 heads of broilers

500 heads of ducks

b. Swine 10 sows

20 grower-fattener

c. Cattle 10 fattener

d. Dairy Cows 5 milking cows

e. Goats 50 heads

f. A combination of any of the aforementioned animal units.

3. If engaged in fisheries (Capture Fishing, Pond Agriculture and/or Sea Farming/Fish Pen/Cage Operations);

a. Capture Fishing

The individual fisherfolk – members must be utilizing fishing boat of three (3) tons or less and/or using gear not requiring the use of boat and fishing in municipal waters;

b. Fish Culture

The member of the organization must be duly registered owners/lessees of production units with an average of one (1) hectare with no individual member operating more than three (3) hectares; or The members must be fish/sea farmers by principal occupation of an average area of one-half hectare (5,000 sq. meters), with no individual member farming/operating more than one (1) hectare (10,000 sq. m.)

c. Category

There shall be only one (1) category for the Search for Outstanding Small Farmers’/Fisherfolks’ Organization (OSFFO).

IV. QUALIFICATIONS

1. The SFFO must be a formal organization duly registered with CDA, SEC or any

other government agency/institution authorized to register; 2. The activities/projects of the SFFO must be in line with the thrusts of the

Department of Agriculture; 3. The SFFO must have been active/operational for at least two (2) consecutive

years, prior to the contest year; 4. The membership of the SFFO must be a Filipino Citizen for the past two

consecutive years prior to the contest year; and 5. Must have a good credit standing, if a loan borrower.

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V. SEARCH RULES AND REGULATIONS

1. Nomination shall be made on the prescribed form by any individual who is a non-Department of Agriculture employee, a civic organization or a farmer’s association;

2. Only qualified nominees as indicated in the qualifications in this category and

with complete scrap book and records of operations will be considered for evaluation;

3. A national winner shall not be eligible for nomination in the same category in the

DA Annual Search within five (5) years after winning the award; 4. The performance period of two (2) years preceding the start of the search will be

covered for evaluation. 5. Only one regional winner or entry shall be properly endorsed by the region, and

considered for national evaluation; 6. The decision of the Board of Judges shall be final;

7. The national winner’s scrap book, video tape and other documents submitted for

evaluation shall become the property of the Department of Agriculture.

VI. REQUIREMENTS

The following documents shall be prepared and submitted by the nominated organization, to wit:

1. Duly filled-up nomination form/information sheet 2. Recommendation from the following:

a. Town Mayor/Barangay Captain b. Any Member of the Community/Organization Benefited

3. All Necessary Documents

a. Copies of Annual Report for the last two (2) years b. Organization records for the last two (2) years

1) Audited Financial Statements for the last two (2) years; 2) List of Book of Accounts as prepared by the Accountant of the SFFO and

duly certified by the MAO and PAO; 3) Updated List of Members duly certified by the Secretary of the SFFO with

the following information:

- Name of Members - Address - Occupation

- If engage in crop production:

No. of hectares owned/tilled

Type of crop planted

- If engage in livestock production: Type of animals No. of heads

- If engage in fisheries

Capture fishing – specify number of tons of the boat used;

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Fish Culture – specify production units (hectarage) for pond aquaculture and/or no. of hectares farmed and/or operated for sea farming/fish pen operations

4) Records of collection of dues for the last two (2) years 5) Copies of the Minutes of Meeting/Attendance for the last two (2) years

- Board of Directors - General Assembly - Other Accomplishment /Services including Citations and Awards (copy/ies

of Certificate/s etc.) duly certified by the DA Regional Director) - Certification from the lending institution/s on the SFFO’s Status of Loan

Repayments, as applicable; - Certification from the SFFO’s Accountant on Loan Repayments of member-

borrowers to be supported with Aging of Receivable, as applicable; and - Relevant photographs with captions.

6) Maximum five (5) minute videotape of the organization, its activities and other relevant information.

