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TABLE OF CONTENTS

Financial Information Act - Statement of Financial Information

Library Name: Fort Nelson Public Library

Fiscal Year Ended: December 31, 2018

Documents are in the following order:

1) Table of Contents

2) Financial Information Act Submission Checklist

3) Board Approval Form

4) Management Report

5) Financial Statements

a. Statement of Revenue and Expenditures

b. Statement of Assets and Liabilities

6) Schedule of Debt

7) Schedule of Guarantee and Indemnity Agreements

8) Schedule of Remuneration and Expenses

9) Statement of Severance Agreements

10) Statement of Changes in Financial Position

11) Schedule of Payments for the Provision of Goods and Services

Submission Checklist




Due Date: May 15th, 2019

a) ☒ Approval of Statement of Financial Information

b) ☒ A Management Report signed and dated by the Library Board and Library Director

c) ☒

☒

An operational statement including:

i) Statement of Income

ii) Statement of Changes in Financial Position, or, if omitted, an explanation in

the Notes to the Financial Statements (audited1 financial statements)

d) ☒ Statement of assets and liabilities (audited1 financial statements)

e) ☒

Schedule of debts (audited1 financial statements) If there is no debt, or if the

information is found elsewhere in the SOFI, an explanation must be provided in the

Schedule.

f) ☒

Schedule of guarantee and indemnity agreements including the names of the entities

involved and the amount of money involved. If no agreements, or if the information

is found elsewhere in the SOFI, an explanation must be provided in the Schedule.

g)

☒

☒

☒

☒

☒

Schedule of Remuneration and Expenses, including:

i) An alphabetical list of employees (first and last names) earning over $75,000

ii) Total amount of expenses paid to or on behalf of each employee under 75,000

iii) If the total wages and expenses differs from the audited financial statements,

an explanation is required

iv) A list, by name and position, of Library Board Members with the amount of

any remuneration paid to or on behalf of the member.

v) The number of severance agreements started during the fiscal year and the

range of months` pay covered by the agreement, in respect of excluded

employees. If there are no agreements to report, an explanation is required.

h) ☒

Schedule of Payments for the Provision of Goods and Services including:

i) An alphabetical list of suppliers receiving over $25,000 and a consolidated total

for those suppliers receiving less than $25,000. If the total differs from the

Audited Financial Statements, an explanation is required.

1 Municipal Libraries and Regional Library Districts must provide audited financial statements as per the Libraries Act section

11(2) and 26(2) (a). Audited statements are not required for the SOFI but if available, please include them.

As per the Libraries Act section 40(3)(a) Public Library Associations must prepare annual financial statements in accordance with

generally accepted accounting principles. This also applies to Library Federations.

Board Approval Form


NAME OF LIBRARY

Fort Nelson Public Library

LIBRARY ADDRESS

5319 50th Ave. South

CITY

Fort Nelson

PROVINCE

British Columbia

NAME OF THE CHAIRPERSON OF THE LIBRARY BOARD

Shirley Kenney

NAME OF THE LIBRARY DIRECTOR

Fiona Bruce

DECLARATION AND SIGNATURES

FISCAL YEAR END (YYYY)

2018

TELEPHONE NUMBER

250-774-6777

POSTAL CODE

voe mo

TELEPHONE NUMBER

250 321-0585

TELEPHONE NUMBER

250 321-0037

We, the undersigned, certify that the attached is a correct and true copy of the Statement of Financial Information of the

year ended December 31, 2018for Fort Nelson Public Library as required under Section 2 of the Financial Information

Act.

SIGNATURE OF THE CHAIRPERSON OF THE LIBRARY BOARD* DATE SIGNED (DD-MM-YYYY)

M aA1 ( cltOlC'/ ' !J

i

DD-MM'¥'7YY

DATE SIGNED (DD-MM-YYYY)

('11 ((;;_\ /LI f ,ZC1 i <✓1 . DD-MM-vvvv

Management Report




MANAGEMENT REPORT

The Financial Statements contained in this Statement of Financial Information under the Financial

Information Act have been prepared by management in accordance with Canadian generally accepted

accounting principles and the integrity and objectivity of these statements are management's

responsibility.

