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Good Samaritan Education Governing Council
9th Meeting
Thursday 20 February, 2014 10.00am -3.00pm Congregational Centre, 2 Arcadia Rd, Glebe
MEETING AGENDA
Welcome
Apologies
10.00-11.00 Formation in our tradition - Discipline Christine Manning sgs
11.00- 3.00pm
Minutes of Governing Council meeting held on 18 October 2013 GC8 Minutes
Notification of potential Conflict of Interest for any member
Correspondence
In: Sr Clare Condon Invitation to SGS Assembly
ITEMS 1. Formation
a. 2014 Review of Formation Framework Implementation b. Formation requirements for involvement in GSE (staff) GC9.1b late paper
2. Governance a. Report on Bishops’ Visits (for information) b. Audited Accounts (Moore Stephens to attend) (for decision) GC9.2b c. NSW CEC/AIS Identification (for discussion Memo circulated prior d. Draft Memorandum of Understanding – SGS/GSE/Rosebank GC9.2d (i), (ii) & (iii) e. Finance Ctte appointment (for decision) GC9.2e f. Company Member Nominations (for decision) GC9.2f g. PJP Representative Group (for decision) GC9.2g h. Future Property Matters (for discussion GC9.2h
3. Policy a. Draft Code of Conduct (for discussion) GC9.3a (i) & (ii) b. Policy Review Schedule (for decision) GC9.3b
4. Planning a. 2014 Annual Plan (for decision) GC9.4a b. 2014 draft budget – FC recommendation (for decision) GC9.4b c. Process for selection of Benet representative (for decision GC9.4c
5. Reports a. Executive Officer (incl WHS) GC9.5a b. Director of Mission Integration GC9.5b c. FC11 minutes GC9.5c
6.30pm DINNER with Principals at Australian Youth Hotel, 63 Bay St, Glebe
Good Samaritan Education Governing Council
8th Meeting
Friday 18 October, 2013 10.00am -3.00pm Congregational Centre, 2 Arcadia Rd, Glebe
MINUTES
Welcome Terry welcomed members to the meeting
Present Terry Creagh (Chair), Catherine Slattery sgs (Deputy Chair), Maria Kirkwood, Ann-Maree Nicholls sgs, John Driscoll, Pat O’Gorman, Kay Herse (Executive Officer)
Apologies Peter Nicholson
10.00-11.00 Formation in our tradition - Catherine Slattery sgs
11.00- 3.00pm
Minutes of Governing Council meeting held on 15 August GC7 Minutes The minutes were accepted as a true record of the meeting Business arising from the minutes
1. The meeting with Fr Tim Brennan, Executive Officer, National Professional Standards Office, to discuss the implication of GSE becoming a signatory has not yet been arranged
2. The continuing development of the strategic plan with draft ready as a late paper for the Assembly 3. Consideration of incorporation of formation expectations for staff is to be an ongoing agenda item
in 2014 for GC/Principals meeting 4. accreditation investigations for GSE programs is to be continued.
Notification of potential Conflict of Interest for any member No conflicts of interest were reported
Correspondence The following correspondence was tabled:
1. Letter from St Patrick’s re Remuneration Policy and response from Executive Officer 2. Letter from CRA re acceptance of Peter Nicholson’s nomination to the PJP committee 3. Letter from CRA referred from Sr Clare re contribution of costs of Royal Commission (RC)
The letter re the Royal Commission was discussed and the following points noted: a. Bearing in mind the source of our resourcing GSE has no capacity to contribute financially b. There is not enough information to know what might be the financial commitment c. GSE did not have responsibility for schools during the period covered by the RC investigations d. There is a desire to work collaboratively as Church
Action: Kay to write to Sr Clare noting points a and b above and seeking conversation about the matter raised in the CRA letter re contribution to costs of RC. ITEMS 1. Formation
a. Induction (initial and ongoing) of new Board chairs, new Directors and new Principals as CEO’s (for discussion)
It was noted that systematic ongoing formation following on from initial induction programs already in place for new Board chairs, new Directors and new Principals needs to be planned.
Action: Catherine and Kay to plan for ongoing formation of Board Chairs, Directors and Principals following the induction processes that are in place
2. Governance a. Property Matters Report – Draft 2 (for decision) GC8.2a
The draft report on the consultation process on the Property Matters document was discussed with the following points being noted:
a. Decisions made now surrounding the property have to be explicable in 30 years time b. There are many categories of property. The simplest is the property acquired by SGS; properties
that have been acquired by College companies and used by the Colleges for the school; properties acquired by College companies but not used immediately for school purposes; heritage properties about which the question of whose heritage whether SGS, individual schools or GSE could be asked; property that will be acquired in the future
c. Lease payments after transfer of property ideally should be similar to the amount currently paid by schools
d. how does GSE fund acquisition of properties from College companies, e. Rodger’s assertion that GSE has to acquire property on College title was questioned, can GSE not
control the property through the College company title f. The prudent thing to do would be to separate the business operations of the College from the
ownership of the property ie hold all property in a separate company as Rodger recommends g. There is a legal requirement that the owner of the property consent to development. This is an
avenue through which GSE is able to exercise stewardship of the property h. The resourcing that will be required by GSE to manage the stewardship of properties i. The proportion of College company owned property is a small proportion of the overall value of the
total property j. Heritage properties are an issue in a few Colleges. The conversations that are underway between
these College boards and SGS will hopefully contribute to resolution of some of the issues k. Options for ownership of property were discussed as follows:
i. Option1 Transfer of SGS titles to GSE and transfer of College company titles at the same time
ii. Option 2 Transfer of SGS titles to GSE, negotiating with each College over time on acquisition of College company titles
iii. Option 3 Transfer of SGS titles to GSE, leaving College titles with the College companies (there are implications for the future in this option)
GC felt that the preferred option was Option 1 for the following reasons: i. Prudent protection of property when held in a separate company
ii. Supporting effective stewardship by GSE j. Further concrete information is required as follows:
i. Valuations of properties both SGS and College company titles by some independent and consistent methodology
ii. Discounted value of SGS properties determined by SGS iii. Estimation of cost to SGS for management of properties used by Colleges iv. Modelling of possible repayment programs to SGS for SGS properties v. Modelling of possible repayment programs to College companies by GSE
vi. Modelling of resource needs of GSE for management of properties
Recommendations re next tasks: i. Obtaining valuations of properties both SGS and College company titles by an
independent and consistent methodology ii. Determining the discounted value of SGS properties by SGS
iii. Obtaining from SGS an estimate of cost of management of properties used by Colleges iv. Development of possible financial models to include the following parameters
- Payments to SGS by GSE for purchase of SGS properties - Payment to College companies for purchase of College company property to GSE
- Resource costs of GSE for management of properties - Financial impact on Colleges lease payments - Interest cf indexation of repayments to SGS and/or lease payments by schools
Actions: Kay to amend the draft report on the property consultation incorporating the matters noted in the minutes
b. Annual Report to Bishops (for decision) GC8.2b
The following appointments have been confirmed: - Bishop Walker appointment 19 November 1.30pm - Arch Hart appointment 21 November 9.30am - Cardinal Pell appointment 21 November 3pm
Representatives from the GC will come to the appointments. The format of the reports was discussed and endorsed. Maria is available for the Melbourne meeting. Actions: Kay to:
a) Re-consider the order in which the Benedictine values are placed in the Report to Bishops b) Email Bishops with names of attendees and agenda of meeting, quote Statutes c) Circulate dates for appointments with Bishop Ingham and Arch Coleridge when confirmed
c. Annual Assembly arrangements (for discussion) GC8.2ci&ii
The arrangements and program for the Annual Assembly were discussed and endorsed Action: Kay to write to Cardinal Pell, Arch Coleridge and Diocesan Administrator for Canberra Goulburn Diocese to consult on applicants for membership in accordance with the requirements of the Statutes
d. Annual Report to Assembly (for discussion) The Annual Report was discussed and amendments were noted. Action: Terry will amend draft Annual Report and provide to Kay for combining with Annual Report on the schools and the audited financial accounts and inclusion in Assembly papers.
It was noted that the appeal in the court case involving bullying at St Patrick’s College has been finalized.
3. Policy a. Draft Assets Policy (for feedbacks to FC) GC8.3a
GC thanked the committee for the diligence that has gone into the development of the policy and had no further suggestions to add.
b. Draft delegations table (for feedback to FC) GC8.3b The draft delegations table was discussed. The GC approved the Delegations Table as presented by the Finance Committee Action: Kay to insert Delegations Table in the GSE Handbook
c. Borrowing ceiling for Colleges (for feedback to FC) GC8.3c Action: Kay to request the FC to make a recommendation on a borrowing ceiling for Colleges relative to property value, check with the Colleges for feedback and then present to GC
4. Planning a. 2014 draft budget – FC recommendation (for decision) GC8.4ai&ii
The draft 2014 budget was discussed in light of the FC recommendation for adoption. The GC adopted the draft 2014 budget for finalization once 2014 enrolment figures and EPI for 2013 are known
5. Reports a. Executive Officer (incl WHS) GC8.5a
The report was accepted b. Director of Mission Integration GC8.5b
The draft Theology of Mission developed by the Sisters was discussed. This document will be discussed at the MSS meeting in November. The report was accepted.
c. FC10 minutes GC8.5c The GC determined that the following should be added to the Delegations Table: “That the EO is authorized to approve the re-investment of any maturing deposit for the same period as the maturing deposit” Action: Kay to add the following to the Delegations Table: “That the EO is authorized to approve the re-investment of any maturing deposit for the same period as the maturing deposit” 6. Other Business
a. The draft Code of Conduct developed by Maria was discussed. Actions: a) GC members will provide feedback to Maria on the first draft of the Code of Conduct b) The Code of Conduct will be an agenda item on the first GC and GC/Principals meeting in 2014
b. Benet representative
As Sr Mary McDonald is finishing as a representative on Benet, a decision needs to be made as to who will be the replacement person. Actions: a) Criteria will be developed by Catherine for selection of a representative on Benet. b) Draft criteria will be taken to the first GC and GC/Principals meeting in 2014 for advancing.
c. Immersion protocol
The draft protocol was considered. It was decided that: The draft criteria for offering immersion experiences to members will be circulated for comment by GC members by 25 October. The finalized criteria will be circulated to GSE members along with the registration form for the pilgrimage. Applications will be considered by the GC at the Assembly. Actions: Kay will: a) Circulate the draft criteria for offering immersion experiences to members for comment by GC
members. b) Circulate the finalized criteria to GSE members along with the registration form for the
pilgrimage.
Action By Whom Done 1. Arrange a meeting with Fr Tim Brennan, Executive Officer, National
Professional Standards Office, to discuss the implication of GSE becoming a signatory
Kay
2. Continue development of the strategic plan with draft ready as a late paper for the Assembly
Kay, Catherine
3. Consideration of incorporation of formation expectations for staff to be an ongoing agenda item in 2014 for GC/Principals meeting
Kay
4. Continue accreditation investigations for GSE programs MT 5. Write to Sr Clare noting points noted in the minutes and seek
conversation about the matter raised in the CRA letter re contribution to costs of RC
Kay
6. plan for ongoing formation of Board Chairs, Directors and Principals following the induction processes that are in place
Kay, Catherine,
7. amend the draft report on the property consultation incorporating the matters noted in the minutes
Kay
8. Bishops Meetings a) Re-consider the ordering of the Benedictine values in the Reports
to the Bishops b) Email Bishops with names of attendees and agenda of meeting,
quote Statutes re the purpose of the meeting c) Circulate dates to GC for appointments with Bishop Ingham and
Arch Coleridge when confirmed
Kay
9. write to Cardinal Pell, Arch Coleridge and Diocesan Administrator for Canberra Goulburn Diocese to consult on applicants for membership in accordance with the requirements of the Statutes
Kay
10. amend draft Annual Report and provide to Kay for combining with Annual Report on the schools and the audited financial accounts and inclusion in Assembly papers.
Terry
11. insert Delegations Table in the GSE Handbook Kay 12. request the FC to make a recommendation on a borrowing ceiling for
Colleges relative to property value, check with the Colleges for feedback and then present to GC
Kay
13. add the following to the Delegations Table: “That the EO is authorized to approve the re-investment of any maturing deposit for the same period as the maturing deposit
Kay
14. Draft Code of Conduct a) provide feedback to Maria on the first draft of the Code of
Conduct b) place the Code of Conduct on the agenda of the first GC and
GC/Principals meeting in 2014
GC Members Kay
15. Benet representative: a) Criteria will be developed for selection of a representative on
Benet. b) Draft criteria will be put on the agenda of the first GC and
GC/Principals meeting in 2014 for advancing.
Catherine Kay
16. Criteria for GSE immersion experiences a) Circulate the draft criteria for offering immersion experiences to
members for comment by GC members. b) Circulate the finalized criteria to GSE members along with the
registration form for the pilgrimage.