VII. SEARCH AND EVALUATION PROCESS

The search shall be conducted at the Barangay level with local communities or local residents identifying prospective outstanding small farmers’/fisherfolks’ organization. The nominating individual or organization then collects information about the farmer, assists him in preparing a scrap book containing the Documentary Requirements and submits the nomination forms and scrap book to Municipal Search Committee. The evaluation process begins at the Municipal level and ends at the National Level. The following is the evaluation procedure: (Process Flow Diagram)

Start

Municipal Search Committee

Evaluates nominees

Identifies municipal winner

Endorses winner to Provincial Search Committee

Provincial Search Committee

Evaluates municipal candidates

Identifies provincial winner

Endorses winner to Regional Search Committee

Regional Search Committee

Evaluates provincial candidates

Identifies regional winner

Endorses regional winner to National Technical Committee

Conducts desks evaluation of regional winners

Identifies top three finalists

Conducts field validation and final evaluation to determine the ranking of top three finalist

Endorses to National Executive Committee the top three finalist

National Technical Committee (NTC)

National Executive Committee

Reviews work of NTC

Endorses finalists to the Board of Judges

Board of Judges

Determine national winner for OSFFO

A

End

A

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Evaluation Criteria

INDICATORS PERCENT

DISTRIBUTION

A. Organization Management (for the last two years ) 20

1. Membership 12

a. Active Members* = 4

b. Membership Growth = 4

Number of new members: Above 30 = 4 21 to 30 = 3 11 to 20 = 2 1 to 10 = 1

c. Total Membership = 4 500 and above = 4 100 to 499 = 3 15 to 99 = 2

* active members are those who: Attends GA Patronizes Coop. Services

2. Frequency of Meetings for the last two (2) years - w/ accompanying copies or certification of minutes of meetings held

6

a. Board of Director's regular meetings

b. General Assembly Membership Regular Meeting = 4

# of regular meetings held = 2

- 2 GA (Year 1 & Year 2) = 2 - 1 GA (Year 1 & Year 2) = 1

Attendance/ # of members present = 2

Total Active Members, Year1 + Total Active Members, Year2

Total Members Total Members

2 x 4%

Total # of regular meeting held Year1 + Total # of regular meeting held Year2

Total # of meetings required Total # of meetings required

by the By-laws by the By-laws

2 x 2%

Total # of members present Year1 + Total # of members present Year2

Total # of members, Year 1 Total # of members, Year 2

2 x 2%

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3. Affiliation/ Membership with other related agencies* 2

a. With 5 or more related agencies = 2 b. With 4 related agencies = 1.5 c. With 3 related agencies = 1

*Affiliation with other agencies refers to the working relationship between the

SFFO and the GOs, NGOs, COs and other organization in terms of financing,

marketing trading, etc. supported by certificates of membership

B. Economic Activities/ Performance (for the last two years ) 50

1. Business Operations

a. Book of Accounts* = 5 - Complete w/ annual report = 5 - Complete audited FS but no annual = 4 - Complete FS but not audited = 3 - Complete and updated but not audited = 2

b. Return on Investment (ROI)** = 10

- 12% and above = 10 - 6 to 11% =7.5 - below 6% but not negative =5

*The book of accounts refers to the standard books of original entry and final entry including all subsidiary ledgers/records appropriate to the SFFOs operations.

** Return on Investment (ROI) is a measure of Efficiency in the

management of resources, w/c include the capital outlay and other funds, used in business operations. ROI is derived using this formula:

Where: Member’s equity is paid-up share capital + donated capital borrowing refers to loan payable only.

2. Level of Agribusiness Activities* (Coop / Members venture/s) 18

a. Crop production = 2 Coop venture = 1 Member

50% and above of members are engaged in crop production = 1 Less than 50% of members are engaged in crop production = 0.5

b. Livestock/ Poultry = 2

- Livestock = 1 Coop venture = 0.5 Member

15% and above of members are engaged in livestock production = 0.5 Less than 15% of members are engaged in livestock production = 0.25

- Poultry =1.0 Coop venture = 0.5 Member

15% and above of members are engaged in poultry production = 0.5 Less than 15% of members are engaged in poultry production = 0.25 c. Fishery (Fish Culture/Capture) = 2

Coop venture = 1 Member

20% and above of members are engaged in fishery production = 1 Less than 20% of members are engaged in fishery production = 0.5

Net Income ROI= x 100

Members Equity + Total Liabilities

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d. Pre/Post-harvest facilities = 2

