forest department sarawak - user... · 2018-06-26 · forest department sarawak trader module user...

Forest Department Sarawak Trader Module

User Guide

Dagang Net Technologies Sdn. Bhd.

Tower 3, Avenue 5, The Horizon, Bangsar South, No. 8, Jalan Kerinchi, 59200 Kuala Lumpur

Tel: 603-2730 0200 Fax: 603-2713 2121

2

Table of Contents

Introduction ............................................................................................................................................ 3

Conventions ............................................................................................................................................ 4

1 Getting Started With ePermit........................................................................................................... 5

1.1 Logging In ................................................................................................................................ 5

1.2 Logging Out ............................................................................................................................. 7

1.3 Trader Profile .......................................................................................................................... 8

2 Using ePermit ................................................................................................................................... 9

2.1 Applying Import Permit .......................................................................................................... 9

2.2 Applying Export Permit ......................................................................................................... 32

2.3 Editing Permit Application .................................................................................................... 56

2.4 Copying Permit Application .................................................................................................. 58

2.5 Deleting Permit Application .................................................................................................. 60

2.6 Submitting Permit Application ............................................................................................. 61

2.7 Viewing Permit Application Status ....................................................................................... 62

2.8 Applying Blanket Permit ....................................................................................................... 65

2.9 Applying Permit From Blanket Permit .................................................................................. 81

3 Archived Permits ............................................................................................................................ 84

3.1 Viewing Archived Permits ..................................................................................................... 84

3.2 Copying Archived Permit ...................................................................................................... 86

4 ePermit-eDeclare Integration ......................................................................................................... 88

3

Introduction

ePermit is a web-based value-added service provided by Dagang Net Technologies Sdn Bhd (DNT). It

enables importers, exporters and appointed forwarding agents to apply for permit from Other

Government Agencies (OGA) or commonly known as Permit Issuing Agencies and obtain the

approval online via the internet. Approved permits from OGA will be transmitted to Sistem

Maklumat Kastam (SMK) electronically for validation and cross reference purposes against Customs

declaration.

ePermit is designed to accommodate the specific requirements of each OGA, for example

consignment details, quota details, grading summary and product database. There are three

modules assigned to different groups of users such as Importers/Exporters, Forwarding Agents and

Other Government Agencies.

1 Trader (Importer/Exporter) Module

Enabling importers/exporters to apply for permit online and submit their applications for

approval via the Internet.

2 Forwarding Agent Module

Enabling appointed forwarding agents to apply for permit online on behalf of the

importers/exporters and submit their applications for approval via the Internet.

3 OGA Module

Enabling OGA to verify and approve the permit application received and sends the approved

permit electronically via the Internet. The module also enables OGA to access to daily

statistical report on approved and rejected permits.

In this guide, you will have a deeper understanding of ePermit system with step by step help. By the

end of this guide, you will benefit from the system as it reduces turnaround time, easy to use,

convenient and offers multi-tasking.

4

Conventions

Icon Description Function

Edit Profile To edit profile

Help To view quick guide

Search To search for a particular list

Show To show filtered search result

Add To add item or species

Attachments To attach document with pdf format

Add None To add species

Copy To copy application

Delete To delete application or item

Reset To reset page

Cancel To cancel application

Close To close pop-up window

Save To save application or add item

Back To return to previous page

Checkbox To select application

Previous To go to next page of a list

Next To go to previous page of a list

Calendar To view calendar

Radio Button To select item

5

1 Getting Started With ePermit

1.1 Logging In

Before logging in, you must ensure that you have the correct username and password.

You may login via www.mytradelink.gov.my or epermit.dagangnet.com.

To login, please follow the steps below:

Step 1

Launch Internet Explorer Browser

In your PC desktop, double click the Internet Explorer (IE) to launch it.

Step 2

Enter URL (Uniform Resource Locator) At Address Bar

In Internet Explorer, go to address bar.

Enter: http://epermit.dagangnet.com

Step 3

Disabling Pop-up Blocker

From the toolbar, select Tools > Pop-up Blocker > Turn Off Pop-up Blocker to

disable the Pop-up Blocker.

Internet Explorer

Enter Address

Turn-off Pop-up Blocker

6

Step 4

Enter Username And Password

1 Enter Username and Password.

2 Click on the checkbox Remember Password to disable automatic logout if

there were no activity above 30 minutes.

