forms - madhya · pdf file · 2014-06-031 forms s.no. form no. description 1. form...

1

FORMS

S.No. Form No. Description

1. Form G – 1 List of Members

2. Form G – 2

Application for the election of Board of Directors/Delegates of the Society

3. Form G – 3

Notice to the Member for inviting for objection on Member List

4. Form G – 4

First publication of Member List

5. Form G – 5

Register of Objections and Clams received on Member List

6. Form G – 6

Notice of Publication of Final Members List

7. Form G – 7

Certificate of Payment of Dues

8. Form G – 8

Election Programme

9. Form G – 9

Notice of Special General Meeting

10. Form G – 10

Form of Nomination Paper

11. Form G – 11

Register for Receiving Nomination Papers

12. Form G – 12

List of Nomination Papers Received for Election of Board of Director

13. Form G – 13

List of Valid Nomination Papers

14. Form G – 14

Form of Information of Withdrawal of Candidature

15. Form G – 15

Register of Application of Withdrawal of Candidature

16. Form G – 16

List of Remaining Candidates after the Withdrawal of Candidature

17. Form G – 17

Deceleration for The Posts for which polling is not required

18. Form G – 18

Publication of list of Candidates Contesting Election in the Society

19. Form G – 19

Order of Appointing Polling Officer/Teller

20. Form G – 20

Ballot Paper Account

21. Form G – 21

Result of Counting and Deceleration of Election

22. Form G – 22

Result of Election in General Body Meeting

23. Form G – 23

Information of First Meeting of Newly Elected Board of Directors

24. Form G – 24

Form of Nomination Paper for Conduct of Election for Chairman/Vice

Chairman/Representative and Other Posts

25. Form G – 25

Diary of Returning Officer

26. Form G – 26

Details of Election for Board of Directors of the Society, Other Office

bearers and Representative to Other Co-operative Societies

2

FORM G – 1

(See Rule 49 – C (1))

---------------------- Co-operative Society Ltd, Registration No. --------------------------

Block----------------- District - ------------------------,

LIST OF MEMBERS

No. Serial

Number of

the

Membership

Register

Name

of the

Member

Name

Of the

Father/

Husband

Residence

(Name of

the Village)

Class

(SC/ST/

General)

Male/

Female

Loanee,

if any

-X-

Defaulter

Eligibility/n

on

eligibility

as per

byelaws

1 2 3 4 5 6 7 8 9 10

Note: The format of the list of members where election are held through the delegates will be as follows

No. Serial

Number of

the

Membership

Register

Name

of the

Member

society

Name

Of the

delegate

Residence

(Name of

the Village)

Class of

the

delegate

(SC/ST/

General)

Male/

Female

Member

Society

is

Default

er or

not

delegate

is

Defaulter

or not

Eligibility/n

on

eligibility

as per

byelaws

1 2 3 4 5 6 7 8 9 10

Class wise details of members will be summarised in the following format.

Total Number Of Members Unreserved/General Scheduled Cast Scheduled Tribes

Male Female Total Numbers Percent Numbers Percent Numbers Percent

Certificate

(To be issued by Manager/Chairmen/Chief Executive Officer of the Society)

It is hereby certified that the information given in the member list is true and certified as

per record of the society. Undersigned will be responsible for providing necessary record during

the hearing of objections on member list.

Manager/Chairmen/Chief Executive Officer of the Society

3

Form – G-2

(See Rule 49- C (1))

Office of the ................................. Cooperative Society Ltd .................................

No./Election/................................. Dated .................................

To,

The Madhya Pradesh State Cooperative Election Authority,

..................................................................

Subject: - Application for the election of Board of Directors/Delegates of the Society.

---0---

It is hereby submitted that the election for the Board of Directors of the

................................. Cooperative Society Limited ................................. were held on

................................. (date). The expiry of term of Board of Directors of the society is due on

................................. (date). The Board of Directors has passed a resolution in its meeting dated

.................................for elections. Application for the election with true copy of the resolution for

the election of Board of Directors, copy of by-laws is hereby submitted with the following details:-

a- the date on which the last elections were held- .................................

b- the date of the expiry the term of existing Board of Directors, its members - ................

c- the date on which administrator was appointed under Section 53, if any- ..............................

d- in case of newly registered society, date of registration - .................................

e- number of vacant posts, to be filled by elections- .................................

f- whether the bye-laws provide for creation of wards or constitution of general body of delegates

before the election of the Board of Directors, and action taken therefore, if any-

.................................

g- any other information which is relevant for the conduct of elections, if any- .................................

h- detail of processing fee- .................................

