fres annual update · 2019. 12. 17. · fres facts penn owned facilities university city: 279...
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Facilities & Real Estate Services
VISION: Collaborating for a sustainable tomorrow
MISSION: Facilities and Real Estate Services, as steward of
Penn’s physical environment, strives to provide innovative
and cost-effective solutions that embrace our rich past and
enhance the quality of the University’s living and learning
experience.
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FRES Facts
PENN OWNED FACILITIES
University City: 279 acres, 187 buildings, 12,249,000 sq. ft.
New Bolton Center: 600 acres, 106 buildings
Morris Arboretum: 92 acres, 33 buildings
Gray’s Ferry: 23 acres, 31 buildings
LEASED LOCATIONS
Science Center 395,000 sq. ft.
3rd Party 653,000 sq. ft.
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FRES Facts
HEAD COUNT
958 total employees
171 Staff (includes student workers and temps)
264 Trades (includes temps)
523 Housekeeping (includes temps)
49 Service Solutions Company Vendor employees and a multitude of other consultants and contract employees
ANNUAL OPERATING BUDGET
$181M includes Utilities costs
FACILITIES RENEWAL FUNDING
$25M
ANNUAL CAPITAL PLAN
$180M-$250M, depending on economic conditions
FY12 plan is $288M
Projects with full funding plan total $183M
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FRES Trivia
ADMINISTRATION How many years has the longest tenured employee worked at Penn?
UNIVERSITY ARCHITECT What facility was the most recent Penn project to become LEED Certified?
DESIGN & CONSTRUCTION What is the term for the brick pattern used for Golkin Hall and many other prominent buildings at Penn and throughout Philadelphia?
REAL ESTATE The name of what FY12 retail addition translates to “fountain” in Greek?
OPERATIONS & MAINTENANCE Approximately how many maintenance requests do we complete each year?
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FY12-FY13 Priorities
EVP PRIORITIES:
Operational Efficiency
Cost Containment
Infrastructure
Climate Action Plan
FRES PRIORITIES:
Environmental Sustainability
Energy Conservation
Penn Connects Campus Development Plan
Facilities Renewal
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Recognition
National Tree Campus USA - Arbor Day Foundation
Grand Jury Award to Weiss Pavilion – Preservation Alliance of Greater Philadelphia
Models of Excellence Honorable Mention for Load Serving Entity (LSE) Team
EPA Green Power Challenge Winner
The Princeton Review’s Guide to Green Colleges
Sierra Club Top 100 Cool (Green) Schools
LEED Certified Projects
Weiss Pavilion (LEED Gold)
Morris Arboretum Horticulture Center (LEED Platinum)
Music Building (LEED Gold)
Joe’s Café (LEED Gold for Commercial Interiors)
Perelman Center for Advanced Medicine (LEED Silver)
Construction Award of Excellence for Unique Construction to Out on a Limb
Associated Builders & Contractors, Inc.