3 Click on the button to access the system.

4 The system will display the main screen.

Enter Username

Enter Password

Login Button

7

1.2 Logging Out

Once done with permit application, you are advised to logout from ePermit.

To logout, please follow the steps below:

Step 1

Logging Out

Click the button to logout from ePermit.

Logout Button

8

1.3 Trader Profile

You can edit your profile by going to the Edit Profile screen.

To edit profile, please follow the steps below:

Step 1

Edit Profile

1 To edit your profile, click on the button.

2 Enter the necessary information into the field.

NOTE: Item labeled with * is compulsory.

3 To change your password, enter new password in the Password field.

4 Enter the new password again in the Confirm Password field to confirm your

password.

5 Click on the button to submit the profile once done.

Edit Profile Button

9

2 Using ePermit

The system allows you to apply, edit, copy delete and submit:

• Import Permit

• Export Permit

• Blanket Permit (Export Only)

It also allows you to view the permit application status.

2.1 Applying Import Permit

To apply for an import permit, please follow the steps below:

Step 1

Applying Permit

Click button to apply permit.

Step 2

Select Permit Type

1 Select Permit Type; e.g. Import Permit.

2 Click button.

Apply Button

Select Permit Type

10

Step 3

Apply Import Permit Screen

This is a standard Permit Application screen for all OGAs (Customs

Department requirement)

Step 4

Select OGA Name

Click to select OGA Name; e.g. Forest Department Sarawak.

Step 5

Select OGA Branch

Click to select OGA Branch; e.g. Kuching, Sarawak.

11

Step 6

Additional Details Section

1 Additional Details Section appears as shown.

2 All information in the Additional Details section is required by OGAs. This

information varies depending on OGA selection.

Step 7

Consignor Details Section

1 Fill in your exporter details or click next to ROC/ROB field to retrieve

the data updated in Admin Module previously.

2 Pop-up window will display the list of Consignor.

12

3 Click Consignor Name as shown.

4 All fields in Consignor Details section will be filled automatically.

Step 8

Consignee Details Section

Consignee Details will be filled by default. It is your company’s details and

cannot be changed.

Step 9

Agent Details Section

Agent Details is the Forwarding/Shipping Agent information details.

NOTE : This section is not mandatory.

13

Step 10

Applicant Details Section

1 Fill in your applicant details or click next to Applicant Name field to

retrieve data updated in the Admin Module previously.

2 Applicant pop-up window appears as shown below.

3 Click Applicant Name as shown.

4 All fields in Applicant Details such as Applicant Name, Designation,

IC/Passport No., Phone No., Fax No. and Email will be filled automatically.

Step 11

Mode of Transport

1 Mode of Transport refers to how the goods are being imported to Malaysia.

2 There are various types of Mode of Transport (Maritime, Rail, Road, Air,

Post).

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3 Click to select Mode of Transport; e.g. Maritime.

Step 12

Purpose of Import

1 Click to select the Purpose of this permit application.

2 There are various type of Purpose for permit application (Private, Business,

Research, Exhibition, Others).

Step 13

Country of Origin

1 Click to search for Country of Origin.

2 Country Codes pop-up window appears as shown below.

3 Select a Country Code.

4 Country of Origin field will be filled automatically.

Step 14

Place of Origin

1 Click button to search for Place of Origin.

2 Port Codes pop-up window appears as shown below.

NOTE: Place of Origin reflects the Country of Origin.

15

3 Select a Port Code.

4 Place of Origin field will be filled automatically.

Step 15

Consigned From Field

1 Click button to search for the Consigned From.



NOTE : Country of transit before consignment reaches the final destination. If there

is no country of transit, then it will be the same as Country of Origin.

4 Consigned From field will be filled automatically.

Step 16

Port/Place of Import

1 Click to select Port/Place of Import.

2 Place of Import refers to the place of Entry Point for Import.

16

NOTE : Place of Import should tally with the mode of transport.

e.g. If you choose ‘Maritime’ as the mode of transport, place of import should be

a sea port.

Step 17

Location Field

Click to select the Location.

NOTE: For Location field, please refer to your office or warehouse.

Step 18

Customs Station Field

All permit applications will be registered at Sistem Maklumat Kastam.

NOTE: Please do not change to other Customs Station; This is an auto default

station.

Step 19

Reference No. and Remarks Field

1 Enter Trader Reference Number.

NOTE: Trader Reference Number refers to your reference number to represent this

permit application.

