francesca's edi guideline version: 4030 last updated: 10...

FRANCESCA'S EDI GUIDELINE

Version: 4030

Last updated: 10/19/2016

Created and Published: 11/24/2015

10/19/2016: change TD5 segment in 856 to be Mandatory

6/28/2016: extend max length of TD505 to 30

5/24/2016: move segment FOB after DTM

add more options for Shipping Instruction REF*ZZ

2/18/2016: Department Number update

2/3/2016: change wording of Vendor Address (N3, N4) to PICK UP Address

12/15/2015: add list of SCAC CODE

Element Elmnt Id Description Usage Length Values Used

ISA01 I01 Authorization Info. Qualifier M 2/2

ISA02 I02 Authorization Information M 10/10

ISA03 I03 Security Information Qualifier M 2/2

ISA04 I04 Security Information M 10/10

ISA05 I05 Interchange ID Qualifier M 2/2 FRANCESCA ISA Qualifier: ZZ

ISA06 I06 Interchange Sender ID M 15/15 FRANCESCA ISA ID: ''FRANCESCA '

ISA07 I07 Interchange ID Qualifier M 2/2 Supplier Interchange ID Qualifier

ISA08 I08 Interchange Receiver ID M 15/15 Supplier Interchange ID

ISA09 I09 Interchange Date M 6/6 YYMMDD

ISA10 I10 Interchange Time M 4/4

ISA11 I65 Repetition Separator M 1/1

ISA12 I12

Interchange Control Version

No. M 5/5

ISA13 I13 Interchange Control Number M 9/9

ISA14 I14 Acknowledgment Requested M 1/1 "0"

ISA15 I15 Usage Indicator M 1/1

"P" = Production

ISA16 I16

Component Element

Separator M 1/1

GS01 479 Functional Identifier Code M 2/2 "PO"

GS02 142 Application Sender's Code M 2/15

GS03 124 Application Receiver's Code M 2/15

GS04 373 Date M 8/8 CCYYMMDD

GS05 337 Time M 4/8 HHMMSS-time

GS06 28 Group Control Code M 1/9

GS07 455 Responsibility Agency Code M 1/2 "X"

FRANCESCA Outbound 850 4030 Guideline

ISA - Interchange Control Header (Envelope-mandatory)

GS - Functional group header (Envelope - mandatory)

850

GS08 480

Version/Release/Industry

Code M 1/12 "004030"

ST01 143 Transaction set id code M ID, 3/3 "850"

ST02 329

Transaction set control

number M AN, 4/9 Transaction Control Number

BEG*00*SA*482823*01*20130801^

BEG01 353 Transaction Set Purpose

Code

M ID, 2/2 "00"- Original

"01" - Cancellation

"04" - Change

BEG02 92 Purchase Order Type Code M ID, 2/2 "SA" - Standard PO

BEG03 324 Purchase order Number M AN, 1/10 PO Number

BEG04 328 Release Number M AN, 1/30 Release Number

01: first time release

02: second time release

Note: Vendor will need to process the PO with the latest

Release NumberBEG05 373 Date M DT, 8/8 PO Date

CUR*BY*USD^

CUR01 98 Entity Identifier Code M ID, 2/3 BY - Buying Party

CUR02 100 Currency Code M ID, 3/3

Currency Code

USD

REF01 128

Reference Identification

Qualifier M ID, 2/3

"DP" - Department Number

REF02 127 Reference Identification M AN, 1/50 Department (will need to be returned in the ASN)

REF03 352 Description O AN, 1/80 Sub-Department (will need to be returned in the ASN)

BEG - Purchase order (Header-Mandatory) Max use = 1

CUR - Currency

REF-Reference Identification (Header - Mandatory )

ST - Transaction group header (Envelope - mandatory)

850

PER01 366 Contact Function Code M ID, 2/2 BD - Buyer Name

PER02 93 Name M AN, 1/60 Buyer Name

FOB01 146 Shipment Method of Payment M ID, 2/2

Shipment Method of Payment

CC - Collect

FOB02 309 Location Qualifier M ID, 1/2 "DE" - Destination

FOB03 352 Description M AN, 1/80

Location Description

Ex: Houston

ITD01 336 Terms Type Code M ID, 2/2

Terms Type Code

01- Basic Terms

ITD12 352 Terms Description M AN, 1/80

Terms Description

Ex: 3 NET 30 DAYS

DTM*010*20131026^

DTM01 374 Reference Number Qualifier M ID, 3/3 "010"= Requested Ship Date

DTM02 375 Date/Time M DT, 8/8 Requested Ship Date

DTM*001*20131026^

DTM01 374 Reference Number Qualifier M ID, 3/3 "001"- In House Cancel Date

DTM02 375 Date/Time M DT, 8/8

In House Cancel Date

Note: this is the last day that merchandise should be in

Francesca warehouse

N9*SH*MTX^

N901 128

Reference Identification

Qualifier M ID, 2/3 "SH"

N902 127 Reference Identification M AN, 1/50 "MTX"

FOB - F.O.B Related Instruction (Header - Optional)

ITD Terms of Sale/Deferred Terms of Sale (Header - Optional)

DTM - Date/Time Reference ( Header - Mandatory)

PER - Administrative Communications Contact

DTM - Date/Time Reference ( Header - Mandatory)

N9 - Reference Identification Conditional (only if MTX is sent)

850

MTX02 1551 Message Text M

AN,

1/4096

PO Legal Notice

N101 98 Entity Identifier Code M ID, 2/3 "VN" - Vendor

N102 93 Name M AN, 1/30 Vendor Name

N103 66 Identifier Code Qualifier M ID, 1/2 "92" - Assigned by FRANCESCA Buyer

N104 67 Identifier Code M AN, 2/6 Vendor Number

N1 - Name ( Header - Mandatory) Max Use = 1

MTX - Text (Optional) Max use > 1 (optional)

