ford county, kansas agenda - amazon s3 · 4/13/2015 · - tuesday, april 28, 2015 - community...

USD 443 Board of Education Ford County, Kansas

AGENDAAGENDAAGENDA April 13, 2015

Soule Elementary School

• Increased Student Achievement

• Comprehensive Educational Program

• Supplemental Programs & Services

• Safe and Orderly School Climate

• Alternative Education Programs & Services

• Facilities Planning & Development

• Staff Recruitment & Retention

• Professional Growth Opportunities

• Compensation & Benefits

• Parent Involvement

• Effective Communication

• Business & Community Partnerships

• Fiscal Responsibility & Accountability

• Resource Allocation & Management

• Advocacy for Public Education

COMMUNITY INVOLVEMENT

ACCOUNTABILITY

STAFF DEVELOPMENT

LEARNING ENVIRONMENT

ACADEMIC EXCELLENCE

World Class Education

Adopted by the USD 443 Board of Education – July 2008

Dodge City Public Schools - Unified School District 443

1.2.3.

(AI) 4.(AI) 5.(IO) 6.

(IO) 7.

(IO) 8.

(AI) 9.A. B.C.D.E.

F.G.H.I.J.K.L.M.

10.(IO/DI) A.

Approval of State Pre-Kindergarten Program Grant Award - Bright Beginnings (pp. 29-30)

Approval of Scholastic Web Hosting of READ180, System 44, and FASTMath (pp. 33-35)Approval of Upgrade and Expansion to Network Storage Capacity (pp. 36-39)

Approval of Building Blocks Elementary Library Grant Applications (pp. 14-16)

NEW BUSINESS

Approval of Insurance Renewal for District Property, Casualty and Liability (pp. 40-42)

Approval of EMC-KAKEland Reading Caravan Grant Award - Central Elementary (pp. 31-32)

ROLL CALL

Approval of Kansas Early Head Start Continuation Grant Application - Bright Beginnings (pp. 23-26)Approval of United Way Living Library Grant Application - Bright Beginnings (pp. 27-28)

PLEDGE OF ALLEGIANCE

Approval of Parents As Teachers Program Continuation Grant Application - Bright Beginnings (pp. 17-21)Approval of Kansas Preschool Program Continuation Grant Application - Bright Beginnings (p. 22)

Approval of Minutes for March 19, 2015 Special Board of Education Meeting (pp. 11-13)

CALL TO ORDER

APPROVAL OF BILLS: Ryan Ausmus reviewed the bills this month. (pp. 128-135) SPECIAL PRESENTATIONS: USD 443 Librarians on National Library Week - April 12-18, 2015

Approval of Minutes for March 2, 2015 Board of Education Meeting (pp. 7-10)

STUCO REPORTS:

ADOPTION OF AGENDA, including Supplemental Personnel Report

Laura Woolfolk - KU Wolfe Teaching Excellence Award

CONSENT AGENDA

Camryn Williamson, DCHS Student Council PresidentMaria Ponce Castillo, DCMS Student Council PresidentMarcos Fisher, CMS Student Council President

RECOGNITION OF VISITORS: Persons may present ideas or concerns regarding USD 443 schools. Noaction will be taken by the Board at this meeting. Personalities and behavior of employees are not to bepresented during this period but are to be reported to the employee's immediate supervisor. Thepresident shall determine the amount of time to be spent for citizen participation.

Approval of Personnel, including the Supplemental Personnel Report (pp. 3-6)

BOARD OF EDUCATION UNIFIED SCHOOL DISTRICT NO. 443Ford County, Dodge City, Kansas

BOARD OF EDUCATIONAGENDA

1000 North Second Avenue

7:00 PM Regular Meeting Austen Board of Education Auditorium

Monday, April 13, 2015

Update on the Community Information Campaign by the DLR Group (p. 43)

AI - Action Item DI - Discussion Item IO - Information Only

1

B.(IO)(IO)

C.(IO)(IO)

D. (IO)

E. (AI)(AI)(AI)(AI)(AI)(AI)

F.(AI)

(IO) G.1. Park and Recreation Advisory Board - Barbara Lundin and Brian Winter Alternates: Jay Gifford and Tamie Preston

(IO) 11.

(IO/DI) 12.

(AI) 13.

14. ADJOURN

ANNOUNCEMENTS

3. Special Education - Jeff Hiers & Alternate: Barbara Lundin2. Bright Beginnings/Head Start Policy Council - Traci Rankin

ITEMS FOR FUTURE BOARD MEETINGS AND/OR ADDITIONAL INFORMATION

4. Legislative - Ryan Ausmus5. Capital Outlay - Tammie West and Brian Winter

Dates:

- Tuesday, April 28, 2015 - Community Conversation #5 with the DLR Group at The Learning Center, beginning at 6:30 PM.

6. Calendar Committee - Traci Rankin

- Monday, April 27, 2015 - Board of Education luncheon meeting at 12:00 Noon, at Dodge City High School. (Lunch will be served at 11:45 AM.)

7. Review district bills prior to May Board meeting: Traci Rankin

Executive Session as Authorized by Kansas Law 75-4319 for discussion of personnel matters of non-elected personnel, in order to protect the privacy interests of the individuals(s) to be discussed; and for discussion matters affecting a student(s), in order to protect the privacy interests of the business to be discussed; and to have preliminary discussions about the acquisition of real property, to protect the public interest in obtaining the property at a fair price.

- Monday, May 11, 2015 - Board of Education meeting at 7:00 PM, at the Austen Board Room.

Business Services - Bill Hammond

3. Approval of Bid for Demolition of House at 1000 Avenue G (pp. 69-70)4. Approval of 2015-2016 District Meal Prices (pp. 71-72)

Board of Education Member District Responsibilities

1. Board of Education Policy Revisions - Second Reading (pp. 105-127)Superintendent - Alan Cunningham

6. Approval of Asbestos Inspection and Management Plan (pp. 101-104)

- Tuesday, April 14, 2015 - Community Conversation #4 with the DLR Group at The Learning Center, beginning at 6:30 PM.

2. Approval of Carpet Bid - Capital Outlay (pp. 67-68)1. Approval to Publish Amendment to 2014-2015 Budget (pp. 49-66)

Curriculum and Instruction - Judy Beedles-Miller, Mischel Miller, and Ray Wipf

1. 2015 Retirement Banquet - May 15, 2015 (p. 46) 2. 128th Commencement of Dodge City High School - May 16, 2015 (p. 47)

2. English Language Learning (p. 45)1. Instructional Technology in the Classroom: iPad Update (p. 44)

Human Resources - Susan Scherling1. 2015-2016 Staffing Update (p. 48)

5. Approval of Civic Center Code Compliance Funding Source (pp. 73-100)

Public Information Office - Yvonda Acker

2

A. Approval of Personnel Personnel Report 04-08-2015

SeparationsStatus Last Name First Name Location Title Assignment End Date

Certified McWilliams Kimberly DCHS Chemistry Teacher 5/22/2015Certified Kuhlman Margaret CMS Creative Writing Teacher 5/22/2015Certified Cammack Cindy DCHS Instructional Coach 8/1/2015Certified Marshall Allison Soule Elementary Kindergarten Teacher 5/22/2015Certified Payne Samantha DCHS Business Teacher 5/22/2015Certified Crone Alexandra Bright Beginnings Head Start Teacher 5/22/2015Certified Loewen Alia CMS Science Teacher 5/22/2015Certified Sowers Jennifer Miller Elementary 1st / 2nd Grade 5/22/2015Certified DeBoard Sarah CMS 7th Grade Math 5/22/2015Certified Rees Kinsey Ross Elementary Kindergarten Teacher 5/22/2015Certified Carter Alysha Sunnyside Elementary 1st Grade Teacher 5/22/2015Certified Keehn Marvin CMS 8th Grade Math 5/22/2015Classified Morin Betsy Bright Beginnings Fiscal Specialist 5/29/2015Classified Peterson Darrel Transportation School Bus Driver 3/25/2015Classified Bourne Claudia DCMS Bookkeeper/Athletic Secretary 4/14/2015Classified Rees Kinsey DCMS Assistant Drill Team Coach 5/21/2015Classified Tretto Mary CMS Morning Duty/Lunch Duty 5/23/2014Classified Jeffrey Remigio Alt Education Night Custodian 1/23/2015

Status Last Name First Name Location Title Assignment Start DateClassified Marquez Olga DCHS Cook 3/9/2015Classified Turrubiates Robert Transportation Sub Bus Paraprofessional 3/26/2015Classified Cox Cathy District - Wide Substitute Nurse 3/26/2015Classified Castrejon Olga Elizabeth Sunnyside Elementary Cook/Cashier 3/24/2015Classified Munoz Fausta CMS Cook 3/24/2015Classified Vos Alexa Bright Beginnings Literacy Paraprofessional 3/24/2015Classified Perez Lopez Maribel DCHS Cook/Cashier 3/23/2015Classified Garcia Avalos Cecilia DCMS Cashier/Cook 3/9/2015Certified Miller Jacob DCHS/DCMS/CMS Assistant Band 8/17/2015

Appointments

3


Certified Garcia Sharon Soule Elementary 2nd Grade Teacher 8/3/2015Certified Jones Kathryn DCHS ELA Teacher 8/17/2015Certified Alfrey John CMS Speech - Drama Teacher 8/10/2015Certified Varner Matthew Northwest Elementary 4th Grade Teacher 8/10/2015Certified Carr Victoria DCHS ELA Teacher 8/17/2015Certified Cure Kileigh Soule Elementary Kindergarten Teacher 8/1/2015

TransfersStatus Last Name First Name From New Assignment New Location Start Date

Classified Torres Beatriz Paraprofessional Parent Liaison Sunnyside Elem. 3/6/2015Classified Rosales Rios Karla Substitute Teacher Long Term Substitute Teacher Bright Beginnings 3/2/2015Classified Shiflet Thomacina Library Clerk Bookkeeper/Athletic Secretary DCMS 4/20/2015Classified Fawcett Nick Substitute Teacher Long Term Substitute Teacher CMS 4/13/2015Certified Gonzalez Sonia Pre-K / BB ESL Teacher DCHS 8/17/2015Certified Thomas Sarah 4th Grade Teacher Third Grade Teacher Northwest Elem. 8/17/2015Certified Kinsey Sara Kindergarten Teacher First Grade Teacher Sunnyside Elem. 8/3/2015Certified Regier Jessica 4th Grade Teacher 5th Grade Teacher Sunnyside Elem. 7/1/2015Certified Williamson Carrie 4th Grade Teacher 7th Grade Math CMS 5/22/2015Certified Hamilton Caitlin ELA Teacher Counselor DCHS 8/17/2015

SubstitutesLicense Type Last Name First Name Location Assignment License Date Ending Date

None

Extra DutyStatus Last Name First Name Location Assignment Start End

Certified Foster Dave DCHS DCHS Winter Weights Supervision 11/17/2015 2/27/2015Certified Shillington Jared DCMS DCMS Assistant Track Coach 3/23/2015 5/9/2015Certified Colb Shelly Central Elementary Tutor, After School 2/10/2015 3/10/2015Certified Stegman Joe DCHS DCHS Assistant Baseball Coach 3/2/2015 5/29/2015Certified Voran Shirley DCHS Stipend-Health School Grant 9/1/2014 6/1/2015Certified Curtis Sherry DCHS DCHS Assistant Softball Coach 3/2/2015 5/29/2015Certified Clark Tyson DCHS DCHS Assistant Boys Golf Coach 3/2/2015 5/26/2015Certified Chilton Chris DCHS DCHS Assistant Baseball Coach 3/2/2015 5/29/2015Certified De La Torre Raul DCMS DCMS Head Girls Soccer Coach 3/12/2015 5/8/2015