- A point equivalent to 0.5% shall be given for every pre/post harvest facilities (i.e. tractor/ power tiller, thresher, Rice/corn mill, sprayer, dryer, warehouse and truck) owned by the SFFO. The maximum attainable point is 2%.

e. Food processing = 2

- A point equivalent to 0.5% shall be given for every food processing activity (i.e. meat, fish, fruit, etc.) the SFFO is engaged in. Maximum attainable point is 2%.

f. Adoption of New Agri-fishery Technology = 3

- A point equivalent to 1.0% shall be given for every type of new agri-fishery technology (i.e. organic farming, hybridization, biotechnology, IPM, etc). The maximum attainable point is 3%.

g. Extension of loans = 3

- A point equivalent to 0.5% shall be given for every type of agricultural loan (i.e. crop production, livestock, poultry, fishery, procurement/marketing, pre/post harvest equipment and food processing) extended by the SFFO. The maximum attainable point is 3%.

h. Procurement/ Marketing = 2

- A point equivalent to 0.5% shall be given for every procurement/marketing activity (i.e. farm inputs for crops, meat and meat products, palay and grains, fish and fish products, feeds and other chemicals, fishing paraphernalia) the SFFO is engaged in. Maximum attainable point is 2%.

* Refers to the extent of integrated business activities' contribution to the growth and viability of the SFFO.

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3. Non – Agricultural Economic Activities (Coop Venture only) 5

- The SFFO must be engaged in at least three (3) non-agricultural but economic activities (i.e extension of loan, small-scale industries, consumer store, saving and or time deposit, canteen operation, etc.) to earn a minimum equivalent point/rating of 2%. Every additional activity entitles the SFFO an additional point/rating of 1%. The maximum attainable point/ rating is 5%.

4. Financing 12

a. Self-financed = 12 b. With outside financing

Adequate equity 50% and above = 8 Below 50% = 4

- Repayment Performance - 90-100% repayment = 4 - 75-89% repayment = 3 - <75% = 1

C. Social Activities / Accomplishments (for the last two years) 30

1. Human Resource Development 6

- Training conducted/sponsored by the SFFO* (according to type of training) = 3

5 and above = 3 4 -5 = 2 3 and below = 1

* Attendance to training must be presented

- # of trainings attended by the SFFO members** (conducted by others) = 3

6 and above = 3 3 -5 = 2 1 -2 = 1

**Certificate of attendance must be presented

2. Other Services Rendered to Members (conducted by others) 6

The SFFO must have rendered at least three services such as medical, dental,

educational, mortuary, etc., to its members to earn the minimum point/rating of

2%. Every additional service rendered by the SFFO, merits a point of 1%

increase of its score. The maximum attainable point is 6%.

7 other services rendered = 6 6 other services rendered = 5 5 other services rendered = 4 4 other services rendered = 3 3 other services rendered = 2

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3. Community Involvement/Services 6

The SFFO must have rendered at least three services to the community to earn

the minimum point/rating of 1%. Every additional service rendered by the

SFFO, merits a point of 1% increase of its score. The maximum attainable

point is 6%.

8 services rendered = 6 7 services rendered = 5 6 services rendered = 4 5 services rendered = 3 4 services rendered = 2 3 services rendered = 1

4. Jobs Generated 6

The SFFO must have generated at least two jobs to the community to earn the

minimum point/rating of 1%. The maximum attainable point is 6%.

31 and more jobs generated = 6 20 to 30 jobs generated = 5 15 to 19 jobs generated = 4 10 to 14 jobs generated = 3 5 to 9 jobs generated = 2 2 to 4 jobs generated = 1

5. Awards/ Recognitions Received 6

The SFFO must have received at least two (2) awards/recognitions to earn the minimum point/rating of 2%. Every additional award/recognition received by the SFFO merits a point of 1% increase of its score. The maximum attainable point/rating is 6%. (Note : National awards shall be counted as 2 points)

6 or more awards/recognitions = 6 5 awards/recognitions = 5 4 awards/recognitions = 4 3 awards/recognitions = 3 2 awards/recognitions = 2

TOTAL 100