Kay
Good Samaritan Education Flying Minute - Emailed to Governing Council Members 07.02.14 3.28pm Dear Members of GSE Governing Council
As you will recall, the meeting of Leaders of Congregation/PJPs in December last year requested clarification of the letter sent by Mr Pyne requesting non-systemic Catholic schools in NSW to nominate either AIS or CEC as the body through which they will access School Improvement Support Fund services.
This clarification has now been received and the context is fully set out in the attached Memo 1/2014 Choosing a representative body for your school – NSW.
Terry, Catherine and I have considered this information and propose that the following resolution be considered by the Governing Council.
Each member is asked to respond to me by Monday 10 February 10.00am as to their agreement or otherwise with the resolution.
If the resolution is passed, I will send the attached memo and copy of the letter from Mr Ross Fox to Principals and Board Chairs on Monday for actioning by the Principals. I will copy Company Members into that communication.
If you wish to discuss any aspect of this communication please call me.
Resolution:
The Governing Council resolves that Good Samaritan schools nominate CEC NSW as the body to provide services to them under the School Improvement Support Fund. This nomination is in response to the letter from the Minister for Education requesting such nomination and is connected with public perceptions of the Catholic identity of Good Samaritan schools.
With thanks for your prompt attention to this matter.
Regards Kay
RESPONSES Pat O’Gorman 07.02.14 3.46pm As a Member of the Governing Council I support the resolution proposed. It is the sensible way to go.
Maria Kirkwood 07.02.14 3.46pm I am happy to support the resolution Kay. It makes good sense at a number of levels.
Catherine Slattery 07.02.14 4.06pm I too am happy to support the resolution
Peter Nicholson 07.02.14 4.40pm I support the resolution.
Terry Creagh 08.02.14 8.45am I support the resolution.
Ann-Maree Nicholls 08.02.14 6.30pm I am happy to support the resolution.
John Driscoll 10.02.14 8.20am Sorry for the delay, I support the resolution
GOOD SAMARITAN EDUCATION
ABN 41 707 969 952
FINANCIAL STATEMENTS FOR THE YEAR ENDED
31 DECEMBER 2013
Good Samaritan Education
ABN 41 707 969 952
In the opinion of the Governing Council of Good Samaritan Education:-
1.
2.
3.
4.
Date:
The accompanying Income Statement gives a true and fair view of the results of Good Samaritan Education
for the financial year ended 31st December, 2013.
The accompanying Balance Sheet gives a true and fair view of the state of affairs of Good Samaritan
Education as at 31st December 2013.
At the date of this statement, there are reasonable grounds to believe that Good Samaritan Education will be
able to pay its debts as and when they fall due.
The accompanying accounts have been made out in accordance with accounting policies described in Note 1
to the Accounts.
On behalf of Good Samaritan Education and in accordance with its Resolution
……………………………………………………………
……………………………………………………………
……………………………………………………………
STATEMENT BY GOVERNING COUNCIL
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Good Samaritan Education
ABN 41 707 969 952
2013 2012
Note $ $
Revenue 2 1,004,730 879,301
Expenses 3,4 893,280 693,528
NET SURPLUS 111,450 185,773
Other comprehensive income - -
TOTAL COMPREHENSIVE INCOME 111,450 185,773
FOR THE YEAR ENDED 31 DECEMBER 2013
STATEMENT OF COMPREHENSIVE INCOME
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Good Samaritan Education
ABN 41 707 969 952
2013 2012
Note $ $
ASSETS
CURRENT ASSETS
Cash and cash equivalents 581,594 329,876
Receivables 37,833 3,950
Inventory 1g 9,582 -
Other 5 22,115 8,761
Total Current Assets 651,124 342,587
TOTAL ASSETS 651,124 342,587
LIABILITIES
CURRENT LIABILITIES
Payables 6 65,172 92,025
Provisions 7 67,759 61,577
Other current liabilities 8 20,970 3,212
Total Current Liabilities 153,901 156,814
LONG TERM LIABILITIES
Loan from Sisters of the Good Samaritan 9 200,000 -
Total Long Term Liabilities 200,000 -
TOTAL LIABILITIES 353,901 -
NET ASSETS 297,223 156,814
EQUITY
Accumulated Funds 297,223 185,773
TOTAL EQUITY 297,223 185,773
STATEMENT OF FINANCIAL POSITION
AS AT 31 DECEMBER 2013
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Good Samaritan Education
ABN 41 707 969 952
Retained
Earnings
$
Balance at 31 December 2011 -
Net surplus 185,773
Balance at 31 December 2012 185,773
Net surplus 111,450
Balance at 31 December 2013 297,223
STATEMENT OF CHANGES IN EQUITY
For the year ended 31 December 2013
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Good Samaritan Education
ABN 41 707 969 952
2013 2012
CASH FLOWS FROM OPERATING ACTIVITIES Note $ $
Receipts
Education Governance and Services 962,273 856,362
Interest 15,565 6,971
Other 23,391 11,118
1,001,229 874,451
Payments
Payments to suppliers and employees (949,511) (544,575)
(949,511) (544,575)
NET CASH PROVIDED/(USED) FROM OPERATING 10 51,719 329,877
ACTIVITIES
CASH FLOWS FROM FINANCING ACTIVITIES
Loan Received 9 200,000 -
NET CASH RECEIVED FROM FINANCING ACTIVITIES 200,000 -
Net increase/(decrease) in cash held 251,719 329,877
Cash at beginning of the financial year 329,877 -
CASH AT THE END OF THE FINANCIAL YEAR 10a 581,594 329,877
FOR THE YEAR ENDED 31 DECEMBER 2013
STATEMENT OF CASHFLOWS
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Good Samaritan Education
ABN 41 707 969 952
1. BASIS OF PREPARATION
AASB 101 Presentation of Financial Statements
AASB 107 Statement of Cashflows
AASB 108 Accounting Policies, Changes in Accounting Estimates and Errors
AASB 110 Events after the Balance Sheet Date
AASB 118 Revenue
AASB 1031 Materiality
(a) Income Tax
(b) Fixed Assets
Good Samaritan Education assumes the rights and obligations of the Institute of the Sisters of the Good
Samaritan pertaining to the ministry of Catholic education. (Statutes, Page 1). As at 31 December 2013 there
were no quantifiable financial obligations assumed from the Institute beyond those of the ordinary operations
of the Entity reported in these accounts.
The following is a summary of the significant accounting policies adopted by the Governing Council in the
preparation of the financial statements.
In accordance with the provisions of the Australian Income Tax Assessment Act, Good Samaritan
Education is exempt from income tax.
Fixed assets are capitalised if they cost more than $2,000.
The financial statements have been prepared in accordance with the historical cost accounting
convention.
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 DECEMBER 2013
Good Samaritan Education is not a reporting entity because in the opinion of the Members of Good Samaritan
Education, no users exist who might rely on a general purpose financial report for the entity in respect to
information that would be useful in making and evaluating decisions about the allocation of resources. These
accounts are therefore "Special Purpose Financial Reports", that have been prepared solely to meet the
requirements of Good Samaritan Education to prepare accounts. The Entity has applied the basis of
accounting but not necessarily all of the disclosure requirements specified by the following applicable
Australian Accounting Standards:-
The financial statements have been prepared on an accruals basis, whereby all costs and income for the year,
even if not paid or received at balance date, have been brought to account in ascertaining the surplus of
income over expenditure for the year.
All amounts reported in the financial statements are rounded to the nearest dollar.
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Good Samaritan Education
ABN 41 707 969 952
(c) Revenue
College Contributions
Other Revenue
(d) Trade and other receivables
(e) Trade and other payables
(f) Employee Benefits
Wages and salaries and annual leave
Long service leave
(g) Inventory
Other revenue is recognised when it is received or when the right to receive payment is established.
Trade and other payables represent the liabilities for goods and services received by the entity that remain
unpaid at the end of the reporting period. The balance is recognised as a current liability with the amounts
normally paid within 30 days of recognition of the liability.
Liabilities for wagers and salaries, including non-monetary benefits, and annual leave expected to be
settled within 12 months of the reporting date are recognised in current liabilities in respect of employees’
services up to the reporting date and are measured at the amounts expected to be paid when the liabilities
are settled.
Inventory on hand is recognised at the lower of cost or net realisable value.
Revenue from college contributions is measured at the fair value of the consideration received and is
recognised over the period for which education and governance services are provided.
Trade and other receivables include amounts due from colleges for services performed in the ordinary
course of business. Receivables expected to be collected within 12 months of the end of the reporting
period are classified as current assets. All other receivables are classified as non-current assets.
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 DECEMBER 2013
The liability for long service leave is recognised in current and non-current liabilities, depending on the
unconditional right to defer settlement of the liability for at least 12 months after the reporting date. The
liability is measured as the value of expected future payments to be made in respect of services provided
by employees up to the reporting date. Consideration is given to expected future wage and salary levels,
experience of employee departures and periods of service.
-7-
Good Samaritan Education
ABN 41 707 969 952
2013 2012
$ $
2. REVENUE
Education Governance and Services 962,273 861,212
Bank Interest 15,565 6,971
Insurance Rebates 11,563 -
Other 15,328 11,118
1,004,729 879,301
3. EXPENSES
Contractor expenses 492,957 371,300
Salaries & on costs 155,346 143,441
Consultants 52,613 26,509
Professional Development 21,186 15,319
Insurance 5,296 4,292
IT expenses 13,314 3,720
Legal Fees - 5,673
Telephone & Internet 4,824 5,565
Travel 59,692 57,403
General expenses 19,813 11,704
Publications and training resources 17,596 12,117
Meeting expenses 32,657 16,136
Mission Team Projects 17,986 20,349
893,280 693,528
4. EXPENSES SUMMARISED BY MAIN ACTIVITIES
Administration 67,195 54,059
Education Governance Services 774,228 606,185
Mission Team 33,871 12,935
Mission Team Programs 17,986 20,349
893,280 693,528
5. OTHER CURRENT ASSETS
Prepayments 11,062 900
GST Receivable 11,053 7,861
22,115 8,761
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 DECEMBER 2013
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Good Samaritan Education
ABN 41 707 969 952
2013 2012
$ $
6. PAYABLES
Trade Creditors & Accruals 53,065 80,894
PAYG Tax Payable 12,018 6,389
Payroll Entitlements Payable 89 4,743
65,172 92,025
7. PROVISIONS (CURRENT)
Employee Entitlements Payable 67,759 61,577
67,759 61,577
8. OTHER CURRENT LIABILITIES
Revenue received in advance of services provided 20,970 3,212
20,970 3,212
9. LOAN
10. STATEMENT OF CASHFLOWS
(a) Reconciliation of Cash
Cash balance comprises - Cash at Bank 581,594 329,876
(b) Reconciliation of operating surplus to net cash flows from operations
Operating result 111,450 185,773
(Increase)/Decrease in Receivable (33,882) (3,950)
(Increase)/Decrease in Prepayment (10,162) (900)
(Increase)/Decrease in GST Paid (3,192) (7,860)
(Increase)/Decrease in Inventory (9,582) -
Increase/(Decrease) in Creditors (9,094) 95,236
Increase/(Decrease) in Employee Provisions 6,181 61,578
Net cash provided by operating activities 51,719 329,877
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 DECEMBER 2013
Good Samaritan Education has an unsecured, interest free loan facility of $300,000 from the Trustees of the
Sisters of the Good Samaritan. The loan is for a period of ten years from 2 January 2013, repayable in five
annual instalments from 2nd January 2019.
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Good Samaritan Education
ABN 41 707 969 952
2013 2012
$ $
11. AUDITORS' REMUNERATION
Amounts received or due or receivable by the auditors of Good 5,000 3,000
Samaritan Education
12. FINANCIAL INSTRUMENTS
(a) Interest Rate Risk
(b) Net fair values
(c) Credit Risk Exposure
13. CHANGES IN ACCOUNTING POLICIES
14. CONTINGENT LIABILITIES
15. SUBSEQUENT EVENTS
There are no contingent liabilities to be disclosed in the financial report.
No matters have arisen since the end of the financial year which significantly affected or may significantly
affect the operations of Good Samaritan Education, the results of those operations, or the state of affairs in
future financial years.
NOTES TO THE FINANCIAL STATEMENTS
YEAR ENDED 31 DECEMBER 2013
Good Samaritan Education has minimal exposure to credit risk in relation to each class of financial asset
and financial liability.
The Governing Council have reviewed the list of accounting standards which have been issued but are not
effective as at 31 December 2013 and determined that none of them are likely to impact on the continuing
operations or the presentation of information in the financial statements of Good Samaritan Education.
Good Samaritan Education has minimal exposure to interest rate risks and the effective rates of financial
assets and liabilities, both recognised and unrecognised at the balance date.
The aggregate net fair values of financial assets and financial liabilities, both recognised and
unrecognised, at the balance date approximates the carrying values.
