fsna tool
TRANSCRIPT
System Type: Prepared by:
Responsible: FSNA Date (Orig) ______________ (Rev) _____________
Needs Needs Description Potential Gap Effects Frequency Controls
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SEVERITY
OCCURRENCE
VISIBILITY
SOV Number
What is the need being assessed?
Why is this a system/business need?
What is the impact on the business if need is not met?
How often is the need presented (estimate)?
What are the existing or controls and or procedures to address if the need is not
met?
FSNAFuture System Needs Assessment
FSNAFuture System Needs Assessment
***Any column with a score of 8 or higher is considered critical and is a "must have" for any new system options****
Instructions
Page 3
FSNA Tool is a systematic tool for: –Identifying effects or consequences of a potential system needs not being met. –Ranking or prioritizing needs
Needs: The need of the system as it relates to business operations.Needs Description: A brief description of the need being assessed. Frequency: A quick calculation of how many times the need represents itself in the system. This a total of each groups interaction with need and common time i.e. hour, day, week etc. All frequency on chart should have the same time measurement.Severity: An assessment of the seriousness of the failure mode. Severity applies to the effects only. Scale from 1 to 10.Potential GAP Effects: A brief description of the impacts on business if needs are not met including what groups are impacted.Possible Causes: List of every conceivable cause of each failure. Remember to use to 6Ms – man, machine, method, measurement, materials & mother natureControls: A list of current or possible controls that could be put into place to address the needs.
A numerical calculation of the relative risk of a particular Need - Occurrence - Visibility
VOC = Severity x Occurrence x Visibility SEV x OCC x VIS
This number is then used to place priority on which items need must be addressed by system options
SOV Number
Terminology
Instructions
Page 4
A numerical calculation of the relative risk of a particular Need - Occurrence - Visibility
VOC = Severity x Occurrence x Visibility SEV x OCC x VIS
This number is then used to place priority on which items need must be addressed by system options
Moderate (Weekly)Low risk5
High (2-3 a Week)Moderate risk6
Daily (1x a day)High risk7
Very high (multiple times a day)Very high risk8
Very high (hourly)Very high risk with difficult workaround
9
Very high (multiple times an hour by multiple groups)
Very high risk without manual process
10
Occurrence of the Need
Severity to Organization
Number
Instructions
Page 5
Remote (1 – 2 times a year)Little risk with simple workaround
1
Low (Quarterly)Minor risk with simple workaround
2
Low (1 a Month)Minor risk3
Moderate (2x a Month)Very Low risk with workaround4
Moderate (Weekly)Low risk5
Instructions
Page 6
Identifying effects or consequences of a potential system needs not being met.
Needs: The need of the system as it relates to business operations.Needs Description: A brief description of the need being assessed. Frequency: A quick calculation of how many times the need represents itself in the system. This a total of each groups interaction with need and common time i.e. hour, day, week etc. All frequency on chart should have the same time measurement.Severity: An assessment of the seriousness of the failure mode. Severity applies to the effects only. Scale from 1 to 10.Potential GAP Effects: A brief description of the impacts on business if needs are not met including what groups are impacted.Possible Causes: List of every conceivable cause of each failure. Remember to use to 6Ms – man, machine, method, measurement, materials & mother natureControls: A list of current or possible controls that could be put into place to address the needs.
A numerical calculation of the relative risk of a particular Need - Occurrence - Visibility
VOC = Severity x Occurrence x Visibility SEV x OCC x VIS
This number is then used to place priority on which items need must be addressed by system options
SOV Number
Terminology
Instructions
Page 7
A numerical calculation of the relative risk of a particular Need - Occurrence - Visibility
VOC = Severity x Occurrence x Visibility SEV x OCC x VIS
This number is then used to place priority on which items need must be addressed by system options
Many groups and processes impacted
Moderate (Weekly)
Most groups will be impacted or notice
High (2-3 a Week)
Most groups and processes will be impacted
Daily (1x a day)
Every person and group will be impacted
Very high (multiple times a day)
Every group and process will be impacted
Very high (hourly)
Every group and process will noticed and be impacted
Very high (multiple times an hour by multiple groups)
VisibilityOccurrence of the Need
Instructions
Page 8
No one will notice or be impacted
Remote (1 – 2 times a year)
Few people impactedLow (Quarterly)
Some people groups impactedLow (1 a Month)
Several groups processes impacted
Moderate (2x a Month)
Many groups and processes impacted
Moderate (Weekly)