Chairman/Chief Executive Officer

----------- Cooperative Society Ltd. ----------

4

Form – G-3

(Under Rule 49 – C (3) of Madhya Pradesh Co-operative Societies Rules)

NOTICE TO THE MEMBERS FOR INVITING OBJECTIONS ON MEMBER LIST

Office of the Registering Officer................... Cooperative Society Limited...............

Distt. ................................., Registration No. ................................. .


Notice

It is hereby informed that the election for the members of the Board of Directors is

scheduled to be held on ............ (date) in the Annual General Meeting/Special General Meeting of

society.

Therefore, list of membership has been published on .............. (date) on the notice board of

the office of the society, Deputy/Assistant Registrar, Cooperative Societies, Block Development

Office, and branch of the financing bank. If any member submit to any objection or claim on it,

he/she can submit the same in writing with evidence from ...... (date) to ....... (date) in the office of

the society or office of the ............................... The claims and objections submitted by the

members shall be disposed of on ............. (date) at ............... (time) in the office of the society.

Members may present on the date of disposal of claims and objections. No individual

notice shall be issued for regarding of such claims/objections. If any member has any objection or

claim and he doesn’t present, then the objections or claims of the member shall be disposed of as

per available records.

Registering Officer

Cooperative Society Limited

To,

Shri/Smt. .................................

.......................................

5

Form – G-4


Office of the Registering Officer................... Cooperative Society Limited...............

Distt. ................................., Registration No. ................................. .


FIRST PUBLICATION OF MEMBER LIST

I have been appointed the Registering Officer by the Madhya Pradesh State Cooperative

Election Authority vide order No./Election/ ---------, dated ---------- for the finalization of the

member list of the society.

Therefore I ................................., Registering Officer of .................... Cooperative Society

Limited, hereby, publish the member list of the society under sub rule (3) of Rule 49-C of Madhya

Pradesh Cooperative Society Rules, 1962 for the election and hereby inform that if any member

has any objection or claim regarding this member list, he/she may submit his/her objections or

claims with evidence in writing before me in office-time in the office of the society or office of the

................................. from the date of publication of list to ................ (date).

Claims and objections submitted on the list shall be disposed of at .......... (time) on .............

(date) in the office of the society, and list so modified shall be published as final member/voter list.

Enclosed:- List of Members from number ........... to ............

Place:-

Dated:-

Registering Officer

Cooperative Society Limited

No./ Date:

Copy to

1. Madhya Pradesh State Cooperative Election Authority for information.

2. Registrar/Joint Registrar/Deputy Registrar/Assistant Registrar (Coordinator) for

information.

3. Block Development Officer, Block ..............

4. Branch Manager, District Central Cooperative Bank Limited, Branch ..................

5. Chairman/Manager for pasting on the notice board of society for perusal of members from

----- (date) to ------- (date), and for providing certificate of publication.

Registering Officer

-------------- Co-operative Society Ltd

------------------------------

6

Form – G-5

See sub rule (4) of Rule 49- C

REGISTER OF OBJECTIONS AND CLAIMS RECEIVED ON MEMBER LIST

Name of Society .................................

Sr.

No.

Name and

membership

number of the

claimant

Date and time

of submitting

objection or

claim

Short detail of

the objection

or claim

Short detail of

disposal of

objection or

claim

Signature

1 2 3 4 5 6

7

FORM G – 6


Office – Returning Officer, ---------------------- Co-operative Society Ltd

District - ------------------------, Registration No. --------------------------

No./ Date:

NOTICE OF PUBLICATION OF FINAL MEMBERS’ LIST

I have been appointed the Registering Officer by the Madhya Pradesh State Cooperative

Election Authority vide order No./Election/ ---------, dated ----------. In exercise of the powers

conferred by the Madhya Pradesh Co-operative Societies Act, 1960 and Rules 1962, the list of

members was published, as per Rule 49-C(3), on ------- (date). No objection or claim was received

from the members/certain objections and claims were received from the members. After disposing

of received objections, a final list of members, having been amended as per Rule 49-C(5), no. 1 to

----------, is published for the election of the Board of Directors to be conducted in Annual General

Meeting/Special General Meeting.