4


Certified Hamilton Benjamin DCMS DCMS Head Track Coach 3/23/2015 5/9/2015Certified Sheck Jason CMS Comanche Head Track Coach 3/9/2015 5/11/2015Certified Keehn Marvin CMS Comanche Assistant Track Coach 3/9/2015 5/11/2015Certified Copp Jason CMS CMS Assistant Track Coach 3/9/2015 5/11/2015Certified Hutchcraft Virgil CMS Comanche Girls Soccer Head Coach 3/9/2015 5/11/2015Certified Steib Brian DCMS 6th Grade Intramurals 3/23/2015 4/16/2015Certified Magana Mayre CMS Comanche Girls Soccer Asst. Coach 3/9/2015 5/11/2015Certified Jackson Timothy DCMS 6th Grade Intramurals Instructor 3/23/2015 4/16/2015Certified Pelton Lisa DCMS 6th Grade Intramurals Coordinator 3/23/2015 4/16/2015Certified Knedler Kelly DCHS DCHS Musical 1/1/2015 2/14/2015Certified Tuxhorn Allison Central Elementary Saturday School 3/7/2015 3/7/2015Certified Polkinghorn Sherry DCMS 6th Grade Intramurals Instructor 3/23/2015 4/16/2015

Certified Atzbach Sarah Central Elementary Student Support B-After School Tutoring 3/31/2015 5/14/2015

Certified Evans Kallie Central Elementary Student Support B-After School Tutoring 4/7/2015 5/14/2015

Certified Hruska Paula The Learning Center DIAL Testing/ Kindergarten Registration 3/25/2015 5/21/2015Certified Hutchcraft Benjamin CMS CMS Boys Soccer Assistant Coach 3/9/2015 5/11/2015Certified Martinez Mario CMS CMS Boys Soccer Head Coach 3/9/2015 5/11/2015Certified Burr Jordan CMS CMS Assistant Track Coach 3/9/2015 5/11/2015Certified Williams Tiara CMS CMS Assistant Track Coach 3/9/2015 5/11/2015Classified Young Kay DCMS Piano Accompanist 3/2/2015 3/7/2015Classified Gallardo Joel DCMS DCMS Assistant Boys Soccer Coach 3/12/2015 5/8/2015Classified Long Brad DCMS DCMS Assistant Track Coach 3/23/2015 5/9/2015Classified Calvin Ashley DCMS DCMS Assistant Girls Soccer Coach 3/12/2015 5/8/2015Classified Rodriguez Amado DCMS DCMS Head Boys Soccer Coach 3/12/2015 8/8/2015Classified Camacho Mandy DCMS DCMS Assistant Track Coach 3/23/2015 5/9/2015Classified Burkhard Dalton DCHS DCHS Assistant Girls Soccer Coach 3/2/2015 5/29/2015Classified Pittman Amanda DCHS Work with Health Start Grant 9/1/2014 5/21/2015Classified Moore Becky Central Elementary Saturday School Paraprofessional 3/7/2015 5/21/2015Classified Melton Leticia Miller Elementary Translator 3/11/2015 5/21/2015Classified Osornio Eliset Dodge City Middle School 6th Grade Intramurals 3/23/2015 5/21/2015Classified Zelaya Brenda Dodge City Middle School 6th Grade Intramurals 3/3/2015 5/21/2015

5


Classified Llamas Rosa Central Elementary After School Tutoring-Paraprofessional 4/7/2015 5/21/2015Classified Del Real Alondra Central Elementary Student Support - Para Tutoring 4/7/2015 5/21/2015Classified Torres Claudia Central Elementary Student Support - Para Tutoring 4/7/2015 5/21/2015

Status Last Name First Name Location Assignment Employment Retirement Certified Jobe Connie CMS 6th Grade Teacher 5/22/2015

Retirements

6

Unified School District 443

Dodge City, Kansas

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Minutes Board of Education March 2, 2015 – 7:00 PM Unified School District 443 Austen Board of Education Auditorium Dodge City Public Schools 1000 North Second Avenue Ford County, Kansas Dodge City, Kansas

Agenda

Item No. Item Person(s) Motion or Activity

Action Taken

1. Call to Order President Lisa Killion

2. Pledge of Allegiance President Lisa Killion

3. Roll Call

President Lisa Killion

Members present: Lisa Killion, Barbara Lundin, Tammie West, Traci Rankin, Brian Winter, Ryan Ausmus and Jeff Hiers Members absent: Brian Winter

4. Adoption of the Agenda Moved – Tammie West Seconded – Barbara Lundin

Adopt the agenda, with the Supplemental Personnel Report, as presented.

Motion Passed 6-0

5. Approval of Bills Moved – Tammie West Seconded – Jeff Hiers

The bills were reviewed by Tammie West. The Board of Education approved the bills, as presented.

Motion Passed 6-0

6. Special Presentations President Lisa Killion • Lisa Killion congratulated the DCHS Wrestling Team for a great season.

• Yvonda Acker, Karen Blankman and Regina Lefort were recognized by the Kansas Association of School Boards and the Kansas School Public Relations Association for numerous contest awards.

• Jacque Feist has been named the 2015 KSHSAA Governor’s Award Recipient.

None

7


Dodge City, Kansas


7. STUCO Reports Camryn WIlliamson-DCHS Maria Ponce Castillo-DCMS

Dodge City High School and Dodge City Middle School student council presidents presented activities of their respective student councils and student bodies.

None

8. Recognition of Visitors

President Lisa Killion No public comments were made.

None

9. Consent Agenda A. Approval of Personnel Report B. Approval of Minutes for February 23,

2015 Board of Education meeting C. Approval of Growing Healthy Kids-

Gardening Grant Award – Linn Elementary

D. Approval to Solicit Bids to Demolish House at 1000 Avenue G

E. Approval of Disposal of Unusable District Owned Equipment

Moved – Ryan Ausmus Seconded – Traci Rankin

The Board of Education approved the Consent Agenda, including the Supplemental Personnel Report.

Motion Passed 6-0

10. New Business A. Request to Speak 1. Request to Speak by Terry Malone

with the Coalition for a Better Plan Floris Jean Hampton, Coalition for a Better Plan

The Board of Education received information regarding the Coalition’s efforts related to maintaining Dodge City Community College, as options are pursued to provide four-year educational and technical education opportunities in Dodge City.

None – Information Item Only

B. Business and Operations Executive Director of Business and Operations, William Hammond 1. Approval of Postage Machine

Lease Moved – Traci Rankin Seconded – Ryan Ausmus

The Board of Education approved a 60 month lease with Pitney Bowes.

Motion Passed 6-0

2. Bids for Beeson, Linn and Soule Elementary Schools

Moved – Jeff Hiers Seconded –Tammie West

The Board of Education awarded the base bid to replace the roof at Beeson Elementary School to Diamond Roofing, Dodge City, Kansas, in the amount of $337,315.00, to be paid from the Capital Outlay fund.

Motion Passed 6-0

8


Dodge City, Kansas


3. Valcom Equipment for District Wide Intercom System

Moved – Tammie West Seconded – Traci Rankin

The Board of Education approved the purchase of equipment for the Valcom Intercom System from Nex-Tech in the amount of $174,434.00.

Motion Passed 6-0

4. Engineering Services for Parking Lots

Moved – Jeff Hiers Seconded – Barbara Lundin

The Board of Education approved a contract with Schwab-Eaton for the design and bid specifications for specified parking lot improvements at Dodge City High School, Beeson Elementary, Dodge City Middle School and Comanche Middle Schoo, in the amount of $23,875, to be paid from the Capital Outlay fund.

Motion Passed 6-0

5. Approval of Civic Center Code Compliance

Moved – Ryan Ausmus Seconded – Tammie West

The Board of Education authorized administration to engage GLMV Architecture Inc. to design and prepare bid specifications to bring the Civic Center into fire safety code compliance for a cost of $37,300 and reimbursable expenses not to exceed $2,500.

Motion Passed 5-1

6. Approval of Copier Contract Moved – Barbara Lundin Seconded – Traci Rankin

The Board of Education approved a five (5) year contract with Century Business Technologies for copiers for an annual amount of $255,124.40.

Motion Passed 6-0

C. Superintendent’s Office Superintendent of Schools, Alan Cunningham 1. Board of Education Policy

Revisions

The Board of Education was asked to review KASB policy recommendations, and advise administration of additional information needed prior to the recommended adoption of these updated policies at the April 13, 2015 Board of Education meeting.


2. Legislative Updates The Board of Education received the update on current and pending bills before the Kansas Legislature.


D. Board of Education Member District Responsibilities

1. Park and Recreation Advisory Board – Barbara Lundin and Brian Winter (Alternates: Jay Gifford and Tamie Preston)

2. Bright Beginnings /Head Start Policy Council – Traci Rankin 3. Special Education – Jeff Hiers, and (Alternate: Barbara Lundin)


9


Dodge City, Kansas


4. Legislative – Ryan Ausmus 5. Capital Outlay –Tammie West and Brian Winter 6. Calendar Committee – Traci Rankin 7. Review district bills prior to April 13 Board Meeting: Ryan Ausmus

11.

Announcements President Lisa Killion

• Monday, March 9, 2015 – Dodge City Night in Topeka

• Tuesday, March 10, 2015 – Community Conversation #2 with the DLR Group at the Learning Center, beginning at 6:30 PM

• March 16-20, 2015 – Spring Break • Monday, April 13, 2015 – Board of Education

meeting at 7:00 PM, at the Austen Board Room • Monday, April 27, 2015 – Board of Education

luncheon meeting at Noon, at DCHS


12.

Items for Future Board Meetings Traci Rankin requested information on the placement for students into the Newcomers Program at the elementary level. Jeff Hiers requested information on the iPad Initiative.

13.

Adjourn Meeting Moved – Tammie West Seconded – Traci Rankin

Adjourned the Board meeting at 8:11 PM. Motion Passed 6-0

These minutes were approved by the Board of Education, Unified School District 443, Ford County, Kansas, on Monday, April 13, 2015. ___________________________________________ ___________________________________________ Lisa Killion, President William Hammond, Clerk of the Board USD 443 Board of Education Unified School District 443

10


Dodge City, Kansas

O:\AAClerk of the Board\BOE Minutes\2014-2015\20150319 BOE Minutes Special Meeting.docx Page 1 of 3

Special Meeting Minutes

Board of Education March 19, 2015 – 11:00 AM Unified School District 443 Austen Board Room Dodge City Public Schools 1000 N. 2nd Avenue Ford County, Kansas Dodge City, Kansas

Agenda Item No. Item Person(s) Motion or Activity Action Taken

1. Call to Order President Lisa Killion

2. Roll Call President Lisa Killion Members present: Lisa Killion, Jeff Hiers, Barbara Lundin, Traci Rankin, Tammie West and Brian Winter. Ryan Ausmus joined the meeting via speaker phone. Members absent: none

3. Approval of Resolution 20150319 – Authorizing a Bond Election to be held June 25, 2015. Amending Resolution 20150319

Moved – Tammie West Seconded – Barbara Lundin Moved- Jeff Hiers Seconded- Traci Rankin

Approve Resolution 20150319 authorizing a bond election to be held on June 25, 2015, utilizing a mail-in ballot. Amend Resolution 20150319 authorizing a bond election not to exceed $85,600,000.

Motion Passed 7-0 Motion Passed 7-0

4. Adjourn Meeting Moved – Tammie West Seconded – Traci Rankin

Adjourned the meeting at 11:30. Motion Passed 7-0

These minutes were approved by the Board of Education, Unified School District 443, Ford County, Kansas, on Monday, April 13, 2015.

________________________________________________ ________________________________________________ Lisa Killion, President William Hammond, Clerk of the Board USD 443 Board of Education Unified School District 443

11


Dodge City, Kansas


RESOLUTION NO. 20150319

A RESOLUTION AUTHORIZING AND PROVIDING FOR THE CALLING OF A BOND ELECTION IN UNIFIED

SCHOOL DISTRICT NO. 443, FORD COUNTY, KANSAS (DODGE CITY) FOR THE PURPOSE OF SUBMITTING TO

THE QUALIFIED ELECTORS OF THE DISTRICT THE QUESTION OF ISSUING GENERAL OBLIGATION BONDS OF

THE DISTRICT; AUTHORIZING THE APPLICATION TO THE STATE BOARD OF EDUCATION FOR THE

AUTHORITY TO CALL SAID BOND ELECTION; AND PROVIDING FOR THE GIVING OF NOTICE OF SAID BOND

ELECTION.