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1
Report to the Governing Council
Good Samaritan Education
Audit of the Financial Statements
For the Year Ended 31 December 2013
12 February 2014
Contents
Page
1 Introduction 1
2 Audit Scope and Results 2
3 Audit Opinion 3
4 Audit Summary 4
5 Audit Unadjusted Differences 5
6 Addressing Specific Fraud Risk 6
7 Audit Strategy 7
8 Matters of Governance Interest 8
APPENDIX 1 - Independence Policy 10
For further detail please contact:
Joe Shannon Engagement Audit Partner [email protected] (02) 8236 7865 Melissa Fowler Engagement Audit Manager [email protected] (02) 8236 7831
1
1 Introduction
The Governing Council
Good Samaritan Education
21 Goskar Avenue,
ALDERLEY QLD 4051
Dear Kay,
As a result of the undertaking of our audit of the financial report of Good Samaritan
Education (“the GSE”) for the year ended 31 December 2013, we attach a report
setting out the scope, results, and a brief summary of matters noted in connection
with our audit.
As a result of the procedures performed we are not aware of any issues arising
which are of concern in respect to the expectation of those responsible for
managing and governing the GSE, or us as auditors, being able to form an
unqualified opinion on the financial report for the year ended 31 December 2013.
We have prepared this report solely for your use. As you are aware, this report is
part of a continuing communication between the GSE and us and therefore is not
intended to include every matter that has come to our attention. For this reason we
believe it would be inappropriate for this report to be made available to third parties
without our express permission and if this was to occur we would not accept any
responsibility for any reliance they may place on it.
We would like to take this opportunity to extend our appreciation to Mr. Jerome
Fink and his team for their assistance and co-operation during the course of our
audit.
Yours faithfully
Moore Stephens Sydney
J Shannon
Partner
2
2 Audit Scope and Results
Our audit has been conducted in accordance with Australian Auditing Standards
and the requirements of Good Samaritan Education (the “GSE”), in order to
determine whether the financial report presents fairly the financial position of the
GSE as at 31 December 2013 and of its performance for the year then ended.
In planning and conducting our audit we did not encounter any limitation on the
scope.
All transactions and account balances were verified in accordance with our audit
plan, including through third party confirmation where relevant, and no material
exceptions were noted in respect thereto. In undertaking our testing of transactions
we note that these are completed on a sample basis, and also with reference to the
materiality of the transactions.
3
3 Audit Opinion
Subject to the completion matters referred to below, we plan to issue an unqualified
audit opinion. In forming our audit opinion we considered the results of all audit
evidence obtained including the testing of transaction cycle controls, and the
substantive testing of the reported assets, liabilities, income and expenditure of the
GSE.
We confirm that at the date of this report the following outstanding matters were to
be finalised:
Receipt of the bank confirmations;
Completion of our subsequent events review to the date of signing the
financial report;
Receipt of signed management representation letter; and
Receipt of the signed financial statements.
4
4 Audit Summary
Audit Aspects Issues Identified
Were any audit adjustments required? No
Were unadjusted differences considered material? No
Any significant or unusual transactions requiring special audit
focus?
No
Any significant amendments required to our audit plan? No
Any significant audit risks requiring specific comment? No
Any unusual accounting policies? No
Any risk of material misstatement due to accounting estimates? No
Any significant control deficiencies identified? No
Any significant disagreements with management? No
Any instances of fraud or error noted? No
Any material uncertainties, conditions or events identified
affecting going concern?
No
Any instances of non-compliance with laws and regulations
noted?
No
Any modifications required to the auditor’s report? No
Any matters to note impacting our independence? No
5
5 Audit Unadjusted Differences
Both individually, and in aggregate items of an unders/overs nature which arose
from the completion of our audit are considered clearly trivial in nature, and we
have no disagreements with management in respect to the draft annual financial
report of the GSE for the year ended 31 December 2013.
6
6 Addressing Specific Fraud Risk
The audit standard on fraud in Australia, ASA 240 ‘The auditor’s responsibility to
consider Fraud in an audit of a Financial Report’ requires the auditor to perform
specific fraud procedures during the audit.
The primary responsibility for the prevention, deterrence and detection of fraud
remains with the directors and management of the GSE. As auditors, we obtain
reasonable assurance that the financial statements, taken as a whole, are free
from, material misstatements due to fraud or error.
Accordingly the following procedures were performed as part of our audit:
Enquired of senior management and key staff involved in financial
reporting to specifically discuss the risk of fraud;
Evaluated the risk of fraud (including fraudulent financial reporting,
misappropriation of assets and other areas susceptible to fraud);
Evaluated the impact of systems controls in relation to fraud;
Maintained an attitude of professional scepticism attitude that a material
misstatement due to fraud could exist;
Increased our focus on fraud risk relating to intentional misstatement
through revenue recognition and management override of controls;
Performed preliminary analytical review procedures to highlight potentially
fraudulent activities or bypassing of controls using system extracted data;
Reviewed IT controls in place and access to IT systems;
Reviewed journal entries close to year end; and
Reviewed credit card statements for appropriate supporting documentation
attached and approval provided by authorised person.
We confirm that our procedures did not reveal any instances of fraud or error in
respect to the GSE’s annual financial report for the year ended 31 December 2013,
or otherwise raised concerns to be reported in respect thereto.
7
7 Audit Strategy
The focus of our audit was to ensure sufficient work was performed on the financial
report of the GSE including the balances and disclosures included therein thus
enabling us to issue our audit opinion.
Our audit strategy was to tailor our general audit programs to cover the more
specific circumstances and risks of the GSE and its financial report. Our audit was
towards those areas where there was a higher likelihood of significant errors, to
assist us in obtaining sufficient appropriate audit evidence on which to form our
opinion.
Summarised below is our assessment of risk and approach to audit testing in
respect to each of the key audit areas:
Account Balance/Area
Risk of Material Error (low,
moderate or high)
Analytical Review
Planned Reliance on
Controls*
Substantive Procedures
Education and Governance Services
Low ✓ ✓
Other Income Low ✓ ✓
Expenditure Low ✓ ✓
Employee Benefits Low ✓ ✓
Cash & Cash Equivalents Low ✓ ✓
Trade and Other Receivables Low ✓ ✓
Trade and Other Payables Low ✓ ✓
Borrowings Low ✓ ✓
Provisions Low ✓ ✓
Equity Low ✓ ✓
Financial Statements Low ✓ ✓
Cash Flow Statement Low ✓ ✓
Contingencies and Commitments
Low ✓ ✓
Related Parties Low ✓ ✓
Laws and Regulations Low ✓ ✓
Subsequent Events Low ✓
Going Concern/ Liquidity
Low ✓ ✓
* Whilst a substantive approach is adopted in respect to our audit of the account
balances reported, as this is seen as the most efficient audit process to adopt in
respect to GSE, we also gain an understanding of the relevant systems, processes
and internal controls in place, and report any weaknesses therein to management
where these are identified.
8
8 Matters of Governance Interest
We summarise the matters that arose in relation to the GSE’s accounting systems
and internal controls, and its financial records generally, noting that these matters
are being reported by way of exception only.
Quality of Books and Records
Our audit revealed that the books and records were maintained to a high standard
by management throughout the year. In addition information was supplied to us by
management as requested in a timely and efficient manner.
Documentation of Arrangements with Trustees of the Sisters of Good
Samaritan
We understand that there are currently arrangements in place with the Trustees of
the Sisters of Good Samaritan to provide book-keeping and financial management
services, and on occasion space for meetings of the Finance Committee and
Governing Council to be held. We are aware that the Executive Officer approves
any payments for such related party charges between SOGS and GSE, however
we would recommend that these arrangements, and the resulting costs in respect
thereto are formalised by way of a service agreement which would be agreed and
signed by delegated officers of both entities.
Australian Charities and Not-for-profits Commission Registration and
Reporting
Given the establishment of the ACNC in December 2012, a number of regulatory
matters were required to be addressed during the 2013 year primarily in the
respect of registration matters. These included detailing the responsible officers
within the ACNC public register for GSE in line with legislative requirements and
the application for a substituted accounting period, given the December year end
currently in place. We understand that the Members of the Governing Council of
GSE have been identified as the responsible officers within the register for the
purposes of these legislative requirements.
Further requirements will arise during the first half of 2014 with GSE being required
to lodge an Annual Information Statement with the ACNC by 30 June 2014 in
respect to the year ending 31 December 2013, although this Statement will contain
no financial information for the 2013 year, unlike in future years. There are also
ongoing obligations to ensure the public register details are up to date, while there
are many administrative aspects to address in this respect including the control of
passwords for accessing the ACNC portal.
9
Notwithstanding the above we note that the future of the ACNC remains uncertain
given the position of the new Federal Government as expressed by certain of its
responsible ministers. At the present time no changes are expected until the latter
part of 2014 and accordingly the current requirements are likely to remain in force
at least up to that time.
10
APPENDIX 1 - Independence Policy
In conducting our audit of the financial report of Good Samaritan Education for the
year ended 31 December 2013 we confirm that we are independent of the GSE
and have met the independence requirements of Australian professional ethical
pronouncements, including those of The Institute of Chartered Accountants in
Australia.
We also advise that our quality control procedures are designed to ensure our
compliance with APES 320 ‘Quality Control for Firms’ as issued by the Accounting
Professional and Ethical Standards Board, and APES 110 concerning the Code of
Ethics for Professional Accountants as it relates to the Institute of Chartered
Accountants Members in Public Practice.
We confirm that we have provided no service which might have impaired our
independence. Our policies and procedures, which are documented as part of our
quality control manual, are designed to ensure that this does not occur.
The continued provision of our audit (assurance) services to the entity is subject to
the strict policies in respect to maintaining our independence. This is achieved
through the application of our Quality Assurance Manual and Independence Policy
to ensure our firm’s compliance with the requirements of APES 320 Quality Control
for Firms and APES 110 Code of Ethics for Professional Accountants (“the Code”).
The Moore Stephens Australia Quality Assurance Manual and Independence
Policy, including all policies and procedures contained therein, is adopted by all
member firms of the Moore Stephens Australia network, thus ensuring that we are
compliant with the ‘network firm’ requirements of the Code.
As auditor, direct and material indirect investment in our client’s affairs is prohibited
to us. This prohibition extends to:
All partners of any firm within the Moore Stephens Australia network, any
professional staff of the engagement firm and any superannuation fund,
companies or trusts controlled by them;
The spouse/defacto and dependents of these partners and professional
staff;
Certain other relatives of partners and professional staff who directly
provide any professional services to the GSE; and
The firm and all other firms within the Moore Stephens Australia network
including their superannuation funds.
11
The following safeguards are enforced by our Quality Assurance Manual and
Independence Policies to ensure our objectivity is maintained and we are free from
conflicts of interest when discharging our professional responsibilities:
Partners or staff do not act in a managerial or decision-making capacity,
and are not involved in processing or originating transactions for our
assurance clients;
Where non-assurance services are provided to our assurance clients, we
are satisfied that the non-assurance services will not have a material
impact on our planned assurance procedures and we will not express
assurance on these non-assurance procedures; and
Partners and staff involved in the provision of non-assurance services to
our assurance clients do not participate in the client’s approval or
authorisation processes.
The following policies and procedures are undertaken to ensure compliance with
the requirements of our Quality Assurance Manual and Independence Policy:
Six monthly declarations are signed by all partners and staff confirming
they hold no prohibited financial or employment relationships with
assurance clients of any firm within the Moore Stephens Australia network;
Independence declarations are signed by all engagement team members
confirming their independence;
Conflict checks are undertaken for all new engagements, be they new or
current clients, to identify any potential conflicts of interest;
Where non-assurance services are to be provided to an assurance client
that might place at risk our audit independence, approval by the firm’s
Quality Assurance Partner is obtained prior to the commencement of the
engagement, to ensure compliance with the requirements of the Quality
Assurance Manual and Independence Policy;
All new partners and professional staff undertake mandatory ethics and
independence training when joining the firm and on an annual basis; and
Monitoring processes are applied to ensure compliance with the
requirements of the Quality Assurance Manual.
12
Draft Memorandum of Understanding – SGS/GSE/Rosebank GC9.2d(i) Email from Michael McDonald 01.12.14 Dear Kay and Tom,
Good morning!
Over the last few months a small group constituted by Sister Elizabeth Brennan , Tom Galea and I have met to draft a MoU in relation to the Rosebank chapel and cemetery. I have been asked to forward to you the latest version with a request that Good Samaritan Education (GSE) and Rosebank College examine and provide feedback to me on the MoU.
I would appreciate a response from GSE and Rosebank College by the end of March 2014. If you have any questions then please feel free to contact me.
All the very best wishes as we prepare for the celebration of the birth of Christ.
Cheers,
Michael McDonald
I sent the draft MOU to John Driscoll for comment. John has provided an alternate draft which he will speak to at the meeting.
Memorandum of Understanding (MoU) for Rosebank Chapel and Cemetery,
Five Dock, New South Wales
“Why do women and men revere certain places? Some places feel inherently holy because of their beauty. Other places are holy because of their history. Still other places are made holy by dedication, deliberately set aside as a place for encountering God.”