Enclosure:- Final list of members,

serial no.

1 to ----------

Registering Officer


------------------------------

No./ Date:

Copy to



information.

3. Chairman/Manager for pasting on the notice board of society for perusal of members, and

for preparing additional copies of certified list of members.

Registering Officer


------------------------------

8

CERTIFICATE

It is certified that the members’ list of --------------------- (name

of society) has been published by me on ------------------ (date) on the

notice board of the office.

(Signature)

Seal

9

FORM G – 7


CERTIFICATE OF PAYMENT OF DUES

1. Serial No. -------------------------------

2. Name of Society Registration No. -------------------------------

3. Date of issue of certificate -------------------------------

Mr./Mrs./Ms. ........................................... Son/Daughter/Husband of Mr. .......................,

membership number ......................., residence/ village....................... district....................... was

defaulter of this society due to overdue of loan of Rs. ....................... and interest thereupon of Rs.

------------ lying outstanding for a period of more than 12 month on ....................... (date). He has

deposited Rs. ....................... on ....................... (date) ....................... vide receipt no. .......................

of receipt book no. ....................... of society. No overdue amount of loan and interest, as of today,

beyond a period of 12 month is due on him/her. Thus, he is no longer a defaulter of society beyond

a period of 12 months.

Seal of Society Chairman/ Officer-in-Charge/Society Manager

Date ----------------------- -------------- Co-operative Society Ltd ----------

10

FORM G – 8

(Under Rule 49 – E (3) of Madhya Pradesh Co-operative Societies Rules)



No. Date:

Election Programme

Vide office order no. ------------- dated ---------- of the Madhya Pradesh Co-operative

Election Authority, I have been appointed Returning Officer for conduct of election of --------------

------- co-operative society. The following election programme has been decided for the election of

members of Board of Directors, which is published hereby for the information to all members of

the society.

1. As per the registered bye-laws of the

society, total number of members to be

elected for the Board of Director

-------------------------------

Description given below-

(a) From general category

(Unreserved) Out of these, reserved for women ------

(b) From Scheduled Caste category Out of these, reserved for women ------

(c) From Scheduled Tribe category Out of these, reserved for women ------

TOTAL ------------ TOTAL ------------

Note: The category in which no provision for women reservation has been done, will be

shown ‘NIL’

2. Date, place, time for receiving nomination

papers. Date from --------- to ---------

Time ----------------------------

Place – Office of the society

3. Scrutiny of nomination papers, and

publication of valid nomination papers. On date -------- from time --------

till completion of scrutiny


4. Date of withdrawal of nomination papers,

publication of final list of contesting

candidates and allotment of election

symbols.

Date ------------------------------

Time from -------- to --------


11

5. Polling date in Special General Meeting,

and counting of votes. Date ------------------------------

Time from ---------- to ---------

Place – Office of the society------------

(The counting will begin after an hour of

completion of polling)

6. Co-option for the vacant posts. Date ------------------------------

Time from ---------- to ---------

Place – Office of the society-------------

7. Issuance of information for the election

for Chairman, Vice-Chairman,

Representatives to other co-operative

societies and other office-bearers.

Date ------------------------------

8. Date, time and place for election for

Chairman, Vice-Chairman,

Representatives to other co-operative

societies and other office-bearers.

Date ------------------------------

Time from ---------- to ---------


-----------------------------------

Returning Officer

--------------------- Co-operative Society

No Election/ Dated

Copy to

1. Chairman/Manager --------------------- Co-operative Society, Tehsil ---------- for pasting the

election programme on the notice board of the society, and arrang to dispatch for all

members the same with notice of general meeting.



information.

Returning Officer

--------------------- Co-operative Society Ltd

12

FORM G – 9




NOTICE

No./Election/General Meeting/ Date:

To,

Shri -------------------------------

-------------------------------------

--------------------------------------

Sir,

You are hereby informed that a special general meeting of the society has been scheduled

to be held at ------------------ (place) on ------------------ (date) at -------------------- (time), which

shall be chaired by returning officer, and your presence is solicited.