WHEREAS, K.S.A. 72-6761 authorizes the board of education of any unified school district to determine it necessary to purchase or improve a

site or sites, or to acquire, construct, equip, furnish, repair, remodel or make additions to any building or buildings used for school district purposes and

to issue general obligation bonds of the district to pay the costs thereof provided that the question of issuing such general obligation bonds is submitted to

the electors of the district and a majority of the electors voting on such proposition authorizes the issuance of the general obligation bonds; and

WHEREAS, the Board of Education (the “Board”) of Unified School District No. 443, Ford County, Kansas (Dodge City) (the “District”), deems

it advisable to authorize and provide for the calling of a bond election in the District for the purpose of submitting to the qualified electors of the District

the question of issuing general obligation bonds of the District to pay the costs of certain school building improvements; and

WHEREAS, it is deemed advisable to hold such election in accordance with the mail ballot election law (K.S.A. 25-431 et seq.); and

WHEREAS, K.S.A. 75-2315 et seq., as amended, provides in substance that the Board may apply to the State Board of Education for authority

to call and hold an election to authorize the issuance of bonds of the District in excess of the amount which the District may issue under the provisions of

K.S.A. 72-6761, for the purposes set forth therein; and

WHEREAS, in order to authorize such general obligation bonds, it is deemed advisable to call a bond election in the District to be held on June

25, 2015.

NOW THEREFORE BE IT RESOLVED BY THE BOARD OF EDUCATION OF UNIFIED SCHOOL DISTRICT NO. 443, FORD

COUNTY, KANSAS (DODGE CITY):

Section 1. It is hereby deemed necessary and advisable to: (a) respond to increasing enrollment and increase safety and security throughout

the District by constructing, furnishing and equipping improvements to the District’s high school, middle schools, and elementary schools, including but

not limited to new construction, additions, remodels, renovations, infrastructure, HVAC, technology, furnishings, equipment, and safety and security

improvements; (b) eliminate the use of existing modular classroom buildings; (c) make all other necessary improvements appurtenant thereto

(collectively the “Project”); and (d) pay costs of issuance and interest on general obligation bonds of the District during construction of the Project, at an

estimated cost not to exceed $85,600,000.

12


Dodge City, Kansas


Section 2. In order to pay the costs of the Project, it is necessary to issue general obligation bonds (the “Bonds”) of the District, in an

amount not to exceed $85,600,000; which Bonds shall be issued if a majority of the qualified electors of the District voting on the proposition shall vote

in favor thereof at a bond election to be held in the District for that purpose.

Section 3. It is hereby authorized, ordered and directed that a bond election shall be and is hereby called to be held in the District on June

25, 2015 and will be established by action of the Board after approval thereof by the State Board of Education, at which time there shall be submitted to

the qualified electors of the District the following proposition:

Shall the following be adopted?

Shall Unified School District No. 443, Ford County, Kansas (Dodge City), issue general obligation bonds in an amount not to exceed

$85,600,000, to pay the costs to: (a) respond to increasing enrollment and increase safety and security throughout the District by

constructing, furnishing and equipping improvements to the District’s high school, middle schools, and elementary schools, including but

not limited to new construction, additions, remodels, renovations, infrastructure, HVAC, technology, furnishings, equipment, and safety

and security improvements; (b) eliminate the use of existing modular classroom buildings; (c) make all other necessary improvements

appurtenant thereto (collectively the “Project”); and (d) pay costs of issuance and interest on said general obligation bonds of the District

during construction of the Project; all pursuant to the provisions of K.S.A. 10-101 et seq.; K.S.A. 25-431 et seq.; K.S.A. 25-2018(f);

K.S.A. 72-6761; and K.S.A. 75-2315 et seq.?

Section 4. The vote at said bond election, if approved by the State Board of Education, shall be by mail ballot, and the proposition stated

above shall be printed on the ballot, together with voting instructions as provided by law. The Bonds authorized by the election may be issued to

reimburse expenditures made on or after the date which is 60 days before the date of this Resolution, pursuant to Treasury Regulation § 1.150-2.

Section 5. The Ford County Clerk shall give notice of the bond election as provided by law by publishing a Notice of Bond Election in

substantially the form attached hereto as Exhibit A once each week for two (2) consecutive weeks in a newspaper of general circulation in the District,

with the first publication to be not less than twenty-one (21) days prior to the date of the bond election, and the last publication being not more than forty-

five (45) days prior to the date of the bond election.

Section 6. Prior to the submission of said proposition to the electors of the District, the Board shall make application to the State Board of

Education for authority to issue the Bonds in excess of the statutory limitation of a percentage of the assessed valuation of tangible taxable property of

the District (the “Debt Limit”), and to call and hold an election to issue the Bonds in excess of such Debt Limit.

Section 7. Notice of the filing of an application with the State Board of Education, as stated above, shall be given to the electors of the

District by publication one time in a newspaper of general circulation in the District as provided by law.

13

Request for Board Approval of Grant Application USD 443 - Dodge City Public Schools Form ID 2272015_83052A

Name of Grant Building Blocks Early Childhood Block Grant

Program and/or Person Applying Beeson, Linn, Miller Northwest, Ross, Soule, Sunnyside, Wilroads

Person Authorized to Approve PO's Principals at the Elementary Schools

CFDA Number ----------------

Grant Foundation or Agency Russell Child Development Center

Amount Requested $550.00 ----------------Start Date 2/27/2015

Match Required @Yes 0 No

If match is required, explain Beeson= Beeson PTO Linn= Linn Library Book Fund Miller=Miller Library Fund Northwest- Northwest General Fund Ross=Ross PTO Soule=Soule PTO Sunnyside=Sunnyside General Fund Wilroads=Wilroads PTO

End Date 6/30/2015

10% match required

Provide a brief description of the purpose for the grant and how the funds will benefit the district.

The purpose of the grant is to support early literacy in Southwest Kansas. All elementary schools with he exception of Central will be applying for this grant. Most of the schools will be purchasing low level high interest books that will appeal to and attract beginning readers. The books will also be very helpful with the ESL students.

Information attached to this form: Comments

Grant Abstract @Yes 0 No

Budget Form @Yes 0 No For all schools listed ----------------------------------------

Grant Application @Yes 0 No for all schools listed ----------------------------------------

Other We have combined all the schools applications on this form.

Copy for: Board of Education 4/2/2015 Reviewed By: Barbara Norton

14

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E ,t. -r. L Y' L E _.t. -r:. r\J i tJ G BUILDING BLOCKS EARLY CHILDHOOD BLOCK GRANT

2015 ELEMENTARY LIBRARY GRANT APPLICATION

The Building Blocks Early Childhood Block Grant has received funding through a grant awarded to Russell Child Development Center from the Kansas Children's Cabinet & Trust Fund to support early literacy in Southwest Kansas. Funds are to be for the used for the support of libraries to enhance early literacy opportunities for families, caregivers, and children.

NOTICE OF GRANT OPPORTUNITY: $500

Building Blocks is offering your elementary school library an Early Childhood Library Enhancement Grant in the amount of $500. The gran+ is intended to support enhancements to the preschool section of your library including parent resources to promote early literacy and strengthen families.

Application Process: Review the guidelines and complete the enclosed application. Submit to Jeanne Billings, Building Blocks Coordinator, 714 Ballinger, Garden City, KS 67846 or fax to 620-275-0364 no later than June 30, 2015. If you have any questions please feel free to email Jeanne at jbi ll [email protected] or call our toll free number at 1-888-877-3717. We look forward to working with you to benefit Kansas's youngest citizens and their families.

Attached is a list of suggested resources to support promoting early literacy.

_c~ - 1

' '

a_ CD Ta~geted Cas,_ · h\a'laJ;;::nen: -

-. --B u 1 1 d; n g ~: r r - BIOCI<S ~'-

111 'Pro j e. c t ,tl ·,..[': .... '&'

15

Laying a foundation of success for all young children and their families through

the delivery of high quality, inclusive services.

714 Ballinger • Garden City, KS 67846 • Ph: 620-275-0291 • Fax: 620-275-0364 • www.rcdc4kids.org

:·· ······· ···························· ························ ·· ·· ··· ········ ·· ··· ·· ·· ····· ·························· ····················· ······· ·····-: . . · Completed application consists of: ·

• Signed Grant Application Page (this form)

• Narrative- Describe your library, current needs, rationale for request, and a description of how 10% cash match will be contributed.

. . . . ··· ····· ········ ·· ·· ·· ······················ ·· ··· ······ ······ ·············· ············ ·· ····· ····· ··· ·· ·· ·· ···· ······ ···· ··· ······ ······ ··· ·· ··· ·· ····

BUILDING BLOCKS EARLY CHILDHOOD BLOCK GRANT

2015 SCHOOL-BASED PRESCHOOL LIBRARY GRANT APPLICATION

School Requesting Grant: f;er&JO Efr1nen fa(' Y . !.) f) I

Address: /?([J k/. u Ersaa ~d City: b~t. City county:__._h-.,p.a-~-t~n) _______ _ Zip Code: ~ 1 ~:a/ Telephone: (6 a;) tf [ U d j ' E-mail: Vitc 1-AaiCJ~ DC tilL( f!kt:d1't3 'j Contact: Ataocy Vt'edhaJcC Position: LIb ra.r/af) l

Proposals due to Russell Child Development Center by JUNE 30, 2015

Send to: Jeanne Billings, Building Blocks Coordinator, RCDC, 714 Ballinger, Garden City, KS 67846

Amount of Grant: $500 Cash Match Needed: $50

Cash Match Provided by: {j f:e$()11 .fiuJtd:j Cf L<./) {f rtl)

NoiJC ~ Viu 1-b a k:C

Equivalent 1-t- tOtS

Date

~CD Targeted Case Management

HEALTHY DEVELOPMENT STRONG f AMILIES EARLY LEARNING

Example

16

Economic and Employment Services 915 SW Harrison St., Suite 580-W Topeka, KS 66612

Phyllis Gilmore, Secretary

March 27, 2015

Ms. Tami Knedler Bright Beginnings Early Childhood Center Unified School District 443 200 W. Comanche Street Dodge City, KS 67801

/-5:f~t~::~J;rf?;r;· .. / ~-- ................ '<1 ··.

,. .... ··~ .... . . .. /J .. .. • • .. • ~ --.>. ·--/ *• • • -tt* ·r---~ ansas Department for Children

and Families

SUBJECT: FUNDING OF KANSAS EARLY HEAD START/HEAD START Grant #EHS/HS-15-16-YC0509

Dear: Ms. Knedler

Phone: {785) 296-3349 Fax: (785) 296-6960

www.dcf.ks.gov

Sam Brownback, Governor

This letter is to inform you that the Department for Children and Families is beginning the process of State Fiscal Year 2016 funding for your Renewal in the Kansas Early Head Start program.

Your FY2016 program funding will begin July 1, 2015 and end June 30,2016.

The DCF - KEHS budget is awaiting approval from the Kansas Legislature. As soon as the DCF budget is approved for FY 2016, we will notify you by email of the final funding amount.

BASE FUNDING FOR GRANT YEAR-15: Current on-going funding: $453,955 ____ _

FUNDED ENROLLMENT: Current enrollment: 52 . _ _ _ _

Your agency must adhere to the Head Start Performance Standards for Early Head Start/Head Start. The relevant regulations are: Head Start Grants Administration, 45 CFR Part 1301; Program Performance Standards for Operation of Head Start Programs by Grantee and Delegate Agencies, Part 1304; Eligibility, Recruitment, Selection, Enrollment and Attendance, Part 1305; Head Start Staffmg Requirements and Program Options, Part 1306; Head Start Program Performance Standards on Services for Children with Disabilities, 45 CFR 1308; HSIEHS Transportation, Part 1310: Kansas Child Care Development Fund State Plan; and Kansas State Child Care Licensing Regulations.