Management is also responsible for all other schedules of financial information and for ensuring this

information is consistent, where appropriate, with the information contained in the financial statements

and for implementing and maintaining a system of internal controls to provide reasonable assurance

that reliable financial information is produced.

The Board of the Library is responsible for ensuring that management fulfils its responsibilities for

financial reporting and internal control and for approving the financial information included in the

Statement of Financial Information.

The external auditors, Nordika Business Solutions Inc., conduct an independent examination, in

accordance with generally accepted auditing standards, and express their opinion on the financial

statements. Their examination does not relate to the other schedules of financial information required

by the Financial Information Act. Their examination includes a review and evaluation of the board's

system of internal control and appropriate tests and procedures to provide reasonable assurance that

the financial statements are presented fairly.

Name. Chairperson of the

Library Board [Print]

Signature,

Chairperson of the Library

Board

Name,

Library Director [Print]

Signature,

Library Director

On behalf of Fort Nelson Public Library

Date

(MM-DD-YYYY)

Date

(MM-DD-YYYY)

FORT NELSON PUBLIC LIBRARY UNAUDITED FINANCIAL ST A TEMENTS

DECEMBER 31. 2018

Notice to Reader Balance Sheet Statement of Revenue & Expenditures Cash Flow Statement Notes to Financial Statements Notes to Financial Statements

CONTENTS

Nordika Business Solutions Inc.

Pagel Page 2 Page 3 Page4 Page5 Page6

NOTICE TO READER

I have compiled the balance sheet of the Fort Nelson Public Library as at December 31, 2018 and the statements of revenue, expenditure and cash flow for the year then ended from information provided by the management of the Fort Nelson Public Library. I have not audited, reviewed or otherwise attempted to verify the accuracy or completeness of such information. Readers are cautioned that these statements may not be appropriate for their purposes.

Fort Nelson, BC April 30, 2019

P.O. Box 838

Suite 202, 5008 - 50 Avenue North

Fo,-i: Nelson. BC VOC I RO

Nordika Business Solutions Inc. Chartered Professional Accountant


Phone: (250) 774-6709 F-a:e (2.50) 774-6767

ad.mijn@nordikas:ofutlons�c.� ...

2.

FORT NELSON PUBLIC LIBRARY BALANCE SHEET

UNAUDITED - SEE NOTICE TO READER DECEMBER 31, 2_018

ASSETS

CURRENT ASSETS Petty Cash Cash in Bank

$ 200

Due From Northern Rockies Regional Municipality G.S.T. Receivable Prepaid Expenses Short Term Investments - Note 1

Total Assets

Approved by the Directors:

__________ __,Director


178,375 42,641

5,726 577

5.059

$ 232,578

$ 200 148,590 41.079

2,822 577

5.057

$ 198.325

FORT NELSON PUBLIC LIBRARY BALANCE SHEET

UNAUDITED - SEE NOTICE TO READER DECEMBER 31. 2018

LIABILITIES & EQUITY

CURRENT LIABILITIES Accounts Payable & Accruals $ Unspent Grants - Note 3

Total Liabilities

EQUITY Contingency Fund - Note 2

Internally Restricted - Note 1

Surplus - Beginning of Year

Surplus for the Year

Surplus - End of Year

Total Equity

2018

9,480 7 533

17 013

24.527

12.500

140,142

38.396

178 538

215,565

Total Liabilities & Equity $ 232.578

2.

2017

$ 10,294 1.208

11.502

34.181

12.500

99,129

41.013

140.142

186.823

$ 198.325

*The Accompanying Notes are an Integral Part of these Financial Statements*


3.