850

N301 166 Address information M AN, 1/30 Vendor Address 1

N302 166 Address information O AN, 1/30 Vendor Address 2

N401 19 City Name M AN, 2/20 Vendor City

N402 156 State or Province Code M ID, 2/2 Vendor State

N403 116 Postal Code M ID, 3/9 Vendor Zip CodeN404 26 Country Code O ID, 2/3 Vendor Country

N101 98 Entity Identifier Code M ID, 2/3 "ST" - Ship To

N102 93 Name M AN, 1/30 Ship To Name


N104 67 Identifier Code M AN, 5/5

Francesca Ship To Location

Ex: 00940, 00001

N301 166 Address information M AN, 1/30 Ship To Address 1N302 166 Address information O AN, 1/30 Ship To Address 2

N401 19 City Name M AN, 2/20 Ship To City

N402 156 State or Province Code M ID, 2/2 Ship To State

N403 116 Postal Code M ID, 3/9 Ship To Zip CodeN404 26 Country Code O ID, 2/3 Ship To Country

"BT - Bill To

N102 93 Name M AN, 1/30 Bill To Name

N103 66 Bill To Code Qualifier O ID, 1/2 "92" - Assigned by FRANCESCA Buyer

N104 67 Bill To Code M AN, 2/15 Francesca Bill To Location

N301 166 Address information M AN, 1/30 Bill To Address 1N302 166 Address information O AN, 1/30 Bill To Address 2

N4 - Geographic Location ( Header -Optional)

N3 - Address Information ( Header -Optional)

N1 - Name ( Header -Optional) Max Use = 1





N101

850

N401 19 City Name M AN, 2/20 Bill To City

N402 156 State or Province Code M ID, 2/2 Bill To State

N403 116 Postal Code M ID, 3/9 Bill To Zip CodeN404 26 Country Code O ID, 2/3 Bill To Country

PO102 330 Quantity Ordered M R, 1/15 Quantity Ordered

PO103 355 Unit Of Measure Code M ID, 2/2

Unit Of Measure

"EA" - Each

PO104 212 Unit Price M R, 1/17 Unit Cost

PO106 235 Product/Service Qualifier ID M ID, 2/2 "SK" - FRANCESCA SKU Number

PO107 234 Product/Service ID M AN, 1/48 FRANCESCA SKU Number

PO108 235 Product/Service Qualifier ID M ID, 2/2 "VA" - Vendor Style Number

PO109 234 Product/Service ID M AN, 1/48 Vendor Style Number

PO110 235 Product/Service Qualifier ID O ID, 2/2 "UP" - UPC Number

PO111 234 Product/Service ID C AN, 1/12 12-digit UPC Number

PO112 235 Product/Service Qualifier ID M ID, 2/2 SS -Seasons Code

PO113 234 Product/Service ID M AN, 1/48 Season Code (for Ticket)

Ex: FT5PO114 235 Product/Service Qualifier ID M ID, 2/2 ZZ - Vendor Code

PO115 234

Product/Service ID

M AN, 1/48

Vendor Code

Ex: Vendor Code of PRIZMA JEWELRY is "PRI"PO116 235 Product/Service Qualifier ID O ID, 2/2 BR -Brand

PO117 234 Product/Service ID C AN, 1/48 Brand

CTP01 687 Class of Trade Code M ID, 2/2 "RS" - Resale

CTP02 236 Price Identifier Code M ID, 3/3 "RES" - Retail

CTP03 212 Unit Price M R, 1/17 Unit Retail

CTP04 380 Quantity M R, 1/15 QuantityCTP05 C001 Composite Unit Of Measure M "EA" - Each

PID*F*08***TESTSTYLE_BRWN^

PID01 349 Item Description Type M ID, 1/1 "F" - Free Style Text

CTP - Pricing Information (Mandatory)

PID - Product/Item Description (Mandatory)


PO1- Baseline Item Detail, Max use = 1 Mandatory

850

PID02 750

Product/Process

Characteristic Code M ID, 2/3 "08" - Item Description

PID05 352 Description M AN, 1/80 Item Description

850

PID*F*73***DARK BLUE^


PID02 750

Product/Process

Characteristic Code M ID, 2/3 "73"- Color Description

PID05 352 Description M AN, 1/80 Color Description

PID*F*74***SMALL^


PID02 750

Product/Process

Characteristic Code M ID, 2/3 "74" - Size Description

PID05 352 Description M AN, 1/80 Size Description

PO4*3*744^

PO401 356 Pack O N0, 1/6

Item Pack - Number of pieces per Pack

Note: could we consider this is Quantity Order/Piece?PO414 810 Inner Pack M N0, 1/6 Item Inner Pack

SLN01 350 Assigned Identification M AN, 1/20

SLN03 662 Relationship Code M ID, 1/1 I - Included

SLN04 380 Quantity Ordered M R, 1/15 Quantity Ordered

SLN05 C001 Unit Of Measure Code M ID, 2/2

Unit Of Measure

"EA" - Each

SLN09 235 Product/Services ID Qualifier O ID, 2/2 SK- Sub Francesca SKU

SLN10 234 Product/Services ID C AN, 1/48 Sub Fran SKU

SLN11 235 Product/Services ID Qualifier O ID, 2/2 "VA" - Sub Vendor Style Number

SLN12 234 Product/Services ID C AN, 1/48 Sub Vendor Style Number

SLN13 235 Product/Services ID Qualifier O ID, 2/2 "UP" - Sub UPC Number

SLN14 234 Product/Services ID C AN, 1/48 Sub 12-digit UPC Number

SLN15 235 Product/Services ID Qualifier O ID, 2/2 SS -Sub Seasons Code



PO4- Item Physical Details (Optional)