2 Enter Trader Remarks.

NOTE: Trader Remarks refers to free remark by you.

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Step 20


1 Additional Details section is a Forest Department Sarawak requirement.

This section is mandatory.

2 Click button to search for the Business License No.

NOTE: Business License field is controlled by Forest Department Sarawak. You are

only allowed to Search and Select from the list.

3 License pop-up window appears.

4 Select the required License Number.

5 Business License No. & Business License Expiry Date fields will be filled

automatically.

6 Click to select Permit Type.

7 There are THREE (3) types of Permit Type, namely;

a) Bird Nest Permit

b) CITES Permit

c) General Permit

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Step 20

(a)

Bird Nest Permit

1 Click to select Permit Type; e.g: Bird Nest Permit.

2 The system displays all the related fields as shown below.

NOTE: Items labeled with * is compulsory.

3 Enter Purpose of Transaction.

NOTE: This is a freetext column.

4 Enter Import/Export within Malaysia.

NOTE: This column is for any transaction to or from Sarawak but within Peninsular

Malaysia and Sabah. This is also a freetext column.

5 Enter Source / Remarks by you.


6 Complete Additional Details section.

<<Step 20 | Step 21>>

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Step 20

(b)

CITES Permit

1 Click to select Permit Type; e.g: CITES Permit.



3 Click to select CITES Purpose of Transaction.

4 Drop-down list will display the list of CITES Purpose of Transaction.

NOTE: There are twelve (12) items in the CITES Purpose of Transaction list.

a. Education-E

b. Botanical Gardens-G

c. Hunting Trophies-H

d. Bio-medical Research-M

e. Personal-P

f. Zoos-Z

g. Reintroduction or Introduction Into The Wild-N

h. Circuses and Travelling Exhibitions-Q

i. Commercial-T

j. Scientific-S

k. Breeding In Captivity or Artifial Propagation-B

l. Law Enforcement (includes return of confiscated items)-L







<<Step 20 | Step 21>>

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Step 20

(c)

General Permit

1 Click to select Permit Type; e.g: General Permit.











<<Step 20 | Step 21>>

21

Step 21

Saving Application And Proceed

1 Click to proceed.

or

Click to save the aplication.

or

Click to abort the application.

2 Import Permit Saved message window appears.

3 Click button to proceed to Import Item screen.

Step 22

Add Import Item

1 Click button to Add Import Item.

2 Add Import Item pop-up window appears.

3 Add Import Item pop-up window details depends on the types of permit

that you choose, namely;

a) Bird Nest Permit

b) CITES Permit & General Permit

NOTE: CITES Permit & General Permit have the same Add Import Item pop-up

window details.

Add Button

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Step 22

(a)

Add Import Item Pop-up Window (Bird Nest Permit)

1 Click the button to search for Tariff Code.

2 Tariff Code & Product Profile pop-up window appears.

Product Profile – Origin from Non-ASEAN countries

OGA Product Profile – FDS Profile

AHTN – Origin from ASEAN countries

3 Select Product Profile or OGA Product Profile or AHTN tab or use the search

box to search for Code.

4 Select a Code.

5 Tariff Code, Tariff Description & Tariff UOM will be automatically filled.

6 Click to select Edible Bird Nest Type; e.g. Processed or Unprocessed.

7 Enter Tariff Quantity.

NOTE: Tariff Quantity is defaulted at the maximum of 9999999.

8 Enter Unit Cost C.I.F, Total, Quantity To Be Imported, No. of Copies of

License Required, Fee Per License and Total Fees.

Search Button

Select Product Code

Select Tariff/Product Profile Tab

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9 Click button to save item.

or

Click button to reset details.

or

Click button to close.

10 If you click button, Import Item Saved message window appears.

11 Click button to proceed.

12 Species section appears at the bottom of Edit Import Item pop-up window.

NOTE: Section only for protected species.

13 Click button to add Species.

Add – Add one species type.

Add NONE – Add more than one species type.

14 Add Species pop-up window appears.

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15 Click to search for Scientific Name.

16 Species pop-up window appears.

17 Select Scientific Name.

18 Scientific Name and Common Name will be automatically filled.

NOTE: ACT section appears at the bottom of Add Species pop-up window.

19 Enter Description of Specimens or click to search.

20 Enter Appendix No.

21 Click to search for Source.


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23 Country Codes pop-up window appears.

