2-4 Anderson Street, Port Hedland WA 6721 | Ph. (08) 9173 9700 | events@ehph.com.au theesplanadehotel.com.au

PACKFunction

The Esplanade Hotel in Port Hedland offers our guests quality accommodation, a range of family friendly and premium dining choices, the sophistication of a lounge bar or the relaxed atmosphere and ambience of the terraced deck in an outdoor setting perfect to take in the Pilbara’s balmy evenings.

Casual or formal, we can organise an event that will be sure to impress you and your guests. We will ensure that having your function at The Esplanade Hotel is the best decision you will make.

As always, you will have The Esplanade Hotel experience of quality food and outstanding service. To assist in your planning, we have this Functions Pack, which details many of the wonderful options you will find within the hotel. This by no means covers everything. We can tailor a function specifically for you.

For all your enquires please contact our Events Coordinator at events@ehph.com.au and we will be happy to assist for all your business events and special occasion functions.

Events we cater for include: Weddings, Corporate functions and conferences, Family celebrations, Birthdays, Breakfast groups, Baby showers and so much more.

Welcome to THE ESPLANADE HOTEL PORT HEDLAND

Event SPACESThe CourtyardA real oasis in the heart of Port Hedland; for a lavish cocktail party, or a seated dining event, we’ve got you covered. This space has capacity for Pop-Up Bar hire and can be booked for smaller events. Minimum Spend or Space Hire may apply.

Esplanade BarThink 1920’s New York jazz club; subtle lighting, moody hues, chocolate tones and delicious cocktails. The perfect location to host a private cocktail party, for any occasion with cordoned off section for your exclusive use. Minimum Spend or Space Hire may apply.

1904Named after the year in which The Esplanade Hotel was established. This versatile space is fantastic for private dining, stand up cocktail events, meetings and training seminars. Minimum Spend or Space Hire may apply.

Crow’s NestGreat for private corporate meetings. The Crow’s Nest offers breathtaking views of the Port Hedland skyline along with some of the biggest ships in the world and features its own bar. Minimum Spend or Space Hire may apply.

The DeckA versatile space for stand-up events, baby showers, family gatherings, chilled out get togethers or a seated event. Situated under the tree with oversized picnic tables it flows out onto the grassed area. Minimum Spend or Space Hire may apply.

Room Capacity Diagram

Cabaret Style

The Courtyard 90

1904 20

Crow’s Nest 20

Theatre Style

The Courtyard 150

1904 40

Crow’s Nest 30

U-Shape Style

1904 20

Crow’s Nest 18

Classroom Style

The Courtyard 100

1904 20

Crow’s Nest 20

Boardroom Style

1904 30

Crow’s Nest 24

Banquet Style

The Courtyard 130

1904 40

Crow’s Nest 30

Cocktail Style

The Courtyard 200

Esplanade Bar 80

1904 50

Crow’s Nest 50

The Deck 70

Room style AND CAPACITY

Platters TO SHARESeasonal Fruit Platter .................................... $60Mixed Platter of Assorted Seasonal Fruits with Coulis

Cheese Platter ................................................ $60Mixed Platter of 3 Cheeses (blue, brie and cheddar) with Quince Paste and Crackers

Charcuterie Platter ........................................ $60Assorted Cured Meats, Crusty Bread, Cheese and Pickles

Chef Selection ............................................... $80Selection of 4 Assorted Canapes (from Canape Menu)

Wraps and Rolls Platter................................. $75Choice of Fillings:

San Daniele Prosciutto, Rocket and Aioli

Silverside, Seeded Mustard Aioli, Swiss Cheese and Mescalin

Tomato and Basil Bruschetta

Artichoke, Rocket and Prosciutto Bruschetta with Aged Balsamic

Smokey Chicken Slaw, Almonds, Fine Herbs, and Spicy Aioli

Chicken, Avocado, Almond and Mayonnaise

Canapes TO SHARECold Canape Selection Seared Beef, Garlic Toast, Goats Cheese, Onion Jam, Walnuts (Gf Available)

Prawn Cocktail, Avocado, Tomato, Lettuce (Gf )

Bruschetta Ai Funghi, Porcini Cream, Mushroom Crumble (Gf Available, V)

Smoked Salmon, Pizzetta (Gf )

Prosciutto, Chargrilled Pear, Honey, Blue Cheese Dressing (Gf )

