forest department sarawak - dagang net technologies … - user guide for fds... · forest...

Forest Department Sarawak Trader Admin Module

User Guide

Dagang Net Technologies Sdn. Bhd.

Tower 3, Avenue 5, The Horizon, Bangsar South, No. 8, Jalan Kerinchi, 59200 Kuala Lumpur

Tel: 603-2730 0200 Fax: 603-2713 2121

2

Table of Contents

Introduction ............................................................................................................................................ 3

Conventions ............................................................................................................................................ 4

1 Getting Started With ePermit........................................................................................................... 5

1.1 Logging In ................................................................................................................................ 5

1.2 Logging Out ............................................................................................................................. 7

1.3 Trader Admin Profile .............................................................................................................. 8

2 Managing User Account ................................................................................................................... 9

2.1 Add User Account ................................................................................................................... 9

2.2 Edit User Account ................................................................................................................. 12

2.3 Activate User Account .......................................................................................................... 14

2.4 Delete User Account ............................................................................................................. 15

3 Managing Applicant Details ............................................................................................................ 16

3.1 Add Applicant Details ........................................................................................................... 16

3.2 Edit Applicant Details ............................................................................................................ 18

3.3 Delete Applicant Details ....................................................................................................... 20

4 Managing Agent Details ................................................................................................................. 21

4.1 Add Agent Details ................................................................................................................. 21

4.2 Edit Agent Details ................................................................................................................. 23

4.3 Delete Agent Details ............................................................................................................. 25

5 Managing Importer / Exporter Details ........................................................................................... 26

5.1 Add Importer / Exporter Details ........................................................................................... 26

5.2 Edit Importer / Exporter Details ........................................................................................... 28

5.3 Delete Importer / Exporter Details ....................................................................................... 30

6 Managing Product Profile ............................................................................................................... 31

6.1 Add Product Profile .............................................................................................................. 31

6.2 Edit Product Profile ............................................................................................................... 33

6.3 Delete Product Profile .......................................................................................................... 35

7 Report ............................................................................................................................................. 36

7.1 Detailed Report ..................................................................................................................... 36

7.2 Summary Report ................................................................................................................... 38

3

Introduction

ePermit is a web-based value-added service provided by Dagang Net Technologies Sdn Bhd (DNT). It

enables importers, exporters and appointed forwarding agents to apply for permit from Other

Government Agencies (OGA) or commonly known as Permit Issuing Agencies and obtain the

approval online via the internet. Approved permits from OGA will be transmitted to Sistem

Maklumat Kastam (SMK) electronically for validation and cross reference purposes against Customs

declaration.

ePermit is designed to accommodate the specific requirements of each OGA, for example

consignment details, quota details, grading summary and product database. There are three

modules assigned to different groups of users such as Importers/Exporters, Forwarding Agents and

Other Government Agencies.

1 Trader (Importer/Exporter) Module

Enabling importers/exporters to apply for permit online and submit their applications for

approval via the Internet.

2 Forwarding Agent Module

Enabling appointed forwarding agents to apply for permit online on behalf of the

importers/exporters and submit their applications for approval via the Internet.

3 OGA Module

Enabling OGA to verify and approve the permit application received and sends the approved

permit electronically via the Internet. The module also enables OGA to access to daily

statistical report on approved and rejected permits.

In this guide, you will have a deeper understanding of ePermit system with step by step help. By the

end of this guide, you will benefit from the system as it reduces turnaround time, easy to use,

convenient and offers multi-tasking.

4

Conventions

Icon Description Function

Edit Profile To edit profile

Help To view quick guide

Search To search for a particular list

Show To show filtered search result

Add To add item or species

Delete To delete application or item

Reset To reset page

Cancel To cancel application

Close To close pop-up window

Save To save application or add item

Back To return to previous page

Activate To activate inactive user account

Generate Report To generate report

Print To print generated report

Checkbox To select application

Previous To go to next page of a list

Next To go to previous page of a list

Calendar To view calendar

Radio Button To select item

5

1 Getting Started With ePermit

1.1 Logging In

Before logging in, you must ensure that you have the correct username and password.