24 Select Country Code.

25 Enter Permit No. and click button to select Date.

26 Enter Quantity and click to select Unit.

27 Click to search for Special Permit No. under ACT Section.

28 Special Permit pop-up window appears.

29 Select Special Permit No.

30 Special Permit No., Special Permit Issue Date and Special Permit Expiry

Date will be automatically filled.


or


or

Click button to cancel.

26

32 If you click button, Species Added message window appears.

33 Click button to return to Edit Import Item pop-up window.


or


or


35 If you click button, Import Item Updated message window appears.


<<Step 22 | Step 23>>

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Step 22

(b)

Add Import Item Pop-up Window (CITES Permit & General Permit)

1 Click the button to search for Tariff Code.







4 Select a Code.

5 Tariff Code, Tariff Description & Tariff UOM will be automatically filled.

6 Enter Tariff Quantity.

NOTE: Tariff Quantity is defaulted at the maximum of 9999999.

7 Enter Unit Cost C.I.F and Total.


or


or


9 If you click button, Import Item Saved message window appears.

Search Button

Select Product Code


28


11 Species section appears at the bottom of Edit Import Item pop-up window.



or


or


29

13 If you click button, Import Item Updated message window appears.


<<Step 22 | Step 23>>

Step 23

Attachment of Supporting Documents

1 Click button to attach supporting documents.

2 Attachments For Permit screen appears as shown.

3 Click button to select the suppporting documents file from

your PC for attachment.

Attachment Button

Browse Button

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4 Select the file to be attached.

5 Click button to complete the attachment process.

6 Attachment screen to attach file(s) appears as shown.

7 If a message screen appears as below, the file you have attached is not in a

pdf format.

8 You need to scan the documents & save as PDF format file before you can

proceed any further.

9 Attach the correct format file to proceed.

Attach Files Button

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Step 24

Submission To Forest Department Sarawak

1 Click button to submit.

2 Permit Submitted message window appears as shown.


Step 25

Check Permit Application Status After Submission

You can check Permit Application Status on the View Permits screen.

Application Status

Submit To OGA

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2.2 Applying Export Permit

To apply for an Export Permit, please follow the steps below:

Step 1

Applying Permit

Click button to apply permit.

Step 2

Select Permit Type

1 Select Permit Type; e.g. Export Permit.

2 Click button.

Apply Button

Select Permit Type

33

Step 3

Apply Import Permit Screen

This is a standard Permit Application screen for all OGAs (Customs

Department requirement)

Step 4

Select OGA Name

Click to select OGA Name; e.g. Forest Department Sarawak.

Step 5

Select OGA Branch


34

Step 6


1 Additional Details Section appears as shown.

2 All information in the Additional Details section is required by OGAs. This

information varies depending on OGA selection.

35

Step 7

Consignor Details Section

1 Consignor Details will be filled by default. It is your company’s details and

cannot be changed.

Step 8

Consignee Details Section

1 Fill in your importer details or click next to ROC/ROB field to retrieve

the data updated in Admin Module previously.

2 Pop-up window will display the list of Consignee.

2 Click Consignee Name as shown.

3 All fields in Consignor Details section will be filled automatically.

36

Step 9



NOTE : This section is not mandatory.

Step 10


1 Fill in your applicant details or click next to Applicant Name field to

retrieve data updated in the Admin Module previously.




IC/Passport No., Phone No., Fax No. and Email will be filled automatically.

37

Step 11

Mode of Transport

1 Mode of Transport refers to how the goods are being imported to Malaysia.

2 There are various types of Mode of Transport (Maritime, Rail, Road, Air,

Post).

3 Click to select Mode of Transport; e.g. Maritime.

Step 12

Date of Export

1 Click button to select Date of Export.

2 Date of Export field will be filled automatically.

Step 13

Country of Origin




38


Step 14

Country of Final Destination

1 Click button to search for Country of Final Destination.



4 Country of Final Destination field will be filled automatically.

Step 15

Port of Discharge

1 Click button to search for Port of Discharge.

2 Port Codes pop-up window appears as shown below.

3 Select a Port Code as shown.

4 Port of Discharge field will be filled automatically.

39

Step 16

Port/Place of Export

1 Click to select Port/Place of Export.

2 Port/Place of Export refers to the place of Exit Point for Export.

NOTE : Place of Export should tally with the mode of transport.

e.g. If you choose ‘Maritime’ as the mode of transport, place of export should be

a sea port.