Hot Canape SelectionFrittata of Leek with Smoked Tomato Relish (Gf, V)

Arancini, Tomato Aioli, Parmesan Cheese (V)

Fried Chicken, Chipotle Aioli, Basil

Prawn and Chorizo Spiedini, Smoked Paprika, Lime (Gf )

Mini Spring Rolls, Lime and Sweet Chilli Dipping Sauce

Vegetable Samosas, Raita and Lime (V)

Prawn and Chive Wanton, Sesame and Soy Dipping Sauce

Chicken Wings, Spicy Tomato, Basil

Dessert Canape SelectionSeasonal Fruit Salad Shot, Passion Fruit Pulp and Fresh Mint Yoghurt (V)

Crispy Churro, Salted Caramel and Dulce De Leche

Vanilla Panna Cotta with Strawberry Compote

Lemon Infused Cheesecake, Lemon Curd, Shortbread Crumb

Chocolate Mousse, Bitter Chocolate Crumb, Fresh Raspberry Shot

Minimum 30 people

6 Assorted Canapes ...................................$33 pp

8 Assorted Canapes ...................................$38 pp

10 Assorted Canapes .................................$48 pp

Set MENUMenu 1 (2 Course Entree and Main or Main and Dessert) $55 ppEntree Bruschetta - Char Ciabatta with Prosciutto, Artichoke, Rocket and Aged Balsamic

Main Market Fish, Roast Cherry Tomato Compote, Broccolini and Black Olive, Lemon Butter Sauce

or

Crumbed Chicken Cotoletta, Prosciutto, Buffalo Mozzarella, Italian Coleslaw, Fries and Lemon

Dessert Tiramisu, Espresso Infused Savoiardi Biscotti and Sour Cherry

Menu 2 (3 Course Entree, Main and Dessert) $75 ppEntree Bruschetta - Char Grilled Slice of Ciabatta Topped with Prosciutto, Artichoke, Rocket and Aged Balsamic

or

Vitello Tonnato, Slow Cooked Veal, Roasted and Marinated Caponata Veg, Hazelnut, and Tuna Caper Aioli

Main Market Fish, Roast Cherry Tomato Compote, Broccolini and Black Olive, Lemon Butter Sauce

or

Yarrie Beef Fillet - 240g Cook Medium with Garlic Broccolini, Roast Baby Potato and Mushroom Jus

Dessert Tiramisu, Espresso Infused Savoiardi Biscotti and Sour Cherry

or

Chocolate Mousse, Bitter Chocolate Crumb, Fresh Strawberry and Beetroot Dust

Beverage PACKAGESThe Esplanade House PackageBottled Wine: Sparkling - Yarra Social NV | White - Wai Hua Sauvignon Blanc, St Augustus Pinot Grigio | Red - Houghton Shiraz, Brancot Pinot Noir

Tap beer: Carlton Dry, Great Northern

Strongbow Cider Apple | Pear

Soft Drink, Juices and Water

2 Hour Beverage Package .........................$32pp

3 Hour Beverage Package .........................$46pp

The Esplanade Premium Package

Bottled Wine: Sparkling - Yarra Social NV | White - Wai Hua Sauvignon Balance, Amberley Semillon Sauvignon Blanc, St Augustus Pinot Grigio | Sandalford Rose | Red - Houghton Shiraz, Sandalford Cabernet Merlot, Brancot Pinot Noir, Houghton Cabernet Sauvignon

Tap Beer: 4 Pine Summer Ale, Great Northern, Carlton Dry, Fat Yak

Strongbow Cider Apple | Pear

Soft Drink, Juices and Water

2 Hour Beverage Package .........................$40

3 Hour Beverage Package .........................$55

**All package prices subject to change***All packages are available in conjunction with Pop Up Bar Hire

Minimum of 30 people

Business Meeting PACKAGESMorning Tea | Afternoon TeaAssorted Mini Pastries

Assorted Muffins

Mini Breakfast Leek and Bacon Quiche

Croissants with Butter, Assorted Jams

Smoked Ham and Cheddar Cheese Croissants

Breakfast Spinach and Bacon Frittata, Cherry Tomato Compote

Seasonal Fruit Platter, Honey Yoghurt, Passionfruit Syrup (V)