You may login via www.mytradelink.gov.my or epermit.dagangnet.com.

To login, please follow the steps below:

Step 1

Launch Internet Explorer Browser

In your PC desktop, double click the Internet Explorer (IE) to launch it.

Step 2

Enter URL (Uniform Resource Locator) At Address Bar

In Internet Explorer, go to address bar. Enter: http://epermit.dagangnet.com

Step 3

Disabling Pop-up Blocker

From the toolbar, select Tools > Pop-up Blocker > Turn Off Pop-up Blocker to

disable the Pop-up Blocker.

Internet Explorer

Enter Address

Turn-off Pop-up Blocker

6

Step 4

Enter Username And Password

1 Enter Username and Password.

2 Click on the checkbox Remember Password to disable automatic logout if

there were no activity above 30 minutes.

3 Click on the button to access the system.

4 The system will display the main screen.

Enter Username

Enter Password

Login Button

7

1.2 Logging Out

Once done with the system administrative tasks, you are advised to logout from ePermit.

To logout, please follow the steps below:

Step 1

Logging Out

Click the button to logout from ePermit.

Logout Button

8

1.3 Trader Admin Profile

You can edit your personal information, contact information and authentication information

by going to the Edit Profile screen.

To edit profile, please follow the steps below:

Step 1

Edit Profile

1 To edit your profile, click on the button.

2 Enter the necessary information into the field.

NOTE: Item labeled with * is compulsory.

3 To change your password, enter new password in the Password field.

4 Enter the new password again in the Confirm Password field to confirm your

password.

5 Click on the button to submit the profile once done.

Edit Profile Button

9

2 Managing User Account

2.1 Add User Account

You can add user account with user’s personal information, contact information and

authentication information.

To add user account, please follow the steps below:

Step 1

View Users Screen

1 Click on Users menu as shown.

2 View Users screen appears.

3 Click button.

4 Add User screen appears.

Users Menu

Add Button

10

Step 2

Personal Information

1 Enter user’s First Name, Other Name and Email address.

NOTE: * is compulsory.

Step 3

Contact Information

1 Enter Address, Postal Code, City and State.

2 Click to select Country.

3 Enter Office Phone, Home Phone, Mobile Phone and Fax number.

11

Step 4

Authentication Information

1 Enter User Name and Password.

2 Re-enter password to Confirm Password.

3 Tick on the checkbox to activate this account.

Step 5

Save User Account

1 Click button to save user account.

or

Click button to reset all information entered previously.

or

Click button to cancel Add User account process.

2 User added successfully message screen appears.

3 Click button to complete process.

12

2.2 Edit User Account

You can edit user account if there any changes to its information.

To edit user account, please follow the steps below:

Step 1

View Users Screen



3 Select the user account you want to edit and click on the user’s name.

4 Edit User screen appears.

Users Menu

Click User Name

13

Step 2

Edit User Screen

1 You can edit all the sections available such as User’s Personal Information,

Contact Information and Authentication Information.

2 Tick the checkbox to Activate this account or untick the checkbox to

Deactivate this user account.

3 Click button to save changes made.

or

Click button to reset changes made.

or

Click button to cancel Edit User process.

4 User updated successfully message screen appears.


14

2.3 Activate User Account

You can activate user account which was deactivated or not activated during add user account

process.

To activate user account, please follow the steps below:

Step 1

Activate User Account



3 If the user account was not active, tick on the checkbox to select user

account.

4 Click button to activate the user account.

5 User account’s status should be active as shown.

Users Menu

Status Not Active

Activate Button

Status Active

15

2.4 Delete User Account

You can delete user account which has not been in used and deemed unnecessary.

To delete user account, please follow the steps below:

Step 1

Delete User Account



3 Select the user account that you want to delete and tick on the checkbox.

4 Click button.

5 Confirm Delete screen appears, to confirm deletion of the choosen user

account.

