TABLE OF CONTENTS
Financial Information Act - Statement of Financial Information
Library Name: Fort Nelson Public Library
Fiscal Year Ended: December 31, 2018
Documents are in the following order:
1) Table of Contents
2) Financial Information Act Submission Checklist
3) Board Approval Form
4) Management Report
5) Financial Statements
a. Statement of Revenue and Expenditures
b. Statement of Assets and Liabilities
6) Schedule of Debt
7) Schedule of Guarantee and Indemnity Agreements
8) Schedule of Remuneration and Expenses
9) Statement of Severance Agreements
10) Statement of Changes in Financial Position
11) Schedule of Payments for the Provision of Goods and Services
Submission Checklist
Financial Information Act - Statement of Financial Information
Library Name: Fort Nelson Public Library
Fiscal Year Ended: December 31, 2018
Due Date: May 15th, 2019
a) ☒ Approval of Statement of Financial Information
b) ☒ A Management Report signed and dated by the Library Board and Library Director
c) ☒
☒
An operational statement including:
i) Statement of Income
ii) Statement of Changes in Financial Position, or, if omitted, an explanation in
the Notes to the Financial Statements (audited1 financial statements)
d) ☒ Statement of assets and liabilities (audited1 financial statements)
e) ☒
Schedule of debts (audited1 financial statements) If there is no debt, or if the
information is found elsewhere in the SOFI, an explanation must be provided in the
Schedule.
f) ☒
Schedule of guarantee and indemnity agreements including the names of the entities
involved and the amount of money involved. If no agreements, or if the information
is found elsewhere in the SOFI, an explanation must be provided in the Schedule.
g)
☒
☒
☒
☒
☒
Schedule of Remuneration and Expenses, including:
i) An alphabetical list of employees (first and last names) earning over $75,000
ii) Total amount of expenses paid to or on behalf of each employee under 75,000
iii) If the total wages and expenses differs from the audited financial statements,
an explanation is required
iv) A list, by name and position, of Library Board Members with the amount of
any remuneration paid to or on behalf of the member.
v) The number of severance agreements started during the fiscal year and the
range of months` pay covered by the agreement, in respect of excluded
employees. If there are no agreements to report, an explanation is required.
h) ☒
Schedule of Payments for the Provision of Goods and Services including:
i) An alphabetical list of suppliers receiving over $25,000 and a consolidated total
for those suppliers receiving less than $25,000. If the total differs from the
Audited Financial Statements, an explanation is required.
1 Municipal Libraries and Regional Library Districts must provide audited financial statements as per the Libraries Act section
11(2) and 26(2) (a). Audited statements are not required for the SOFI but if available, please include them.
As per the Libraries Act section 40(3)(a) Public Library Associations must prepare annual financial statements in accordance with
generally accepted accounting principles. This also applies to Library Federations.
Board Approval Form
Financial Information Act - Statement of Financial Information
NAME OF LIBRARY
Fort Nelson Public Library
LIBRARY ADDRESS
5319 50th Ave. South
CITY
Fort Nelson
PROVINCE
British Columbia
NAME OF THE CHAIRPERSON OF THE LIBRARY BOARD
Shirley Kenney
NAME OF THE LIBRARY DIRECTOR
Fiona Bruce
DECLARATION AND SIGNATURES
FISCAL YEAR END (YYYY)
2018
TELEPHONE NUMBER
250-774-6777
POSTAL CODE
voe mo
TELEPHONE NUMBER
250 321-0585
TELEPHONE NUMBER
250 321-0037
We, the undersigned, certify that the attached is a correct and true copy of the Statement of Financial Information of the
year ended December 31, 2018for Fort Nelson Public Library as required under Section 2 of the Financial Information
Act.
SIGNATURE OF THE CHAIRPERSON OF THE LIBRARY BOARD* DATE SIGNED (DD-MM-YYYY)
M aA1 ( cltOlC'/ ' !J
i
DD-MM'¥'7YY
DATE SIGNED (DD-MM-YYYY)
('11 ((;;_\ /LI f ,ZC1 i <✓1 . DD-MM-vvvv
Management Report
Financial Information Act - Statement of Financial Information
Library Name: Fort Nelson Public Library
Fiscal Year Ended: December 31, 2018
MANAGEMENT REPORT
The Financial Statements contained in this Statement of Financial Information under the Financial
Information Act have been prepared by management in accordance with Canadian generally accepted
accounting principles and the integrity and objectivity of these statements are management's
responsibility.
