free tech tools - pa tech conference nov 2013

Jennifer Reissaus, MASAdvertising Specialties Alliance

Pennsylvania Business Technology ConferenceDuquesne University Small Business Development Center

November 21, 2013

Twenty Technology Tools that are Free (or almost) & Easy

Reference Sheet – Free Tech Tools

Organizing Informationwww.evernote.comDrive.google.comSkydrive.live.comwww.box.comsupport.box.com/forums/

21339138-Box-Promotionswww.avg.com/us-en/avg-livekivewww.feedly.comGetPocket.comInstapaper.com

Communicatingwww.WhenIsGood.netwww.Doodle.comwww.OpenOffice.orgwww.LibreOffice.orgPrimoPDF.comwww.PDFill.com

Staying Productivewww.checkvist.comwww.DuckDuckGo.comwww.LastPass.comwww.SpamGourmet.comwww.IFTTT.com

Bonus Tips & ToolsCaps Lock Beep:

WXP: Start - Control Panel - Accessibility Options -Use Toggle Keys

W7: Start – All Programs – Accessories – Ease of Access –Ease of Access Center - Make it easier to focus on tasks -Turn on Toggle Keys

W8: Right Click blank area of Windows Start screen –All Apps – Control Panel - Ease of Access –Ease of Access Center - Make the keyboard easier to use -Turn on Toggle Keys - Apply - OK

www.fedex.com/us/delivery/www.ups.com/mychoice/

Information Sourceswww.TechSupportAlert.comwww.lifehacker.comwww.komando.com

Download presentation from:

http://bit.ly/TechToolsPA2013

Jennifer Reissaus, MASAdvertising Specialties [email protected]

PA Technology Conference

DUQUESNE UNIVERSITY21.Nov.2013

Free Technology Tools




Content will be available for download.


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Free Technology ToolsOverview

- Keeping, Storing, Organizing Information

- Communicating

- Staying Productive

- Bonus Tips and Tools

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- Communicating



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Storing / Organizing Information –Web Notebook

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Web Notebook –Evernote

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Finds text in

graphics!




• Shines as a capture tool

• Replaces notebooks / scraps of paper / napkins / Post-It notes

• Electronic filing cabinet

• Great search capabilities




• Sync between online / desktop / mobile device

• Additional Evernote tools:


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Web Notebook

www.evernote.com

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Storing / Organizing Information –Cloud Storage

Best FREE storage options

CHECK EULA for business vs. personal use

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- Free: 15GB (shared w/ Gmail etc.)Share files with othersSync to hard drive Drive.google.com

- Free: 7GBShare files with others Selective Sync to hard driveSkydrive.live.com

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- Free: 10GB

25GB / 50GB for certain device downloads

Share files with othersSelective sync to hard drivewww.box.comsupport.box.com/forums/21339138-Box-Promotions

- Free: 5GBShare files with othersSelective sync to hard drive www.avg.com/us-en/avg-livekive

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• Some are backups, some are sync tools

o Backup –

Delete from hard drive, file stays on cloud

o Sync –

Delete from hard drive, file is deleted from cloud

• Watch personal vs. commercial use of EULA

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Storing / Organizing Information –Feed Reader

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Oct 7, 2005 – Jul 1, 2013 (R.I.P)


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Feed Reader - Feedly

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Storing / Organizing Information –Feed Reader

• All your important sources, all in one place

• Reads anything with an RSS feed

• Categorize, organize, mark favorites, mark to read later

• Syncs to all browsers / all devices

• Must be online to read

• www.feedly.com

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Storing / Organizing Information –Read Later / Offline

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• Save from Feedly to Pocket – via Apps or Browser

• Save from browsers, email, other Apps to Pocket

• Use tags to organize

• Read offline in Apps, or via Firefox extension on PC

• Syncs to all browsers / all devices

• GetPocket.com

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• Similar functions as Pocket

• Instapaper.com

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- Communicating



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Communicating –Finding a Meeting Time


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Finding a Meeting Time -When is Good

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Finding a Meeting Time

• Everyone “paints” when available

• Good times highlighted

• Accommodates non-specific meeting length

• www.WhenIsGood.net


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Finding a Meeting Time -Doodle

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Yes / No /

IfNeedBe


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Finding a Meeting Time -Doodle

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Integrates with

calendars



Finding a Meeting Time

• Integrates with calendars: Google, Exchange, Outlook, iCal, Live, Yahoo, etc.