90% of your total actual Kansas Early Head Start/Head Start enrollment must meet the cmTent poverty guidelines. 10% of your total actual Kansas Early Head Start enrollment must be determined by a multidisciplinary team to meet eligibility criteria as defined by the Administration for Children, Youth, and Families' regulations at 45 CFR 1308.

Strong Families Make A Strong Kansas

24

APPLICATION FORMS AND INSTRUCTIONS

To apply for this grant funding the following infom1ation is required from your agency:

1. Application for Funding-KEHS/HS 102 2. Budget Information-KEHS/HS 102A 3. Budget Justification/Narrative 4. Policy Council Review and Approval 5. Certification Regarding Lobbying-signed 6. SF-424B (Assurances)-signed 7. Debarment Attestation 8. Current Needs Assessment 9. Tax Clearance Certificate

APPLICATION DUE DATE

Please submit an original and two copies of your application by April 27th, 2015 to:

Heather Mack Kansas Department for Children and Families

Kansas Early Head Start Docking State Office Building

915 SW Harrison Street, Rm. 681-W Topeka, Kansas 66612

The Department for Children and Families will review your request for funding. Once approved, grantees will receive a letter and the notice of renewal.

Please contact Heather Mack at 785-368-6350, if you have any questions regarding your renewal application. Thank you for your commitment to provide services to the children and families in your community.

Respectfully,

Heather Mack, KEHS Program Manager

Enclosure (Applicant Packet): Attachment A: KEHS/HS Checklist FY16 Application and Instructions for Funding, KEHS/HS 102 Budget Information and Instructions, KEHS/FIS 1 02A Certification Regarding Lobbying SF-424B Assurances

25

Kansas Early Head Start 102A BUDGET INFORMATION

Grantee Agency Name and Mailing Address Federal Employer 10

Bright Beginnings Early Childhood Center

200 W Comanche, Suite A

Dodge City, KS 67801

Primary Contact: Tami Knedler

A. Personnel Wages

B. Employer Taxes & Benefits

C. Travel

D. Equipment

E. Su ies

F. Contractual

G. Training

H. Renovations

I. Building (Rent/Utilities/Insurance)

. Other

K. Indirect Costs

L. Volunteers

M. Less Program Income (enter as a

negative amount)

N. TOTAL (sum of A thru M)

315,698.00

88,980.00

4,500.00

5,000.00

17,599.00

22,178.00

$ 453,955.00 $

SECTION B-OTHER BUDGET INFORMATION

2. Administrative Expenses included in Part 1, Line N, Col. 1 KEHS Grant

The indirect cost rate of 4.97% is issued by the Kansas State Board of Education.

3. Other Sources of Income (Col. 2) and Sources of Program Income (Row M):

4. Remarks:

48-0697984

Grant Period

July 1, 2015- June 30, 2016

Phone# 620-371-1220

$ 315,698.00

$ 88,980.00

$ 4,500.00

$

$ 5,000.00

$

$

$

$

$ 17,599.00

$ 22,178.00

Kansas Dept. for Children and Families KEHS 102A (4-13) Page 1

26

-----Original Message----- From: Bryan Frye [mailto:[email protected]] Sent: Tuesday, March 31, 2015 4:28 PM To: Alford, Gary; 'Ben Bradley (E-mail)'; [email protected]; 'Bryan. Frye (E-mail)'; 'Dave. Grant (E-mail)'; Guse, Bob; Karie Bradley; Lair, Aaron; 'Oliver, Ashley'; 'Patrick. Myers (E-mail)'; 'Ron. Macy (E-mail)'; 'Susan. Peters (E-mail)'; 'Tim. May (E-mail)' Cc: BILL PITTMAN; Jay Prater – KAKEland Subject: EMC KAKEland Reading Caravan for April 14 Importance: High Here are the details for the April 2015 EMC-KAKEland Reading Caravan grant of $500. Central Elementary 1000 Central Avenue Dodge City, KS 67801 Tuesday, April 14 Please arrive shortly before 1:00pm. We will do the check presentation at a school wide assembly (approx. 260 kids). KAKE Meteorologist Jay Prater will represent KAKE. Principal - Bill Pittman Librarian - Rachel Dial Thanks, Bryan K. Frye Director of Marketing & Creative Studios KAKEland 1500 N. West St. Wichita, KS 67203 316.946.1321 - office 316.258.3623 - mobile [email protected]

This school deserves an EMC-KAKEland Reading Caravan grant because... --------------------------------------------------------------------------------- the teachers and the principal Mr. Pittman push the kids to try their best. Mrs. Dial loves the children so much. She wants them to strive for their very best. She encourages them to read new books and to go home and read to parent, grandparents and siblings. She also encourages them to do their best in all subjects and helps them when asked. She also encourages them to have an imagination. She does not label the students and pushes those who need a push. She is very passionate about what she teaches. We are very blessed and thankful to have her in our school system. We love her and would love for Central Elementary to receive this grant so that they can have new materials to learn from.

32

O:\AAClerk of the Board\BOE Agendas\2014-15\20150413 Agenda\20150413 READ180 rev.docx 4/8/2015

Board of Education Dodge City Public Schools

Date: April 13, 2015

Subject: Scholastic Web Hosting of READ180, System 44,and FASTMath

Initiated By: Mischel D. Miller, Assistant Superintendent for Secondary Education

Attachments: Scholastic Hosting Services - Quote

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: READ 180/System 44, is a secondary reading intervention program, implemented in Dodge City over the past five (7) years. It is a comprehensive system of curriculum, instruction, assessment, and professional development strategies proven to raise reading achievement for struggling readers in grades 4–12+. READ 180 is designed for any student reading two or more years below grade-level, and leverages adaptive technology to individualize instruction for students and provide powerful data for differentiation to teachers.

Secondary classroom also have the availability of Scholastic’s FASTMath program, which delivers a personalized learning path for each student, driven by ongoing formative assessments.

CURRENT CONSIDERATIONS: The district has moved away from local server-based programming. Currently, Scholastic hosts all of these district services at a cost that is similar to licensing individual users to host these services locally. The option for Scholastic to host current programming eliminates the need for the district to purchase or maintain application servers in order to use the programs. This option will eliminate the cost and burden of server maintenance and backup for technology staff. The hosting service allows for ease of access from any web-enabled computer, and simplifies the option for students to use the program from their iPad. FINANCIAL CONSIDERATIONS: The cost of continuing the web-hosting for the school district’s instructional programs from Scholastic is $34,483.00. This amount is budgeted and will be paid from the Bilingual program. STAFF RECOMMENDATION: The Board of Education is respectfully requested to ratify the purchase of web-hosting services from Scholastic for the 2015-16 school year in the amount of $34,483.00, to be paid from the Bilingual program.

RECOMMENDED ACTION: Approval Information Discussion

33

PRICE QUOTATION

Scholastic Education Inside Sales, 2315 Dean St., Suite 600, St. Charles, IL 60175 Tel: (800) 387-1437 Fax: (877) 242-5865

Submitted to: Submitted by: Date: 1/12/2015

Deneen ScottMs. Marge Blattner, Dodge City USD 443-678017051000 2nd Ave.Dodge City , KS 67801

Inside Sales [email protected]

Description or Title ISBN #List

Unit PriceApplicableDiscount

FinalUnit Price QTY

ExtendedTotal

$30.00 $0.00 $30.00 459 $13,770.00READ 180 Hosting Service (annual price per license) 512312

600004871 DODGE CITY UNIF SCH DIST 443

Hosting Renewal Period 3/31/15 to 3/30/16

$30.00 $15.00 $15.00 160 $2,400.00System 44 Hosting Service (annual price per license) Note: READ 180hosting customers receive a 50% discount on System 44 hosting fees.($15.00 instead of $30.00 per annual license)

512307



$4.00 $0.00 $4.00 1,700 $6,800.00SRI College & Career Hosting Service (annual price per license) 512308



$2,900.00 $0.00 $2,900.00 1 $2,900.00FASTT Math Next Generation: Unlimited Site License Subscription (perschool, per year) includes one set of teacher materials

546981


Subscription Renewal Period 3/30/15 to 3/30/16

$3.75 $0.75 $3.00 2,871 $8,613.00SRI Web Subscription Partial Year 6 Months 564283

600130215 SOULE ELEMENTARY SCHOOL 252600055953 SUNNYSIDE ELEMENTARY SCHOOL 370600055952 NORTHWEST ELEMENTARY SCHOOL 359612455152 ROSS ELEMENTARY SCHOOL 453600055954 WILROADS GARDENS ELEM SCHOOL 123600055948 CENTRAL ELEMENTARY SCHOOL 257600130216 LINN ELEMENTARY SCHOOL 353600130217 BEESON ELEMENTARY SCHOOL 342600055951 MILLER ELEMENTARY SCHOOL 362Subscription Renewal Period 9/22/15 to 3/30/16

*****Common End Date 3/30/16*****

Terms and Conditions: State law requires that sales tax be added to your order unless we have a sales tax exemption certificate on file. Scholastic's terms areFOB shipping point unless otherwise noted on the purchase order. Customers must notify Scholastic in writing no less than five (5) business days in advance ofany cancellation or rescheduling of training, in-classroom support, or other onsite services. If such notice is not received by Scholastic, customers will be charged(or forfeit prepayment) for cancelled or missed days. Unless otherwise noted, all services must be delivered within 24 months of purchase.

Page 1 of 2

34

Description or Title ISBN #List

Unit PriceApplicableDiscount

FinalUnit Price QTY

ExtendedTotal

Subtotal $34,483.00Discount Total $4,553.25 $0.00

Prices are valid for 90 days.

Please fax or email your purchase order -attn: Deneen Scottfax# 877-242-5865 email: [email protected].

No payment is necessary at the time of renewl; an invoice will be sent once the purchaseorder is processed.

If a check is sent in lieu of a purchase order, a copy of this quote must be attached.

Thank you.

Shipping/Handling

Sales Tax $0.00 $0.00

TOTAL $34,483.00

Terms and Conditions: State law requires that sales tax be added to your order unless we have a sales tax exemption certificate on file. Scholastic's terms areFOB shipping point unless otherwise noted on the purchase order. Customers must notify Scholastic in writing no less than five (5) business days in advance ofany cancellation or rescheduling of training, in-classroom support, or other onsite services. If such notice is not received by Scholastic, customers will be charged(or forfeit prepayment) for cancelled or missed days. Unless otherwise noted, all services must be delivered within 24 months of purchase.

Page 2 of 2

35

O:\AAClerk of the Board\BOE Agendas\2014-15\20150413 Agenda\20150413 Dell Equalogic Storage.docx 4/6/2015


Date: April 13, 2015 Subject: Network Storage Upgrades – Dell EqualLogic

Storage System

Initiated By: Ray Wipf and Information Technologies

Attachments: Vendor Quote – Single Source

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: The district provides unlimited network storage for students and staff. Students and staff are able to store various files, documents, spreadsheets, videos, etc. The current system is in need of capacity upgrades in order to keep up with the increasing demands. CURRENT CONSIDERATIONS: As part of regular maintenance, staff is recommending an upgrade to our current storage system to better meet the network storage needs of staff and students. This upgrade will allow for reliable continued network storage. District bidding processes have been followed as required by the Business Office. This purchase is from Dell, Inc., and is a sole-source vendor. In addition, this equipment is compatible with current equipment. FINANCIAL CONSIDERATIONS: The cost to the school district will be $25,245.14 for the Dell EqualLogic Storage System. Funding for this equipment is available from FY 2014-2015 Computer Equipment budget. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the purchase of the Dell EqualLogic Storage System from Dell, Inc. for the amount of $25,245.14, to be paid from the 2015-2015 Computer Equipment budget. RECOMMENDED ACTION:

Approval Information Discussion

36

Quote Summary_701622686

file:///C|/Users/Ray/Documents/BOE 2014 2015/April 2015/Quote_701622686.html[3/31/2015 4:22:44 PM]

QUOTATIONQuote #: 701622686Customer #: 7801589Contract #: 45ABZCustomerAgreement #: 090701.02 MHECQuote Date: 02/13/2015

Date: 2/13/2015 Customer Name: DODGE CITY UNIFIED SCH 443 Thanks for choosing Dell! Your quote is detailed below; please review the quote for product andinformational accuracy. If you find errors or desire certain changes please contact your salesprofessional as soon as possible.