6 Click button to confirm delete or button to cancel.

Users Menu

16

3 Managing Applicant Details

3.1 Add Applicant Details

You can add applicant details such as applicant’s name, IC/passport no., designation, phone

no., fax no. and email.

To add applicant details, please follow the steps below:

Step 1

View Applicants Screen

1 Click on Applicants menu as shown.

2 View Applicants screen appears.

3 Click button.

4 Add Applicant screen appears.

Applicants Menu

Add Button

17

Step 2

Add Applicant

1 Enter Applicant Name, Applicant IC / Passport No., Applicant Designation,

Applicant Phone No., Applicant Fax No. and Applicant Email.

2 Click button to save Applicant details.

or

Click button to reset Applicant details.

or

Click button to cancel.

3 Applicant added successfully message screen appears.


18

3.2 Edit Applicant Details

You can edit applicant details if there are any changes to it.

To edit applicant details, please follow the steps below:

Step 1

View Applicants Screen



3 Select the applicant that you want to edit and click on the applicant’s name.

4 Edit Applicant screen appears.

Applicants Menu

Click Name

19

Step 2

Edit Applicant Screen

1 You can edit all the sections available such as Applicant Name, Applicant IC

/ Passport No., Applicant Designation, Applicant Phone No., Applicant Fax

No. and Applicant Email.


or

Click button to reset changes.

or

Click button to cancel Edit Applicant process.

3 Applicant updated successfully message screen appears.


20

3.3 Delete Applicant Details

You can delete applicant details if the applicant is no longer valid.

To delete applicant details, please follow the steps below:

Step 1

Delete Applicant



3 Select the applicant that you want to delete and tick on the checkbox.

4 Click button.

5 Confirm Delete screen appears, to confirm deletion of the choosen

applicant.


Applicants Menu

21

4 Managing Agent Details

4.1 Add Agent Details

You can add agent details such as agent’s code, name and address.

To add agent details, please follow the steps below:

Step 1

View Agents Screen

1 Click on Agents menu as shown.

2 View Agents screen appears.

3 Click button.

4 Add Agent screen appears.

Agents Menu

22

Step 2

Add Agent

1 Enter Agent Code, Agent Name and Agent Address.

2 Click button to save Agent details.

or

Click button to reset Agent details.

or

Click button to cancel Add Agent process.

3 Agent added successfully message screen appears.


23

4.2 Edit Agent Details

You can edit agent details if there are any changes to it.

To edit agent details, please follow the steps below:

Step 1

View Agents Screen



3 Select the agent that you want to edit and click on the agent’s name.

4 Edit Agent screen appears.

Agents Menu

Click Name

24

Step 2

Edit Agent Screen

1 You can edit all the sections available such as Agent Code, Agent Name and

Agent Address.


or


or

Click button to cancel Edit Agent process.

3 Agent Updated Successfully message screen appears.


25

4.3 Delete Agent Details

You can delete agent details if the agent is no longer valid.

To delete agent details, please follow the steps below:

Step 1

Delete Agent



3 Select the agent that you want to delete and tick on the checkbox.

4 Click button.

5 Confirm Delete screen appears, to confirm deletion of the choosen agent.


Agents Menu

26

5 Managing Importer / Exporter Details

5.1 Add Importer / Exporter Details

You can add an importer or an exporter details such as its type, name, code and address.

To add importer / exporter details, please follow the steps below:

Step 1

View Importers / Exporters Screen

1 Click on Importers / Exporters menu as shown.

2 View Importers / Exporters screen appears.

3 Click button.

4 Add Importer / Exporter screen appears.

Importers/Exporters Menu

27

Step 2

Add Importer / Exporter

1 Click the radio button to select Importer / Exporter Type.

2 Enter Name, Code and Importer / Exporter Address.

3 Click button to save Importer / Exporter details.

or

Click button to reset Importer / Exporter details.

or


4 Importer / Exporter Added Successfully message screen appears.


28

5.2 Edit Importer / Exporter Details

You can edit importer/exporter details if there are any changes to it.