National Exhibit Design Award to Out on a Limb – American Associations of Museums
Survey of Best Colleges & Universities Civic Partnerships
Vision Award – Urban League of Philadelphia
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FRES Communications
www.facilities.upenn.edu
Announcements, Construction Updates, FRES in the News
New section for Penn Community
FRES Intranet:
Fan mail, Key dates, e-Newsletter
Monitors and Kiosks
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Penn Connects Website
Renderings
Photos
Construction Updates
Project Scope and Status
Press
Updates on:
Shoemaker Green
Golkin Hall
Singh Center for Nanotechnology
The ARCH
South Bank
New College House
Neural Behavioral Sciences Building
Penn Connects 2.0
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Penn Connects 2.0 : 2011-2015
Principles
Focus the academic mission in the core campus
Develop vibrant living and activity spaces
Encourage connections
Employ University sustainability goals and balance new construction with adaptive use
Themes Teaching and Scholarship
Research and Clinical Care
Living and Learning
Campus and Community
Past and Future
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Green Campus Partnership
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Website: www.upenn.edu/sustainability
New Programs
M.I. (Move-In) GREEN
Creating Canopy
Green Office Certification
E-Newsletter: On College Green
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Century Bonds
University sold $300 million taxable bonds with a maturity in 100 years at lowest yield ever achieved
Century bond purchase enables completion of more large deferred projects than would otherwise be possible
Deferred maintenance needs on campus total $700 million
University is committed to reducing deferred maintenance needs while meeting Climate Action Plan goals
Energy savings used for bond payments
Team in place to determine best century bond projects
Obsolete lighting replacements
HVAC and building control replacements
Energy savings components or replacement of other infrastructure
Swing Space needs to be evaluated for buildings during feasibility
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HR & Communication Programs
Liaison to Central HR
Training & Development
Team to evaluate staff development
Leadership & professional development training expanded
FRES Updates and Management Retreat
New Employee Orientation
Compliance training
Recognition Programs
Formalized Retiree Program
STEP UP, Years of Service, and Perfect Attendance
Celebrations for key accomplishments and staff appreciation events
Performance Appraisals Online
100% completed this year
FRES Intranet and New Penn Community Platform
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STEP UP Award Program
Safe Work Practices
Teamwork / Collaboration
Eminent Service/Exemplifies Penn Pride
Pioneering / Innovative
Urgent Action / Emergency Response
Proactive / Above & Beyond
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Payroll, Accounting, and Financial Analysis
Facilities Renewal Fund Matching
23 awards to date - $8.3M
Trustee approval limits increased for capital projects
LSE support
Billing over 100 accounts
Developed tracking for hedges
PECO grant received for smart meters and substation work
FRES Procure to Pay (P2P) Initiative 90.1% vs. University 85% - April 2012
Century Bond Funding
$300M to replace obsolete lights, HVAC systems in selected buildings, renovate key University buildings
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Information Technology (I.T.)
Desktop Support
Copier support
Kiosks
Disaster Recovery of Data
Mobile Devices
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I.T. Applications
AIM – Work Orders
Kronos – Time
Leave Management Module
Students and temporary staff added
E-Builder – Project Management
Full implementation
Eliminate redundant databases
Virtual Premise – Leases
Reports fine-tuned
Falcon Online – Blueprints
Will evaluate in the coming year
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Retail Overview
Retail remains strong and continues to contribute to quality of life at Penn
Some turnover allowing for new opportunities in additions
University remains committed to providing a mix of national, regional, and local offerings
333,900 square feet within the campus footprint
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New Campus Retail
Piper Boutique
Expanded Bonded Cleaners with boutique concept
Doc Magrogan’s Oyster House
Harvest Seasonal Grill & Wine Bar
PCAM Retail:
Jimmy John’s Sandwiches
Ben & Jerry’s Ice Cream
Wholly Cow Chocolates
Philly Pretzel Factory
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Retail Updates
Doc Magrogan’s Oyster
House and Harvest
Restaurant lease execution
to fill two critical retail
locations on 34th & Sansom
Streets and 40th & Walnut
Streets
Both restaurants will provide
a diverse menu from current
casual dining offerings
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South Bank Development
34th Street & Grays Ferry Avenue
23.1 acres
Transportation & Parking
operations
New tenants including
Technology Transfer, start-ups &
storage, DPS Support, and
Working Dogs program
SRDC completed construction of
the Schuylkill River trail extension
along 6 acres of property
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Wharton West Executive Education
Expansion
Led leasing, construction, and relocation of Wharton Program
Opened January 2012
35 K square foot- teaching and conference center
Total project value $11.6 M
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Third Party Development
Development has been
challenged by economic climate
Utilized current economic
environment to advance planning
on several sites, including 3901
Walnut and 40th & Sansom Streets
Mitigate University’s capital risk
Advancing negotiations on 400 S.