Management is also responsible for all other schedules of financial information and for ensuring this
information is consistent, where appropriate, with the information contained in the financial statements
and for implementing and maintaining a system of internal controls to provide reasonable assurance
that reliable financial information is produced.
The Board of the Library is responsible for ensuring that management fulfils its responsibilities for
financial reporting and internal control and for approving the financial information included in the
Statement of Financial Information.
The external auditors, Nordika Business Solutions Inc., conduct an independent examination, in
accordance with generally accepted auditing standards, and express their opinion on the financial
statements. Their examination does not relate to the other schedules of financial information required
by the Financial Information Act. Their examination includes a review and evaluation of the board's
system of internal control and appropriate tests and procedures to provide reasonable assurance that
the financial statements are presented fairly.
Name. Chairperson of the
Library Board [Print]
Signature,
Chairperson of the Library
Board
Name,
Library Director [Print]
Signature,
Library Director
On behalf of Fort Nelson Public Library
Date
(MM-DD-YYYY)
Date
(MM-DD-YYYY)
FORT NELSON PUBLIC LIBRARY UNAUDITED FINANCIAL ST A TEMENTS
DECEMBER 31. 2018
Notice to Reader Balance Sheet Statement of Revenue & Expenditures Cash Flow Statement Notes to Financial Statements Notes to Financial Statements
CONTENTS
Nordika Business Solutions Inc.
Pagel Page 2 Page 3 Page4 Page5 Page6
NOTICE TO READER
I have compiled the balance sheet of the Fort Nelson Public Library as at December 31, 2018 and the statements of revenue, expenditure and cash flow for the year then ended from information provided by the management of the Fort Nelson Public Library. I have not audited, reviewed or otherwise attempted to verify the accuracy or completeness of such information. Readers are cautioned that these statements may not be appropriate for their purposes.
Fort Nelson, BC April 30, 2019
P.O. Box 838
Suite 202, 5008 - 50 Avenue North
Fo,-i: Nelson. BC VOC I RO
Nordika Business Solutions Inc. Chartered Professional Accountant
Nordika Business Solutions Inc.
Phone: (250) 774-6709 F-a:e (2.50) 774-6767
ad.mijn@nordikas:ofutlons�c.� ...
2.
FORT NELSON PUBLIC LIBRARY BALANCE SHEET
UNAUDITED - SEE NOTICE TO READER DECEMBER 31, 2_018
ASSETS
CURRENT ASSETS Petty Cash Cash in Bank
$ 200
Due From Northern Rockies Regional Municipality G.S.T. Receivable Prepaid Expenses Short Term Investments - Note 1
Total Assets
Approved by the Directors:
__________ __,Director
Nordika Business Solutions Inc.
178,375 42,641
5,726 577
5.059
$ 232,578
$ 200 148,590 41.079
2,822 577
5.057
$ 198.325
FORT NELSON PUBLIC LIBRARY BALANCE SHEET
UNAUDITED - SEE NOTICE TO READER DECEMBER 31. 2018
LIABILITIES & EQUITY
CURRENT LIABILITIES Accounts Payable & Accruals $ Unspent Grants - Note 3
Total Liabilities
EQUITY Contingency Fund - Note 2
Internally Restricted - Note 1
Surplus - Beginning of Year
Surplus for the Year
Surplus - End of Year
Total Equity
2018
9,480 7 533
17 013
24.527
12.500
140,142
38.396
178 538
215,565
Total Liabilities & Equity $ 232.578
2.
2017
$ 10,294 1.208
11.502
34.181
12.500
99,129
41.013
140.142
186.823
$ 198.325
*The Accompanying Notes are an Integral Part of these Financial Statements*
Nordika Business Solutions Inc.
3.
REVENUE Grants
FORT NELSON PUBLIC LIBRARY ST A TEMENT OF REVENUE & EXPENDITURES
UNAUDITED - SEE NOTICE TO READER FOR THE YEAR ENDED DECEMBER 31. 2018
Northern Rockies Regional Municipality Northern Rockies Regional Municipality - Capital Province of British Columbia
$ 331,680
Accessibility Grant - Note 3 Imagine Grant - Note 3 Law Matters Grant Equity Grants - Note 3 One Card Grant - Note 3 Shell Grant - Note 3
Total Grants
Inter Library Loan Rebate Young Canada Works Grant Revenue from Own Sources
Total Revenue
3,500 20,170
8,822 1,120
5.212 7,814
26 378,344
5,544 5,934 8445
398.268
$
*The Accompanying Notes are an Integral Part of these Financial Statements*
Nordika Business Solutions Inc.