Step 17

Via (Transhipment Cargo Only)

Click to view Via pop-up window

NOTE: You are advised to fill in if your goods goes via Transhipment.

Step 18

Marks And Nos. / Container Nos

Enter the Marks and Nos. / Container Nos.

NOTE: This is a free text column.

Step 19

Voyage No./Flight/Conveyance

Enter the Voyage No./Flight/Conveyance.

NOTE: This is a free text column.

40

Step 20

Other Details Section

Please fill in the fields.

NOTE: It is advisable not to change the Customs Station.

Step 20



This section is mandatory.







automatically.

41


7 There are THREE (3) types of Permit Type, namely;

a) Bird Nest Permit

b) CITES Permit

c) General Permit

Step 20

(a)

Bird Nest Permit

1 Click to select Permit Type; e.g: Bird Nest Permit.










42


<<Step 20 | Step 21>>

Step 20

(b)

CITES Permit

1 Click to select Permit Type; e.g: CITES Permit.



3 Tick for on the checkbox if your item is to be reexported.

NOTE: Reexport column is for any transaction to re-export back the items after

going through the enhancement process.

4 Click to select CITES Purpose of Transaction.

5 Drop-down list will display the list of CITES Purpose of Transaction.

NOTE: There are twelve (12) items in the CITES Purpose of Transaction list.

a. Education-E

b. Botanical Gardens-G

c. Hunting Trophies-H

d. Bio-medical Research-M

e. Personal-P

f. Zoos-Z

g. Reintroduction or Introduction Into The Wild-N

h. Circuses and Travelling Exhibitions-Q

i. Commercial-T

j. Scientific-S

k. Breeding In Captivity or Artifial Propagation-B

l. Law Enforcement (includes return of confiscated items)-L

43







<<Step 20 | Step 21>>

Step 20

(c)

General Permit

1 Click to select Permit Type; e.g: General Permit.








44




<<Step 20 | Step 21>>

Step 21

Saving Application And Proceed

1 Click to proceed.

or

Click to save the aplication.

or

Click to abort the application.

2 Export Permit Saved message window appears.

3 Click button to proceed to Export Items screen.

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Step 22

Add Export Item

1 Click button to Add Export Item.

2 Add Export Item pop-up window appears.

3 Add Export Item pop-up window details depends on the types of permit

that you choose, namely;

a) Bird Nest Permit

b) CITES Permit & General Permit

NOTE: CITES Permit & General Permit have the same Add Export Item pop-up

window details.

Step 22

(a)

Add Export Item Pop-up Window (Bird Nest Permit)

1 Click the button to search for Malaysian Customs Tariff Code No.

Add Button

Search Button

46







4 Select a Code.

5 Code No., Unit and Tariff Description will be automatically filled.

6 Enter Quantity Based on Customs Tariff Unit.

7 Enter Unit Value FOB’s Actual value, Gazetted value and Total value.

8 Enter Export Duty’s Rate and Amount.

9 Enter Other Duty’s Type, Rate and Amount.

NOTE: If there is no other duty involved, please leave this column empty.

10 Click to select Edible Bird Nest Type; e.g. Processed or Unprocessed.

11 Click to select Quantity To Be Imported.

12 Enter No. of Copies of License Required, Fee Per License and Total Fees.


or


or


14 If you click button, Export Item Saved message window appears.


Select Product Code


47

16 Species section appears at the bottom of Edit Export Item pop-up window.


17 Click button to add Species.

Add – Add one species type.

Add NONE – Add more than one species type.

18 Add Species pop-up window appears.

19 Click to search for Scientific Name.

48

20 Species pop-up window appears.

21 Select Scientific Name.

22 Scientific Name and Common Name will be automatically filled.

NOTE: ACT section appears at the bottom of Add Species pop-up window.

23 Enter Description of Specimens or click to search.

24 Enter Appendix No.

25 Click to search for Source.


27 Country Codes pop-up window appears.

28 Select Country Code.

29 Enter Permit No. and click button to select Date.

30 Enter Quantity and click to select Unit.

31 Click to search for Special Permit No. under ACT Section.

32 Special Permit pop-up window appears.

49

33 Select Special Permit No.

34 Special Permit No., Special Permit Issue Date and Special Permit Expiry

Date will be automatically filled.


or


or

Click button to cancel.