Rabbi Lawrence A Hoffman
“The cemetery is the ultimate sacred place, the end of our pilgrimage here on earth.” Lawrence A Hoffman in "Sacred Places and the Pilgrimage of Life" Here we cherish stories of faith; here we connect with the communion of saints; here we remember the past that inspires our future.
GC9.2d(ii)
1
Memorandum of Understanding
This document represents an agreement between
TRUSTEES OF THE SISTERS OF THE GOOD SAMARITAN
(the first party)
AND
GOOD SAMARITAN EDUCATION
AND
ROSEBANK COLLEGE LIMITED, FIVE DOCK
(the second parties)
The Sisters of the Good Samaritan of the Order of Saint Benedict were founded in 1857 by John Bede Polding osb the first archbishop of Sydney. The sisters follow a gospel way of life at the service of the church. They take their distinctive vision from the teaching of St Benedict and the example of the Good Samaritan. They serve God with the gifts they have been given so that in all things God may be glorified. Constitutions 1, 9. The purpose of Good Samaritan Education is to foster ecclesial communion “of life, of charity and of truth” and to share in the mission of God through the ministry of Catholic education (Statutes, 5). The mission of Good Samaritan Education is grounded in the:
• Parable of the Good Samaritan; • Rule of Benedict; • Good Samaritan Education Statutes; • Good Samaritan Education Statement of Charism; • Good Samaritan Education Philosophy of Education.
As a Church entity, Good Samaritan Education is committed to communio (the building of an authentic community) and to discernment as fundamental to life. In continuing the mission that Jesus Christ gave to the Church, Good Samaritan Education is to ensure its apostolic works faithfully carry into the future the charism received from the Sisters of the Good Samaritan. Good Samaritan Education is called to ensure that In All Things May God Be Glorified – In Omnibus Glorificetur Deus (RB, 57:9). Rosebank College is an independent, co-educational Catholic School offering a dynamic and innovative learning environment for students in Years 7-12. Founded in 1867 by the Sisters of the Good Samaritan and now governed by Good Samaritan Education, the College has a rich Benedictine heritage which draws on ancient wisdom for a contemporary world. The College is located at Harris St. Five Dock and educates 1050 students. The College is managed by an incorporated Board appointed by GSE. The College Principal is the CEO of the Company.
2
Within the grounds of the College are found the original chapel and cemetery both of which have immense sacred and historical significance. The parties to this MoU The Trustees of the Sisters of the Good Samaritan is the owner of the property upon which Rosebank College resides and operates. These grounds contain Rosebank Chapel and Cemetery (the first party). Good Samaritan Education is a Public Juridic Person established to lead and oversee Good Samaritan Colleges originally established by the Trustees. Rosebank College is a Good Samaritan College that is canonically responsible to Good Samaritan Education and is an incorporated company responsible for the civil conduct and obligations of the College (the second parties).
1.0 Objectives and scope 1.1 The primary objective of this MoU is to state the obligations of the parties for the enduring
preservation and respect for Rosebank Chapel and Cemetery and their associated grounds.
1.2 To provide for right of entry to the Trustees, the Sisters of the Good Samaritan, Sisters of Charity, Poor Clare Sisters, their partners in ministry and life and any person of good will to visit the Rosebank Chapel and Cemetery and their associated grounds at any time in the future.
1.3 It places restrictions on the second parties as to what they can do in relation to Rosebank Chapel and Cemetery and their associated grounds.
1.4 It sets out a mechanism to resolve any conflict between the parties in relation to their obligations and capacity to remove, demolish or renovate or in any way alter Rosebank Chapel and Cemetery and their associated grounds
2.0 The nature of the collaboration 2.1The primary objective of this MoU is to create an effective collaborative relationship between the parties in the enduring preservation and respect for Rosebank Chapel and Cemetery and their associated grounds. 2.2 To establish the means of mutual support and collaboration between the parties in the achievement of the primary objective. 2.3 To facilitate the enduring access and use of the Rosebank Chapel and Cemetery and their associated grounds by the Trustees, Sisters of the Good Samaritan, Sisters of Charity and Poor Clare Sisters or any pilgrims of good will to these significant religious sites into the future. 2.4 To facilitate the access and utilisation of Rosebank Chapel and Cemetery and their associated grounds by the second parties and their partners, students and people of good will. 2.3 To establish mechanism for the discussion, resolution and agreement on any proposed changes to Rosebank Chapel and Cemetery and their associated grounds by either party. 2.4 To provide financial and other resources for the upkeep of the Rosebank Chapel and Cemetery and their associated grounds commensurate with their significance to the Trustees, the Sisters of the Good Samaritan, the Sisters of Charity, the Poor Clare Sisters and the Australian and Universal Catholic Church.
3.0 Definitions and interpretations
3
3.1 “Trustees” refers to the Trustees of the Sisters of the Good Samaritan established under the Roman Catholic Communities’ Lands Act 1942 or its successor at any time. 3.2 “Good Samaritan Education” refers to the Public Juridic Person that began on 1 June 2012 or its successor at any time. 3.3 “Rosebank College” refers to the incorporated entity known as Rosebank College situated at 1A Harris Road, Five Dock in the State of New South Wales, Australia or its successor at any time. 3.4 “Sisters of the Good Samaritan” refers to any individual Sister or any Sisters who are members of the religious congregation known as the Sisters of the Good Samaritan and established under the Canon Law of the Roman Catholic Church. 3.5 “Partners” refers to those people who are not members of the Congregation but work in ministries or share the life and mission of the Sisters of the Good Samaritan by being Oblates or have any other such commitment to Benedictine life and mission.
4.0The terms of the agreement 4.1 This Agreement commences on …………. The Agreement may be terminated by mutual agreement of the Parties and, in the absence of mutual agreement; it may only be terminated by the First Party. 4.2 Any party may initiate changes to this MoU with the other party or parties. The MoU may be changed only with the agreement of the Trustees.
5.0 Organisation and management of the agreement 5.1 The Trustees 5.1.1. All communication in relation to the MoU is to be directed to the Superior of the Sisters of the Good Samaritan or her delegate. 5.1.2. All proposals to change Rosebank Chapel and Cemetery and their associated grounds by the second parties are to be sent in writing to the Trustees and contain all relevant information and drawings. Such proposals are to be sent to the Trustees prior to any work being undertaken. Such proposals by the second parties will be addressed by the Trustees in a reasonable and timely manner. All work must be approved by the Trustees and this approval will be conveyed in writing to Chair of Good Samaritan Education and to the Board Chair of Rosebank College. 5.1.3 The Trustees may propose to the second parties’ changes, improvements or renovations to Rosebank Chapel and Cemetery and their associated grounds. The Trustees will provide all relevant documentation in relation to the work and seek the agreement of the second parties to the changes and/or renovations. 5.1.4 The Trustees will maintain records of all its dealings with the second parties. 5.1.5 The Trustees will monitor the second parties care, preservation and respect for Rosebank Chapel and Cemetery and their associated grounds. 5.1.6 The Trustees will from time to time appoint a person to liaise with the second parties on any issues relating to Rosebank Chapel and Cemetery and their associated grounds.
5.2 The second parties
5.2.1 The Chair of Good Samaritan Education is the primary contact person for the second parties.
5.2.2 The Chair of the Rosebank College is the primary contact for Rosebank College.
5.2.3 The second parties will submit to the Trustees any proposals to change improve or renovate any aspect of Rosebank Chapel and Cemetery and their associated grounds.
5.2.4 The second parties will not make any changes to Rosebank Chapel and Cemetery and their associated grounds without the prior written approval of the Trustees.
4
5.2.5 The College will be responsible for the day to day care and maintenance of the Rosebank Chapel and Cemetery and their associated grounds.
5.2.6 The second parties will facilitate access Rosebank Chapel and Cemetery and their associated grounds and use of the site by Sisters of the Good Samaritan, Sisters of Charity, Poor Clare Sisters, Partners and pilgrims. The exercise of this right of access is to be reasonably utilised and not unreasonably restricted by the second parties. 5.2.7 The second parties will appoint the Principal of Rosebank College or his/her delegate to liaise with the first party on any issues relating to Rosebank Chapel and Cemetery and their associated grounds.
6.0 Resources and facilities 6.1 A survey of the area covered by Rosebank Chapel and Cemetery and their associated grounds is attached to this MoU. The MoU is attached to the lease.
7.0 Financial arrangements
7.1 Rosebank College will make provision for the ongoing care and maintenance of Rosebank Chapel and Cemetery and their associated grounds. The first party is prepared to consider any request for a contribution towards this ongoing care and maintenance.
7.2 The first party will consider bona fide any request from the second parties to make a contribution to any proposed changes, improvement or renovations to Rosebank Chapel and Cemetery and their associated grounds.
7.3 The second parties will bona fide consider any request from the first party to make a contribution to any proposed changes, improvement or renovations to Rosebank Chapel and Cemetery and their associated grounds.
8.0 Intellectual property
8.1 Any intellectual property relating to Rosebank Chapel and Cemetery and their associated grounds will be retained by the party or parties that produce the intellectual property.
8.2 Any publication of materials relating to Rosebank Chapel and Cemetery and their associated grounds is to be approved by the first party.
9.0 Marketing and publicity 9.1 Any publicity or marketing of Rosebank Chapel and Cemetery and their associated grounds by any of the parties to the MoU is to be consistent with the site as a sacred space and a place requiring respect for the deceased Sisters.
10. Settlement of disputes This clause does not extend to the termination of this MoU or its written provisions. The scope of this clause applies to application of the MoU to the resolution of matters between the parties. Any determination under this clause is to be consistent with the spirit and intention of the MoU.
10.1 The preferred method for the settlement of disputes is through discussion and agreement between the parties.
10.2 If agreement cannot be reached between the parties then the following process will apply.
10.2.1 The party seeking resolution of an issue will put in writing to the other party its specific issue(s) requiring resolution.
5
10.2.2 The other party will in good faith consider the issue(s) and respond to the party making the request. If the issue is resolved then this process is concluded.
10.2.3 If the issue(s) is not resolved then the parties will meet to discuss the resolution of the issue(s).
10.2.4 If the issue (s) remains unresolved then the parties will engage a mutually acceptable mediator to assist the parties reach agreement. If agreement is reached with the mediator then the agreement is binding on both parties. The mediator will confirm in writing the outcome of the mediation to all parties
10.2.5 If the issue(s) remains unresolved then the parties will engage an arbitrator who will determine the issue(s) between the parties. The arbitrator will advise the parties in writing of the determination. The determination is binding on the parties.
11.0 Review and evaluation 11.1 This MoU may be reviewed at any time through the initiation of any party to it. 11.2 Notwithstanding 11.1 the MoU will be reviewed every 5 years after its commencement. 11.3 If a review does not take place in accordance with 10.2 the MoU will be taken to have continued in its current terms.
6
12.0 Effective dates and signatures EXECUTED as a deed Execution by Registered Proprietor: Authority: ……………………………………………….. ………………………………………… Signature Signature ………………………………………………. ………………………………………… Print Name – Please Print Print Name – Please Print ……………………………………………….. ……………………………………………. Date Date ……………………………………………….. Signature ………………………………………………. Print Name ……………………………………………….. Date Second Parties: Good Samaritan Education Rosebank College ……………………………………………….. ………………………………………………… Signature Signature
THE COMMON SEAL of the body corporate called TRUSTEES OF THE SISTERS OF THE GOOD SAMARITAN ARBN 062 542 236 was affixed in the presence of the Superior and two other Member of the Body Corporate all of whom have signed below
Roman Catholic Church Communities’ Lands Act 1942 (sec.7)
7
………………………………………………. ………………………………………………… Print Name – Please Print Print Name – Please Print ……………………………………………….. …………………………………………………. Date Date
13.0 Schedules or appendices 13.1 Survey of Rosebank Chapel and Cemetery and their associated grounds covered by the MoU.
8
Agreement for Rosebank Chapel and Cemetery,
Five Dock, New South Wales
“Why do women and men revere certain places? Some places feel inherently holy because of their beauty. Other places are holy because of their history. Still other places are made holy by dedication, deliberately set aside as a place for encountering God.”
Rabbi Lawrence A Hoffman
“The cemetery is the ultimate sacred place, the end of our pilgrimage here on earth.” Lawrence A Hoffman in "Sacred Places and the Pilgrimage of Life" Here we cherish stories of faith; here we connect with the communion of saints; here we remember the past that inspires our future.
GC9.2d (iii)
1. Parties The Parties to this Agreement are 1.1. The Trustees of the Sisters of the Good Samaritan (“the Congregation”) 1.2. Good Samaritan Education 1.3. Rosebank College, ACN (“the College”)
2. History 2.1. The Sisters of the Good Samaritan of the Order of Saint Benedict (“the Order”)
were founded in 1857 by John Bede Polding osb the first archbishop of the Catholic Diocese of Sydney. The sisters follow a gospel way of life at the service of the church. They take their distinctive vision from the teaching of St Benedict and the example of the Good Samaritan. They serve God with the gifts they have been given so that in all things God may be glorified.
