from agenda to zany
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From Agenda to Zany. Fast Effective Business Meetings. A Agenda. Advance detailed background information reports. BBylaws. Current? Minimum Standards Duties of Officers Required Meetings. CConsent Agenda. Allows routine to be handled quickly - PowerPoint PPT PresentationTRANSCRIPT
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From Agenda to ZanyFast Effective Business
Meetings
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A Agenda
• Advance• detailed• background
information• reports
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B Bylaws
• Current?• Minimum
Standards• Duties of Officers• Required
Meetings
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C Consent Agenda
• Allows routine to be handled quickly
• To be effective should be sent in advance
• doesn’t permit discussion
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D Duty of Care, Duty of Loyalty
• Loyalty means the board owns the decisions it makes
• the officers must act in interest of the organization
• they are expected to avoid and declare conflicts of interest
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E Everyone Participates
• Don’t let people not have their say
• Seek out other opinions
• votes all count the same
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F Financials
• The board, not just the Treasurer is responsible
• learn to read your financial reports
• publish as required
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G Generations
• How does your board reflect your membership?
• Realize that time commitment /expectations may be different
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H Homework
• DO IT..– When you come
on the board– before each
meeting
• Join e-lists with other group officers
• Talk to your RVC
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I Interesting
• Introduce new topics
• Feel a sense of accomplishment
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J Jokes & Fun
• Board meetings shouldn’t be BORED meetings
• Get to know your fellow board members early on
• have fun but remember why you are there
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K Kitchen
• FOOD helps all meetings go smoothly
• It is hard to argue with a mouth full of M & Ms
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L Location
• Try to have meeting in a location that is convenient to all
• Make sure facility is conducive to meeting
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M Minutes and motions
• Minutes are formal legal documents of actions taken
• Other information is optional
• Motions clarify issue under consideration– I move that…..– Second allows for
discussion
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N Neutral
• The Ombudsman can help keep local group problems to a minimum
• The chair should refrain from taking a side on an issue
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O Officer Reports
• Submit in advance
• Put in writing• Summarize action
to be taken by the board
• Board accepts not approves reports
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P Planning
• Board should strive for an annual planning meeting
• Come together to determine goals
• Make assignments
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Q Quorum
• Take roll • note who attends
in the minutes
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R Roberts Rules of Order
• Guidelines for effective meetings
• can be very helpful• Can be overused
and make things more complicated
• Give members a cheat sheet for mtgs.
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S Schedule
• Once you schedule board meetings avoid changing the dates
• set regular date/time
• put in the newsletter
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T Time
• Start on time• avoid going over
time • if it happens
regularly you may need a change in format
• Limit discussion if necessary
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U Unanimous
• Doesn’t have to be the goal
• Offers the chance to get others to help own the decision
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V Votes
• Elections need to happen via mail ballot.
• Recording in minutes
• LocSec/President voting
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W Working Board
• Understanding that the board role vs the committee role
• Try to have separate meetings if possible
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X extensive discussion
• Have a special forum for contentious issues
• limit time for each person before debate starts
• don’t allow person attacks
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Y Yield to others
• Mensans have Opinions
• alternate sides• come to
compromise• majority rules
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Z Zany
• Themes• Toys• prizes & games