36 If you click button, Species Added message window appears.

37 Click button to return to Edit Export Item pop-up window.

50


or


or


39 If you click button, Export Item Updated message window appears.


<<Step 22 | Step 23>>

51

Step 22

(b)

Add Export Item Pop-up Window (CITES Permit & General Permit)

1 Click the button to search for Malaysian Customs Tariff Code No.







4 Select a Code.

5 Code No., Unit and Tariff Description will be automatically filled.

6 Enter Quantity Based on Customs Tariff Unit.

7 Enter Unit Value FOB’s Actual value, Gazetted value and Total value.

8 Enter Export Duty’s Rate and Amount.

9 Enter Other Duty’s Type, Rate and Amount.

NOTE: If there is no other duty involved, please leave this column empty.

Search Button

Select Product Code


52


or


or


11 If you click button, Export Item Saved message window appears.


13 Species section appears at the bottom of Edit Export Item pop-up window.



or


or


53

15 If you click button, Export Item Updated message window appears.


<<Step 22 | Step 23>>

Step 23






Attachment Button

Browse Button

54





pdf format.




Attach Files Button

55

Step 24



2 Permit Submitted message window appears as shown.


Step 25



Application Status

Submit To OGA

56

2.3 Editing Permit Application

If there is a correction, you can edit the permit application by selecting the permit’s

Application ID. To edit a permit application, please follow the steps below:

Step 1

Search Permit

1 Search for permit By Application ID, By Application Date, By OGA or By

Permit Type.

NOTE: Only permits with draft status can be edited.

2 Click button.

Step 2

Select Permit

1 Click the required Application ID.

2 Edit Import/Export Permit screen appears.

Filter By Application Date

Filter Application Status & ID

Select Permit Application

Show Button

Filter By Permit Type

Filter By OGA

57

Step 3

Edit Import/Export Permit Screen

1 Once you are done with the changes, click the button.

2 Changes will be saved.

NOTE: Please refer to Applying Import Permit or Applying Export Permit for details.

58

2.4 Copying Permit Application

For your convenience, you can use information from previous permit application to apply for

another permit by selecting from a list of previous application. To copy a permit application,

please follow the steps below:

Step 1

Search Permit


Permit Type.

2 Click button.

Step 2

Select Permit

1 Select a permit application and tick the checkbox.




Show Button


Filter By OGA

Checkbox

59

Step 3

Copy Import/Export Permit

1 Copy Import/Export Permit screen appears as shown above.

2 Repeat all the steps in Applying Import / Export Permits.

NOTE: Please refer to Applying Import Permit or Applying Export Permit for details.

60

2.5 Deleting Permit Application

To reduce the number of applications listed on View Permits screen, you can only delete

permit applications with ‘Draft’ status.

To delete a permit application, please follow the steps below:

Step 1

Search Permit


Permit Type.

2 Click button.

Step 2

Delete Permit

1 Select a permit application and tick on the checkbox provided.


3 Click to proceed or click to abort.



Show Button


Filter By OGA

Checkbox

61

2.6 Submitting Permit Application

Please refer to section 2.1 and 2.2 on applying import permit and export permit. Follow the

steps provided in the two sections before submitting the permit application to Forest

Department Sarawak.

Step 1



2 Permit Submitted message window appears as shown below.


Submit To OGA

62

2.7 Viewing Permit Application Status

Step 1

Permits Menu

Click Permits menu.

Step 2

Search Permits

1 Search for permit through Application ID, By Application Date or By Permit

type.

2 Click button.



Show Button


Filter By OGA

Permits Menu

63

Step 3

View Permit Application

1 Click on the Application ID of the archived permit that you want to view.

2 View Import / Export Permit screen appears.


Application Status

64

Permit Application Status

Status Description

Draft Permit application has not been submitted and can be

edited.