Subject list –

1. To conduct elections for the members of Board of Directors as per the bye-law no. ----------

of the society.

Note: The election programme declared by returning officer is enclosed.

Chairman/Manager,

--------------------- Co-operative Society,

--------------------

13

FORM G – 10

(See Rule 49 – E (4))

FORM OF NOMINATION PAPER

1. Name of Society -------------------------------

2. Registration No. -------------------------------

3. Post and category for which nomination has been

filed

-------------------------------

4. Name of candidate, name of father/husband and

complete address

-------------------------------

5. Serial no. of candidate in voter list. -------------------------------

6. Name of the Proposer and his Serial no. in voter list. -------------------------------

7. Signature of Proposer (with date) -------------------------------

8. Name of the Seconder and his Serial no. in voter list. -------------------------------

9. Signature of Seconder (with date). -------------------------------

10. Security amount, receipt no. and date. -------------------------------

Declaration

1. I hereby declare that I agree with this nomination and I possess the qualifications for the post

of Director/ Representatives, as prescribed in Madhya Pradesh Co-operative Societies Act

1960 and Rules 1962 and registered bye-laws of the society.

2. The information provided by me is absolutely true as per my knowledge and belief.

--------------------------------------

Date Signature of Candidate

Note – (1) In case, the candidate, proposer or seconder is a representative of a society, the name of

the society which he represents shall be mentioned. If the entries at serial no. 1 and 2 have been

left blank, the person who receives nomination form, shall fill such blank spaces under his

signature or seal.

14

Acknowledgement

Serial No. ---------------------------

Shri --------------------------- submitted his nomination paper with me on ------------------ (date).

Date ----------- Signature of the person authorized to receive nomination paper

--------------------------------------


15

FORM G – 11

(See Rule 49 – E (4))

Office of the Returning Officer, ---------------------- Co-operative Society Ltd


REGISTER FOR RECEIVING NOMINATION PAPERS

Post ---------------------------------------

Sr.

No.

Date Time Post Class Name of

candidate

and Sr.

No. in the

voter list

Name of

proposer

and Sr.

No. in the

voter list

Name of

seconder

and Sr.

No. in the

voter list

Name of

presenter

Signature

of

presenter

Decision of

the

Returning

Officer

(Accepted/

Rejected)

1 2 3 4 5 6 7 8 9 10 11

Note: The class means General (unreserved), Scheduled Caste, Scheduled Tribe and Women

category.

16

FORM G – 12


The list dated ----------------------, of nominations papers received for election of members of

Board of Directors of --------------------------------- Co-operative Society Ltd

No. ------------------------- Date --------------------------

Sr.

No.

Name of the

candidate and

Sr. No. in the

voter list

Name of proposer

and Sr. No. in the

voter list

Name of

seconder and Sr.

No. in the voter

list

Class / Category

1

2

3

4

5

6

7

8

9

10

11

12

Returning Officer


No/Election/ Dated

Copy to

1. Chairman/Manager for pasting on the notice board of society, and one copy for official record.


3. Registrar/Joint Registrar/Deputy Registrar/Assistant Registrar (Coordinator) for information.

Returning Officer


17

FORM G – 13

(See Sub-Rule (5) of Rule 49 – E)



No. Date:

LIST OF VALID NOMINATION PAPERS

After the scrutiny of nomination papers received for election of Board of Directors of ------

------------- Cooperative Society Ltd., the list of valid nomination papers is published, in

accordance with the Rule 49-E (5) of Madhya Pradesh Cooperative Societies Rule, 1962, as per the

details given below:

No. Name of candidate with name of father/ husband Post Class

1

2

3

4

5

6

7

8

9

10

Returning Officer


No/Election/ Dated

Copy to




Returning Officer


18

FORM G – 14




Form of information of withdrawal of candidature

1. Name of Society -------------------------------

2. Registration No. -------------------------------

3. Post for which nomination was filed -------------------------------

4. Name of candidate, name of father/husband and

complete address

-------------------------------

5. Serial no. of receipt of nomination paper. -------------------------------

I hereby, with my own will, withdraw my candidature and this notice is being served

personally by proposer/by seconder.