SLN - Item Detail (Optional)

850

SLN16 234 Product/Services ID C

AN, 1/48 Sub Season Code (for Ticket)

Ex: FT5

SLN17 235 Product/Services ID Qualifier O ID, 2/2 ZZ - Vendor Code

SLN18 234 Product/Services ID C AN, 1/48 Sub Vendor Code

SLN19 235 Product/Services ID Qualifier O ID, 2/2 BR -Sub Brand

SLN20 234 Product/Services ID C AN, 1/48 Sub Brand

850

PID*F*08***TSHIRT/BRWN/LG/NODIM^


PID02 750

Product/Process

Characteristic Code M ID, 2/3 "08" - Sub Item Description

PID05 352 Description M AN, 1/80 Sub Item Description (Prepack Ratio)

CTT*3^

CTT01 354 Number of Line Items M N0, 1/6 Number of PO1 Segments

AMT*TT*1265^

AMT01 522 Amount Qualifier Code O ID, 1/3 "TT" - Total Transaction Amount

AMT02 782 Monetary Amount O R, 1/18 Total Purchase Order Amount

SE*27*0001~

SE01 96

Number of included

segments M N0, 1/10

Total number of segments included in a transaction set,

including ST and SE segments

SE02 329

Transaction Set Control

number M AN, 4/9

Identifying control number that must be unique within the

transaction set functional group assigned by the originator for

a transaction set

GE*1*74

GE01 97

Number of transaction sets

Included M N0, 1/6 The number of ST segments within the group GE02 28 Group Control Number M AN, 1/9 The GE02 field will be the same as GS06

IEA*1*000000074^

IEA01 I16

Number of included

Functional Groups M N0, 1/5 Interchange Control Number

IEA02 I12 Interchange Control Number M AN, 9/9 Interchange Control Number

IEA - Interchange Control Trailer

CTT - Transaction Total (Mandatory)

AMT - Monetary Amount - Optional)

SE - Transaction Set Trailer (Mandatory)

GE - Functional Group Trailer

PID - Product/Item Description (Optional)

850

IMPORTANT NOTE:

1. Reminder to put Packing Slip in lead carton of each Purchase Order

2. By creating the ASN, Vendors acknowledge that all freight transportation is to be directed by Francesca's Logistics Department ([email protected])

Element Elmnt Id Description Usage Length Values Used

ISA (Mandatory)






ISA06 I06 Interchange Sender ID M 15/15 Supplier Interchange ID


ISA08 I08 Interchange Receiver ID M 15/15 FRANCESCA ISA ID: FRANCESCA




ISA12 I12 Interchange Control Version No. M 5/5




"P" = Production

ISA16 I16 Component Element Separator M 1/1

GS (Mandatory)

GS01 479 Functional Identifier Code M 2/2 "SH"


GS03 124 Application Receiver's Code M 2/15




GS07 455 Responsibility Agency Code M 1/2 "X"GS08 480 Version/Release/Industry Code M 1/12 "004030"


FRANCESCA Inbound 856 4030 Guideline

3. Vendor must not add unordered item

ST - Transaction Set Header (Mandatory)

856

ST02 329 Transaction set control number M AN, 4/ 9

856

BSN01 353 Transaction Set purposes M ID, 2/2

"00" - Original

Note: If vendor edit ASN and re-send,

JDA will see the revision in JDA - to be

tested

BSN02 396 Shipment Identification M AN, 2/30 Shipment ID

BSN03 373 Date M DT, 8/8 Shipment Date (ASN Creation Date)

BSN04 337 Time M TM, 4/8 Shipment Time (ASN Creation Time)

BSN05 1005 Hierarchical Structure Code M ID, 4/4

"0001" - Shipment, Order, Packaging,

Item

HL*1**S^

HL01 628 Hierarchical ID Number M AN, 1/12 "1"

HL02 734 Hierarchical Parent ID Number O AN, 1/12

HL03 735 Hierarchical Level Code M ID, 1/2 "S" - Shipment

TD101 103 Packaging Code M AN, 3/5

Pack Type

"PLT"- Pallet

TD102 80 Lading Quantity M N0, 1/7 Total Number of Pallets in Shipment

TD101 103 Packaging Code M AN, 3/5

Pack Type

"CTN25"- Carton

TD102 80 Lading Quantity M N0, 1/7 Total Number of Cartons in Shipment

TD106 187 Weight Qualifier M ID, 1/2 "G" - Gross Weight

TD107 81 Weight M R, 1/10 Total Shipment Weight

TD108 355 Weight Unit of Measure M ID, 2/2

Weight Unit of measure

"LB" - Pound

BSN- Beginning Segment for Ship Notice (Mandatory)

HL- Hierarchical Level (Mandatory)

TD1 - Carrier Details (Quantity & Weight) - Mandatory

TD1 - Carrier Details (Quantity & Weight) - Mandatory

856

TD503 67 Identification Code M AN, 2/80 SCAC Code

"ODFN" - Old Dominion Freight Line Inc

"CHSL" - CH Robinson

"FDEN" - FedEx Air

"FDEG" - FedEx Ground

"FXFE"- FedEx Freight

"UPSN" - UPS Next Day

"UPSS" - UPS Next Day

"UPGF" - UPS Freight

"RCLA" - R&L Carriers

"CNWY" - Conway

"RDWY"- YRC Freight

TD504 91 Transport Method Code / Type Code M ID, 1/2

Transport Type

"M' - Motor

"K" - Backhaul

"A' - Air

"O" - Ocean

TD505 387 Routing M AN, 1/30 Carrier Name

TD5 - Carrier Details (Routing Sequence) (Mandatory)