358,510 5,794
20,170
150 5,618 8,666
398,908
5,159
7 460 411.527
FORT NELSON PUBLIC LIBRARY STATEMENT OF REVENUE & EXPENDITURES
UNAUDITED - SEE NOTICE TO READER FOR THE YEAR ENDED DECEMBER 31. 2018
EXPENDITURES Advertising & Promotion Books, Periodicals & Paperbacks Communications & Postage Accessibility Grant - Note 3 Dues & Memberships Equipment & Furniture Purchases Evergreen Sitka Support Fee Imagine Grant Insurance Janitorial Legal & Accounting Equity Grant - Note 3 Northern Rockies Regional Municipality - Capital One Card Grant - Note 3 Office & Supplies Photocopy Supplies Rent Repairs & Computer Maintenance Shell Grant - Note 3 Training & Professional Development Wages & Benefits
Total Expenditures
SURPLUS - for the Year $
2018
350 38,732
4,932 8,822
698 1,262 1,820 1,120 2,408 8,022 2,100 5,212 3,500 7,814 5,721 2,992
27,000 5,046
26 1,745
230.549 359.872
38.396 $
*The Accompanying Notes are an Integral Part of these Financial Statements*
Nordika Business Solutions Inc.
3.
2017
175 38,088
4,493
795 1,162 1,793
2,498 8,l42 2,100 5,618 5,794 8,666 6,533 3,012
27.000 3,219
2,844 248.582 370 514
41.013
FORT NELSON PUBLIC LIBRARY CASH FLOW STATEMENT
UNAUDITED - SEE NOTICE TO READER FOR THE YEAR ENDED DECEMBER 31. 2018
4.
OPERA TING ACTIVITIES Surplus - for the Year $ 39,396 $ 41,013
Changes in Working Capital - Operations
Due from Northern Rockies Regional Municipality (Increase) G.S.T. Receivable (Increase) Other Receivable (Increase) Prepaid Expenses (Increase) Short Term Investments (Increase) Accounts Payable (Decrease) Unspent Grants (Decrease) Net Contingency Fund (Decrease)
INCREASE (DECREASE) IN CASH & EQUIVALENTS
Cash - Beginning of Year
Cash - End of Year
REPRESENTED BY: Cash on Hand Cash in Bank
(1,562) (2,904)
(2) (814)
6,325 (9 654)
29,785
148.790
(32,374) (307)
1,298 18 (I)
5,913 (3. I 89)
(20.218)
(7,847)
156 637
$ 178.575 $ 148.790
$ 200 $ 178.375
200 148.590
$ 178.575 $ 148,790
*The Accompanying Notes are an Integral Part of these Financial Statements.*
Nordika Business Solutions Inc.
FORT NELSON PUBLIC LIBRARY NOTES TO FINANCIAL ST A TEMENTS
UNAUDITED - SEE NOTICE TO READER FOR THE YEAR ENDED DECEMBER 31. 2018
5.
1. Accounting Policies
,., ~-
Capital assets (books, furniture & equipment) are expensed in the year of acquisition and are not recorded on the balance sheet.
In 1996 the Library Board established a fund to accumulate fund-raising proceeds. The contingency fund receipts and expenses are recorded on the cash basis, with no provision for inventory of items for sale. The contingency fund is excluded from the statement of revenue and expenditure.
The Library Board established a Salary Reserve in 2002 in the amount of $7,500 as an internally restricted fund. During the 2005 year the amount of $5,000 was set aside in a short term investment which is held as security for a credit card. These amounts are shown as Internally Restricted Equity.
The grants received less unspent grants are shown as revenue on the statement of revenue and expenditures; grants received in prior years spent during the current year are also shown as revenue on the statement of revenue and expenditures.
The Library recovers 100% of G.S.T. paid (after March 2014)
Contingency Fund
2018 2017 Balance - Beginning of Year $ 34.181 $ 54,399
Shell Grant (4,558) Fund Raising Receipts & Donations 1,939 12,833 Fund Raising Costs (484) (905) Interest Earned 19 128 Renovations (6,570) (11,984) Wages (7,000) Computer Upgrades ( 13.290)
Balance - End of Year $ 24.527 $ 34,181
Nordika Business Solutions Inc.