REVENUE Grants

FORT NELSON PUBLIC LIBRARY ST A TEMENT OF REVENUE & EXPENDITURES

UNAUDITED - SEE NOTICE TO READER FOR THE YEAR ENDED DECEMBER 31. 2018

Northern Rockies Regional Municipality Northern Rockies Regional Municipality - Capital Province of British Columbia

$ 331,680

Accessibility Grant - Note 3 Imagine Grant - Note 3 Law Matters Grant Equity Grants - Note 3 One Card Grant - Note 3 Shell Grant - Note 3

Total Grants

Inter Library Loan Rebate Young Canada Works Grant Revenue from Own Sources

Total Revenue

3,500 20,170

8,822 1,120

5.212 7,814

26 378,344

5,544 5,934 8445

398.268

$



358,510 5,794

20,170

150 5,618 8,666

398,908

5,159

7 460 411.527

FORT NELSON PUBLIC LIBRARY STATEMENT OF REVENUE & EXPENDITURES


EXPENDITURES Advertising & Promotion Books, Periodicals & Paperbacks Communications & Postage Accessibility Grant - Note 3 Dues & Memberships Equipment & Furniture Purchases Evergreen Sitka Support Fee Imagine Grant Insurance Janitorial Legal & Accounting Equity Grant - Note 3 Northern Rockies Regional Municipality - Capital One Card Grant - Note 3 Office & Supplies Photocopy Supplies Rent Repairs & Computer Maintenance Shell Grant - Note 3 Training & Professional Development Wages & Benefits

Total Expenditures

SURPLUS - for the Year $

2018

350 38,732

4,932 8,822

698 1,262 1,820 1,120 2,408 8,022 2,100 5,212 3,500 7,814 5,721 2,992

27,000 5,046

26 1,745

230.549 359.872

38.396 $



3.

2017

175 38,088

4,493

795 1,162 1,793

2,498 8,l42 2,100 5,618 5,794 8,666 6,533 3,012

27.000 3,219

2,844 248.582 370 514

41.013

FORT NELSON PUBLIC LIBRARY CASH FLOW STATEMENT


4.

OPERA TING ACTIVITIES Surplus - for the Year $ 39,396 $ 41,013

Changes in Working Capital - Operations

Due from Northern Rockies Regional Municipality (Increase) G.S.T. Receivable (Increase) Other Receivable (Increase) Prepaid Expenses (Increase) Short Term Investments (Increase) Accounts Payable (Decrease) Unspent Grants (Decrease) Net Contingency Fund (Decrease)

INCREASE (DECREASE) IN CASH & EQUIVALENTS

Cash - Beginning of Year

Cash - End of Year

REPRESENTED BY: Cash on Hand Cash in Bank

(1,562) (2,904)

(2) (814)

6,325 (9 654)

29,785

148.790

(32,374) (307)

1,298 18 (I)

5,913 (3. I 89)

(20.218)

(7,847)

156 637

$ 178.575 $ 148.790

$ 200 $ 178.375

200 148.590

$ 178.575 $ 148,790

*The Accompanying Notes are an Integral Part of these Financial Statements.*


FORT NELSON PUBLIC LIBRARY NOTES TO FINANCIAL ST A TEMENTS


5.

1. Accounting Policies

,., ~-

Capital assets (books, furniture & equipment) are expensed in the year of acquisition and are not recorded on the balance sheet.

In 1996 the Library Board established a fund to accumulate fund-raising proceeds. The contingency fund receipts and expenses are recorded on the cash basis, with no provision for inventory of items for sale. The contingency fund is excluded from the statement of revenue and expenditure.

The Library Board established a Salary Reserve in 2002 in the amount of $7,500 as an internally restricted fund. During the 2005 year the amount of $5,000 was set aside in a short term investment which is held as security for a credit card. These amounts are shown as Internally Restricted Equity.