856

REF*BM*1305486008^

REF01 128 Reference Identification Qualifier M ID, 2/3 "BM" - Bill Of Lading

REF02 127 Reference Identification M AN, 1/17 Bill Of Lading Number

REF01 128

Reference Identification Qualifier

O ID, 2/3 "CN" - PRO Number/Tracking Number

REF02 127 Reference Identification O AN, 1/50 PRO Number/Tracking Number

REF-Reference Identification (Mandatory)

REF-Reference Identification (Optional)

856

REF01 128 Reference Identification Qualifier M ID, 2/3 "DP" - Department Number

REF02 127 Reference Identification M AN, 1/50

Department Number (required to be

returned in the ASN - must be exact from

PO)

REF03 352 Description O AN, 1/80

Sub-Department required to be returned

in the ASN - must be exact from PO)

REF01 128 Reference Identification Qualifier O ID, 2/3 "ZZ" -Special instruction

REF02 127 Reference Identification C AN, 1/50

Special instruction

5 Valid Values are:

"Straight Truck"

"Liftgate required"

"Restricted Parking

"Limited hours of access

"2nd Floor or higher"

DTM*011*20131009^

DTM01 374 Date Qualifier M ID, 3/3 "011"- Pick Up Date

DTM02 373 Date

M DT, 8/8

Pick Up Date

Date where merchandise got picked up

by Shipping Company such as CH

Robinson

DTM03 337 Time

M TM, 4/8

Pickup Ready Time

DTM - Date/Time Reference (Mandatory)

REF-Reference Identification (Header - Optional)

REF-Reference Identification (Header - Optional)

856

DTM***^

DTM01

374 Date Qualifier

M ID, 3/3 "038"- Pick Up Close Time

DTM03 337 Time M TM, 4/8 Pickup Close Time

NOTE: Warehouse close time; this

Pickup Close Time to let the Driver know

the latest time they can get to the

Warehouse for pickup

DTM*037*20151209^

DTM01 374 Date Qualifier M ID, 3/3 "037"- Ship Not Before

DTM02 373 Date

M DT, 8/8

Ship Not Before Date

* Vendor to send "Request Ship Date"

form 850

DTM*001*20150925^

DTM01 374 Date Qualifier M ID, 3/3 "001"- Cancel After

DTM02 373 Date

M DT, 8/8

Cancel After Date

* Vendor to send "In House Cancel

Date" from 850

FOB - F.O.B. Related Instruction (Header - Optional)

FOB01 146 Shipment Method of Payment M ID, 2/2

Shipment Method of Payment

(Returned from PO)

CC - Collect

N101 98 Entity Identifier Code M ID, 2/3 "VN" - Vendor

N102 93 Name M AN, 1/30 Vendor Name






856

N104 67 Identifier Code M AN, 2/15 Vendor Number (4-digit number),

returned from the PO

N301 166 Address information M AN, 1/30 Pickup Address 1

N302 166 Address information O AN, 1/30 Pickup Address 2


856


N401 19 City Name M AN, 2/20 Pickup City

N402 156 State or Province Code M ID, 2/2 Pickup State

N403 116 Postal Code M ID, 3/9 Pickup Zip CodeN404 26 Country Code M ID, 2/3 Pickup Country

N1*ST**92*99^




N104 67 Identifier Code M AN, 2/15 Francesca Ship To Location

N3*DISTRIBUTION CENTER*7700

NORTHFIELD RD.^


N4*WALTON HILLS*OH*44146^



N403 116 Postal Code M ID, 3/9 Ship To Zip CodeN404 26 Country Code M ID, 2/3 Ship To Country

HL

HL01 628 Hierarchical ID Number M AN, 1/12

A Unique number assigned by the sender

to identify a particular data segment in a

hierarchical structure

HL02 734 Hierarchical Parent ID Number M AN, 1/12

Identification number of the next higher

hierarchical data segment that the data

segment being described subordinate toHL03 735 Hierarchical Level Code M ID, 1/2 "O"- Order

PRF*443380***20090520^

PRF01


N4 - Geographic Location ( Optional)

N1 - Name (Mandatory)

324 Purchase Order No

N3 - Address Information ( Optional)

M AN, 1/10 Purchase Order No

PRF- Purchase Order Reference (Mandatory)

856

PRF04 373 Date O DT, 8/8 Purchase Order Date324 Purchase Order No M AN, 1/10 Purchase Order No

856

HL








segment being described subordinate toHL03 735 Hierarchical Level Code M ID, 1/2 "P"- Packaging

MAN*GM*00006776000000001104^

MAN01 88 Marks and Number Qualifier M 1/2 "GM" - SSCC-18

MAN02 87 Marks and Number M 1/48

20-digit Carton ID

Please see Index 1 for how to Calculate

the SSCC-18

HL








segment being described subordinate toHL03 735 Hierarchical Level Code M ID, 1/2 "I"- item

LIN02 235 Product/Service ID Qualifier M ID, 2/2 "SK" - FRANCESCA SKU Number

LIN03 234 Product/Service ID M AN, 1/20 FRANCESCA SKU Number

LIN04 235 Product/Service ID Qualifier M ID, 2/2 "VA" - Vendor Style Number

LIN05 234 Product/Service ID M AN, 1/30 Vendor Style Number

LIN06 235 Product/Service ID Qualifier O ID, 2/2 "UP" - UPC Number

LIN07 234 Product/Service ID C AN, 1/12 UPC Number

LIN - Item Identification (Mandatory)


MAN - Marks and Numbers (Mandatory)