--------------------------------------


This notice is being served by me.

--------------------------------------

Date ----------------- (Signature of presenter)

Candidate/proposer/seconder

Name ----------------------------

Date -----------------

Note: - Should be prepared in two copies. Acknowledgement of returning officer should be

received on one copy. The withdrawal should be signed by candidate, and should be presented by

anyone of candidate/proposer/seconder.

(Only for the use of Returning Officer)

This information of withdrawal of candidature has been presented to me by Shri ------------------ on

--------- (date) at --------- (time). I receive it/accept it, because -----------------------------------------.

Returning Officer

19

FORM G – 15


REGISTER OF APPLICATIONS OF WITHDRAWAL OF CANDIDATURE

Sr.

No.

Date Time Class Name of

candidate

Name of

presenter

Signature

of

presenter

Decision of Returning

Officer (Accepted/

Rejected)

Signature

1 2 3 4 5 6 7 8 9

20

FORM G – 16




No. Date:

LIST OF REMAINING CANDIDATES AFTER THE WITHDRAWAL OF

CANDIDATURE

After the scrutiny of nomination papers, and after withdrawal of candidature by the

candidates till the time fixed therefore on today date ----------- out of the valid nomination papers

received for the post of members in the Board of Directors of ------- Cooperative Society Ltd., the

final list of remaining candidates as per the Rule 49-E, Sub-Rule (7) of the Madhya Pradesh

Cooperative Societies Rule, 1962 is given below:

No. Name of candidate with name of father/ husband Post Class

1

2

3

Place --------------------

Date --------------------- Returning Officer

Time -------------------- --------------------- Co-operative Society

No Election/ Dated

Copy to




Returning Officer


Note: This list will be prepared separately for each class.

21

FORM G – 17




No. Date:

DECLARATION FOR THE POSTS FOR WHICH POLLING IS NOT REQUIRED

The number of valid nomination papers for the post of member of Board of Directors for --

------------ Cooperative Society after the withdrawal of candidature is equal/less to the number of

posts to be elected. Hence, the polling is not required for the post of member of Board of Director

for the class shown against the names of candidates as per details given below.

No. Name of Post Class Name of candidate

1

2

3

Place --------------------



No Election/ Dated

Copy to




Returning Officer


22

FORM G – 18




No. Date:

(Publication of list of candidates with election symbols)

(Separate list will be prepared for each class.)

PUBLICATION OF LIST OF CANDIDATES CONTESTING ELECTION IN THE

SOCIETY

Class -------------------------- Number of Posts ----------------------

No. Name of candidate with name of father/ husband Class Symbol

Allotted

1

2

3

4

5

6

7

8

9

10

Place --------------------



No Election/ Dated

Copy to

1. Candidate concerned---------------------------------


3.Registrar/Joint Registrar/Deputy Registrar/Assistant Registrar (Coordinator) for information.

4. Chairman/Manager for pasting on the notice board of the society.

Returning Officer


23

FORM G – 19




No. Date:

ORDER

I, ---------------------------------, returning officer, in exercise of the powers conferred by Rule 49-E

(12) of the Madhya Pradesh Co-operative Society Rules, 1962, appoint the following employees as

polling officer/teller for the conduct of election for members of Board of Directors of the society:-

No. Name of employee, post and address of office Post of

appointment

1

2

3

Place of polling --------------------

Date of polling --------------------- Returning Officer

Date and time of joining polling centre --------------------

No Election/ Dated

Copy to

1. Shri -------------------------------------, Polling officer/Teller.

Returning Officer


24

FORM G – 20


BALLOT PAPER ACCOUNT

For ---------------------- Co-operative Society Ltd

Name of polling centre ------------------------------------

____________________________________________________________________

S...............................................................................Serial No. ...........Total

b................................................................................Form To............... No.

____________________________________________________________________

1.Ballot Paper received

2. Ballot Papers unused

(a) With the signature of Presiding Officer

(b) Without the signature of Presiding Officer

3. Ballot Papers issued to voters

4. Ballot Papers cancelled for following reasons.

(a) For contravention/obstruction/interruption

of election procedure/process

(b) For any other reason

5. Ballot Papers used as tendered Ballot papers.

Date .....................................