Sales Professional InformationSALES REP: DONNA COVEY PHONE: 1800 - 4563355Email Address: [email protected] Phone Ext: 5132230

GROUP: 1 QUANTITY: 1 SYSTEM PRICE: $25,245.14 GROUP TOTAL: $25,245.14Description Quantity

Dell EqualLogic PS6100X, Ships Fast, Mainstream Performance, 1.2TB 10K SAS Drives(210-ADGL) 1SHIP,PS6100,DAO (340-ALZU) 1PS6100X, 28.8TB capacity, 10K SAS, 24x 1.2TB (400-ABNC) 1Dual Controllers, HA with failover (331-2545) 1EqualLogic array may not be returned (468-8817) 1Synchronous and Point-in-Time Replication (468-7110) 1Snaps/Clones with integration for MS SQL, Exchange, Hyper V and VMware (468-7155) 1SAN HQ multi group monitoring software (468-7156) 1ReadyRails II Static Rails for 4-post Racks (770-BBCL) 1MISSION CRITICAL PACKAGE: Enhanced Services, 3 Year (936-8388) 1EqualLogic Advanced Software Warranty and Service,7x24 Access,3 Year (954-0109) 1ProSupport: 7x24 HW / SW Tech Support and Assistance, 3 Year (954-7452) 1Dell Hardware Limited Warranty Initial Year (968-2911) 1Dell Hardware Limited Warranty Extended Year (968-2912) 1Mission Critical Package: 8-Hour 7x24 On-Site Service with Emergency Dispatch, InitialYear (968-2933) 1Mission Critical Package: 8-Hour 7x24 On-Site Service with Emergency Dispatch, 2Year Extended (968-2936) 1Dell ProSupport. For tech support, visit http://support.dell.com/ProSupport or call 1-800-945-3355 (989-3439) 1Remote Implementation of a Dell Equallogic Array (961-3859) 1Proactive Maintenance Service Declined (926-2979) 1Declined Remote Consulting Service (973-2426) 1AC Power Supply for 2U arrays, Redundant, 700W (332-1532) 1Power Cord, NEMA 5-15P to C13, 15 amp, wall plug, 6 feet / 2 meter (310-9965) 1Power Cord, NEMA 5-15P to C13, 15 amp, wall plug, 6 feet / 2 meter (310-9965) 1Power Cord, C13 to C14, PDU Style, 12 Amps, 2 meter, Qty 1 (330-3151) 1Power Cord, C13 to C14, PDU Style, 12 Amps, 2 meter, Qty 1 (330-3151) 1

37



SOFTWARE & ACCESSORIES GROUP TOTAL: $0.00

Product Quantity Unit Price TotalDell Education Services - No EqualLogic TrainingRequested - visit www.Learndell.com (994-3849) 1 $0.00 $0.00

*Total Purchase Price: $25,245.14Product Subtotal: $25,245.14Tax: $0.00Shipping & Handling: $0.00State Environmental Fee: $0.00Shipping Method: LTL 5 DAY OR LESS

(* Amount denoted in $)

Order this quote easily online through your Premier page, or if you do not have Premier, using Quoteto Order

Statement of ConditionsThe information in this document is believed to be accurate. However, Dell assumes no responsibilityfor inaccuracies, errors, or omissions, and shall not be liable for direct, indirect, special, incidental, orconsequential damages resulting from any such error or omission. Dell is not responsible for pricingor other errors, and reserves the right to cancel orders arising from such errors.Dell may make changes to this proposal including changes or updates to the products and servicesdescribed, including pricing, without notice or obligation.Terms of Sale

This quote is valid for 30 days unless otherwise stated. Unless you have a separate writtenagreement that specifically applies to this order, your order will be subject to and governed by thefollowing agreements, each of which are incorporated herein by reference and available in hardcopyfrom Dell at your request:

If this purchase is for your internal use only: Dell's Commercial Terms of Sale (www.dell.com/CTS),which incorporate Dell's U.S. Return Policy (www.dell.com/returnpolicy) and Warranty(www.dell.com/warrantyterms).

If this purchase is intended for resale: Dell's Reseller Terms of Sale (www.dell.com/resellerterms).If this purchase includes services: in addition to the foregoing applicable terms, Dell's Service Terms

(www.dell.com/servicecontracts/global).If this purchase includes software: in addition to the foregoing applicable terms, your use of the

software is subject to the license terms accompanying the software, and in the absence of suchterms, then use of the Dell-branded application software is subject to the Dell End User LicenseAgreement - Type A (www.dell.com/AEULA) and use of the Dell-branded system software is subjectto the Dell End User License Agreement - Type S (www.dell.com/SEULA).

You acknowledge having read and agree to be bound by the foregoing applicable terms in theirentirety. Any terms and conditions set forth in your purchase order or any other correspondence thatare in addition to, inconsistent or in conflict with, the foregoing applicable online terms will be of noforce or effect unless specifically agreed to in a writing signed by Dell that expressly references suchterms.Additional Terms for Public Customers

If you are a department, agency, division, or office of any district, state, county or municipalgovernment within the United States ("Public Customer"), the following terms ("Public CustomerTerms") apply in addition to the foregoing terms: A. If any portion of the foregoing terms andconditions (or any terms referenced therein) is prohibited by law, such portion shall not apply to you.Notwithstanding anything to the contrary, the End User License Agreements shall take precedence inall conflicts relevant to your use of any software. B. By placing your order, you confirm that (1) you

38



are a contracting officer or other authorized representative of Public Customer with authority to bindthe Public Customer to these terms and conditions, and (2) you have read and agree to be bound bythese terms and conditions.Pricing, Taxes, and Additional Information

All product, pricing, and other information is valid for U.S. customers and U.S. addresses only, andis based on the latest information available and may be subject to change. Dell reserves the right tocancel quotes and orders arising from pricing or other errors. Sales tax on products shipped is basedon your "Ship To" address, and for software downloads is based on your "Bill To" address. Pleaseindicate any tax-exempt status on your PO, and fax your exemption certificate, including yourCustomer Number, to the Dell Tax Department at 800-433-9023. Please ensure that your tax-exemption certificate reflects the correct Dell entity name: Dell Marketing L.P. Note: All tax quotedabove is an estimate; final taxes will be listed on the invoice. If you have any questions regarding taxplease send an e-mail to [email protected] certain products shipped to end-users in California, a State Environmental Fee will be applied toyour invoice. Dell encourages customers to dispose of electronic equipment properly.All information supplied to DODGE CITY UNIFIED SCH 443 for the purpose of this proposal is to beconsidered confidential information belonging to Dell.About DellDell Inc. listens to customers and delivers innovative technology and services they trust and value.Uniquely enabled by its direct business model, Dell is a leading global systems and services companyand No. 34 on the Fortune 500. For more information, visit www.dell.com.Privacy PolicyDell respects your privacy. Across our business, around the world, Dell will collect, store, and usecustomer information only to support and enhance our relationship with your organization, forexample, to process your purchase, provide service and support, and share product, service, andcompany news and offerings with you. Dell does not sell your personal information. For a completestatement of our Global Privacy Policy, please visit dell.com/privacy.

39

O:\AAClerk of the Board\BOE Agendas\2014-15\20150413 Agenda\20150413 Insurance Renewal.docx 4/7/2015


Date: April 13, 2015 Subject: Insurance Renewal for District Property, Casualty, and Liability

Initiated By: William R. Hammond Attachments: KFSA Letter dated April 6, 2015, Summary of Insurance Policy

Reviewed By: Administrative Cabinet

BACKGROUND INFORMATION: The school district’s Property, Casualty, and Liability policies are renewed on an annual basis. KFSA has been the agent for Dodge City Public Schools for a number of years, with EMC as the insurance provider. The policy year is from March 12, 2015 through March 12, 2016. CURRENT CONSIDERATIONS: This year’s insurance premiums, when compared to last year’s policy including annualized changes to the policy, represent a 5.0% increase. FINANCIAL CONSIDERATIONS: Money for insurance coverage is budgeted annually by the Board of Education.

STAFF RECOMMENDATION: The Board of Education is respectfully requested to ratify the insurance renewal with EMC Insurance at a cost of $457,865 for the policy year from March 12, 2015 through March 12, 2016. RECOMMENDED ACTION: Approval Information Discussion

40

IEMCinsurance Companies B U S I N E S S P R 0 T E C T I 0 N P 0 L I C Y

C 0 M M 0 N D E C L A R A T I 0 N S POLICY PERIOD FROM: SEE SECTION DECLARAT IONS TO: 03/ 12/16

12:01 A.M. STANDARD TIME *- ---------- ---- ---- ---- -* * ACCOUNT NUMBER *

AT YOUR MAILING ADDRESS SHOWN BELOW (UNLESS CHANGED ON THE S ECTION DECLARATIONS)

* 0 X 9 - 0 1 - 6 9---16 * *- ---------- ----- ---- ----*

N A M E D I N S U R E D : P R 0 D U C E R

UNIFIED SCHOOL DISTRICT 443 DODGE CITY

KFSA - DODGE CITY PO BOX 1747

PO BOX 460 HUTCHINSON KS 67504-1747 DODGE CITY KS 67801-0460

AGENT: L 7685 AGENT PHONE: 620-227-2146 MICHAEL S. SCHAFFTER CLAIM REPORTING: 888-362-2255

INSURED IS: GOV'T. SUBDIV. BUSINESS DESC: UNIFIED SCHOOL DISTRICT

IN RETURN FOR THE PAYMENT OF THE PREMIUM, AND SUBJECT TO ALL THE TERMS OF THIS POLICY, WE AGREE WITH YOU TO PROVIDE THE INSURANCE AS STATED IN THIS POLICY. THIS POLICY CONSISTS OF THE FOLLOWING COVERAGE PARTS FOR WHICH A PREMIUM IS INDICATED. THIS PREMIUM MAY BE SUBJECT TO ADJUSTMENT. THE COMPANY AFFORDING COVERAGE IS DESIGNATED BY THE NAME IN THE DECLARATIONS OR INFORMATION PAGE FOR EACH SECTION OF THE POLICY .

S E C T I 0 N C 0 V E R A G E

1 2 3 4 5 6 7 8

PROPERTY LIABILITY CRIME INLAND MARINE AUTOMOBILE WORKERS ' COMPENSATION UMBRELLA OTHER - LINEBACKER

DATA COMPROMISE

ESTIMATED TOTAL POLICY PREMIUM

FORMS APPLICABLE TO ALL SECTIONS EXCEPT: 1. WORKERS' COMPENSATION 2. WHEN EXCLUDED ON SECTION DECLARATIONS

IL0017 (11 / 98 ) IL7004(12 / 12)

P R E M I U M

$ 347, 337 . 00 14,282.00

5, 738.00 3,396.00

77,692.00 NO COVERAGE NO COVERAGE

9,048.00 372.00

$ 4 57 ,865. 00

THE ADDRESS AND TELEPHONE NUMBER OF THE SERVICING COMPANY IS: EMC INSURANCE COMPANIES PHONE: ( 316) 352-5700 245 N WACO ST STE 330 WICHITA, KS. 67202-1116

PLACE OF ISSUE: WICHITA, KS DATE OF ISSUE: 03/16/15 FORM: IL7000A (ED. 09-02 )

COUNTERSIGNED BY: 0 3/ 16 / 15 KR OX90 169 16

42

O:\AAClerk of the Board\BOE Agendas\2014-15\20150413 Agenda\20150413 DLR Update.docx 3/31/2015


Date: April 13 2015

Subject: Update on the Community Information Campaign by DLR Group

Initiated By: Alan R. Cunningham

Attachments:

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: At the November 2014 Board of Education meeting, the DLR Group was selected by the Board of Education to conduct a community information campaign and pre-bond planning for the school district. CURRENT CONSIDERATIONS: Representatives from the DLR Group will be present at the Board of Education meeting on April 13, 2015 to update the Board of Education on the pre-bond issue planning process, including the community and staff information campaign. FINANCIAL CONSIDERATIONS: Payment to the DLR Group for pre-bond planning and community information services was approved by the Board of Education at the January 11, 2015 meeting. STAFF RECOMMENDATION: The Board of Education is respectfully requested to receive the updated information regarding pre-bond planning and community information services form the DLR Group. RECOMMENDED ACTION:


43



Subject: Instructional Technology in the Classroom

Initiated By: Judy Beedles-Miller, Mischel D. Miller Presenters: Kara Huck, Jayne Jones, Jennifer Miller

Attachments:

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: Beginning in January 2014, all USD 443 students were provided access to an iPad for instructional use in the classroom. This has created new decision-making opportunities for all schools and teachers. In order for students to have a deeper understanding in the digital age, it is essential to enhance education by integrating technology and increasing productivity and creativity for both teachers and students. The use of media and technologies to create, demonstrate, and communicate what is learned in new ways improves student engagement and provides teachers the opportunity to personalize learning and convey content more efficiently. CURRENT CONSIDERATIONS: Examples of lessons that integrate technology through the use of iPads and the Kansas College and Career Ready Standards will be shared with the Board of Education. Instructional Coaches Jayne Jones, and Kara Huck, along with Jennifer Miller from Linn Elementary School and Daniel Brinkley from Dodge City Middle School will contribute to the presentation. FINANCIAL CONSIDERATIONS: There are no financial considerations associated with the presentation regarding instructional technology in the classroom. STAFF RECOMMENDATION: The Board of Education is respectfully requested to receive the presentation regarding the integration of instructional technology in the classrooms of Dodge City USD 443.