Corporate LunchCaesar Salad, Croutons, Bacon, Poached Egg, Anchovy, Grilled Chicken Tenderloins (V)

Wraps, San Daniele Prosciutto, Rocket and Aioli

Silverside, Seeded Mustard Aioli, Swiss Cheese and Mescalin Rolls

Tomato and Basil Bruschetta

Artichoke, Rocket and Prosciutto Bruschetta with Aged Balsamic

Smokey Chicken Slaw, Almonds, Fine Herbs, and Spicy Aioli

Chicken, Avocado, Almond and Mayonnaise Finger Sandwiches

Half Day Package ........................................$45 pp

Either: Morning Tea and Lunch | Afternoon Tea and Lunch

Select: 2 x Morning Tea | Afternoon Tea Items and 3 x Lunch Items

Includes: Filtered Coffee, Tea, Juice and Water

Full Day Package ........................................$50 pp

Morning Tea, Lunch and Afternoon Tea

Select: 2 x Morning Tea Items, 3 x Lunch Items, 2 x Afternoon Tea Items

Includes: Filtered Coffee, Tea, Juice and Water

Audio VISUAL

Pop-up BAR

Data Projector ............................................$100

PA System ...................................................$100

Stage (3m x 3m) or (6m x 4m) .................$300

Flip Chart and Markers .............................$45

Whiteboard and Markers ..........................$25

Pop Up Bar Hire .........................................$250

*Fee waived for functions of over 40 people confirmed, or minimum spend.

Accommodation OPTIONSBook your event and stay with us for the night. Rooms available are:

Superior Queen Room Packages available on requestFeaturing relaxed tones and textures with comfortable furnishings. Large windows offer an abundance of natural light and most access the wide sweeping verandas looking over the port skyline. All queen rooms feature; air-conditioning, complimentary foxtel, in- house movies, complimentary WIFI, mini-bar, tea and coffee facilities, hair dryer and comfortable queen bed and pillows.

Superior King/Twin Room Packages available on requestContemporary rooms featuring relaxed tones and textures and local Pilbara photography. In-room features include a king size bed, air conditioning, mini-bar, tea and coffee facilities, complimentary WIFI, in-house movies, foxtel and access to the wide sweeping verandas to take in Port Hedland’s skyline and port views.

Deluxe Spa Room Packages available on requestSpacious rooms with relaxed tones and textures, a large bathroom with spa jet-water bath. Additional in-room feature includes a king size bed, complimentary WIFI, in-house movies, foxtel, mini-bar and tea and coffee facilities.

Terms and CONDITIONS

Confirmation of Booking | DepositA tentative booking will be held for a period of 5 days, after which time if written confirmation has not been received the booking will automatically be released. A deposit of the room hire fee is required 14 days prior to the date of the event. If the deposit and booking form are not received by the due date The Esplanade Hotel reserves the right to cancel the booking and allocate the space to another client. For security reasons, all event booking forms require the credit card to be filled out.

Confirmation of Final Numbers It is advised to confirm final numbers for your event 7 days prior to the day of the event. The guaranteed number of guests attending the event is required by 10:00am, four (4) working days prior to your event. If final numbers are not provided, the highest estimated number of guests as advised on the booking form will be confirmed. Clients will be required to pre-pay according to final confirmed numbers. If numbers increase on the day of the event, the client must pay for the extra cost. If numbers decrease on the day of the event, the client must pay for the confirmed numbers.

Cancellations All cancellations must be made in writing to the Event Coordinator. The following cancellations fees apply to events bookings: Within 10 Days 50% of deposit Within 7 days – 50% of the retail food cost.

Postponement Clause Any event needing to be postponed must be done so at least 30 days prior to avoid penalties. This event can be rebooked within a 90-day period. The postponement of an event can be shifted once without penalties.

Payment Is required no later than 5 full working days prior to the function. Payment can be made by cash, bank cheque or credit card. *For all credit card transactions, a non-refundable handling fee of 1% (including GST) for MasterCard or Visa and 3% (including GST)

for Diners, and Amex card will be levied for the total value of your account. Where credit card details have been provided as means of booking, the customer authorises the hotel to charge the outstanding balance to that card. Please note, any additional food or beverages served on a consumption basis must be settled at the completion of the function

Price Variations and Minimum SpendsEvery endeavour is made to maintain our menu prices, staff charges and setup as originally quoted to you, however they are subject to change. Should any increase incur, we will notify you immediately. Minimum spends may apply to all rooms and areas and are to be confirmed with The Esplanade Hotel Events Coordinator. Room hire is not included in the minimum spend. If the agreed upon minimum spend is not reached The Esplanade Hotel may apply a surcharge.