------------------------------------------------------------------ Signature of the Presiding Officer

Result of Preliminary Counting

1. Total number of ballot papers found in ballot box(es) used in the polling centre ----.

2. Any discrepancy, if arises, between total number of ballot papers shown against item 1 and total

number of ballot papers issued to voters as shown against item 3; minus total number of ballot

papers cancelled against item 4 and total number of ballot papers used as tendered ballot papers

against item 5.

Date .....................................

------------------------------------------------------------------ Signature of the Teller supervisor

Signature of the Presiding Officer

25

FORM G – 21




No. Date:

RESULT OF COUNTING AND DECLARATION OF ELECTION

The polling was held as per the election programme for election of members of Board of

Directors for the posts of categories mentioned below in the Annual General Meeting/Special

General Meeting of ------------ Cooperative Society held on date -----------------. After the counting,

the candidates mentioned below received the number of votes as shown against their names -

No. Name of candidate with name of father/ husband Number of valid

votes received

1

2

3

Number of invalid ballot papers ------------------------

The following candidates out of the above, having received maximum number of votes, are

declared elected for the posts of Director of the class ------------------------:

1. Shri ------------------------------, Votes received ------------------




Returning Officer


No Election/ Dated

Copy to

1. Chairman/Manager for pasting on the notice board of society, and one copy for information.


3. Registrar/Joint Registrar/Deputy Registrar/Assistant Registrar (Coordinator)------------- for

information.

Returning Officer


26

FORM G – 22




No. Date:

RESULT OF ELECTION IN GENERAL BODY MEETING

Following candidates are declared elected, uncontested/by polling, for the posts of Board of

Directors of ---------------------------- Cooperative Society Ltd in the categories mentioned against

their names. This declaration have been made in the Annual General Meeting/Special General

Meeting dated -----------------.

No. Name of Post Class Name of candidate with name of father/

husband

1

2

3

Note: The names of elected Directors and uncontested/by polling, have been included.

Returning Officer


No Election/ Dated

Copy to

1. Chairman/Manager for pasting on the notice board of society, for information and one copy for

record.


3. Registrar/Joint Registrar/Deputy Registrar/Assistant Registrar (Coordinator)--------------- for

information.

Returning Officer


27

FORM G – 23

(See Rule 49 – F (1))



No. Date:

INFORMATION OF FIRST MEETING

To

Shri -------------------------------------

Member, Board of Director

------------------------- Co-operative Society Ltd

Sub: For conducting elections for Chairman, Vice-Chairman, other office-bearers and

Representatives to other co-operative societies.

It is informed to newly elected, co-opted, nominated members that a meeting has been called

on date -------------, at time -----------------, at place --------------- for the conduct of election, as per

the programme mentioned below, for the posts of Chairman, Vice-Chairman, other office-bearers

and Representatives to other co-operative societies, for which quorum is mandatory.

1. Details of posts for which elections to be held –

(a) Chairman One Post

(b) Vice-Chairman Two Post

(c) Details of other posts

(1)

(2)

(3)

(d) Details of Representatives to other co-operative societies –

(1)

(2)

(3)

(4)

28

2. The programme for the election is given below – Time

(a) To receive Nomination Forms (by Returning Officer) for the conduct of election for

Chairman, Vice-Chairman, other office-bearers and Representatives to other co-

operative societies.

(b) Scrutiny of Nomination Forms received

(c) Time for withdrawal of candidature

(d) Polling (if required) and time of counting of votes (Counting of votes will take place

immediately after the polling, and results will be declared.)

Returning Officer


Note: See Rule 49 (E) (4) for form of Nomination Paper

No Election/ Dated

Copy to


2. Registrar/Joint Registrar/Deputy Registrar/Assistant Registrar (Coordinator)------------------ for

information.