44



Subject: English Language Learning

Initiated By: Judy Beedles-Miller Maria Ortiz-Smith, and Dr. Robert Vinton

Attachments:

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: Classroom teachers are masters at addressing content classroom standards. However, for many USD 443 students the need for specific language development skill is high. This past year, the elementary schools have seen a rise in students with greater English language development needs. To accommodate these needs all classrooms have been equipped with many tools. For example, teachers have been trained to meet the diverse language variances using the Olai2: Oral Language Acquisition Inventory, which gives specific information about oracy (grammar) and language. The goal is for all students to be immersed in academic language with classroom role models who encourage students to talk with each other, hear good conversation, and specifically chosen academic language teachers have chosen to support classroom instruction. No longer do we isolate beginning language learners away from the classroom, as this has not proven to advance student language or academic skills. Social and academic conversations should be prompted and encouraged so every student can fully participate in learning. CURRENT CONSIDERATIONS: Over the past few years, students in USD 443 have shown more language development when included in the regular classroom and not separated from normal classroom conversation. Teachers have been provided extra support from the ELL Instructional Coach, regular professional development on language acquisition, and access to coursework related to an ESL professional endorsement that includes instructional skills, strategies and techniques to use with all students. FINANCIAL CONSIDERATIONS: There are no financial considerations associated with the presentation regarding English Language Learning in the classroo9ms of USD 443. STAFF RECOMMENDATION: The Board of Education is respectfully requested to receive information on English Language Learners in the classroom.


45

O:\AAClerk of the Board\BOE Agendas\2014-15\20150413 Agenda\20150413 2015 Retirement Banquet.docx 4/7/2015



Subject: 2015 Retirement Banquet

Initiated By: Yvonda Offerle

Attachments: None

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: Each year, the district honors its retirees in May with a retirement banquet.

CURRENT CONSIDERATIONS: This year’s celebration is planned for Friday, May 15, in the Commons Area of Dodge City High School. Because there are currently fifteen (15) retirees, dinner will begin at 6 p.m., with the program set to begin at 6:30 p.m. This year’s menu consists of beef brisket or roasted chicken breast over pasta.

FINANCIAL CONSIDERATIONS: In the past, many retirees have invited up to as many as 15-25 guests each to the banquet. This has resulted in a district expense of $312.00 per retiring employee, over the past ten years. In an effort to reduce overall expenses, retirees were limited to three guests each. Additional guests may attend, at a cost of $20 per person. This year’s gift clocks have been ordered and received, at a total cost of $679.60. The final retirement banquet expenses, including the meal, gifts, decorations, etc., will not be determined until several weeks after the event. These expenses are budgeted annually as a part of the Board of Education budget (05-06-2300-310-00-000).

STAFF RECOMMENDATION: The Board of Education is respectfully requested to attend the annual retirement banquet on Friday, May 15, 2015, beginning at 6:00 PM, at Dodge City High School.


46

O:\AAClerk of the Board\BOE Agendas\2014-15\20150413 Agenda\20150413 2015 DCHS Commencement.docx 4/7/2015



Subject: 128th Commencement of Dodge City High School

Initiated By: Yvonda Offerle

Attachments: None

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: This year marks the 128th Commencement ceremony of Dodge City High School. CURRENT CONSIDERATIONS: The USD 443 Board of Education is invited to attend the 128th Commencement of Dodge City High School on Saturday, May 16, 2015. The graduation ceremony begins at 10:30 AM, at the United Wireless Arena. FINANCIAL CONSIDERATIONS: There are no financial considerations associated with this information. STAFF RECOMMENDATION: The Board of Education is respectfully requested to inform the Public Information Office regarding attendance at the graduation ceremonies for Dodge City High School on May 16, 2015, beginning at 10:30 AM, at the United Wireless Arena. RECOMMENDED ACTION:


47

O:\AAClerk of the Board\BOE Agendas\2014-15\20150413 Agenda\20150413 2015-2016 Staffing Update.docx 4/8/2015


Date: April 13, 2015 Subject: 2015-16 Staffing Update

Initiated By: Susan Scherling, Executive Director of Human Resources

Attachments: None

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: USD 443 has announced certified staff openings for the 2015-16 school year. In addition to electronically posting the openings, USD 443 staff have attended several University Teacher Career Fairs in Kansas during the Spring to personally acquaint the pool of teacher candidates with the opportunities available with USD 443. CURRENT CONSIDERATIONS: The electronic venues used to post positions include:

• USD 443 district web site: www.usd443.org Including the USD 443 Twitter and Facebook postings

• KEEB web site: www.kansasteachingjobs.com • Hire Kansas Talent Consortium

The Executive Director of Human Resources will review certified staff hiring confirmations and remaining vacancies for the 2015-16 school year. FINANCIAL CONSIDERATIONS: There are no financial considerations for this report. STAFF RECOMMENDATION: The Board of Education is respectfully requested to receive the update regarding staffing for the 2015-16 school year. RECOMMENDED ACTION:


48

H:\Budget\Budget Amendment\20150413 Board Consideration Sheet Approval to Publish Amendment to 2014‐15 Budget.docx 4/8/2015


Date: April 13, 2015 Subject: Publish Amendment to 2014‐2015 Budget

Initiated By: William R. Hammond Attachments: Notice of Hearing on Amending the FY 2014‐2015 Budget to be published in the Dodge City Daily Globe, Budget Documents Reviewed By: Administrative Cabinet

BACKGROUND INFORMATION: Budget amendments, as authorized by K.S.A. 79‐2929a, are permitted to increase the original budget for “… a previously unbudgeted increase in revenue other than ad valorem property taxes.” It should be noted that a budget amendment cannot lead to an increase in local taxes.

Administration was notified by the Kansas State Department of Education (KSDE), in a letter dated February 16, 2015, of an increase to the legal general fund budget for Unified School District 443 for FY 2014‐2015, based on audited enrollment. This increase is the result in an enrollment increase, including an increase in the funding for “weightings” for students.

To receive these additional funds from the State, the Board of Education will need to amend the FY 2014‐ 2015 budget. Kansas Statue requires publication of proposed budget changes ten (10) days prior to holding a hearing on the budget amendment.

CURRENT CONSIDERATIONS: The required legal notice will be published in the Dodge City Daily Globe. A public hearing is scheduled at 7:00 p.m. May 11, 2015 followed by Board action.

FINANCIAL CONSIDERATIONS: Amending the budget will allow Dodge City Public Schools to receive funds to which the district is legally entitled from the State of Kansas.

STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve publishing the amended budget for FY 2014‐2015.

RECOMMENDED ACTION:


49

H:\Budget\Budget Amendment\20150413 Board Consideration Sheet Approval to Publish Amendment to 2014‐15 Budget.docx 4/8/2015

Adopted Budget 2014-15

Proposed Amendment 2014-15 Budget

Actual Tax Rate

Amount of Tax to be Levied

Expenditures and

Transfers

Expenditures and

Transfers General 20.0000 3,788,491 47,840,298 48,029,645 Virtual Education 384 2,695 At Risk (K - 12) 9,975,139 10,409,646

NOTICE OF HEARING ON AMENDING THE 2014-15 BUDGET

The governing body of Unified School District 443 will meet on the 11th day of May, 2015 at 7:00 PM, at 1000 North 2nd Ave

for the purpose of hearing and answering objections of taxpayers relating to the proposed amended use of funds.

Detailed budget information is available at 1000 North Second Avenue Room 113 and will be available at this hearing.

SUMMARY OF AMENDMENTS

Fund

Clerk of the Board

50

4/8/2015 9:46 AM Code No. 01 Page 1

2014-2015 ADOPTED BUDGET

Expenditures (1)

Amount of 2014 Tax to be Levied

(2)

Adopted Budget

Code 01

Line

County Clerk's Use Only

(3) WORKSHEET I 04

48,029,046

3,788,491

20.000(c)

STATEMENT OF INDEBTEDNESS 05 FUND K.S.A.

General (a) 72-6431 06 Supplemental General (LOB) (d) 72-6435 08 16,408,181 3,452,069 Adult Education 72-4523 10 0 0 Adult Supplemental Education 72-4525 12 0

1,661,834

Bilingual Education 72-9509 14 3,448,990 Virtual Education 72-3715 15 2,695 Capital Outlay 72-8801 16 6,499,875 Driver Training 72-6423 18 0

0

Extraordinary School Program 72-8238 22 0 Food Service 72-5119 24 4,635,870 Professional Development 72-9609 26 400,000 Parent Education Program 72-3607 28 65,512 Summer School 72-8237 29 600,000 Special Education 72-6420 30 9,234,527 Vocational Education 72-6421 34 1,400,000 Special Liability Expense Fund 72-8248 42 0 School Retirement 72-1726 44 0 0 Extraordinary Growth Facility 72-6441 45 0 0 Special Reserve Fund 72-8249 47

4,926,138

0

Federal Funds 12-1663 07 Gifts and Grants 72-8210 35 2,000,000 KPERS Special Retirement Contribution 74-4939a 51 5,240,126 Contingency Reserve 72-6426 53

286,974

Textbook & Student Material Revolving 72-8250 55 At Risk (4yr Old) 72-6414b 11 At Risk (K-12) 72-6414a 13 10,409,646 Cost of Living 72-6449/72-6450 33 0 Declining Enrollment 72-6451 19 0 0 Activity Funds 72-8208a 56

5,174,050

2,571,621

DEBT SERVICE

Bond and Interest #1 10-113

62

Bond and Interest #2 10-113 63 0 0 No Fund Warrant (b) 79-2939 66 0 0 Special Assessment 12-6a10 67 30,455 0 Temporary Note 72-6761 68 0 0

USD# 443 STATE OF KANSAS Budget Form USD-B

CERTIFICATE 2014-2015 TO THE CLERK OF FORD COUNTY, STATE OF KANSAS

We, the undersigned, duly elected, qualified and acting officers of

UNIFIED SCHOOL DISTRICT 443

certify that: (1) the hearing mentioned in the attached proof of publication was held; (2) after the Budget Hearing this budget was duly approved and adopted as the maximum expenditure for the various funds for the year 2014-2015; and (3) the Amount(s) of 2014 Tax to be Levied are within statutory limitations.