Food All food selections must be confirmed and advised to the venue 10 days prior to the date of the event. No food of any kind will be permitted to be bought into the venue by the client or any other person attending an event, with the exception of birthday cake in which a cakeage fee will be charged. Menus are subject to change due to availability.

Beverages The Esplanade Hotel reserves the right to refuse the supply of alcoholic beverages to any guest attending the event that are considered to be underage, intoxicated or behaving in an offensive manner. No beverages of any kind are permitted to be bought into the venue by the client or any other person attending the event.

SecuritySecurity is compulsory for all events over 100 guests at $120 per guard, per hour. Legislation also requires at least 2 guards rostered on when security is required. The client is responsible to conduct the event in an orderly manner and in full compliance with applicable laws. The Esplanade Hotel reserves the right to intervene or eject any or all guests from the event if their actions are considered illegal, noisy or offensive.

PLEASE SIGN THE BOOKING FORM TO ACKNOWLEDGE YOU HAVE READ, UNDERSTAND

AND ACCEPT THESE TERMS & CONDITIONS. NO EVENT WILL PROCEED WITHOUT THIS.

I have read, understand & accept the function terms & conditions.

NAME: ..................................................................................................DATE: ............ / ............. / ............

SIGNATURE: .................................................................................................................................................

Underage Guests All underage guests must be in the accompaniment of their parent or court appointed legal guardian for the duration of the event.

Signage Nothing is to be nailed, screwed or adhered to any wall, door or other surface or part of the building. Signage in The Esplanade Hotel public areas is to be kept to a minimum and must be approved by the Events Coordinator in writing prior to the event.

Equipment, Decoration and EntertainmentTo personalise your event for a unique atmosphere, we are more than happy to arrange special equipment, decorations or entertainment through our range of suppliers. Charges may apply dependent on the arrangement and it is advised that ample notice is given to the Event Coordinator in order to make these arrangements and to avoid disappointment. No entertainment is to be arranged without approval from the General Manager in writing. Confetti, glitter or any other decoration of that nature is not permitted; a cleaning charge will apply if these are used.

Theft and Damage The Esplanade Hotel does not hold responsibility for any theft, damage or loss of any goods brought into the venue or in the outdoor public car park. The client is financially responsible for any damage that is sustained to the venue or any other property owned by or in the care and custody of The Esplanade Hotel, which is caused by the client or any other person attending the event. General and normal cleaning is included in the cost of the event, however additional charges may be payable if the event has created cleaning needs above and beyond normal cleaning.

Termination of Event Without limiting any other rights, The Esplanade Hotel may terminate the event if you and or any of your guests or invitees fail to comply strictly with these terms and conditions; or an event which is beyond reasonable control, which prevents the holding of the event. It is the responsibility of you, the Organiser, to inform all guests of The Esplanade Hotel’s Terms and Conditions.

Booking FORM

CONTACT DETAILS Name: ...............................................................................................................................................................................................

Company: .........................................................................................................................................................................................

Event Name: .....................................................................................................................................................................................

Contact Phone: ................................................................................................................................................................................

Address: ............................................................................................................................................................................................

Suburb: ..................................................................................... Post Code: ......................................................................................

Email: .................................................................................................................................................................................................

FUNCTION DETAILSDate of Function: .............................................................................................................................................................................

Time of Function: .............................................................................................................................................................................

Number of Guests: ..........................................................................................................................................................................

Function Area Booked: ....................................................................................................................................................................

PAYMENT DETAILSName of Cardholder: ......................................................................................................................................................................

Card Number:

Expiry Date: ............./ ........../ ....... CCV: ............... Deposit Amount $ ..............

Signature: ..........................................................................................................................................................................................

I hereby agree to the Terms and Conditions provided to be my The Esplanade Hotel

Please charge the final invoice amount to the above card: YES / NO

2-4 Anderson Street, Port Hedland WA 6721 | Ph. (08) 9173 9700 | events@ehph.com.au theesplanadehotel.com.au