3. Unspent Grants
Balance Carried Forward
Additional Grants Received
Materi als/H onorari um
Salaries
Computers & Equipment
Programs
Postage
Computer Upgrades
Unspent Grants
FORT NELSON PUBLIC LIBRARY NOTES TO FINANCIAL STATEMENTS
UNAUDITED - SEE NOTICE TO READER FOR THE YEAR ENDED DECEMBER 31. 2018
One Card Equity Imagine
$ 414 $ 794 $
7,400 5,989 2,550
(1,120)
(7,293)
(5,212)
(521) - -
$ $ 1,57 I $ 1,430
6.
Shell Total Total 2018 2017
$ 4,558 $ 5,766 $ 4,397
- 15,939 16,889
- (1,120)
(7,293) (8,666)
(3,500)
(26) (5,238) (5,618)
(521)
- (2,294)
$ 4,532 $ 7,533 $ .. 1,208
Schedule of Debt
Financial Information Act - Statement of Financial Information
Library Name: Fort Nelson Public Library
Fiscal Year Ended: December 31, 2018
The Fort Nelson Public Library has no long term debt.
Schedule of Guarantee and Indemnity
Financial Information Act - Statement of Financial Information
Library Name: Fort Nelson Public Library
Fiscal Year Ended: December 31, 2018
Fort Nelson Public Library has not given any guarantee or indemnity under the Guarantees and Indemnities Regulation.
Schedule of Remuneration and Expenses
Financial Information Act - Statement of Financial Information
Library Name: Fort Nelson Public Library
Fiscal Year Ended: December 31, 2018
Total
Remuneration (Wages/Salaries)
Total Expenses (Reimbursement for
Conferences/Mileage etc.)
Board Members
1) $ $
2) $ $
3) $ $
Total Board Members $ $
Detailed Employees Exceeding $75,000
1) $ $
2) $ $
3) $ $
Total Detailed Employees Exceeding $75,000 $ $
Total Employees Equal to or Less Than $75,000 $230,549 $2,207.42
Consolidated Total* (Sum of column) $230,549 $2,207.42
Total Employer Premium for Canada Pension Plan and Employment Insurance (Component of Receiver General for Canada Supplier Payment)
DO NOT USE $12,966.92
* A Reconciliation to the financial statements is required, and any variance must be explained.
* The Total Remuneration column and the Total Expenses Column MUST REMAIN SEPARATE throughout the form.
Reconciliation of Remuneration and Expenses
Total Remuneration $ 0
Reconciling Items
Item 1 $ 0 Item 2 $ 0 Item 3 $ 0 Item 4 $ 0
Total Per Statement of Revenue and Expenditure
$ 0
Variance* $ 0
Statement of Severance Agreements
Financial Information Act - Statement of Financial Information
Library Name: Fort Nelson Public Library
Fiscal Year Ended: December 31, 2018
There were no severance agreements made between Fort Nelson Public Library and its non-unionized
employees during fiscal year 2018
These agreements represent from ____ to ____ months’ compensation.
Schedule of Changes in Financial Position
Financial Information Act - Statement of Financial Information
Library Name: Fort Nelson Public Library
Fiscal Year Ended: December 31, 2018
A Statement of Changes in Financial Position has not been prepared because this information is provided in the Financial Statements.
Schedule of Payments Made For the Provision of Goods and Services
Financial Information Act - Statement of Financial Information
Library Name: Fort Nelson Public Library
Fiscal Year Ended: December 31, 2018
Name of Individual, Firm or Corporation Total Amount Paid During
Fiscal Year
1) Northern Rockies Regional Municipality $28,656.19
2) United Library Service $26,347.11
3) $
Total (Suppliers with payments exceeding $25,000) $55,003.30
Total (Suppliers where payments are $25,000 or less) $59,145.36
Consolidated Total $114,148.66
Reconciliation of Goods and Services Total of Suppliers with Payments Exceeding $25,000 $ 55,003.30
Consolidated Total of Supplier Payments of $25,000 or Less $ 59,145.36
Reconciling Items
Salary and Benefits $230,549
Employee Expenses $2,207.42
CPP, EI, WCB $12,966.92
$ 0
Total Per Statement of Revenue and Expenditure $ 359,872
Variance* $ 0