856

SN1*1*42*EA**40*EA^

SN101 350 Assigned id O AN, 1/20

SN102 382 Number of Unit/Quantity Shipped M R, 1/10 Shipped Quantity

SN103 355 Unit of Measure M ID, 2/2

Shipped Unit Of Measure (return exact

from the PO)

"EA"- Each

SN105 330 Quantity Ordered M 1/15 Ordered Quantity

SN106 355 Unit of Measure M ID, 2/2

Ordered Unit Of Measure (return exact

from the PO)

"EA"- Each

PO4*1^

PO401 356 Pack O N0, 1/6

Item Pack - Number of pieces per Pack

(returned if it is sent in the PO)

PO414 810 Inner Pack O N0, 1/6

Item Inner Pack (returned if it is sent in

the PO)

PID*F*08***TWISTING MINT TIN^

PID01 349 Item Description Type M ID, 1/1 "F" - Free Form

PID02 750 Item Description Type M ID, 2/3 "08"- Item Description

PID05 352 Description M AN, 1/80

Item Description

Note: Item Description should come from

PO. If it should be different, please

contact Buyer to update the Item

Description)

PID*F*73***DARK BLUE^


PID02 750 Product/Process Characteristic Code M ID, 2/3 "73"- Color Description

PID05 352 Description M AN, 1/80 Color Description

PID*F*74***SMALL^


SN1 - Item Detail (Mandatory)

PO4- Item Physical Details (Optional, Required for Label)



PID - Product/Item Description (Optional)

856

PID02 750 Product/Process Characteristic Code O ID, 2/3 "74"- Size Description

PID05 352 Description C AN, 1/80 Size Description

856

CTT*6^

CTT01 354 Number of HL Loops M N0, 1/6 Number of HLs

SE*27*0001~

SE01 96 Number of included segments M N0, 1/10

Total number of segments included in a

transaction set, including ST and SE

segments

SE02 329 Transaction Set Control number M AN, 4/9

Identifying control number that must be

unique within the transaction set

functional group assigned by the

originator for a transaction set

GE*1*74

GE01 97 Number of transaction sets Included M N0, 1/6

The number of ST segments within the

group

GE02 28 Group Control Number M AN, 1/9 The GE02 field will be the same as GS06

IEA*1*000000074^

IEA01 I16 Number of included Functional Groups M N0, 1/5 Interchange Control Number

IEA02 I12 Interchange Control Number M AN, 9/9 Interchange Control NumberIEA02 I12 InterchangeCtrl# M 9-9

SE - Transaction Set Trailer (Mandatory)

GE - Functional Group Trailer

IEA - Interchange Control Trailer


856

Element Elmnt Id Description Usage Length

ISA








ISA08 I08 Interchange Receiver ID M 15/15 FRANCESCA ISA ID: ''FRANCESCA '




ISA12 I12 Interchange Control Version No. M 5/5 00403




"P" = Production


GS01 479 Functional Identifier Code M 2/2 "IN"


GS03 124 Application Receiver's Code M 2/15 'FRANCESCA"





ST

ST01 143 Transaction set id code M ID, 3/3 "810"ST02 329 Transaction set control number M AN, 4/ 9


FRANCESCA Outbound 810 4030 Guideline for DEBIT INVOICE


ST - Transaction Set Header (Mandatory)

810 DEBIT INVOICE

BIG01 373 Invoice Date M DT, 8/8 Invoice Date

BIG02 76 Invoice Number M AN, 1/10 Invoice Number

Note:

* INVOICE PER SHIPMENT: if Vendor ship multiple

shipments for one PO, then vendor will need to use

different Invoice Number for each shipment. vendors

are suggested to send Invoice after each shipment

for payment

* If the vendor full ship (ship everything in PO

one time), then vendor could create 1 Invoice for

that PO

* Francesca do not allow to send 1 Invoice for

multiple Pos. Vendor who send 1 Invoice for multiple

POs will not get processed

BIG03 373 PO Date O DT, 8/8 Purchase Order Date

BIG04 324 PO Number M AN, 1/10

Purchase Order Number

Note: number exactly as it was sent on PO, no extra

leading zero

BIG07 640 Transaction Type Code M ID, 2/2

Invoice Type:

DI - Debit Invoice

N101 98 Entity Identifier Code M ID, 2/3 "RI" - Remit To

N102 93 Name M AN, 1/30 Remit To Name

N103 66 Identifier Code Qualifier M ID, 1/2 "92" - Assigned by FRANCESCA BuyerN104 67 Identifier Code M AN, 2/15 Remit To Code (4-digit Vendor Number)

N301 166 Address information O AN, 1/30 Remit To Address 1

BIG - Beginning Segment for Invoice (Mandatory)



810 DEBIT INVOICE

N302 166 Address information O AN, 1/30 Remit To Address 2

N401 19 City Name O AN, 2/20 Remit To City

N402 156 State or Province Code O ID, 2/2 Remit To State

N403 116 Postal Code O ID, 3/9 Remit To Zip Code

N404 26 Country Code O ID, 2/3 Remit To Country

N1*ST**92*99^



N103 66 Identifier Code Qualifier M ID, 1/2 "92" - Assigned by FRANCESCA BuyerN104 67 Identifier Code M AN, 2/15 Francesca Ship To Location

N3*DISTRIBUTION CENTER*7700 NORTHFIELD

RD.^

N301 166 Address information M AN, 1/30 Ship To Address 1

N302 166 Address information O AN, 1/30 Ship To Address 2

N4*WALTON HILLS*OH*44146^



N403 116 Postal Code M ID, 3/9 Ship To Zip Code

N404 26 Country Code O ID, 2/3 Ship To Country

N101 98 Entity Identifier Code M ID, 2/3 "BT - Bill To


N103 66 Bill To Code Qualifier M ID, 1/2 "92" - Assigned by FRANCESCA BuyerN104 67 Bill To Code M AN, 2/15 Francesca Bill To Location