2.2. Rosebank College was founded by the Order in 1867 to educate young people for life in the faith of the Catholic Church in accordance with their vision. The site on which the college was founder is owned by the Order. The college continues to occupy that site.
2.3. The site includes a chapel and a cemetery, a place of worship and a place of burial of some of the sisters.
2.4. Collaborating in the work of the Order were members of the congregations of the Sisters of Charity and the Poor Clare Sisters members of whom are buried in the cemetery.
2.5. Also collaborating with the Order are and have been many people of good will including Oblates who share in the life and mission of the Order..
2.6. In Rosebank College was incorporated in accordance with the law of New South Wales to to govern and carry on Rosebank College inspired by the history of the Order and in accordance with its statutes and charism and the Good Samaritan Philosophy of Education expressed in a document reflecting the applicability of the gospel and the ancient wisdom of the teaching of St. Benedict to contemporary life and education.
2.7. Occupancy of the site of the college owned by the Order is secured by a lease, the parties to which ate the Congregation and the College.
2.8. Good Samaritan Education is an ecclesial community of the Catholic Church recognised under canon law as a public juridic person and incorporated in New South Wales under the Roman Catholic Church Communities’ Lands Act 1942. Its purpose includes the assumption of the rights and obligations of the Order in respect of its ministry of Catholic education and to conduct Rosebank College and other colleges in accordance with the legislation of the Church and the Charism and Philosophy of Education of Good Samaritan Education.
2.9. Therefore, because of their shared history, tradition and obligations, the cemetery and chapel at Rosebank College, sacred places by their very nature, are of particular historic and spiritual significance to the Parties
2.10. Consideration is being given to the transfer of the site occupied by the college to Good Samaritan Education or a legal entity under its control. This creates a need to recognise the spiritual and historic significance to the Order of the cemetery and chapel..
3. Definitions 3.1. “the Order” means The Sisters of the Good Samaritan of the Order of St.
Benedict. 3.2. “the Owner” means the owner for the time being of the Property. 3.3. “their Partners” mean the people referred to in Clause 2.5 3.4. “the Property” means the cemetery and chapel at Rosebank College and their
associated grounds. The boundaries of the property are defined in a survey attached to this Agreement.
3.5. “the Sisters” means every member of the Order.
4. Objects of Agreement. The objects of this Agreement are:
4.1. to state the obligations of the parties for the enduring preservation and respect for the Property.
4.2. to provide for right of entry to the Trustees, the Sisters, the Partners, Sisters of Charity and the Poor Clare Sisters to visit the Property.
4.3. to restrict the College, the Owner and Good Samaritan Education as to what they can do in relation to the Property.
4.4. to preserve and facilitate the access and utilisation of the Property by the College, the Owner and Good Samaritan Education.
4.5. to establish mechanism for the discussion, resolution and agreement on any proposed changes to the Property
4.6. to create a framework for the parties to justly, fairly and equitably provide financial and other resources for the upkeep of the Property commensurate with its significance to the Parties to this Agreement, the Sisters of Charity, the Poor Clare Sisters and the Australian and Universal Catholic Church.
4.7. to set out a mechanism to resolve any conflict between the Parties in relation to their obligations and capacity to remove, demolish or renovate or in any way alter the Property.
4.8. to encourage and preserve an effective collaborative relationship between the Parties in meeting the above objects.
5. Maintenance of the Property 5.1. The College shall provide ongoing maintenance of the property so as to keep it
in good repair as befits its use, its sacred nature and its significance to the parties. On request of any Party it will provide details of its ongoing maintenance schedule to that Party.
5.2. If the College believes that the burden of maintaining the Property falls unfairly on it because of the its age and significance to the Parties, it may request of the Congregation financial contribution to that maintenance. Such request shall be in writing and set out sufficient detail of the maintenance, the cost and the nature and extent of the contribution sought to enable the Parties to give proper consideration to the request.
5.3. If the Congregation wishes that there be maintenance to or remediation of the property additionally to that provided by the College it may request the performance of such maintenance or remediation. Such request shall set out sufficient detail of the maintenance, the cost and the Congregation’s proposal for payment of the cost to enable the Parties to give proper consideration to the request.
5.4. The Parties will give bona fide consideration to any request made pursuant to this clause and reply in writing to the request within a reasonable time.
6. Changes, improvements or renovations to the Property
6.1. No removal, demolition, improvement , renovation of or other alteration to the Property shall be made otherwise than in accordance with the provisions of this Clause.
6.2. No removal, demolition, improvement , renovation of or other alteration to the Property other than one required by law shall be made without the consent in writing of the Congregation.
6.3. Any Party wishing to remove,demolish, improve, or alter the Property shall submit a written request for consent to the other Parties. The request shall be supported by detail including plans, specifications and cost estimates or quotations as to the proposed removal, demolition, improvement , renovation of or other alteration, and the Party’s proposal as to payment of the cost of the project sufficient to enable the Parties to give proper consideration to the request..
6.4. The Parties will give bona fide consideration to any request made by pursuant to the above clauses and reply in writing to the request within a reasonable time.
7. Access to the Property 7.1. The Parties shall grant and facilitate access to the Property to the Trustees,
the Sisters, their partners, Sisters of Charity, and the Poor Clare Sisters.
7.2. Such access shall not be unreasonably exercised and shall not be unreasonably denied.
8. Management of this Agreement
8.1. The parties shall each be represented by a contact person authorised to engage co-operatively in implementation of this Agreement. In the absence of any other appointment, the contact persons shall be the Superior of the Order in relation to the Congregation and the Principal of Rosebank College in relation to the other Parties..
8.2. By this means the Parties will through discussions and negotiations conducted in good faith keep each other informed as to and attempt to maintain the Property and comply with this Agreement to the satisfaction of all Parties.
9. Intellectual Property and Publicity
9.1. Any intellectual property relating the Property will be retained by the party or parties that produce the intellectual property.
9.2. No material relating to the Property shall be published without the approval of the Congregation.
9.3. Any publicity or marketing of the Property by the Parties shall be consistent with the site as a sacred space and a place requiring respect for the deceased Sisters.
10. Grievances
10.1. If a Party is aggrieved or dissatisfied with any matter involving another Party in relation to the maintenance of the Property or the performance of this Agreement by any Party, that Party may initiate a Grievance Procedure in accordance with this Clause.
10.2. The aggrieved or dissatisfied Party shall give to the other Parties a written statement of the Grievance and a proposal setting out a resolution or steps to be taken towards resolution of the Grievance.
10.3. The Parties shall make a bona fide attempt to resolve the Grievance and to commit to writing an agreement resolving the Grievance.
10.4. If the Parties are unable to resolve the Grievance otherwise, they may appoint a mediator to assist them.
11. Disputes 11.1. This clause does not extend to the termination of this Agreement or its written
provisions. The scope of this clause applies to application of the Agreement to the resolution of matters between the parties.
11.2. A Party may initiate a Dispute if the Party is dissatisfied with a response made under Clauses 5.4 or 6.4 or if a Grievance remains unresolved one
calendar month or such longer period as agreed between the parties for resolution of the Grievance after giving a notice under Clause 10.2.
11.3. If the subject of an unresolved Grievance is the failure of a Party to respond under Clause 5.4 or 6.4, unless the Parties otherwise agree, the matter in dispute shall be deemed to be the determination of the request made under Clause 5..2, 5.3 or 6.3..
11.4. A Party shall initiate a Dispute by sending written notice of the matter in dispute to all other and requesting that the Parties appoint an arbitrator to resolve the Dispute. Each Party shall within a reasonable time nominate an arbitrator and the Parties shall endeavout to reach agreemint and jointly appoint an Arbitrator.
11.5. If the Parties fail to appoint an Arbitrator within one calendar month, of initiation of the Dispute, at the request of any Party, the Dispute shall be resolved by Determination of an Arbitrator appointed by .............................
11.6. The Arbitrator shall determine the procedure to be followed in the Arbitration. 11.7. The Determination of the Arbitrator shall bind all Parties. 11.8. The Arbitrators fees and expenses shall be borne equally by the Parties. 11.9. No legal proceedings relating to maintenance of the Property or otherwise in
relation to this agreement shall be maintainable by any Party until the subject matter of those proceedings has been submitted to arbitration and determined in accordance with this Clause.
12. Written communications
12.1. Any communication in writing required to be sent to or given to the Parties may be sent by ordinary or electronic mail to the Superior of the Order or the Chair of the governing body of any Party.
13. Limitation of the Scope of the Agreement 13.1. It is acknowledged that the rights and obligations of the College, Good
Samaritan Education and the Owner will be subject of leases, licences or other agreements between those parties.
13.2. Any provision of this Agreement or any determination made under the terms of this Agreement that is inconsistent with such leases, licences or agreements shall have no effect as between the parties to them.
14. Change of ownership of the Property
14.1. If the ownership of the Property is transferred to a new owner the Parties shall do everything within their power to ensure that the new owner becomes a party to this agreement.
15. Commencement , review, amendment and termination 15.1. The operation of this Agreement shall commence ..................................... 15.2. The Parties may review the operation of this Agreement at any time and shall
do so every 5 years. 15.3. This Agreement may be varied or amended only by the consent of all Parties. 15.4. This Agreement may be terminated by the Congregation at any time by
notice in writing to the other Parties
Finance Ctte Appointment The Council is asked to consider the appointment of Vic Lorenz to membership of the Finance Committee. Academic Qualifications: BA (Accounting), University of Canberra Cert of Fin Planning, Aust Society of CPAs and Securities Institute Cert of Catholic Social Teaching, Broken Bay Institute Professional Experience: Vic retired from QCEC in April 2011, after committing 25 years to the development and expansion of Catholic education in Queensland. Responsibility included the receipt, expenditure and accountability for $1.6bn over 64 programs in 2010. In 2011 and 2012 He consulted to the NCEC on several school funding issues relating to the Gonski Review. Vic held the position of Executive Director of QCEC for four years prior to his retirement. Company Members Nominations GC9.2f The Council is asked to consider nominating the three new GSE Members to company membership as follows: Fran Warner St Scholastica’s and Rosebank Colleges Fran has vast experience in the governance structure of Good Samaritan Education. Pat Purcell, current Chair of Members at St Scholastica’s College is retiring as a company member at the AGMs of both Colleges in 2014. Fran has the capacity to take over the role of Chair of Members. Moira Najdecki Mater Dei Moira has expressed interest in membership at Mater Dei as it is geographically closest to her location. It is also a member group with only one school which fits best with the time she has available to contribute. Vic Lorenz Mount St Benedict and Stella Maris Colleges This group currently has only three members. The Chairs have also expressed a desire to introduce a Member with skills in the financial area. Vic is willing to undertake the travel that will be involved. PJP Representative Group GC9.2g Email from Peter Nicholson 31.01.14 Yesterday I attended a meeting at CRA of representatives of the various PJPs - a follow-up to the gathering we attended in Coogee last year. As had been requested the detailed plans for setting up an umbrella group complete with office, staff etc. were laid aside and the discussion was more open-ended. CHA was not represented, just reps of the PJPs. Much of the meeting consisted in people describing the structure of their particular PJP. What struck me was how very different they are. GSE is unique in that, firstly, it is not pontifical and that, secondly, it consists primarily of a group of people (a communio who engage in a mission) rather than things (congregations or ministries). I think we have gone the right way, although I might have a bias. These differences also threw some light on why there was such a push for the umbrella group through which the PJPs might relate to the local church. Whilst that is still there, it has receded into the background. Another difference that struck me is that healthcare and aged care form the bulk of the ministries, hence the focus on
GC9.2e
CHA. Only GSE and EREA are exclusively education. We use the one descriptor ‘PJP', but really we are talking about quite different beasts.
Outcome of the meeting was that it was decided to take forward the suggestion made at Coogee that the ‘conversation’ continue and that a gathering be held in 2014 for a broader group of representatives of the PJPs, at the level of ’stewards’ or ‘governing council’, in other words for those bearing the ultimate responsibility for the mission of their organisation. The underlying questions would be ‘how can we assist each other to better carry out our mission’ and 'what learnings can be drawn from people’s experience to date.' I was quite happy with proceeding in this more inductive (or discernment) way - not sure all were.
Two dates were proposed. (They are co-ordinated with the CHA Conference). 1. Preferred: Saturday 23rd August (evening, working dinner) - Sunday 24th August (finish at lunch) 2. Alternative: Wednesday, 27th August (evening, working dinner) - Thursday 28th August (finish at lunch) Venue: Brisbane.
I am presuming from previous discussions that we want to participate. The immediate task then is to ascertain whether people are available. I suggest that an invitation be extended to Governing Council Members. As the group has a tele-conference in early March, we would need some indication of interest (not firm commitment) by the end of Feb.
Future Property Matters GC9.2h Sr Clare has requested a meeting with canon and civil lawyers on 4 March on the property matters. No other response has yet been received but none was expected by this meeting. Terry, Catherine and I will be attending. Rosebank College has requested some guidance as to the process which a College should adopt if it wishes to purchase property during this interim period. The College has no immediate plans to do so but wishes to be ready if an opportunity arises.