The grants received less unspent grants are shown as revenue on the statement of revenue and expenditures; grants received in prior years spent during the current year are also shown as revenue on the statement of revenue and expenditures.

The Library recovers 100% of G.S.T. paid (after March 2014)

Contingency Fund

2018 2017 Balance - Beginning of Year $ 34.181 $ 54,399

Shell Grant (4,558) Fund Raising Receipts & Donations 1,939 12,833 Fund Raising Costs (484) (905) Interest Earned 19 128 Renovations (6,570) (11,984) Wages (7,000) Computer Upgrades ( 13.290)

Balance - End of Year $ 24.527 $ 34,181


3. Unspent Grants

Balance Carried Forward

Additional Grants Received

Materi als/H onorari um

Salaries

Computers & Equipment

Programs

Postage

Computer Upgrades

Unspent Grants

FORT NELSON PUBLIC LIBRARY NOTES TO FINANCIAL STATEMENTS


One Card Equity Imagine

$ 414 $ 794 $

7,400 5,989 2,550

(1,120)

(7,293)

(5,212)

(521) - -

$ $ 1,57 I $ 1,430

6.

Shell Total Total 2018 2017

$ 4,558 $ 5,766 $ 4,397

- 15,939 16,889

- (1,120)

(7,293) (8,666)

(3,500)

(26) (5,238) (5,618)

(521)

- (2,294)

$ 4,532 $ 7,533 $ .. 1,208

Schedule of Debt




The Fort Nelson Public Library has no long term debt.

Schedule of Guarantee and Indemnity




Fort Nelson Public Library has not given any guarantee or indemnity under the Guarantees and Indemnities Regulation.

Schedule of Remuneration and Expenses




Total

Remuneration (Wages/Salaries)

Total Expenses (Reimbursement for

Conferences/Mileage etc.)

Board Members

1) $ $

2) $ $

3) $ $

Total Board Members $ $

Detailed Employees Exceeding $75,000

1) $ $

2) $ $

3) $ $

Total Detailed Employees Exceeding $75,000 $ $

Total Employees Equal to or Less Than $75,000 $230,549 $2,207.42

Consolidated Total* (Sum of column) $230,549 $2,207.42

Total Employer Premium for Canada Pension Plan and Employment Insurance (Component of Receiver General for Canada Supplier Payment)

DO NOT USE $12,966.92

* A Reconciliation to the financial statements is required, and any variance must be explained.

* The Total Remuneration column and the Total Expenses Column MUST REMAIN SEPARATE throughout the form.

Reconciliation of Remuneration and Expenses

Total Remuneration $ 0

Reconciling Items

Item 1 $ 0 Item 2 $ 0 Item 3 $ 0 Item 4 $ 0

Total Per Statement of Revenue and Expenditure

$ 0

Variance* $ 0

Statement of Severance Agreements




There were no severance agreements made between Fort Nelson Public Library and its non-unionized

employees during fiscal year 2018

These agreements represent from ____ to ____ months’ compensation.

Schedule of Changes in Financial Position




A Statement of Changes in Financial Position has not been prepared because this information is provided in the Financial Statements.

Schedule of Payments Made For the Provision of Goods and Services




Name of Individual, Firm or Corporation Total Amount Paid During

Fiscal Year

1) Northern Rockies Regional Municipality $28,656.19

2) United Library Service $26,347.11

3) $

Total (Suppliers with payments exceeding $25,000) $55,003.30

Total (Suppliers where payments are $25,000 or less) $59,145.36

Consolidated Total $114,148.66

Reconciliation of Goods and Services Total of Suppliers with Payments Exceeding $25,000 $ 55,003.30

Consolidated Total of Supplier Payments of $25,000 or Less $ 59,145.36

Reconciling Items

Salary and Benefits $230,549

Employee Expenses $2,207.42

CPP, EI, WCB $12,966.92

$ 0

Total Per Statement of Revenue and Expenditure $ 359,872

Variance* $ 0