N3*1199 NASA PARKWAY^


N4*HOUSTON*TX*77058*US^


N4 - Geographic Location ( Optional)

N1 - Name (Optional)






810 DEBIT INVOICE


N403 116 Postal Code M ID, 3/9 Bill To Zip Code

N404 26 Country Code O ID, 2/3 Bill To Country

ITD01 336 Terms Type Code M ID, 2/2

Terms Type Code

01- Basic Terms

ITD07 386 Terms Net Days M N0, 1/3 Terms Net Days

ITD12 352 Terms Description

M

AN, 1/80 Terms Description

Ex: 3 NET 30 DAYS

IT102 358 Quantity M R, 1/10 Quantity Invoiced (No decimal)

IT103 355 Unit of Measure M ID, 2/2

"EA" - Each

IT104 212 Unit Price M R, 1/17

Unit Cost

Note: must be exact from PO. If it’s not the correct

Item Cost, Vendors would have to contact the Buyer

to make change - Item Cost is not allowed to change

in 810

IT106 235 Product/Service ID Qualifier M ID, 2/2 IN - Francesca SKU

IT107 234 Product/Service ID M AN, 1/30 Francesca SKU

IT108 235 Product/Service ID Qualifier M ID, 2/2 "VA" - Vendor Style NumberIT109 234 Product/Service ID M AN, 1/20 Vendor Style Number

PID*F*08***DUNE SLIPPED SOFA^


PID02 750 Product/Process Characteristic Code M AN, 1/80 "08" - Item Description

PID05 352 Description M AN, 1/80 Item Description

TDS*47260^TDS - Total Monetary Value Summary (Mandatory)

ITD Terms of Sale/Deferred Terms of Sale (Header - Optional)

IT1 - Baseline Item Data - Mandatory


810 DEBIT INVOICE

TDS01 610 Total invoice Amount M N2, 1/15

Francesca expect Total Invoice Amount = Total of

(Item Cost * Line Quantity)

Note: Only 2 decimal allowed

CTT*2^

CTT01 354 Number of Line Items M N0, 1/6 Number of Line Items


810 DEBIT INVOICE

SE - Transaction Set Trailer (Mandatory) SE*27*0001~


Total number of segments included in a transaction

set, including ST and SE segments


Identifying control number that must be unique within

the transaction set functional group assigned by the


GE - Functional Group Trailer ( Mandatory ) GE*1*74

GE01 97 Number of transaction sets Included M N0, 1/6 The number of ST segments within the group GE02 28 Group Control Number M AN, 1/9 The GE02 field will be the same as GS06

IEA - Interchange Control Trailer ( Mandatory ) IEA*1*000000074^

IEA01 I16 Number of included Functional Groups M N0, 1/5 Interchange Control NumberIEA02 I12 InterchangeCtrl# M AN, 9/9

810 DEBIT INVOICE


Element Elmnt Id Description Usage Length

ISA








ISA08 I08 Interchange Receiver ID M 15/15 FRANCESCA ISA ID: ''FRANCESCA '




ISA12 I12 Interchange Control Version No. M 5/5 00403




"P" = Production



GS01 479 Functional Identifier Code M 2/2 "IN"


GS03 124 Application Receiver's Code M 2/15 'FRANCESCA"





ST - Transaction Set Header (Mandatory) ST


ST02 329 Transaction set control number M AN, 4/ 9

FRANCESCA Outbound 810 4030 Guideline for CREDIT MEMO

810 CREDIT MEMO

BIG - Beginning Segment for Invoice (Mandatory)

BIG01 373 Invoice Date M DT, 8/8 Invoice Date

BIG03 373 PO Date M DT, 8/8 Purchase Order Date

BIG07 640 Transaction Type Code M ID, 2/2

Invoice Type:

CR - Credit Memo

REF-Reference Identification (Header - Optional) REF*CM*1234^

REF01 128 Reference Identification Qualifier M ID, 2/3

CM - Original Invoice Number

REF02 127 Reference Identification M AN, 1/10

Original Invoice Number

Note:

* if the Credit memo is for Francesca to send

chargeback, Vendors can put "Note: if not applicable,

please put "NA" because there is no original Invoice

Number for chargeback

* If the Credit Memo is for Francesca to charge

Vendors for Item Returned or damaged, Vendors

would have to send the original Invoice Number for

that particular Item

N101 98 Entity Identifier Code M ID, 2/3 "RI" - Remit To

N102 93 Name M AN, 1/30 Remit To Name


Remit To Code (4-digit Vendor Number)N104 67 Identifier Code M AN, 2/15


BIG04 324 PO Number M AN, 1/10

Purchase Order Number

BIG02 76 Invoice Number M AN, 1/10

Invoice Number

Note:

810 CREDIT MEMO

N301 166 Address information O AN, 1/30 Remit To Address 1N302 166 Address information O AN, 1/30 Remit To Address 2

N401 19 City Name O AN, 2/20 Remit To City

N402 156 State or Province Code O ID, 2/2 Remit To State

N403 116 Postal Code O ID, 3/9 Remit To Zip CodeN404 26 Country Code O ID, 2/3 Remit To Country

N1 - Name (Optional) N1*ST**92*99^




N104 67 Identifier Code M AN, 2/15 Francesca Ship To Location


N3*DISTRIBUTION CENTER*7700 NORTHFIELD

RD.^


N4 - Geographic Location ( Optional) N4*WALTON HILLS*OH*44146^



N403 116 Postal Code M ID, 3/9 Ship To Zip CodeN404 26 Country Code O ID, 2/3 Ship To Country