Good Samaritan Education
Code of Conduct for Student Protection Introduction This Code of Conduct is intended as a guide for the overall care and protection of children and young people associated with schools under the auspices of Good Samaritan Education. It aims to provide direction for Good Samaritan Education when considering activities involving students, both within and outside of GSE schools. The safety and wellbeing of students in GSE schools is paramount. The responsibility for the care and protection of students rests with the adults entrusted with this duty. Adults in this context include GSE employees, College staff, contractors, parents and volunteers. The most effective protection for children and young people is the proactive prevention of harm. This concept of prevention involves due diligence at all levels of activity. The following list of positive behaviours is not exhaustive but aims to indicate the minimum standards expected of those working with and in Good Samaritan Schools.
Positive Behaviours 1. All adults, as defined above, working with students are to be appropriately
credentialled if working in a professional capacity and have relevant working with children certification according to the legal requirements of each State or Territory.
2. Students are to be appropriately supervised at all times. Levels of supervision
are dependent upon a number of factors including, but not limited to: (i) the number of students involved in the activity (ii) the degree of complexity or danger associated with the activity (iii) the location of the activity. 3. All adults are to maintain appropriate adult-student relationships with children
and young people. All students are to be treated equitably and perceptions of favouritism are to be avoided.
4. Students are to be encouraged to develop autonomy and independence. All
adults must be cognizant of the need to discourage dependency relationships.
GC9.3a(i)
GSE Code of Conduct v0-3 07.02.14
5. All adults need to be aware of the necessity to avoid unnecessary physical contact except in a medical emergency or other appropriate circumstance.
6. Adults should, where practicable, be in the presence of, or have ready
access to, another adult when working with or supervising students. 7. All adults should be familiar with relevant GSE and College
policies/procedures and legislative requirements for reporting concerns about the safety and wellbeing of young people to designated authorities (eg. mandatory reporting requirements)
8. All adults should foster the development of positive relationships amongst the
students in their care and should have an awareness of behaviours that may indicate that a student is being bullied and/or victimised and/or abused, physically, emotionally or sexually.
Reporting An open and aware culture where adults and young people alike feel able to raise their concerns, and can see those concerns are acted upon, is the best protection for children and young people. Any complaints from students relating to their care and protection must be taken seriously, recorded and reported according to College policies/procedures and legislative requirements relevant to the College in which the student is enrolled. This should be done in a timely manner. All schools under the auspices of GSE should have in place policies, protocols and procedures for the reporting and management of complaints and allegations in accordance with relevant legislation.
GSE Code of Conduct v0-3 07.02.14
GSCA 1.6 Philosophy of Student Wellbeing
Values
This philosophy is based on particular Gospel values found at the heart of the Rule of Benedict and the Church’s teaching. These values include love, respect, compassion, inclusion, community, justice, hope and reconciliation.
We value:
the dignity of each person (as a child of God); a love of learning; respect for individual differences so that “the strong have something to strive for and the weak
nothing to run from” (Rule of Benedict 64:9); an appreciation of beauty and the diversity of cultural values; hospitality of heart and place; the seeking of peace.
( Good Samaritan Education Philosophy of Education) Respect for human persons entails respect for the rights that flow from their dignity as creatures. These rights are prior to society and must be recognised by it…
(Catechism of the Catholic Church: n.1930).
The person of each individual human being, in his or her material and spiritual needs, is at the heart of Christ’s teaching; that is why the promotion of the human person is the goal of the Catholic school.
(The Catholic School on the Threshold of the Third Millennium #9)
Principles underlying student well-being and child protection policies and procedures in Good Samaritan schools
Recognition of the God-given dignity and rights of students
Students have a right to a safe, secure and peaceful environment
Student well-being impacts directly on student learning
Students are better prepared for learning when:
- their innate human dignity is recognized
- individual differences are catered for
- cultural diversity is welcomed.
Student well-being is the responsibility of all staff working in partnership with families in a whole school context.
Good Samaritan Catholic School communities are responsible for:
• providing a safe, supportive and inclusive environment within which students experience personal safety and safety in relationships
• being vigilant in all matters relating to child protection and safety
• developing protocols for effectively and non-violently managing behaviour within a supportive school environment
GC9.3a(ii)
• regularly monitoring and reviewing all elements of the pastoral programs, their implementation, and their outcomes
• ensuring that the pastoral policies, programs and procedures conform to the requirements of State legislation for the protection of children and young people
• ensuring staff are appropriately trained in the understanding and application of these programs and procedures
• ensuring that the Governing Council is notified of the referral to a State authority of an allegation of harm to a student by an employee and of the outcome of such a referral
The principles underpinning a supportive Good Samaritan Catholic school environment form the organizational framework within which each school community plans strategies for sustaining positive relationships so that students are safe and effective learning and teaching may occur.
An Organizational Framework for strategies to sustain safe positive relationships and effective learning and teaching would include:
• pastoral relationships which help students value themselves and others
• inclusive teaching and learning which is responsive to diverse needs and educational disadvantage;
• support for students who are at risk or suffer harm
• supportive school-family partnerships
• formation in self-discipline, responsibility and resilience
• effective networks of care across the community
• specific structures and organisational arrangements to support student development and redirection
• reconciliation – offering, in the Christian tradition, support and opportunity for a fresh start.
• commitment to justice and service - identifying and eliminating barriers that hinder the participation and achievement of all students
• procedures that provide for a quick and appropriate response to concerns raised Review History GSCA 1.6 version 1.0 October 2008 GSCA 1.6 version 2 June 2012
Good Samaritan Colleges Australia Policy Schedule
Good Samaritan Education (GSE)
Note: All policies and protocols were reviewed in 2012 and converted to accommodate the transfer of canonical responsibility for the Colleges from the Sisters of the Good Samaritan to Good Samaritan Education on 1 June 2012. GSCA Policy or Protocol 2013 2014 2015 2016
1. Core Documents
1.1 Standardized College Constitution 56h ed 1.2 Standardized College Lease February 2003 1.3 Governance Handbook 1.4 Philosophy of Education 1.5 Philosophy of Workplace Relations 1.6 Philosophy of Student Wellbeing
2. Governance
2.1 Governance Chart 2.2 Governance Model Statement 2.3 Company Members: Selection, Nomination and Cessation Protocol Review 2.4 Directors: Selection, Nomination and Cessation Protocol Review 2.4.1 Register of Potential Directors Protocol Review 2.5 Employment of Principal Protocol 2..5.1 Role of Principal Statement 2.5.2 Principal’s Enrichment Leave Policy Review 2.5.3 Induction of Incoming Principal Policy 2.5.4 Induction of Incoming Principal Protocol 2.6 Principals Remuneration Policy Reviewed 2.6.1 Principal Remuneration Protocol 2.6.4 Salary Reference Group Protocol 2.7 Reviews Policy 2.7.1 Board Review Policy 2.7.2 School Review and Planning Policy 2.7.3 Policy for Performance Review of Principal 2.7.4 Protocol for Performance Review of Principal 2.8 Protocol for Execution of Documents 2.9 Accountability Policy 2.9.1 General Meetings and Reporting Protocol Review 2.9.2 AGM Report Protocol: Chair of Board to Members 2.9.3 AGM Report Protocol: Principal to Members 2.9.4 Reports Protocol: Chair of Members to Governing Council 2.9.5 Reports Protocol: Governing Council to GSE Members 2.10 Risk Management and Compliance Policy 2.10.1 Risk Management and Compliance Protocol 3. Ethos 3.1 Formation Policy 3.1.1 Formation Protocol
4. Temporal Goods
4.0 Temporal Goods Policy 4.0.1 Accounting Practices Policy 4.0.2 Audit Process Policy 4.0.3 Internal Controls Policy 4.1 Property and Reporting to the Trustees Protocol 4.1.1 Insurance Service Plan Protocol
4.1.2 Loans and Property Developments Policy Review Review cont 4.1.3 Loans and Property Developments Protocol Review Review cont 4.1.4 Facilities Development Plan Protocol 4.2 Payment for Services provided by GSE Protocol 4.2.1 Funding Arrangements for Meetings and Conferences Protocol
5. Forms
1.6.1 Notice to the GC of Referral of an Allegation of Harm Form A 1.6.2 Notice to the GC of the Outcome of Investigation Form B 2.3.1 Instrument of Proxy Form 2.4.1 Consent to Act as director and Bankruptcy Declaration Form 2.4.2 Expression of Interest for Nomination as a Director _-NSW 2.4.3 Expression of Interest for Nomination as a Director _- Qld 2.4.4 Expression of Interest for Nomination as a Director _-Vic 2.5.5 Principal Induction Program Reflection Tool 2.6.1 Schedule B Proforma _ Salary Schedules and Procedures NSW& Qld Form
2.6.2 Schedule B Proforma _ Salary Schedules and Procedures Vic Form 2.8.1 Execution of Deed Form 2.10.2 Risk Management Process Proforma 3.1.2 Formation Reflection Tool 4.1.3a Outstanding Loans/Net Tangible Assets Form 4.2a GSE Meeting/Committee Expense Claim Form 4.2.1a Expense Claim Form – Shared Travel Costs
6. Resources
Board Review Process Committee Terms of Reference Formation Program Overview 2012-2014 (Working Document) GSE Risk Management Plan
Sample Annual Goal Setting and Review Process
Good Samaritan Education STRATEGIC PLAN 2014-2016
PURPOSE The purpose of Good Samaritan Education (GSE) is to foster ecclesial communion “of life, of charity and of truth” and to share in the mission of God through the ministry of Catholic education (Statutes 5)
The mission of Good Samaritan Education is grounded in: - The Parable of the Good Samaritan - Rule of Benedict - GSE Statutes - GSE Statement of Charism - GSE Philosophy of Education
CHARISM The charism of Good Samaritan Education is centred on the person of Jesus Christ in the communal seeking of God, believing that it is together – not as isolated individuals – that we go to God (RB72:12), our hearts overflowing with the inexpressible delight of love (RB Prologue 49). Enriched and inspired by the Parable of the Good Samaritan (Luke 10: 25-37) the Rule of Benedict and the tradition of the Sisters of the Good Samaritan, the mission of Good Samaritan Education is to sustain and nurture communities of learning in the Catholic tradition. Such faith communities of learning are formed by essential values drawn from the Rule of Benedict: love of neighbour, prayer, stability, conversatio, obedience, discipline, humility, stewardship, hospitality, community and justice. PHILOSOPHY OF EDUCATION – An Extract Good Samaritan schools commit themselves to a vision of Catholic education which draws on the strength of the Good Samaritan Benedictine tradition valuing:
• the dignity of each person • an academic school environment which is at the forefront of modern educational developments • a love of learning • a holistic view of education and an integrated curriculum which will challenge and foster the creativity, initiative and ability of each student • respect for individual differences so that "the strong have something to strive for and the weak nothing to run from (Rule of Benedict 64:9) • the integration of faith and life • an appreciation of beauty and the diversity of cultural values • wise stewardship which reverences the earth and its resources • a balance of prayer and work
GC9.4a Formatted: Font: 14 pt, Bold, Italic
Internal Strategic Plan document amended presented to AS4 09 November06 February 2014 Page 1
FOCUS AREAS A. Mission B. Ecclesial Communion C. Governance D. Stewardship
FOCUS AREA PRIORITY STRATEGIC INTENT
A1 Engage all who join GSE in formation experiences that assist them to grow in understanding of their ministry in Catholic education as part of the mission of God
A1S1 Implement the Formation Framework throughout GSE
A2 Support effective implementation of the GSE Philosophy of Education in Good Samaritan schools
A2S1 Support for school staff in understanding and implementing the Philosophy of Education
A3 Nurture connection with the founders of Good Samaritan Benedictine education – the Sisters of the Good Samaritan
A3S1 Establish ongoing methods of communication between GSE and the SGS
B1 Develop a positive and effective relationship with Catholic education structures in each Diocese where GS schools are situated
B1S1 Develop appropriate annual reporting processes to Bishops
B2 Support the role and recognition of the newly emerging groups with canonical responsibility for ministries such as education within the Church