TABLE OF CONTENTS:

(a) The amount computed on Form 150 is the limit of the 2014-2015 Expenditures. (b) See K.S.A. 79-2939, order # dated / / . (c) The General Fund levy must be 20 mills. County clerks can't change this levy. (d) Date election held to exceed 30% authorizing 0.00% for 0 yrs.

Date mail ballot held to exceed 30% authorizing 0.00% for 0 yrs.

The resolutions approved by mail ballot cannot exceed 33%.

51

4/8/2015 9:46 AM Code No. 01 Page 2

2014-2015 ADOPTED BUDGET

Expenditures (1)

Amount of 2014 Tax to be Levied

(2)

Adopted Budget

Code 01

Line


(3) COOPERATIVES

Special Education 72-968

78

0

11,474,015

Total USD 100 118,792,085 OTHER

Historical Museum

12-1684

80

0

0

Public Library Board 72-1623a 82 0 0 Public Library Board Employees Benefits 12-16,102 83 0 0 Recreation Commission 12-1927 84 0 0 Rec Comm Emp Bnfts & Spec Liab 12-1928/75-6110 86 0 0

Total Other 105 0 0 Publication (Notice of Hearing) 99

Final Assessed Valuation

STATE OF KANSAS Budget Form USD-B

CERTIFICATE 2014-2015

TABLE OF CONTENTS:

Municipal Accounting Use Only Assisted by: Received Reviewed by Follow-up: Yes No

Attest: , 2014

President

County Clerk Clerk of the Board

FINAL VALUATION


County Final Assessed

Valuation General Fund*

Final Assessed Valuation

Other Funds*

Bond and Interest

Home #1 #2 $

TOTAL $0 0 0 0 (General Fund Assessed Valuation excludes $20,000 of appraised value on residential property.)

*Exclude Assessed Valuation due to neighborhood revitalization act (KSA 12-1770, et seg.). Computation of Delinquency

2012 Delinquent Tax Percentage 3.500 % Rate Used in this Budget 3.500 % for 2014-2015

52

STATE OF KANSAS Budget Form USD-A 2014-2015

USD# 443

4/8/2015 9:46 AM Code No. 99 Page 1

NOTICE OF HEARING 2014-2015 BUDGET

The governing body of Unified School District 443 will meet on the 11th day of August, 2014 at 7:00 PM, at 1000 Second Avenue for the purpose of hearing and answering objections of taxpayers relating to the proposed use

of all funds and the amount of tax to be levied. Detailed budget information (including budget profile) is available at 1000 Second Avenue Suite 113 and will be available at this hearing.

The Amount of 2014 Tax to be Levied and Expenditures (published below) establish the maximum limits of the 2014-2015 Budget. The "Est. Tax Rate" in the far right column, shown for comparative purposes, is subject to slight change depending on final assessed valuation.

2012-2013 Actual 2013-2014 Actual PROPOSED BUDGET 2014-2015

Actual Expenditures

(1)

Actual Tax

Rate* (2)

Actual

Expenditures (3)

Actual Tax

Rate* (4)

Expenditures (5)

Amount of 2014 Tax to

be Levied (6)

Est. Tax

Rate* (7)

Code 99

Line OPERATING

General

06

44,564,090

20.000

45,358,919 20.000

48,029,046

3,788,491

20.000

Supplemental General (LOB) 08 14,936,164 26.393 15,215,000 30.446 16,408,181 3,452,069 16.618 SPECIAL REVENUE

Adult Education

10

0

0.000

0

0.000

0

0

0.000 Adult Supplemental Education 12 0

3.500

0

0.350

0

1,661,834

8.000

Bilingual Education 14 3,148,695 3,433,859 3,448,990 Virtual Education 15 0 47,546 2,695 Capital Outlay 16 3,448,069 4,891,127 6,499,875 Driver Training 18 0

0.000

43,698

0.000

0

0

0.000

Extraordinary School Program 22 0 0 0 Food Service 24 3,825,222 3,988,223 4,635,870 Professional Development 26 268,055 229,626 400,000 Parent Education Program 28 65,512 65,513 65,512 Summer School 29 160,439 237,307 600,000 Special Education 30 6,807,498 7,133,428 9,234,527 Vocational Education 34 1,137,578 1,166,201 1,400,000 Special Liability Expense Fund 42 0 0 0 School Retirement 44 0 0.000 0 0.000 0 0 0.000 Extraordinary Growth Facilities 45 0 0.000 0 0.000 0 0 0.000 Special Reserve Fund 47 0

0.000

0

0.000

4,926,138

0

0.000

Federal Funds 07 5,760,061 5,374,264 Gifts and Grants 35 59,279 415,883 2,000,000 At Risk (4Yr Old) 11 285,931 285,932 286,974 Cost of Living 33 0 0 0 At Risk (K-12) 13 9,856,752

0.000 10,015,260

0.000 10,409,646

0

0.000 Declining Enrollment 19 0 0 0

53

STATE OF KANSAS Budget Form USD-A 2014-2015

USD# 443

4/8/2015 9:46 AM Code No. 99 Page 2

2012-2013 Actual 2013-2014 Actual PROPOSED BUDGET 2014-2015

Actual Expenditures

(1)

Actual Tax

Rate* (2)

Actual

Expenditures (3)

Actual Tax

Rate* (4)

Expenditures (5)

Amount of 2014 Tax to be Levied (6)

Est. Tax

Rate* (7)

Fund—Continued

Code 99

Line KPERS Special Retirement Contribution 51 3,850,237

10.608

4,295,185

9.820

5,240,126

2,571,621

12.380

Contingency Reserve 53 202,832 3,228,478

0

Textbook & Student Material Revolving 55 254,646 337,745 Activity Fund 56 71,344 72,900 Tuition Reimbursement Fund 57 0 0

DEBT SERVICE Bond and Interest #1

62

5,163,711

5,161,066

5,174,050

Bond and Interest #2 63 0 0.000 0 0.000 0 0 0.000 No-Fund Warrant 66 0 0.000 0 0.000 0 0 0.000 Special Assessment 67 7 0.000 1 0.000 30,455 0 0.000 Temporary Note 68 0 0.000 0 0.000 0 0 0.000

COOPERATIVES** Special Education

78

0

0

60.616

0

11,474,015

56.998 TOTAL USD EXPENDITURES 100 103,866,122 60.501 110,997,161 118,792,085 Less: Transfers 105 25,862,378 xxxxxx 29,299,036 xxxxxx 26,600,019 xxxxxxxx xxxxxxx NET USD EXPENDITURES 110 78,003,744 xxxxxx 81,698,125 xxxxxx 92,192,066 xxxxxxxx xxxxxxx TOTAL USD TAXES LEVIED 115 11,477,675 xxxxxx 12,282,365 xxxxxx 11,474,015 xxxxxxxx xxxxxxx

OTHER

Historical Museum

80

0

0.000

0

0.000

0

0

0.000 Public Library Board 82 0 0.000 0 0.000 0 0 0.000 Public Library Board Employee Benefits 83 0 0.000 0 0.000 0 0 0.000 Recreation Commission 84 0 0.000 0 0.000 0 0 0.000 Rec Comm Emp Benefits & Spec Liab 86 0 0.000 0 0.000 0 0 0.000

TOTAL OTHER 120 0 0.000 0 0.000 0 0 0.000 TOTAL TAXES LEVIED 125 11,477,675 12,282,365 11,474,015 Assessed Valuation - General Fund 128 $177,167,628 $190,397,298 $189,424,561 Assessed Valuation - All Other Funds 130 $196,653,672 $210,032,976 $207,729,215 Outstanding Indebtedness, July 1 2012 2013 2014

General Obligation Bonds 135 30,585,000 26,450,000 22,210,000 Capital Outlay Bonds 140 0 0 0 Temporary Note 145 0 0 0 No-Fund Warrant 150 0 0 0 Lease Purchase Principal 153 6,865,000 4,845,000 2,950,000

TOTAL USD DEBT 155 37,450,000 31,295,000 25,160,000

* Tax Rates are expressed in Mills ** Sponsoring District Only

President Clerk of the Board

54

USD# 443 STATE OF KANSAS Budget Form USD-E

2014-2015 12 mo. 12 mo. 12 mo.

4/8/2015 9:46 AM Code No. 06 Page 1

Code 06

Line

2012-2013 Actual

(1)

2013-2014 Actual

(2)

2014-2015 Budget

(3) UNENCUMBERED CASH BALANCE JULY 1 01 778 4,538 23,007 Cancel of Prior Yr Enc 03 1,530 REVENUE: 1000 LOCAL SOURCES

1110 Ad Valorem Tax Levied 2011 $

05

77,161

81,438 2012 $ 10 3,369,466 2013 $ 15

84,829

3,557,118 2014 $ 20

108,518 1140 Delinquent Tax 25 1300 Tuition

1312 Individuals (Out District)

30

1320 Other School District/Govt Sources In-State 40 1330 Other School District/Govt Sources Out-State 45 1410 Transportation Fees 47

102,650

1700 Student Activities (Reimbursement) 50 1900 Other Revenue From Local Source

1910 User Charges

55

1980 Reimbursements 60 1985 State Aid Reimbursement**** 65 23,000

2000 COUNTY SOURCES 2800 In Lieu of Taxes IRBs

85

113,943

130,775

3000 STATE SOURCES 3110 General State Aid

95

36,244,864

36,616,671

41,445,138

3130 Mineral Production Tax 115 10,122 20,634 3205 Special Education Aid 120 4,665,935 4,747,990 6,457,867

4000 FEDERAL SOURCES 4820 PL 382 (Exclude Extra Aid

for Children on Indian Land and Low Rent Housing) (formerly PL 874)*

145

0 5000 OTHER

5208 Transfer From Authorized Funds***** 165

0

91,244

384

RESOURCES AVAILABLE 170 44,568,628 45,381,926 48,029,046 TOTAL EXPENDITURES & TRANSFERS 175 44,564,090 45,358,919 48,029,046 EXCESS REVENUE TO STATE *** 200 0 UNENCUMBERED CASH BALANCE JUNE 30 190 4,538 23,007 xxxxxxxxxxx

GENERAL

**

* Only deduct 70% of the estimated 2014-2015 P.L. 382 receipts. The 30% portion not deducted may be treated as miscellaneous revenue and placed in a fund designated under K.S.A. 72-6427 (categorical aid funds, program weighted funds or capital outlay.)

** Line 170 minus Line 175. (Column 3 only.) *** Columns 1 & 2 would be amount sent to the State. Do Not Include General State Aid Overpayments. **** Includes Psychiatric Treatment Centers, Juvenile Detention\Flint Hills Job corporation payments and

State Aid received as a result of adjustments to prior year P.L. 382 deduction (formerly 874), Teacher Mentoring Program, National Board Certified teacher payments, and Career and Technical Education state aid for students earning an industry recognized credential in a high need occupation.

*****K.S.A. 72-6460 authorizes transfers from the approved funds to expend unencumbered cash balances as approved by the local board.

55


2014-2015

12 mo. 12 mo. 12 mo.

4/8/2015 9:46 AM Code No. 06 Page 2

Code 06

Line

2012-2013 Actual

(1)

2013-2014 Actual

(2)

2014-2015 Budget

(3) 1000 Instruction 100 Salaries

110 Certified

210

9,109,260

9,032,849

10,166,100 120 NonCertified 215 35,490 49,400 51,000

200 Employee Benefits 210 Insurance (Employee)

220

1,307,095

1,416,126

1,558,000

220 Social Security 225 771,867 775,672 900,800 290 Other 230 99,153 163,942 97,000

300 Purchased Professional and Technical Services 235 4,083 7,727 7,800 400 Purchased Property Services 237 10,394 9,426 14,000 500 Other Purchased Services

560 Tuition 561 Tuition/other State LEA's

240

562 Tuition/other LEA's outside the State 245 563 Tuition/Priv Sources 250

590 Other 255 270,645 267,017 280,000 600 Supplies

610 General Supplemental (Teaching) 260

344,793

330,212

776,700

644 Textbooks 265 1,168 1,313 200 650 Supplies (Technology Related) 267 680 Miscellaneous Supplies 270 71,030 65,348 50,000

700 Property (Equipment & Furnishings) 275 178,581 107,905 710,000 800 Other 280 1,432 954 5,000

2000 Support Services 2100 Student Support Services

100 Salaries 110 Certified

285

120 NonCertified 290 37,067 18,037 18,600 200 Employee Benefits

210 Insurance (Employee) 295

6,196

220 Social Security 300 2,744 1,380 1,500 290 Other 305 251 138 200

300 Purchased Professional and Technical Services 310 2,730 3,920 5,000 400 Purchased Property Services 313 500 Other Purchased Services 315 600 Supplies 320 442 482 500 700 Property (Equipment & Furnishings) 325 25,000 800 Other 330 5,000

2200 Instr Support Staff 100 Salaries

110 Certified

335

94,103

96,146

103,000 120 NonCertified 340 131,943 83,806 142,000


345

29,839

25,538

36,300


300 Purchased Professional and Technical Services

360

400 Purchased Property Services 363 500 Other Purchased Services 365

GENERAL EXPENDITURES

56


2014-2015

12 mo. 12 mo. 12 mo.