• For specific meeting length

• Options for Yes-No-IfNeedBe

• Can also be used for simple “choice” polls

• www.Doodle.com


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Communicating –Alternatives to MS Office

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Alternatives to MS Office -OpenOffice

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Word

Powerpoint

Excel

Access

Visio


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OpenOffice

• Opens Microsoft Office files

• Save as Microsoft Office files

• Windows, Linux, Mac version

• Files stored locally

• www.OpenOffice.org

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Alternatives to MS Office -LibreOffice

Word

Powerpoint

Excel

Access

Visio


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LibreOffice

• Open Microsoft Office files

• Save as Microsoft Office files

• Windows, Linux, Mac version

• Files stored locally

• Includes PDF Creator

• www.LibreOffice.org

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Communicating -Creating PDF Files



Creating PDF Files –PrimoPDF

Installs as a Printer



Creating PDF Files –PrimoPDF


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Creating PDFs

• Universally-readable format

• Can append to existing PDFs

• PrimoPDF.com

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Communicating -Editing PDF Files

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Editing PDF Files –PDFill PDF Tools



Editing PDF Files

• Standalone Windows program

• Packed with evaluation copy of PDFill PDF Editor (paid) but can uninstall and keep free PDFTools

• www.PDFill.com


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Communicating -Leveraging Email Signatures

• Save entire routine emails as a signature

• Consistent content and format

• Easier than copy / paste

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Signatures: More than just your contact info!


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Use first line of signature for subject line.


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• Save time!

• Tailor actual signature to recipient type

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- Communicating



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Staying Productive –Lists, Lists, Lists

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Lists - CheckVist

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CheckVist

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CheckVist

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Lots of Keyboard Shortcuts



CheckVist

• Multiple Lists

• Share lists / assign tasks

• Nested Lists / collapse-expand

• Due Dates / view by due date

• Tags / view by tag

• Color tasks to show priority

• Search for text, tags, due dates – in one list or across all lists

• New features added based on user voting


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CheckVist

www.checkvist.com

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Staying Productive -Anonymous searching

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Anonymous Searching –Duck Duck Go



Anonymous Searching –Duck Duck Go

Goodies


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Duck Duck Go

• Anonymous Searching

• Clutter-free results page

• www.DuckDuckGo.com

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Staying Productive –Password Manager



Password Manager -LastPass



Password Manager

• Audits security of your passwords

• Generates Strong passwords

• Autofills forms

• Syncs across devices, online and offline

• Multiple OS, multiple browsers

• www.LastPass.com



Staying Productive –Temporary Email Addresses



Temporary Email Addresses -SPAM Gourmet

SPAMGourmetAccount

TRASH

Messages to Temporary

Email Addresses

Keep?

Real Email Account

Yes

No

• Max # of messages to that temp address

• Whitelisted sender



Temporary Email Adresses -SPAM Gourmet

SETUP - EXAMPLE

1. Create an Account: SpamKill

2. Tell SPAMGourmet where to forward the emails that you allow it to forward:

[email protected]



Temporary Email Adresses -SPAM Gourmet

USE - EXAMPLE

1. Give someone a temporary email address: [email protected]

2. Email sent to that address will be forwarded to YourRealEmail 3 times. Then they are eaten.

3. You can whitelist the sender.

4. The 3 can be any number up to 20.



Temporary Email Addresses -SPAM Gourmet

SPAMGourmetAccount SpamKill

TRASH

Messages to Temporary Email

[email protected]

Keep?

