English Learners (EL)Gary Martin

EL (Title III) ConsultantONGL-Division of Learning Services

Diverse Learners Branch

BOY September 23 Begins 9 AM

TOPICS Welcome Infinite Campus Overview of Title III Data User Rights and the IC Support Process Immigrant Data & Requirements for

Funding Eligibility Status Types for LEP (EL) and Definitions LEP Data & Requirements for Funding

Eligibility Data Extract and Critical Errors Transfers Q & A

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Why is accurate data so important? Meet the Office for Civil Rights program requirements for the

education of English Learners Provide KDE and the Title III Program data to help support

districts as they work with their English Learners and Immigrant students to:◦ Understand eligibility requirements for federal and state

funding◦ Choose a research-based educational approach ◦ Identify and assess these students◦ Develop and implement a research-based program of

services ◦ Provide appropriate staffing and resources ◦ Implement federal and state criteria for transitioning

students from services ◦ Monitor transitioned students ◦ Periodically evaluate and improve their program by

decision-making based on data

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INFINITE CAMPUS OVERVIEW Specific data elements for ELs must be

collected to ensure that accurate data will be used in federal reporting and as the basis for funding allocations

Data collection in IC includes student demographics, LEP Service type, ACCESS for ELLs® test scores, Instructional Accommodations and Assessment Accommodations

Users need to follow the 2013-14 IC Data Standards that explain each field for correct data entry!!

http://education.ky.gov/districts/tech/sis/Pages/KSIS-Data-Standards.aspx

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GENERAL INFORMATION FOR TITLE III DATA

• Immigrant information

Enrollment (Student Information> General> Enrollments)

• LEP Record, LEP Assessments, LEP Services, LEP Instructional and Assessment Accommodations

LEP Tab (Student Information> Program Participation> LEP)

• Home Primary Language, Birth Country, Date Entered U.S.

Demographics (Census> People)

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IMPORTANT: USER TOOL RIGHTS! To access Campus Tabs & Tools

discussed in this session:◦You may need additional tool rights to

access the features mentioned in this presentation

◦Contact your Infinite Campus District Point of Contact (POC) to obtain the proper tool rights if needed

◦http://education.ky.gov/districts/tech/sis/Pages/KSIS-District-Contacts.aspx

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SUPPORT PROCESS Infinite Campus Support Process

User Utilizes IC manuals and KDE/district policies and procedures to enter and review data; directs questions to teacher coach and/or building coach

Teacher Coach Answers questions related to a typical teacher’s professional scope (i.e., lesson planner, gradebook, etc.); escalates issues to the building coach

Building Coach Answers questions from all IC users at the school on IC related questions; escalates issues to the district coach

District Coach Typically provides policy and guidelines on IC access and usage; may coordinate training; has access to enter support tickets to the IC support desk

IC Support Desk Provides assistance on IC usage, tracks software bugs and requests for enhancements

KDE Guides overall development of IC; provides data standards and policies on KSIS system; supports districts with policy formation and training

Immigrant Data and Requirements

DEFINITION OF IMMIGRANT AN STUDENT

For Title III purposes, an immigrant student:◦is aged 3 through 21;◦was not born in any State, which is

defined by the US Department of Education as one of the 50 United States, Puerto Rico and the District of Columbia. (Adopted children from other countries and children born on military bases are included in this definition for Title III)

◦has NOT been attending one or more schools in any one or more States for more than 3 full academic years

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Federal Immigrant Awards go to eligible entities with significant increase as compared to the average of the two preceding fiscal years. LEA’s are awarded a base allocation determined by the number increased. Remainder of award distributed by the number of students served.

Immigrant and Title III LEP are awarded as separate Subgrants.

Immigrant Subgrants

REQUIREMENTS: FUNDING To be eligible for Title III immigrant funding,

a student has to meet these conditions: ◦ the federal definition of immigrant children and

youth ◦ be enrolled in an elementary or secondary school◦ have a date in “Date Entered US School” in the

Demographics tab that is not more than 3 years

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Immigrant Data Fields Student Information>General>Enrollment

Tab>Enrollment Editor>State Reporting Fields

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Census>People>Demographics Tab

LEP Data

OVERVIEW OF LEP TAB

• Active LEP record. Basic LEP information.LEP

• LEP ACCESS assessment results.LEP Assessment

• Program types of services for LEP students. LEP Services

• Lists recognized effective instructional accommodations and allowable assessment accommodations for LEP students.

LEP Accommodations

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LEP Tab Path: Student Information>Program Participation>LEP

LEP/EL: STATUS TYPES Not LEP–student who is screened for English language

proficiency because he/she comes from a non-English background, and upon initial assessment of English language proficiency scores Fully English Proficient (FEP).

LEP –student who has been federally defined and in Kentucky scores less than 5.0 on the W-APT Screener for grades 1-12; Kindergarten students do not exit until they reach FEP on the 1st grade ACCESS.

Exited LEP–a student, after having been designated LEP based on the initial assessment of English language proficiency, subsequently scores FEP on the ACCESS assessment of English language proficiency and enters a monitoring status for two years.

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Active LEP Record

LEP

Not LEP

Exited LEP

• LEP Extract (October 1)• Critical Errors Correction• Transfer Information

English Learners (LEP)

Gary Martin

KY State Reporting >LEP Extract

Gary Martin

Generating the Report

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Kentucky LEP Extract Record

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Critical Errors

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Correcting LEP Service Type Critical Errors

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LEP Services

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Program Participation> LEP> LEP Services> Detail Editor

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LEP Start Date

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LEP Service Type

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Parent Refuses Services

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End Dating LEP Services

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Printing Service History

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Print Service History

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Correcting Accommodations

Critical Errors

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LEP Accommodations

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Program Participation> LEP> LEP Accommodations> Detail Editor

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LEP Accommodations Start Date

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LEP Accommodation Type

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End Dating Accommodations

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Print Accommodations History

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Accommodations Report

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Home Language Errors/Warnings

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Critical Error: Home Language 0400: English (will not pull data)

Warning: Home Language 1630: Other (will pull data)

Census> People

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Home Primary Language

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Home Primary Language

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Date Entered U.S.

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Transfer Students – Student Locator

Gary Martin

Records Transfer Request

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Former District Inbox

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Records Release

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Transfer Documents Screen

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District Receiving RecordsNotice in Process Inbox

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Student Records Released

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LEP Import Wizard

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LEP Confirmation

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Extended Census Import Wizard

Gary Martin

Extended Census Import Wizard

Gary Martin

http://education.ky.gov/specialed/EL/Pages/default.aspx

http://education.ky.gov/AA/distsupp/Pages/EL-Testing.aspx

http://www.wida.us/index.aspx

Additional Resources

Gary Martin

PD 360

PD360

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PD360 Videos

PD360 Communities

PD360 Communities

PD360 Shared Resources

PD360 Group Resources