B2S2 Engage with processes to establish a group representing PJPs with predominantly lay membership
B3 Collaborate with other Church authorities in the work of the Royal Commission into child abuse in institutions
B3S1 Respond to requests for information from the Royal Commission
C1 Oversee and support effective governance structures to conduct Catholic schools that deliver quality contemporary education in the Good Samaritan Benedictine tradition
C1S1 Maintain effective oversight of the achievement of purpose by the College companies
C1S2 Provide programs of induction and ongoing professional development for governance role holders
Internal Strategic Plan document presented to AS4amended 06 February 2014
C2 Engage in appropriate succession planning for the governance structures of Good Samaritan education
C2S1 Discern the membership needs of GSE C2S2 Discern the leadership needs of GSE
C3 In 2015 review GSE Statutes in accordance with Clauses 53 & 54 and their ad experimentum et ad quinquennium status
C3S1 Review ongoing suitability of current Statutes
D1 Engage with relevant bodies and advocate about the resources necessary for the ongoing ministry of the schools
D1S1 Facilitate the implementation of the property consultation outcome
D1S2 Critique the current Catholic education structures in NSW and discern appropriate relationships of GS schools
D2 Manage risk effectively D2S1 Develop effective and efficient processes for monitoring risk
D2S2 Discern membership needs of GSE Finance Ctte
D3 Develop effective and efficient processes for the to support school boards and leadership in delivering quality education in the Good Samaritan Benedictine tradition
D3S1 Maintain a streamlined and effective staffing structure for Mission Support Services
Internal Strategic Plan document presented to AS4amended 06 February 2014
2014 ANNUAL PLAN
Priority: A1 Engage all in GSE in formation experiences that assist them to grow in understanding of their ministry as part of the mission of the Catholic Church
Strategic Intent: A1S1 Implement the Formation Framework throughout GSE 2014 Annual Goals Strategies Performance Indicators
a. Implement formation requirements for those employed in GS schools
i. Principals incorporate formation expectations into staff annual review processes
Increased attendance at middle management MT programs
b. Implement Induction Program for Assembly Members
i. Plan a variety of induction experiences for new Assembly Members
All new Assembly Members complete the Induction Program
c. Increase depth of knowledge re GS Benedictine heritage among Member
i. Sponsor a Member to participate in Study and Renewal Program running in 2014 for the SGS
Member successfully completes course and contributes to formation sessions
d. Develop the concept of Pilgrimage ii. Conduct pilot Benedictine Pilgrimage Pilgrimage conducted and evaluated as successful Priority: A2 Supporting the effective implementation of the GSE Philosophy of Education in Good Samaritan schools
Strategic Intent: A2S1 Support for school staff in understanding and implementing the GSE Charism and Philosophy of Education
2014 Annual Goals Strategies Performance Indicators
a. Maintain and develop positive working relationships with principals
i. Incorporate appropriate formation segments for Principals in Governing Council/Principals meeting
Regular attendance by principals at meetings
b. Discern ways of engaging Curriculum & Pastoral Leaders in formation
i. Promotion of the formation requirements of those employed in GS schools
Increase in attendance at activities targeted at middle managers
Priority: A3 Nurture connection with the Sisters of the Good Samaritan
Strategic Intent: A3S1 Establish ongoing methods of communication between GSE and the SGS
2014 Annual Goals Strategies Performance Indicators
a. i. Annual Plan 2014
Priority: B1 Develop a positive and effective relationship with Catholic education structures in each Diocese where GS schools are situated
Strategic Intent: B1S1 Develop appropriate annual reporting processes to Bishops 2014 Annual Goals Strategies Performance Indicators
a. Effective communication between GSE leadership and 5 Bishops
i. Develop Report template that clearly reflects the areas of Ethos and Temporal Goods that are to be covered in Report
Successful meetings held with each Bishop Bishops express satisfaction with the style of reporting
b. Participate in Catholic education structures at state and national level
i. EO participates as Commissioner on NSW CEC ii. DMI participates as Commissioner on NCEC
Knowledge of current matters in Catholic education maintained and responded
Priority: B2 Support the role and recognition of the newly emerging groups with canonical responsibility for ministries such as education within the Church
Strategic Intent: B2S1 Engage with processes to establish a group representing PJPs with predominantly lay membership 2014 Annual Goals Strategies Performance Indicators
a. Appoint GC member to working group i. include feedback from working group as running item in GC meetings
Progress made towards the establishment of a representative body
Priority: B3 Collaborate with other Church authorities in the work of the Royal Commission into child abuse in institutions
Strategic Intent: B3S1 Respond to requests for information from the Royal Commission 2014 Annual Goals Strategies Performance Indicators
a. Respond to issues papers released by TJ&H Council i. Appoint GC representative to SGS working committee responding to issues papers
Contribution made to responses to issues papers
c. Work with TJH Council legal representatives, G + T, to present files as requested
i. Facilitate communication between G + T and the schools concerned.
Files forwarded to G + T in a timely manner
Priority: C1 Oversee and support effective governance structures to conduct Catholic schools that deliver quality contemporary education in the Good Samaritan Benedictine tradition
Strategic Intent: C1S1 Maintain effective oversight of the achievement of purpose by the College companies 2014 Annual Goals Strategies Performance Indicators
Annual Plan 2014
a. Effective open communication between Company Members and Directors and Principals
i. Effective interaction among all participants at company general meetings
Material in Chairs of Members Reports from AGMs and Budget Meetings
b. Effective analysis of AGM and budget meeting reports
i. Consideration of general meeting reports by Governing Council
ii. Engagement of independent financial analysis
Agenda of August GC meeting Material contained in the Annual Report to Assembly
c. Maintain effective policies i. Review the following documents: − GSCA 2.4 Director: Selection, Nomination and
Cessation Protocol − GSCA 2.4.1 Register of Potential Directors
Protocol − GSCA 2.3 Company Members: Selection,
Nomination and Cessation Protocol − GSCA 2.5.2 Principal’s Enrichment Leave Policy − GSCA 2.9.1 General Meetings and Reporting
Protocol − GSCA 4.1.2 & 4.1.3 Loans and Property
Developments Policy & Protocol
Polices reviews and GSCA Manual of Policies, Statements and Protocols updated
Strategic Intent: C1S2 Provide programs of induction and ongoing professional development for governance role holders
2014 Annual Goals Strategies Performance Indicators a. Develop induction program for Assembly
Members i. Run program prior to the March Assembly for
new GSE members New Members completed Reflection Tool and positive evaluation of the program
b. Develop induction program for Board Chairs i. Explore mentoring program for new Board Chairs
New Board Chair completed program and positive evaluation of the program
Priority: C2 Engage in appropriate succession planning for the governance structures
Strategic Intent: C2S1 Discern the membership needs of GSE 2014 Annual Goals Strategies Performance Indicators
a. Induct a minimum of three new Assembly i. Provide an induction program based on the As for C1S2 above
Annual Plan 2014
Members formation needs of the new Members
b. Facilitate discernment of membership by all Assembly Members
i. Provide an opportunity for discernment at the March Assembly
Discernment completed and positive evaluation by Members
Strategic Intent: C2S2 Discern the leadership needs of GSE
2014 Annual Goals Strategies Performance Indicators a. Discern the most suitable Chair, Deputy Chair
and Governing Council of GSE i. Develop a suitable process for the election of the
Chair, Deputy Chair and Governing Council for use at the Annual Assembly
Election successfully conducted
b. Discern the succession process for leadership of Mission Support Services
i.
Priority: D1 Participate in the property consultation process initiated by the SGS
Strategic Intent: D1S1 Facilitate the implementation of the property consultation outcome 2014 Annual Goals Strategies Performance Indicators
a. Decide the most appropriate method by which to hold property used by the Colleges
i. Obtain legal and accounting advice ii. Maintain good communication with College
boards
Decision taken Colleges kept informed
b. Decide the financial arrangements associated with property ownership changes
i. Obtain accounting advice Decision taken
Priority: D2 Manage risk effectively
Strategic Intent: D2S1 Develop effective and efficient processes for monitoring risk 2014 Annual Goals Strategies Performance Indicators
a. Continue implementation of risk management plan
i. Review risk matrix ii. Report on WHS at each MSS and GC meeting
Risk matrix reviewed and updated if needed WHS reports minuted
Strategic Intent: D2S2 Discern membership needs of GSE Finance Ctte
2014 Annual Goals Strategies Performance Indicators
Annual Plan 2014
a. Conduct review of Finance Ctte for 2013 and
identify membership needs i. Determine process of review against Terms of
Reference Review conducted and membership needs determined
Priority: D3 Develop effective and efficient processes for operation of Mission Support Services
Strategic Intent: D3S1 Maintain a streamlined and effective staffing structure for Mission Support Services 2014 Annual Goals Strategies Performance Indicators
a. Continue development of virtual office i. Work with consultants to finalize records management and to streamline technological solutions
Records management documentation in place Technological solution functioning well.
Annual Plan 2014
2014 draft budget 2013 Budget 2013 Actual GC9.4bINCOME EPI to Dec 13 = 5.6%
SC Income increased by $5,773 cf Nov 13 draftService Charge 1,016,160 962,273 962,273Interest 15,000 14,974 15,563CCI Rebate 10,000 11,563Goods Sale 8,992MT Services 5,031TOTAL INCOME 1,041,160 977,247 1,003,422
EXPENDITURE
ADMINISTRATIVE EXPENSESAdmin labour costs 42,000 Casual Office 17,800 Casual secretarial support (Tricia & Maria) 13,876Accounting & audit 8,000 6,000 7,000Bank Charges 700 500 693IT software 2,000 1,000 1,813IT hardware 4,000 2,000 5,314IT support 16,000 Virtual Office 13,000 Development of virtual office 6,188Telstra/internet 5,500 9,000 4,439Stationery 500 1,000 489Postage 500 1,000 251Office equipment 1,200 1,000 1,032Website 1,500 5,000 0Contract administration 25,000 40,785 21,175Insurance 6,500 5,280 4,925TOTAL ADMINISTRATIVE EXPENSES 113,400 103,365
EDUCATION EXPENSESSalaries, allowances and on-costsChair allowance 35,000 25,000 32,331Executive Officer 231,028 223,000 225,080
Dean of Mission IntegrationTotal Dean of Mission Integration 150,364 143,502 143,829
Form & Partnerships CoordinatorTotal Formation & Partnership Coordinator 104,734 101,664 102,573
Immersion & Resource Coordinator
Total Immersion & Resource Coordinator 104,734 101,663 109,139
Other on-costs Workers Compensation Insurance 1,500 1,371 653 Sick leave provision 15,000 17,620 0Total Other on-costs 16,500 18,991
Total Salaries and On-costs 642,360 613,820 612,299Professional Development 32,000 40,000 13,369Publications 500 1,000 431Subscriptions 1,000 2,000 317Resources 4,000 4,000 3,369General expenses 1,000 500 2,569Catering & Hospitality Meetings 30,000 12,000 27,082Gifts 1,000 1,500 888Printing 5,000 5,000 4,337Travel & Accommodation 60,000 65,000 56,323Legal Fees 20,000 10,000 0Consultants 60,000 60,000 51,413 2014: Somerset $15,000; Virtual office$25,000;
Governance $15,000; Casual $5,000
TOTAL EDUCATION EXPENSES 856,860 814,820
MISSION TEAMMission Team ExpensesProfessional Development MT 6,000 4,200 7,816Resources MT 10,000 5,000 11,031General Expenses 2,000 2,000Cathering & Hospitality mtgs MT 1,500 1,000 1,238Gifts 200 500 0Rent-Norcia 1,500 1,100 1,200Publications 300 2,000 0Contract Services Other Mission Team 2,000 0 0Total Mission Team Expenses 23,500 15,800
Mission Team Staff ProgramsRefresher Day 0 1,000 0Induction Days (x4) 5,000 8,500 3,004 Mission Leaders 6,000 4,000 5,832Curric & Pastoral Leaders 4,000 4,000 0Staff Retreat 1,000 3,000 376Student Leadership 9,000 8,774Total Mission Team Staff Programs 25,000 20,500
TOTAL EXPENDITURE 1,018,760 954,485
SURPLUS/(DEFICIT) 22,400 22,762
SURPLUS/(DEFICIT) PERCENT OF INCOME 2.2 2.3%NOTES1. Increase in Services Charge Income by EPI of 5.6% Dec13 ABS figure
2. Increase in salaries of 3.6%3. Allocations changed from Dec 13 draft are in red4. Overall change from $16,427 surplus ie 1.6% on 19.11.13 draft budget to surplus of $22,400 (2.2%) on this draft
The International Commission on Benedictine Education (ICBE)
Education has been an integral element of Benedictine history and is still an important part of Benedictine life today. In our global culture, we need an international organisation to promote this aspect of Benedictine life. To this end, I am establishing the INTERNATIONAL COMMISSION ON BENEDICTINE EDUCATION. Dr. Notker Wolf, Abbas Primas, November 2002
Aims 1. To provide the human and financial resources needed to foster an international network of
cooperation between Benedictine schools* 2. To foster the appreciation of Benedictine education expressed within different cultures 3. To foster discussions about the Benedictine vision of education
* A Benedictine school has one or both of the following:
- sponsorship by Benedictine or Cistercian monks, sisters or oblates
- an explicitly Benedictine mission statement.