Returning Officer


29

FORM G – 24

(See Rule 49 – F (2))



FORM OF NOMINATION PAPER FOR CONDUCT OF ELECTIONS FOR

CHAIRMAN/VICE-CHAIRMAN/ REPRESENTATIVES AND OTHER POSTS

1. Name of Society -------------------------------

2. Registration No. -------------------------------

3. Post and class for which nomination has been filed -------------------------------

4. Name of candidate, Name of father/husband and

complete address

-------------------------------

5. Class of candidate (from where he is Director) -------------------------------

6. Name of the Proposer and signature (with date) -------------------------------

7. Name of Seconder and signature (with date) -------------------------------

--------------------------------------


Declaration

I hereby declare that I possess the qualifications for the post of Chairman/ Vice-Chairman/

Representatives as prescribed in the Madhya Pradesh Co-operative Societies Act, 1960 and Rules

1962 and registered bye-laws of the society; and shall, on being elected, obey the provisions

mentioned therein.

--------------------------------------


30

FORM G – 25

(See Rule 49 – F (7))



DIARY OF RETURNING OFFICER

1. Name of Society and Registration No. -------------------------------

2. Appointment order no. and date. -------------------------------

3. Details about reservation/decision, post wise. -------------------------------

4. Date of issue of election programme. -------------------------------

5. Date of issue of notice for Annual General

Meeting/Special General Meeting; and date of

publication of notice in newspaper, with the name of

newspaper.

-------------------------------

6. Name of person authorized for receiving nomination

papers; and number of nomination papers received,

classwise, postwise.

-------------------------------

7. Number of nomination papers having been found valid

in scrutiny. -------------------------------

8. Number of applications received for withdrawal of

nomination papers. -------------------------------

9. Date of allotment of election symbol; and total classwise

number of candidates -------------------------------

10. Information about pooling centre for election.

Details of poll every hour on the day of poll.

Total votes cast.

Percentage of poll.

-------------------------------

11. Time of completion of counting.

Time of declaration of results.

Names of elected candidate.

-------------------------------

31

12. Number of employees engaged in polling/counting of

votes. -------------------------------

13. Details about general/special incident during the

polling/counting of votes; and in case of existence of

such event, whether the event has been reported to

police, if yes, details thereabout.

-------------------------------

14. Date of submission of election record/material. -------------------------------

Returning Officer


Tehsil ----------------------------------

32

FORM G – 26

(See Rule 49 – F (7))


Tehsil ------------------------, District - ------------------------, Registration No. -----------------------

No. Election/ Dated

To

Madhya Pradesh State Cooperative Election Authority/

Coordinator/Registrar/Joint Registrar/Deputy Registrar/Assistant Registrar Co- operative

Societies.

Sub: Details of election for Board of Director of the Society, other office-bearers and

Representatives to other co-operative societies.

Ref: Your official order No./ Election/ ----------------------, dated ------------------.

In compliance of the order as referred to above and subject as mentioned above, the

elections for the members of Board of Directors of ----------------------- co-operative society Ltd,

Tehsil ----------------, District ------------ having been conducted in Annual General Meeting/Special

General Meeting, of the society dated ----------------, the elections for the posts of Chairman, Vice-

Chairman, other office-bearers and Representatives to other co-operative societies have been duly

held by me. The particulars of elected persons are follows:

(A) Board of Directors

Name and address of candidate with name of

father/ husband

Class Post

Chairman

Vice-Chairman

Member

33

(B) Representatives to other co-operative societies

No. Name of Representative Name of the society for which elected

as representative

1.

2.

3.

(C) Other office-bearers

No. Name of office-bearer

and address

Complete detail of post

1.

2.

Returning Officer


No Election/ Dated

Copy to

1. General Manager, District Central Co-operative Bank Ltd. ----------------------------.

2. Branch Manager, District Central Co-operative Bank Ltd. ----------------------------, Branch

for information.

3. Co-operative Extension Officer, ---------------------------- Block------------------------- for

information.

4. Chairman/Manager ----------------------- co-operative society Ltd.--------------------------

5. Manager, District Co-operative Union Ltd ------------------------------.

6. ------------------------- all concerned for information and necessary action.

Returning Officer


Tehsil ----------------------------------------

34

CONTACT US -

M.P. STATE CO-OPERATIVE ELECTION AUTHORITY

OILFED BUILDING, 1 ARERA HILLS, BHOPAL

Email ID - [email protected]

Telephone No.- 0755-2554567, 0755-2554568

forms - madhya · pdf file · 2014-06-031 forms s.no. form no. description 1. form...

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