Real Email Account

[email protected]

Yes

No


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Temporary Email Addresses

• No attachments sent

• Temporary email addresses automatically expire unless sender whitelisted

• Read the FAQs for advanced features

• Less SPAM = more productivity

• www.SpamGourmet.com

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Staying Productive –Automating Actions


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IFTTT Example

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This (Action in a

Channel)

That (Action in a

Channel)

IF THEN



Automating Actions -IFTTT

74 Channels



Automating Actions -IFTTT


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IFTTT Example

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Automating Actions

• Many recipes shared by IFTTT community

• www.IFTTT.com

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- Communicating



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Bonus Tips and Tools –Caps Lock / Num Lock Audible Alert

• aVOIDS TYPING AN ENTIRE LETTER TO mR.sMITH THAT LOOKS LIKE THIS

• Avoids bouncing around the cells in your spreadsheet instead of entering numbers….

• Beeps when Num Lock or Caps Lock or Scroll Lock are pressed


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Caps Lock / Num Lock Audible AlertWindows XP

• Start - Control Panel

• Accessibility Options

• Check “Use Toggle Keys”

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Caps Lock / Num Lock Audible AlertWindows 7

• Start – All Programs – Accessories –Ease of Access – Ease of Access Center

• Make it easier to focus on tasks

• Turn on Toggle Keys

• OR – hold down NUM LOCK for 5 seconds

Windows 8

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Caps Lock / Num Lock Audible AlertWindows 8

• Right Click blank area of Windows Start screen – All Apps – Control Panel

• Ease of Access – Ease of Access Center

• Make the keyboard easier to use

• Turn on Toggle Keys

• Apply - OK

• OR – hold down NUM LOCK for 5 seconds

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Bonus Tips and Tools –Inbound Package Alert

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Inbound Package Alert –FedEx


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• FedEx Ground, Home Delivery, Express

• For home addresses

• Reschedule, redirect deliveries

• www.fedex.com/us/delivery/

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Inbound Package Alert –UPS


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• UPS Ground or Express

• For home addresses

• Reschedule, redirect deliveries

• www.ups.com/mychoice/

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Top 3 you will use

&

How you will use them

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Where do I find this stuff?

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Gizmo’s freeware


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Gizmo’s freeware

www.TechSupportAlert.com

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Where to get this presentation


Questions?

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Please fill out the Evaluation Form

Thanks for attending


21.Nov.2013

Jennifer Reissaus, MASAdvertising Specialties Alliance

[email protected]

www.asalink.comMarketingThatSticks.com

Notes from Q&A Nov 21, 2013

Q: Is there a free alternative to Microsoft Publisher?A: Scribus - http://www.scribus.net/canvas/Scribus

Q: Is there a free alternative to Photoshop?The Gimp - http://www.gimp.org/check here for other options http://www.techsupportalert.com/best-free-digital-image-editor.htmAnother attendee recommended Fast Stone Image Viewer

It is at http://faststone.org/ and is rated well by Gizmo.

Q: Is there a way to get rid of unwanted types of Google Ads?A: This might help http://www.google.com/settings/ads

Other suggestions from fellow attendees:Scan Biz Card – for scanning business cards - http://www.scanbizcards.com/

(Also check Evernote Hello - http://evernote.com/hello/ )Paper Karma – for reducing junk mail (physical mail) - https://www.paperkarma.com/Slice – organize electronic receipts - https://www.slice.com/

Jennifer Reissaus, MASAdvertising Specialties [email protected]

http://www.scribus.net/canvas/Scribus

http://www.gimp.org/

http://www.gimp.org/

http://www.techsupportalert.com/best-free-digital-image-editor.htm









http://faststone.org/

http://www.google.com/settings/ads

http://www.google.com/settings/ads

http://www.scanbizcards.com/

http://evernote.com/hello/

http://evernote.com/hello/

https://www.paperkarma.com/

https://www.slice.com/

https://www.slice.com/

free tech tools - pa tech conference nov 2013

Documents

free technology toolscontent

web notebook evernoteshines

web notebook evernotesync

information web notebook21

commychoice information

apps control panel ease

toggle keysw8

gbshare files