40th Street and 3939 Chestnut
Street, with hopes of construction before year’s end
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Third Party Leasing
Support academic growth
and contracts through third
party leasing
Meet demand internally for schools and centers
totaling over 1 million
square feet
Secured savings in excess
of $800,000 per year
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Operating Portfolio Sustainability Initiatives
Waste Management
Composting Facility (Bio-Bin) at Moravian Court/Shops at 3401 Food Court
Mandatory Recycling Program
HVAC
Installation of 93% + High Efficiency Condensing Boilers
High Efficiency Chiller at Glenolden Research labs
St. Leonard’s Court High Efficiency (14EER) Heat Pump Replacement
Plumbing
High Efficiency Water Heaters
Low Flow Toilets, Shower Heads and Faucets
Motion Sensor Towel , Faucets and Flushometers
Lighting Initiatives
Installation of Motion Sensor Controls
Extensive use of T5, CFL and LED Lamps
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VP Leasing Software
Allows for the electronic payment of around $2.5 Million each month via no less than 225 different invoices
Allows for detailed reporting of lease information, from finances to legal requirements
Serves as depository for thousands of bits of information related to leasing, from lease information to invoices to contacts to historical records
All accessible to Penn’s authorized users from desktop
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Arts and Culture
The Rotunda arts and entertainment venue nominated for Best of Philly Small Music Venue
Artist in Residency Program
Arts Edge - a collaboration with Kelly’s Writers House
Philadelphia and Fringe Film Festivals
40th Street Summer Series
WXPN Film Festival and outdoor concert in Penn Park
Projects position University City as a destination
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OUA Responsibilities
Design Oversight of Major Projects
Campus Planning/Penn Connects
Sustainability
Landscape/Open space
Design Team Selection
Design Review
Zoning and permitting
Capital Plan
Space data and plans
Signage
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Accomplishments in Sustainability
Climate Action Plan: 2 Year Progress Report
Green Campus Partnership Website
Red & Blue On College Green e-newsletter
M.I. (Move-In) GREEN
Green Fund: 11 projects in FY12, 48 total
Green Office Certification Program
Eco-Reps: College House, Hillel, Greek, Service Events
Energy Reduction Fund
Expanded Power Down Challenge
Expanded Creating Canopy Tree Giveaway
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Penn Connects Phase 2
2011-2015
New Construction
Penn Presbyterian Hospital Expansion
Residential Development at 3939 and 4001 Chestnut
34th and Chestnut Mixed Use
Golkin Hall
New College House at Hill Square
Singh Center for Nanotechnology
CIRA South Walnut Mixed Use
Steinberg Hall-Dietrich Hall West Addition
Barker Transplant House
40th & Pine Residential Development
Neural - Behavioral Sciences
PA Hall Site Redevelopment
Translational Research Center Fit-Out
PCAM South Pavilion
Mod 7 Chiller Expansion
Data Center
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Completed
Construction
Planned
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Penn Connects Phase 2
2011-2015
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Renovation
Sansom East and West
Kings Court and English House
Silverman Hall
Hill College House
The ARCH
Van Pelt Library Special
Collections Center
Meyerson Hall Phase 1
Hutchinson Gymnasium Infill
and Renovation
Levy Tennis Pavilion
Evans Building Clinics
1920 Commons
Vance Hall
Education Commons
Ryan Hospital
Richards Medical Labs
Fagin Hall Phase 5
Perelman Medical Education
Facility
Museum West Wing Phase 2
3803 Locust
Completed
Construction
Planned
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Penn Connects Phase 2
2011-2015
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Streetscape &
Open Space
Walnut Bridge Streetscape
Locust Walk Restoration (3600 block, 3800-
3900 block)
Class of ‘49 / Generational Bridge
Renovation
38th Street Streetscape
3600 Woodland Walk
34th Street Streetscape
Shoemaker Green
Penn Park
Spruce Street Plaza
Recreation Field
Interim Landscape at Ringe South
Completed
Construction
Planned
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Feasibility Studies, Planning, and Design
South Pavilion Extension
Richards Research Labs
Penn Presbyterian Medical
Center Addition
Mixed Use Development at former Pennsylvania Hall site
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Feasibility Studies, Planning, and Design
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Neural & Behavioral Sciences Building New College House