N101 98 Entity Identifier Code M ID, 2/3 "BT - Bill To


N103 66 Bill To Code Qualifier M ID, 1/2 "92" - Assigned by FRANCESCA Buyer

N104 67 Bill To Code M AN, 2/15 Francesca Bill To Location

N3*1199 NASA PARKWAY^


N4*HOUSTON*TX*77058*US^N4 - Geographic Location ( Header -Optional)





810 CREDIT MEMO



N403 116 Postal Code M ID, 3/9 Bill To Zip CodeN404 26 Country Code O ID, 2/3 Bill To Country

810 CREDIT MEMO

IT1 - Baseline Item Data - Mandatory

IT102 358 Quantity

M R, 1/10 Quantity Invoiced (No decimal)

Note: if item returned, vendors have to send negative

value for Quantity Invoiced (Ex: -1)

IT103 355 Unit of Measure M ID, 2/2

"EA" - Each

IT104 212 Unit Price M R, 1/17

Unit Cost

Note: must be exact from PO. If it’s not the correct

Item Cost, Vendors would have to contact the Buyer

to make change - Item Cost is not allowed to change

in 810

IT106 235 Product/Service ID Qualifier M ID, 2/2 IN - Francesca SKU

IT107 234 Product/Service ID M AN, 1/30 Francesca SKU

IT108 235 Product/Service ID Qualifier M ID, 2/2 "VA" - Vendor Style Number

IT109 234 Product/Service ID M AN, 1/20 Vendor Style Number

TDS - Total Monetary Value Summary (Mandatory) TDS*47260^

TDS01 610 Total invoice Amount M N2, 1/15

Total Credit Due

* If it is "Returned Item/Damaged Item" , then Total

Credit Due will be the Total (Quantity * Item Cost) -

this number will be a negative number

* if it is "Chargeback", then Total Credit Due will be

the "Total Charge Amount" in SAC05 - this number

will also be a negative number

Note: Only 2 decimal allowed

NOTE: if Item got returned or damaged, Vendors will have to send in Item Detail (IT1 segment), not Chargeback (SAC segment)

810 CREDIT MEMO

SAC segment - Charge (Optional)

SAC01 248 Charge Indicator O ID, 1/1 "C" -Charge

SAC02 1300 Charge Code C ID, 4/4 "F230" - Penalty Charge

SAC05 610 Amount O N2, 1/15

Charge Amount(Vendors to fill out)

Note: Vendors have to put negative value for Charge

Amount (Ex: -100)

SAC15 352 Description C AN, 1/80

Charge Note

Note: Vendors must fill out Description if vendors

send penalty charge amount

CTT - Transaction Total (Mandatory)CTT01 354 Number of Line Items O N0, 1/6 Number of Line Number

SE - Transaction Set Trailer (Mandatory) SE*27*0001~


Total number of segments included in a transaction

set, including ST and SE segments


Identifying control number that must be unique within

the transaction set functional group assigned by the


GE - Functional Group Trailer ( Mandatory ) GE*1*74

GE01 97 Number of transaction sets Included M N0, 1/6 The number of ST segments within the group GE02 28 Group Control Number M AN, 1/9 The GE02 field will be the same as GS06

IEA - Interchange Control Trailer ( Mandatory ) IEA*1*000000074^

IEA01 I16

Number of included Functional

Groups M N0, 1/5 Interchange Control Number

IEA02 I12 Interchange Control Number M AN, 9/9 Interchange Control NumberIEA02 I12 InterchangeCtrl# M 9-9

NOTE: SAC is an Optional segment. However, if Vendors receive chargeback from Francesca’s, e.g., due to late shipment, incorrect

paperwork, or vendors charge credit card prior to shipment, vendors charge without Francesca’s authorization, etc., then Vendors

will have to send in SAC segment.