To edit importer / exporter details, please follow the steps below:

Step 1

View Importers / Exporters Screen



3 Select the importer / exporter that you want to edit and click on the

importer’s / exporter’s name.

4 Edit Importer / Exporter screen appears.

Importers / Exporters Menu

Click Name

29

Step 2

Edit Importer / Exporter

1 You can edit all the sections available such as Importer / Exporter Type,

Name, Code and Importer / Exporter Address.


or


or

Click button to cancel Edit Importer / Exporter process.

3 Importer / Exporter Updated Successfully message screen appears.


30

5.3 Delete Importer / Exporter Details

You can delete importer / exporter details if the importer / exporter are no longer valid.

To delete importer / exporter details, please follow the steps below:

Step 1

Delete Importer / Exporter



3 Select the importer / exporter that you want to delete and tick on the

checkbox.

4 Click button.

5 Confirm Delete screen appears, to confirm deletion of the choosen

importer/exporter.


Importers / Exporters Menu

31

6 Managing Product Profile

6.1 Add Product Profile

You can add product profile with product details such as product code, tariff code, item

description and tariff UOM.

To add product profile, please follow the steps below:

Step 1

View Product Profile Screen

1 Click on Product Profile menu as shown.

2 View Product Profile screen appears.

3 Click button.

4 Add Product Profile screen appears.

Product Profile Menu

Add Button

32

Step 2

Add Product Profile

1 Enter Product Code.

2 Enter Tariff Code or click button to search for Tariff Code.

3 Tariff Code pop-up window appears.

4 Search code by using AHTN tab or Tariff tab.

5 Enter code or description into the search box and click button.

6 Click on the code to proceed to Add Product Profile screen.

7 Item Description and Tariff UOM will be automatically filled.

8 Click button to save Product Profile.

or

Click button to reset Product Profile.

or


Show Button

Click Code

33

9 Product added successfully message screen appears.


6.2 Edit Product Profile

You can edit product profile if there are any changes to it.

To edit product profile, please follow the steps below:

Step 1

View Product Profile Screen



3 Select the product code that you want to edit.

4 Edit Product Profile screen appears.


Click Product Code

34

Step 2

Edit Product Profile

1 You can edit all the sections available such as Product Code, Tariff Code,

Item Description, and Tariff UOM.

2 Once done with the changes, click button to save the changes.

or


or

Click button to cancel Edit Product Profile process.

3 Product updated successfully message screen appears.


35

6.3 Delete Product Profile

You can delete product profile if the product is no longer valid.

To delete product profile details, please follow the steps below:

Step 1

Delete Product Profile



3 Select the product code that you want to delete and and tick on the

checkbox.

4 Click button.

5 Confirm Delete screen appears, to confirm deletion of the choosen product

code.



36

7 Report

7.1 Detailed Report

You can view detailed report of applications from certain period by choosing certain dates.

To view detailed report, please follow the steps below:

Step 1

Detailed Report Screen

1 Click on Detailed Report menu as shown.

2 Detailed Report screen appears.

Step 2

Generate Detailed Report

1 Click button to select date for From and To.

2 Click to select Permit Type; e.g: Import.

Detailed Report Menu

37

3 Click button to generate report.

4 Detailed Report – (Import) pop-up window appears.

5 Click button to print report.

or

Click button to close pop-up window.

38

7.2 Summary Report

You can view a summarized report of applications from certain period by choosing certain

dates.

To view summary report, please follow the steps below:

Step 1

Summary Report Screen

1 Click on Summary Report menu as shown.

2 Summary Report screen appears.

Step 2

Generate Summary Report

1 Click button to select date for From and To.

2 Click button to generate report.

3 Summary Report pop-up window appears.

Summary Report Menu

39

4 Click button to print report.

or

Click button to close pop-up window.

forest department sarawak - dagang net technologies … - user guide for fds... · forest...

Documents