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Master Plans
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School of Dental Medicine
School of Veterinary Medicine
School of Design – Meyerson Hall
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Streetscape Renovations in Design
Walnut Street Streetscape
34th Street Streetscape
3600 Woodland Walk
Class of ’49 / Generational
Bridge
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Current Landscape/Open Space Projects
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Bike Corrals
Spruce Street Plaza Stormwater Management Plan
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Recently Completed Construction
Sponsors: FRES and DRIA
Program:
24 Acres of Athletic and Recreational Venues Including 2 Playing Fields, Multi-purpose Stadium and 12 Tennis Courts
Elevated Planted Berms with Walkways and Linked Pedestrian Bridge Connections
Amenities include Parking, Restrooms and Security Station
Landscape Architect: Michael Van Valkenburgh Associates
Construction Manager: Turner
Project Budget: $46M
Completed:
August 2011 (Base Park)
December 2011 (Air Structure)
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PENN PARK
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Recently Completed Construction
Program: Auditorium, Moot Courtroom, Faculty and Administrative Offices, Study Rooms and Café
Sponsor: Penn Law
Architect: Kennedy & Violich
Construction Manager: Hunter Roberts
Project Budget: $33.6M
Project Area: 45,000 GSF
Sustainability Goal: LEED Silver
Occupancy:
January 2012 (upper levels)
March 2012 (lower levels)
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GOLKIN HALL
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Recently Completed Construction
Program: Fit-out of student study spaces,
conference rooms, and offices
Sponsor: Provost, VPUL
Architect: Joel Sanders
General Contractor: Paul Restall Company
Project Budget: $2.55M
Project Area: 6,900 GSF
Occupancy: March 2012
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EDUCATION COMMONS
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Recently Completed Construction
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Locust Walk Improvements Van Pelt Rare Book & Manuscript Library
Vance Hall Renovations High Bay BLAST Labs
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Recently Completed Construction
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Sansom Place East & West
Kings Court/English College House McClelland Hall Dining Upgrades
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Current Construction
Fit Out of Shelled Floors 7, 8, and 9
Sponsor: School of Medicine
Program: Research Labs, Vivarium, and Offices
Architect: Rafael Vinoly Architects
Construction Manager: L.F. Driscoll
Project Budget: $61.2M
Project Area: 131,300 GSF
Sustainability Goal: LEED Silver
Expected Completion: Fall/Winter 2012/2013
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TRANSLATIONAL RESEARCH CENTER
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Current Construction
Sponsor: SEAS/SAS
Architect: Weiss/Manfredi
Engineer: M+W Group
Construction Manager: Gilbane Building Company
Project Area: 78,000 GSF
Project Budget: $91.5M
Sustainability Goal: LEED Silver
Expected Occupancy: Spring 2013
Final Completion of Courtyard: Fall 2013
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KRISHNA P. SINGH CENTER FOR NANOTECHNOLOGY
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Current Construction
Sponsor: FRES
Landscape Architect: Andropogon Associates
Civil/Stormwater Engineer: Meliora
Construction Manager: P. Agnes
Project Budget: $8M
Project Area: 2.75 Acres
Sustainability Goal: SITES Certification
Expected Completion: August 2012
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SHOEMAKER GREEN
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Current Construction
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Hutchinson Infill
The ARCH Van Pelt Rare Books Collection Phase 2
Spruce Street Plaza
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Current Construction
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Quad Renovations
Mayer Hall Renovations
1920 Commons Renovations
Steinberg Hall – Dietrich Hall Addition
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Economic Inclusion
Implemented on projects with construction costs over $5M
Contracting goals: at least 25% of the work to Minority (MBE) or
Woman (WBE) Owned companies
Contracting results: the five-year average from 2008 to 2012 indicates 31.5% of work has been awarded to MBE or WBE firms
Workforce goals: at least 20% of all construction hours worked to
be completed by minorities or women
Workforce results: the five-year average from 2008 to 2012
indicates 22.5% of all construction hours were worked by minorities or women