Awaiting OGA Approval Permit application has been submitted and is waiting for

approval from OGA

Approved By OGA Permit application has been approved by OGA

Rejected By OGA Permit application has been rejected by OGA

Verified By OGA Permit application has been verified by OGA

Inspection Completed Permit application has been inspected by Inspector

Rejected By Inspector Permit application has been rejected by Inspector

Approved With Exemptions Permit application has been approved with exemptions

Approved For Movement Permit application has been approved for movement

Ready For Collection Permit is ready for collection

Verified By Desk Verifier Permit application has been verified by desk verifier

Payment Updated Permit payment has been updated

Awaiting Customs Acknowledgement Permit application is waiting for Customs

acknowledgement

Acknowledged By Customs Permit application has been acknowledged by Customs

Rejected By Customs Permit application has been rejected by Customs

Permit Cancelled Permit has been cancelled

Cancellation Acknowledged By

Customs

Permit cancellation has been acknowledged by Customs

Permit Extended Permit has been extended

Extension Acknowledged By Customs Permit extension has been acknowledged by Customs

Pending For Approval Pending for approval

65

2.8 Applying Blanket Permit

To apply for Blanket Permit, please follow the steps below:

Step 1

View Blanket Permits

1 Click Blanket Permits menu.

2 View Blanket Permits screen appears.

3 Click button > Select OGA screen appears.

Step 2

Select OGA

1 Click to select OGA Name.

2 Select OGA Name; e.g. Forest Department Sarawak

Blanket Permits Menu

66

3 Click button > Apply Blanket Permit screen appears.

Step 3

Apply Blanket Permit

This is a standard blanket permit application form.

Step 4

Select OGA Branch


Select OGA Branch

67

Step 5



NOTE : This section is not mandatory, unless required.

Step 6


1 Click next to Applicant Name field.




Applicant Phone No. and IC/Passport No. will be filled automatically.

5 Enter Applicant Fax No. and Applicant Email.

68

Step 7

Other Details Section

Enter details into the Other Details section.

Step 8



This section is compulsory.





69



automatically.

6 Enter the source of the items (from where you got the items).

NOTE: This field is a mandatory requirement for Forest Department Sarawak. This is

a free text field.

7 Enter the name of the state.

NOTE: Import/Export within Malaysia field is for any transaction to or from Sarawak

but within Peninsular Malaysia and Sabah.


9 Drop-down list will display the list of Permit Type.

NOTE : There are 3 types of permit (Bird Nest, CITES, General).

10 Select Permit Type; eg: Bird Nest.

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Step 9

Save And Proceed


or

Click button to save and continue application later.

or

Click button to abort application.

2 Blanket Permit Saved message window will appear as shown.

3 Click button to proceed > Blanket Permit Item screen appears.

Step 10

Add Blanket Permit Item – Item Details

1 Click button to add item > Add Blanket Permit-Item Details screen appears.

Note: Items labeled with * is compulsory

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Step 11

Select Malaysian Customs Tariff – Item Details

1 Click button to search for Customs Tariff.


3 Select Tariff Code.

4 Code No., Unit and Tariff Description field will be filled in automatically.

Step 12

Quantity Based On Customs Tariff Unit & Unit Value FOB – Item Details

1 Enter value for Quantity Based On Customs Tariff Unit.

2 Enter value for FOB’s Actual & Gazetted unit value.

3 Enter value for Total.

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Step 13

Export Duty & Other Duty – Item Details

1 Enter value for Export Duty’s Rate and Amount.

2 Enter value for Other Duty’s Type, Rate and Amount.

Step 14

Select Quantity To Be Exported – Item Details

Click to select amount of Quantity To Be Exported.

Step 15

No. of Copies of Licenses, Fee Per License & Total Fee – Item Details

1 Enter value for No. of Copies of Licenses Required.

2 Enter value for Fee per License.

3 Enter value for Total Fee.

Step 16

Select Edible Bird Nest Type – Item Details

Click Processed radio button for processed Bird Nest

or

Click Unprocessed radio button for unprocessed Bird Nest

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Step 17

Save And Proceed – Item Details


or

Click button to save and continue application later.

or

Click button to abort.

2 Blanket Permit Item Saved message window will appear as shown.

3 Click button to proceed > Edit Blanket Permit - Item Details

screen appears with Species section below it.

Species Section

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Step 18

Add Species – Species Details

1 Click button in the Species section to add species details.

2 Add Blanket Permit - Species Details pop-up window appears.

Step 19

Select Scientific Name – Species Details

1 Click to search for the species’ Scientific Name.

2 Scientific Name pop-up window appears.

3 Scientific Name and Common Name fields will automatically be filled.

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Step 20

Description of Specimens Field – Species Details

1 Click button to search for the Scientific Name.

2 Species pop-up window appears as shown below.

3 Select Description.

Step 21

Select Source Field – Species Details

1 Click button to search for Source.

2 Sources pop-up window appears.

3 Select the Source.

4 Source field will be filled automatically.

Step 22

Select Country of Origin – Species Details

1 Click button to search for Country of Origin of the species.

Select Description

Select Source

Search Button

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2 Country Codes pop-up window appears as shown.