The International Commission on Benedictine Education (ICBE) has two ‘arms’:
• BENET: Benedictine Educators Network
• IBYC: International Benedictine Youth Congress CURRENT MEMBERSHIP:
• President by appointment of the Abbot Primate (Br Elias, prior at San Anselmo) • Representative of the Abbot Primate (currently Fr Geraldo secretary to the Primate)
Geographical representation:
• Europe Germany and Austria [one represents Cistercian schools] (Total of 3: 1 principal, 2 members in school)
• North America (1 member in school) • South America: Chile & Brazil (2 members representing a cluster of schools; 1 member is a
principal) • South Africa (1 member principal) • Australia (1 member representing a cluster of schools) • Philippines (1 member representing a cluster of schools) • San Anselmo Prior ( link with Abbots’ Congress)
RESPONSIBILITIES of Commission: Meet in Rome (San Anselmo) for three days every three years:
to receive a report from each region to plan for the BENET conference to plan for IBYC to discuss other business
In mid-2013 members included 3 principals. At an earlier ICBE Meeting, the Commission expressed a need to strengthen principals’ representation.
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GSE nominee to ICBE 1
Good Samaritan Education and the International Commission on Benedictine Education Membership of the International Commission of Benedictine Educators brings the great advantage of belonging to a global network of learning communities, each committed to catholic education that is enriched by their shared legacy of the Rule of Benedict. Good Samaritan Education values its links with the global Benedictine community through its membership of ICBE. At the end of 2013 Mary McDonald concluded her term on ICBE, so the following criteria have been developed to assist with the selection of the next representative of GSE at the Commission.
GSE NOMINEE
For Membership of the International Commission on Benedictine Education
SELECTION CRITERIA The successful applicant will be drawn from one of the following groups:
• GSE governance personnel • GSE Mission Support Services staff • Good Samaritan College principals
The successful applicant will have:
• a deep appreciation of the legacy of the Rule of St Benedict in education • a proven commitment to Catholic education in the Benedictine Good Samaritan tradition • current involvement in education • significant experience of senior leadership in a Good Samaritan Education context • a capacity to work with others of a different culture • high level communication skills • a desire to work collaboratively • the skills to respectfully represent the perspective of Good Samaritan schools • a willingness to travel
Term: Three years
GSE nominee to ICBE 2
Governing Council Report GSE Executive Officer Kay Herse
February 2014 Report 1/2014
1. Supporting the sustainability of Good Samaritan Education Recordkeeping Innovation has provided draft documents which we are looking to finalize this month. They comprise:
− Records Management Policy − Records Management Protocol − Business Classification Scheme − Records Retention Authority
The process of setting up the Business Classification Scheme on the server has commenced. Discipline will then be required to become familiar with the protocols for naming and storing. The intention is to move to an electronic document and records management system (EDRMS) in the future once the structure is in place and staff are familiar with it. For information
2. Work Health & Safety Report No WHS incidents or near misses have been reported. For information
3. Building Approval Application Process Stella Maris had submitted a BAA but have now deferred their application until April so that the audited outcome of 2013 financial operations can be included to more closely represent the College’s position. For information
4. NSW Catholic structures At the NSW CEC meeting it was determined to place the item on the Commission’s 2014 Strategic directions, Reconceptulaizing the CEC relationship with Congregational schools, on the progressive agenda of the Commission. Michael Green’s paper, Getting the Big Rocks in Place, that was presented at the meeting of Leaders of Congregations/PJPs on 12 December last year will be discussed at the Formation Day for Board Chairs and Principals on 22nd February.
For information
5 Personnel Changes I have been advised that two of our principals will not be seeking to renew their contracts at the end of their terms in January 2015. Vicki Comerford, Stella Maris, has advised in writing (see GC9 Correspondence) and Loretto Richardson has advised her Board Chair verbally. Vicki’s decision is to be made know to the Stella Maris community on 19 February. No decision has yet been made as to notification of the St Scholastica’s College community about Loretto’s decision. Both of these women have served Good Samaritan education in an outstanding manner. Vicki for five years as principal but also for a period in senior management. Loretto will complete 25 years as principal at St Scholastica’s at the end of this year. She has been a leader of extraordinary inspiration and faith. Prior to her role as principal she also was in a senior management position in another Good Samaritan school. These will be hard shoes to fill but the processes have begun to find the best replacements possible.
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Report to Governing Council, February 2014 Prepared by Kay Herse, Executive Officer, Good Samaritan Education Page1 of 1
GSE Governing Council Report Director of Mission Integration Catherine Slattery
February 2014
Report 1 /2014
Formation requirements for GSE Personnel Last August, Principals agreed that it was appropriate to rotate curriculum and pastoral middle managers every five years through the targeted MT program and mission leaders every three years. They will incorporate participation in appropriate MT programs into annual goal setting and review processes; furthermore, these programs will always include a leadership component. The MT will provide a paper describing the revised arrangements for the inservice of middle management personnel in 2014. Policy Protocol for Annual Conferences A protocol has been developed to assist staff in the organization of annual conferences eg Porters, Business Managers, Deputies/Aps, Principals etc Formation Guidelines A final draft of these guidelines is now included in MSS Formation documentation Formation Framework Review The Formation Framework has guided the development of formation programs for all GSE personnel over a 3-year cycle which concludes at the end of 2014. A Review of the Framework will be conducted in the coming months using surveys and analysis of participant feedback in the various programs. Meg, Monica and Catherine will develop a process, provide a written report to the October GC and organize a presentation of findings for the Annual Assembly.
Immersion
The inaugural Benedictine Pilgrimage has proved popular with 20 participants meeting in Rome on Monday 1 April. This immersion has also provided the catalyst for the development of GSE Assembly Members’ Immersion Experiences protocol.
Student Programs The Student Leadership Conference has been moved away from the January holiday period to third term but staffing has proven to be very difficult even though both principals and students appreciate the program. MT are looking at developing an alternative proposal that they will present to the GC/Principals meeting on 16 May after consultion with the MT Reference Group. The Alternate Schoolies excursion to the Philippines last November/December was highly successful. However, because these students are post school, the benefits of this experience are lost to GSE when they come back. It would be worthwhile considering the transfer of this program to an earlier year level. Professional Development Catherine, Monica and Meg are enrolled in the intensive study of the Rule of Benedict in October.
Partnerships Following an invitation from the editors to contribute an article about the Good Samaritan contribution to the BBI Book Series on Catholic Identity and Mission, Monica has submitted an excellent paper on behalf of GSE.
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Report to Governing Council February 2014 Catherine Slattery sgs Director Mission Integration, Good Samaritan Education Page1 of 1
Good Samaritan Education
Finance Committee 11th Meeting
6th February 2014 4.00pm-6.00pm
Boardroom, Lourdes Hill College, Hawthorne + telephone
MINUTES Welcome Gerry spoke to the reflection that he had provided via email including comment on Sr Pauline Coll’s Australia Day honour and the Joan Chittister reflection for the day. Kay then led an opening prayer for the meeting It was agreed that a committee member would prepare a prayer for each meeting. Graham volunteered to do so for the 29 April meeting. Gerry welcomed Vic Lorenz as a guest of the meeting.
Attendance Gerry Dalton (Chair), Graham West (telephone), Kay Herse (Executive Officer) Vic Lorenz (Guest)
Apologies Ann-Maree Nicholls
FC10 Minutes The minutes were accepted as an accurate record.
Business arising from the minutes 1. GC decision re Delegations Table ie to add “That the EO is authorized to approve the re-investment of
any maturing deposit for the same period as the maturing deposit”. This has been added to the Delegations Table. It was noted that this decision can be re-visited later in the year if it becomes advisable.
2. GC request to FC to make a recommendation on borrowing ceiling relative to land value for Colleges. This is included on this agenda.
Correspondence No correspondence was recorded
Discussion Points Action
1. December & January Financial Reports FC11.1
The December and January financial reports were presented to the meeting and discussed.
It was noted that some items of expenditure had been misclassified and that this had been rectified.
2. 2014 Draft budget FC11.2
An amended 2014 draft budget was discussed. The amendments had been made in light of additional information: a. the patterns of expenditure as set out in the
i. The 2014 Draft budget as amended is recommended to the Governing Council for adoption at the 20th February meeting
ii. Kay to talk to Jerome about removing the
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GSE Finance Committee Minutes 6 February 2014 Page 1
December 2013 monthly report. These had facilitated more accurate targeting of funds to expenditure categories
b. the publishing by the ABS of the Education Price Index for 2013 which is used in the calculation of the services charge to Colleges.
provision for sick leave that was a precautionary measure in the first year of operation
iii. Kay to ask Jerome to update 10 year budget after approval of 2014 budget by GC
3. 2014 Schedule of Work FC11.3 a) Finalize recommendation to GC on loan to
property value ratio for the College building programs
The main points discussed were: − Information provided by Colleges on the
requirements of their lending institutions − Capacity to pay being more important than
loan to property value ratio − Determining what is encompassed by
property value in this context eg value of land, value of land & buildings
It was determined that some analysis of the balance sheets of the Colleges is required to investigate the issues involved.
b) Change of terminology for Retained Earnings and consideration of process for development of formula for building a reserve
The main points discussed were: − Advice offered by Moore Stephens at the
meeting on 8th November 2013 ie “ change the terminology from Retained Earnings to something like Operating Risk Reserve. Perhaps a formula could be developed for building a reserve.”
− The addition to the Rationale of the GSE Budget Policy following the 2012 audit ie A measure of sustainability is that GSE manages its financial resources to achieve an operating surplus to bolster accumulated funds. The longer-term building of accumulated funds will enable investment in the business needs of GSE and provide the necessary financial liquidity to meet recurrent expenses.
− Possible alternative terminology c) Review of amended budget policy
Budget policy was reviewed in August 2013 and no further action is required at this point.
i. Kay to send audited accounts of all Colleges to Vic for analysis
ii. Vic to look at Balance Sheets of all Colleges wrt information relevant to the loan to value ratio matter
iii. Defer any further change until after the 2013 audit and receipt of the Management Letter and FC l2 meeting as to whether further action is required.
4. November meeting with auditors FC11.4
The main points discussed were:
i. Gerry will send Vic the relevant information
GSE Finance Committee Minutes 6 February 2014 Page 2
− Advice offered by Moore Stephens at the meeting on 8th November 2013 ie “We need a clear statement in accounting terms as to why we do not consolidate the colleges. This is to be in the context of AASB10, Consolidated Accounting Statements. A specialist could be contracted to prepare this.”
− The advice provided by Rodger Austin as to the canonical meaning of term ‘control’ in the Statutes
ii. Vic will look at the issue and report back to the Committee
5. Stella Maris BAA – deferred application Main discussion points were: Adequacy of a BAAT – Stage 1 application when the first stage of the building program is imminent It was decided that the Application should be presented as a BAAT – Stage 2 as building is planned for 2015.
i. Kay to request that Stella Maris submit this application as a Stage 2 BAA due to the advanced stage of planning for Stage 1A.
6. Review of FC 2013 functioning
It was noted that the FC Goals for 2013 as set out in the 2013 Workplan had been achieved.
It was decided to ask the GC to determine how they wish to review the FC performance
i. Kay to suggest the process outlined for review of FC 2013 functioning:
1. Achievement of 2013 goals 2. Committee meetings:
a. effectiveness b. efficiency
3. Communications: a. within Committee b. with Governing Council c. with Assembly
4. Membership
to the GC and seek approval, present the 2013 goals and ask for feedback on effectiveness.
ii. The 2014 Workplan to be presented to the GC as part of the FC minutes.
iii. Kay to amend Workplan Pt 1. Remove reference to “20 Feb meeting” Pt 4 Budget policy considered and no change required at this point
7. OTHER BUSINESS
ACNC – Circular from QCEC re demise of ACNC was tabled
8. Next meeting 14 February, 4.00pm
GSE Finance Committee Minutes 6 February 2014 Page 3
2014 SCHEDULE OF WORK Goal Strategy By Whom By When
1. Finalize recommendation to GC on loan to value ratio
Consideration of previously presented material and recommendation
FC members 29 April FC
2. Interim report to March Assembly on 2013 audited statements
Consideration at FC meeting and recommendation to GC meeting 20 Feb
FC members 14 Feb FC Discus Goal 3
3. Develop formula for building a reserve
Consideration of process for development Finalisation of process
FC members 4 Feb FC 29 April FC
4. Review of amended budget policy
Recommendation to GC meeting on 20 Feb if required
FC members 4 Feb FC
5. Develop statement to support non-consolidation of GSE/college finances
Consideration of process for development Finalisation of process
FC members 29 April FC 23 Sept FC
6. Make recommendations to GC re investment plan
Review investment options and develop recommendations
FC members Advice from Jerome
29 April FC
7. Review finance policies
Review policies for currency FC members 29 July FC
8. Review choice of audit company
Evaluation of Moore Stephens performance and development of recommendation re choice of audit firm to GC mtg on 10 October
FC members 23 Sept FC
9. 2013 audited statement tabled for acceptance at the Oct Assembly
Finalization of formal report to Assembly FC Members 23 Sept FC
10. Consideration and recommendation of 2015 budget
Consideration of draft budget for recommendation to GC meeting on 10 October
FC members 23 Sept FC
Note: Building Approval Applications from the Colleges are considered as they are presented
FC11 Minutes Att 1
GSE Finance Committee Minutes 6 February 2014 Page 4