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Initiatives
Contract Updates – Completed
Construction Management Agreement
Construction Services Agreement
On-Call – A/E
Project Labor Agreement (PLA)
Construction Work Rule and Efficiency Improvements
Project Management Software System Replacement
Successfully completed implementation of e-Builder system
Lessons Learned
Evaluations of completed projects conducted for Penn Park, Golkin Hall, Cyclotron Facility, and PSOM Containment Laboratories
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O&M Quick Facts
1,643,200 hours of billable labor
10,556 years of experience at Penn Housekeeping – 6,997 years
Trades – 3,559 years
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10,000
20,000
30,000
40,000
50,000
60,000
70,000
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90,000
FY08 FY09 FY10 FY11 FY12
Service
Special Events
Contracts
Emergency
PM
FY08 – FY12 WORKLOAD
55
67 new hires in FY12
433 years of experience lost due to retirement/separation in FY12 Housekeeping – 338 years
Trades – 95 years
Preventative Maintenance NOT FOR DISTRIBUTION
Recent Accomplishments
Penn Park
“Year of the Leak”
Hurricane Irene & Tropical Storm
Lee
LU835 Collective Bargaining
Agreement
Veolia Contract –Steam
Distribution
Funded 24 bathroom
renovations
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2
4
6
8
10
12
14
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50
100
150
200
250
FY09 FY10 FY11 FY12
LWD
I (L
ost
Wo
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ay
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t) R
ate
# o
f In
cid
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ts
Safety Statistics
Incidents LWDI
FY13 LWDI Goal
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Recent Accomplishments
Processes
Lean Six Sigma process
improvement complete in 13 shops
Formed Corrective Action Team
Expanded use of handheld
devices
Expanded use of metrics to
benchmark performance and to
drive decisions
Solid Waste Management Plan
78% of construction debris now
recycled
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10
FY
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FY
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FY
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FY
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FY
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FY
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FY
11
FY
12
%PM of Expenses
Peer Average
Best Practice
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Reducing Energy Consumption
17% Reduction by 2014
FRF Matching •FY10 – 8 projects ($1.2M) •FY11 – 6 projects ($2.9M) •FY12 – 13 projects ($17.5M)
Green Fund •41 projects awarded to date
Recommissioning •29 buildings complete with 115 million KBTU (4%) in reductions implemented •11 buildings in progress
Energy Reduction Fund (ERF) •6 projects funded with potential savings of 88 million KBTU (3.1%) •52 projects being developed
Measuring Energy Usage •173 installed to date •47% of all building meters will be installed by the end of FY11 •Steam use model created
Changing Behavior
•11 School/Center Sustainability
Leaders •224 Staff/Student
Eco-Reps
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Lean Process Improvement
Implemented an Engineering Shop in AiM Materials SDI – pilot in place to order parts using handheld devices; kitting parts
for entire job, developing new catalog for easier part ordering, assuring
stock items are in storeroom
Plumbing and Locksmith standards in place
Improving internal shutdown communications (board/banner)
Training Scaffold Training for mechanics – expected this summer
Retraining sessions for mechanics/supervisors on Lean process
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Looking Ahead to FY13
SAFETY
20% reduction in Lost Work Day Incidents (LWDI)
Safety must always be considered.
Do NOT start the work if you don’t have all required personal protective equipment or if you don’t know how to do the work safely.
SUSTAINABILITY
Continued focus on reducing energy usage and increasing recycling rate
PROCESSES
Continue Lean Six Sigma process improvement
Revise contracting processes
Continuous improvement
More benchmarks and performance metrics
TRAINING
Significant training planned to maintain and improve knowledge
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Key Takeaways
Be proactive
Consider yourself a role model
Understand how your job fits into the University mission
Display exemplary customer service
Work collaboratively as a team
Use resources and budget efficiently
Communicate regularly
Build relationships around campus
Thank you for all you do!
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