Step 23

Select Permit No and Date - Species Details

1 Enter Permit No. for Country of Origin.

2 Click to select a Date.

Step 24

Quantity and Unit Field – Species Details

1 Enter Quantity.

2 Click to Select Unit (Forest Department Sarawak requirement).

Select Country

Enter Permit No.

Select Date

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Step 25

Save Species – Species Details


or

Click button to reset all details.

or


2 Message window notifying Species Updated will be shown as below.

3 Click button to return to Add Blanket Permit-Item Details pop-

up window.

Step 26

Add or Save Species Section – Item Details

1 Species details added as shown.

2 Click button to Add new species.

or

Tick on the checkbox and click to delete Species Details.

Save Button

Species Details Added Add Button

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or

Click to save updated Import Item and return to Import Item screen.

3 Import Item Updated message window appears as shown below.

4 Click button to proceed to Import Item screen.

Step 27






Attachment Button

Browse Button

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pdf format.




Attach Files Button

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Step 28



2 Blanket Permit Submitted message window appears as shown below.


Step 29



Submit To OGA

Application Status

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2.9 Applying Permit From Blanket Permit

To apply a permit from blanket permit, a blanket permit must go through the process of

verification, approval and payment update by Forest Department Sarawak (FDS). Only blanket

permit application with the status of Payment Updated can be used to apply permit.

To apply permit from Blanket Permit, please follow the steps below:

Step 1

View Blanket Permits

1 Click Blanket Permits menu.

2 View Blanket Permits screen appears.

3 Filter status and select Payment Updated.

4 Click button to view result.

5 Select permit application and tick on the checkbox.

6 Click to proceed.

Blanket Permits Menu

Filter Status

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Step 2

Apply Permit From Blanket Permit

1 Enter the quantity of permit to be use on Quantity Permit field.

2 Tick on the checkbox.


or

Click button to reset entry.

or


4 Application Saved message window appears.

5 Click to proceed.

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Step 3

Permit From Blanket Details

1 Please enter details into the fields.

NOTE: Please refer to “Applying Import Permit” and “Applying Export Permit”

2 Once done, click to submit application or Click

button to save the details or Click button to abort.

3 Permit Updated message window appears.

4 Click to complete Permit From Blanket Application.

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3 Archived Permits

Archived Permits menu allows user to view and copy permits. Archived Permits are previous

permit application which was moved from Permits (active list) menu by Trader Admin.

3.1 Viewing Archived Permits

To view archived permits, please follow the steps below:

Step 1

Archived Permits Menu

Click Archived Permits menu.

Step 2

Search Archived Permits


type.

2 Click button.



Show Button


Filter By OGA

Archived Permits Menu

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Step 3

View Archived Permit

1 Click on the Application ID of the archived permit that you want to view.

2 View Import / Export Permit screen appears.


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3.2 Copying Archived Permit

For your convenience, you can use information from previous permit application in your new

application.

To copy a permit, please follow the steps below:

Step 1

Search Archived Permit


type.

2 Click button.

Step 2

Select Permit

1 Select the Application ID to be copied, tick on the checkbox.

2 Click button > Copy Import/Export Permit screen appears.



Show Button


Filter By OGA

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Step 3

Copy Import/Export Permit

1 Edit the application details.

2 Click button to save the application

or

Click button to save the application and proceed to next page

or


NOTE: Please refer to Applying Import Permit and Applying Export Permit

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4 ePermit-eDeclare Integration

The ePermit-eDeclare Integration menu allows you to upload the application and declare

Import and Export Items to Customs Department. ePermit-eDeclare menu are mainly for

forwarding agent and can only be used if you have a valid Agents account.

To upload applications to eDeclare, please follow the steps below:

Step 1

View ePermit-eDeclare Integration

1 Click ePermit-eDeclare Integration menu.

2 Permits-eDeclare Update screen appears.

Step 2

Select Permit

1 Select the Application ID to be uploaded into eDeclare, tick on the

checkbox.

2 Click button > Upload to eDeclare screen appears.

ePermit-eDeclare Integration Menu

Checkbox

Upload To eDeclare Button

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Step 3

Upload to eDeclare

1 Select the Account No

2 Click to search for User ID.

3 Click button to submit the application.

Search Button