810 CREDIT MEMO

850 sample

ISA*00* *00* *ZZ*FRANCESCAS *ZZ*FRANTEST *151117*1728*U*00400*000000609*0*P*|^

GS*PO*FRANCESCAS*FRANTEST*20151117*1728*609*X*004030^

ST*850*000000653^

BEG*04*SA*9939*07*20151001^

CUR*BY*USD^

REF*DP*2*2^

PER*BD*CASSIE SCHIRRA^

FOB*CC*DE*DE^

ITD*01***********NET 30 DAYS^

DTM*010*20151001^

DTM*001*20151007^

N9*SH*MTX^

MTX**ACCEPTANCE OF THIS PURCHASE ORDER SHALL INCLUDE ACCEPTANCE OF THE TERMS SET FORTH H

EREIN: 1) FRANCESCA'S COLLECTIONS REQUIRES ALL VENDORS TO REFERENCE OUR INTERNAL PURCHASE

ORDER NUMBER ON ALL INVOICES AND PACKING LISTS. 2) UNDER NO CIRCUMSTANCES SHALL BACK ORDE

RS BE ACCEPTED. 3) FRANCESCA'S COLLECTIONS SHALL HOLD ALL VENDORS LIABLE FOR DAMAGES AND R

EQUIRE REIMBURSEMENT FOR ALL MERCHANDISE WHICH IS RECEIVED IN DAMAGED CONDITION.FRIENDLY

REMINDER: CANCEL DATES ON ALL PURCHASE ORDERS ARE IN HOUSE DATES. IF PRODUCT IS PAST CANCE

LLATION DATE, YOUR INVOICE CAN BE SUBJECT TO 10% CHARGEBACK.IMPORTANT_LEGAL_NOTICE: BY SHIP

PING ANY GOODS OR ACCEPTING ANY PAYMENT IN CONNECTION WITH THIS PURCHASE ORDER, VENDORHE

REBY REPRESENTS AND AFFIRMS THAT IT HAS READ THE CURRENT VERSION OF THE FRANCESCA'S® VEND

OR COMPLIANCE AGREEMENT (THE"AGREEMENT" AVAILABLE AT HTTP://WWW.FRANCESCAS.COM/CATEGOR

Y/CUSTOMER+SERVICE/VENDOR+PORTAL.DO) IN ITS ENTIRETY ANDEXPRESSLY AGREES TO ALL OF THE TE

RMS CONTAINED THEREIN; AND VENDOR UNDERSTANDS AND AGREES THAT THIS CONSTITUTES AN ACCEPT

ANCEOF THE AGREEMENT THAT IS LEGALLY BINDING AND THAT IT IS VENDOR'S RESPONSIBILITY TO MONIT

OR ANY UPDATES TO THE AGREEMENT.^

N1*VN*KJK TRADING*92*1642^

N3*DBA: VIEWON*3775 S BROADWAY^

N4*LOS ANGELES*CA*90007*USA^

N1*ST*940 DISTRIBUTION CENTER*92*00940^

N3*8760 CLAY ROAD^

N4*HOUSTON*TX*77080*USA^

N1*BT*FRANCESCA'S SERVICES*92*99999^

N3*8760 CLAY RD.^


PO1**999*EA*1.50**SK*385057*VA*987654***SS*HO4*ZZ*TNG^

CTP*RS*RES*20.00*999*EA^

PID*F*08***JMTESTITEM^

PID*F*73***BLACK^

PID*F*74***NO SIZE^

PO4*999*************3^

PO1**747*EA*1.50**SK*385658*VA*121212***SS*BA0*ZZ*TNG^


PID*F*08***TESTCV^

PID*F*73***BLACK^

PID*F*74***NO SIZE^

PO4*747*************3^

PO1**99*EA*1.50**SK*385659*VA*121212***SS*BA0*ZZ*TNG^


PID*F*08***TESTCV^

PID*F*73***WHITE^

PID*F*74***NO SIZE^

PO4*99*************3^

CTT*3^

AMT*TT*2767.50^

SE*41*000000653^

EDI Samples

856 sample

ISA*00* *00* *ZZ*FRANTEST *ZZ*FRANCESCAS *151124*1612*U*00400*000000246*0*P*|^

GS*SH*FRANTEST*FRANCESCAS*20151124*1612*246*X*004030^

ST*856*000000250^

BSN*00*456*20151124*1012^

HL*1**S^

TD1*CTN25*1****G*1*LB^

TD1*PLT*1^

TD5**2*CHSL*M*CAMEL^

REF*BM*01234560000004566^

REF*DP*1*6^

DTM*011*20151124*1012^

DTM*038**1012^

DTM*037*20151001^

DTM*001*20151007^

FOB*CC^

N1*VN*MARK EDWARDS APPAREL*92*4511^

N3*225 CHABANEL ST. WEST*STE. 600^

N4*MONTREAL*QC*H2N 2C9*CAN^


N3*8760 CLAY ROAD^

N4*HOUSTON*TX*77080^

HL*2*1*O^

PRF*10000***20151001^

HL*3*2*P^

MAN*GM*00001234560000004566^

HL*4*3*I^

LIN**SK*392797*VA*LLAMA BLK^

SN1**4*EA**4*EA^

PO4*1*************1^

PID*F*08***LLAMA 01^

PID*F*73***NONE^

PID*F*74***NONE^

HL*5*3*I^

LIN**SK*392798*VA*LLAMA GRAY*UP*DDD^

SN1*1DD1*3*EA**3*EA^

PO4*1*************1^

PID*F*08***LLAMA 02^

PID*F*73***NONE^

PID*F*74***NONE^

CTT*5^

SE*39*000000250^

GE*1*246^

IEA*1*000000246^

EDI Samples

810 sample (CREDIT MEMO)


GS*IN*FRANTEST*FRANCESCAS*20151124*2157*247*X*004030^

ST*810*000000251^

BIG*20151124*123*20151001*10001***CR^

REF*CM*111^

N1*RI*MARK EDWARDS APPAREL*92*4511^




N3*8760 CLAY ROAD^



N3*8760 CLAY RD.^


IT1**-2*EA*55.00**IN*394988*VA*SJS_EDI-IVRY^

PID*F*08***IVORY T-SHIRT^

TDS*-31000^

SAC*C*F230***-20000**********LATE SHIPMENT^

CTT*1^

SE*18*000000251^

GE*1*247^

IEA*1*000000247^

810 sample (DEBIT INVOICE)


GS*IN*FRANTEST*FRANCESCAS*20151124*2158*248*X*004030^

ST*810*000000252^

BIG*20151124*124*20151001*10001***DI^

N1*RI*MARK EDWARDS APPAREL*92*4511^




N3*8760 CLAY ROAD^



N3*8760 CLAY RD.^


ITD*01******30*****NET 30 DAYS^

IT1**100*EA*55.00**IN*394988*VA*SJS_EDI-IVRY^

PID*F*08***IVORY T-SHIRT^

IT1**150*EA*55.00**IN*394990*VA*SJS_EDI-PRL^

PID*F*08***PEARL T-SHIRT^

IT1**200*EA*55.00**IN*394991*VA*SJS_EDI-BRWN^

PID*F*08***BROWN T-SHIRT^

TDS*2475000^

CTT*3^

SE*21*000000252^

GE*1*248^

IEA*1*000000248^

EDI Samples

francesca's edi guideline version: 4030 last updated: 10...

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