4/8/2015 9:46 AM Code No. 06 Page 3

Code 06

Line

2012-2013 Actual

(1)

2013-2014 Actual

(2)

2014-2015 Budget

(3) 600 Supplies

640 Books (not textbooks) and Periodicals

370

57,121

54,275

62,000 650 Technology Supplies 375 11,602 10,099 13,700 680 Miscellaneous Supplies 380 2,782 2,925 2,000

700 Property (Equipment & Furnishings) 385 25,000 800 Other 390 5,000

2300 General Administration 100 Salaries

110 Certified

395

367,731

371,199

393,500 120 NonCertified 400 152,774 154,756 159,500


405

46,915

51,856

57,000



420

79,764

186,200

400 Purchased Property Services 425 500 Other Purchased Services

520 Insurance 430

2,500

530 Communications (Telephone, postage, etc.)

435

59,966

68,500

590 Other 440 57,700 600 Supplies 445 34,000 700 Property (Equipment & Furnishings) 450 25,000 800 Other 455 15,000

2400 School Administration 100 Salaries

110 Certified

460

1,300 120 NonCertified 465


470

220 Social Security 475 85 86 100 290 Other 480 1,207 1,209 50


485

11,578

13,212

17,000

400 Purchased Property Services 490 500 Other Purchased Services 530 Communications

(Telephone, postage, etc.)

495

54,299

97,500 590 Other 500 8,726 10,107 12,500

600 Supplies 505 86,606 21,736 81,000 700 Property (Equipment & Furnishings) 510 25,000 800 Other 515 5,000

2500 Central Services 100 Salaries 110 Certified

730

324,191

278,882

292,000 120 NonCertified 735 675,471 672,334 692,500

200 Employee Benefits 210 Insurance

740

146,645

150,555

166,000


300 Purchased Professional and Technical Services 755 400 Purchased Property Services 760


57


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4/8/2015 9:46 AM Code No. 06 Page 4

Code 06

Line

2012-2013 Actual

(1)

2013-2014 Actual

(2)

2014-2015 Budget

(3) 500 Other Purchased Services 765 12,808 10,168 23,800 600 Supplies 770 51,583 2,604 6,500 700 Property (Equipment & Furnishings) 775 63,574 11,105 800 Other 780

2600 Operations & Maintenance 100 Salaries

120 NonCertified

520

1,360,771

1,293,838

2,265,000 200 Employee Benefits

210 Insurance (Employee) 525

197,872

192,661

399,500



540

400 Purchased Property Services 411 Water/Sewer

545

2,120,500

420 Cleaning 550 21,963 23,368 25,500 430 Repairs & Maintenance 555 33,883 41,120 41,000 440 Rentals 560 43,859 55,089 63,800 460 Repair of Buildings 565 490 Other 570 68,662 80,325 82,700

500 Other Purchased Services 520 Insurance

575

53,008

60,932

85,300

590 Other 580 7,494 7,500 600 Supplies

610 General Supplies 585

187,611

202,618

203,000

620 Energy 621 Heating

590

622 Electricity 595 626 Motor Fuel (not schoolbus) 600 629 Other 605

680 Miscellaneous Supplies 610 49 3,688 5,000 700 Property (Equipment & Furnishings) 615 54,041 36,956 40,000 800 Other 620 1,274 1,040 2,000

2601 Operations & Maintenance (Transportation) 100 Salaries

120 NonCertified

622


623

220 Social Security 626 290 Other 628

300 Purchased and Professional Technical Services 630 400 Purchased Property Services 632 500 Other Purchased Services 634 600 Supplies

610 General Supplies 636


638


680 Miscellaneous Supplies 646 700 Property (Equipment & Furnishings) 648 800 Other 650


58


2014-2015

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4/8/2015 9:46 AM Code No. 06 Page 5

Code 06

Line

2012-2013 Actual

(1)

2013-2014 Actual

(2)

2014-2015 Budget

(3) 2700 Student Transportation Serv 2720 Supervision

100 Salaries 120 NonCertified

652

138,912

143,865

85,000 200 Employee Benefits

210 Insurance 654

22,566

23,439

16,500


600 Supplies 660 7,674 7,047 9,500 730 Equipment 662 5,726 5,898 6,000 800 Other 664 8,240 8,569 9,500

2710 Vehicle Operating Services 100 Salaries

120 NonCertified

666

692,839

697,831


210 Insurance 668

18,720

28,961

41,500


442 Rent of Vehicles (lease) 674 500 Other Purchased Services

513 Contracting of Bus Services 676

10,000

519 Mileage in Lieu of Trans 678 520 Insurance 680 45,191 49,503 50,000

626 Motor Fuel 682 216,725 240,000 730 Equipment (Including Buses) 684 221,276 179,921 200,800 800 Other 686 17,500

2730 Vehicle Services& Maintenance Services 100 Salaries

120 NonCertified

688

90,553

91,163


210 Insurance 690

14,538

16,753

18,500


300 Purchased Professional and Tech Services 696 400 Purchased Property Services 698 500 Other Purchased Services 700 270 22 1,200 600 Supplies 702 113,320 135,035 133,500 730 Equipment 704 6,565 6,997 10,000 800 Other 706

2790 Other Student Transportation Services 100 Salaries

120 NonCertified

708


710


300 Purchased Professional and Tech Services 716 400 Purchased Property Services 718 500 Other Purchased Services 720 600 Supplies 722 730 Equipment 724 800 Other 726


59

4/8/2015 9:46 AM Code No. 06 Page 6


2014-2015

12 mo. 12 mo. 12 mo.

Code 06

Line

2012-2013 Actual

(1)

2013-2014 Actual

(2)

2014-2015 Budget

(3) 2900 Other Support Services


895

104,059

107,200 120 NonCertified 900 25,923 27,000


905

21,189

23,300

220 Social Security 910 9,611 12,100 290 Other 915 1,091 1,300

300 Purchased Professional and Technical Services 920 400 Purchased Property Services 925 500 Other Purchased Services 930 600 Supplies 935 700 Property (Equipment & Furnishings) 940 800 Other 945

3300 Community Services Operations 785 549,295 4300 Architectural & Engineering Services 790 5200 TRANSFER TO:

932 Adult Education 795

0

0

0

934 Adult Suppl Education 800 0 0 0 936 Bilingual Education 805 3,148,311 3,433,859 3,446,384 937 Virtual Education 807 10,363 0 2,311 938 Capital Outlay 810 2,585,118 2,293,690 1,996,675 940 Driver Training 815 0 0 0 943 Extraordinary School Prog 823 0 0 0 944 Food Service 825 0 0 0 946 Professional Development 830 200,000 229,696 200,000 948 Parent Education Program 835 25,807 25,808 25,807 949 Summer School 837 0 0 0 950 Special Education 840 5,000,000 5,333,426 6,500,000 954 Vocational Education 850 1,211,800 1,192,200 1,323,000 960 Special Reserve Fund 853 0 0 0 963 Special Liability Expense Fund 855 0 0 0 972 Contingency Reserve 885 1,400,584 4,219,956 974 Textbook & Student Materials Revolving Fund 889 0 0 976 At Risk (4yr Old) 891 285,931 285,931 286,974 978 At Risk (K-12) 893 9,856,752 10,015,261 10,409,645

TOTAL EXPENDITURES & TRANSFERS* xxxx 44,564,090 45,358,919 48,029,046


* Enter on Code 06, Line 175.

60

4/8/2015 9:48 AM Code No. 13 Page 1

Code 13

Line

2012-2013 Actual

(1)

2013-2014 Actual

(2)

2014-2015 Budget

(3) UNENCUMBERED CASH BALANCE JULY 1 01 11,441 11,441 11,442 Cancel of Prior Year Encumbrance 03 REVENUE: 1000 LOCAL SOURCES

1300 Tuition 1312 Individuals

05

1315 Individual (Summer School) 15 1320 Other School District/Govt Sources In-State 25

1510 Interest on Idle Funds 35 1700 Student Activities(Reimbursement) 45 1900 Other Revenue From Local Source 1990 Miscellaneous

75

4000 FEDERAL SOURCES 4590 Other Federal Aid

115

5000 OTHER 5206 Transfer From General

135

9,856,752

10,015,261

10,409,645

5208 Transfer From Supplemental General 140 0 0 0 5253 Transfer From Contingency Reserve 145 0 0 xxxxxxxxxxxxx

RESOURCES AVAILABLE 170 9,868,193 10,026,702 10,421,087 TOTAL EXPENDITURES & TRANSFERS 175 9,856,752 10,015,260 10,409,646 UNENCUMBERED CASH BALANCE JUNE 30 190 11,441 11,442 11,441

Code 13

Line

2012-2013 Actual

(1)

2013-2014 Actual

(2)

2014-2015 Budget


110 Certified

210

6,833,416

6,795,071

6,642,441 120 NonCertified 215 530,157 570,736 587,858


220

921,632

1,042,647

1,146,911


300 Purchased Professional and Technical Services 235 20,000 30,000 55,000 400 Purchased Property Services 237 500 Other Purchased Services 560 Tuition

561 Tuition/other State LEA's

240

563 Tuition/Priv Sources 245 590 Other 250

600 Supplies 610 General Supplemental (Teaching)

255

141,307

132,489

216,500

644 Textbooks 260 650 Supplies (Technology Related) 263 680 Miscellaneous Supplies 265

700 Property (Equipment & Furnishings) 270 49,861 13,368 50,000 800 Other 275

2000 Support Services 2100 Student Support Services


280

518,636

522,245


STATE OF KANSAS USD# 443 Budget Form USD-E

2014-2015

12 mo. 12 mo. 12 mo.

AT RISK FUND (K-12)

AT RISK FUND (K-12) EXPENDITURES

12 mo. 12 mo. 12 mo.

61


2014-2015

12 mo. 12 mo. 12 mo.

4/8/2015 9:48 AM Code No. 13 Page 2

Code 13

Line

2012-2013 Actual

(1)

2013-2014 Actual

(2)

2014-2015 Budget

(3) 200 Employee Benefits 210 Insurance (Employee)

290

61,372

66,855

73,540



2200 Instr Support Staff 100 Salaries 110 Certified

330

120 NonCertified 335 200 Employee Benefits 210 Insurance (Employee)

340


300 Purchased Professional and Technical Services 355 400 Purchased Property Services 357 500 Other Purchased Services 360 600 Supplies 640 Books(not textbooks)and Periodicals

365

650 Technology Supplies 370 680 Miscellaneous Supplies 375

700 Property (Equipment & Furnishings) 380 800 Other 385

2400 School Administration 100 Salaries 110 Certified

390

153,485

177,601



400

15,358

18,890

21,973

220 Social Security 405 11,233 13,005 68,928 290 Other 410 999 1,425 7,415

300 Purchased Professional and Technical Services 415 500 Other Purchased Services 420 600 Supplies 425 700 Property (Equipment & Furnishings) 430 800 Other 435


535

120 NonCertified 540 200 Employee Benefits 210 Insurance

545




62


2014-2015

12 mo. 12 mo. 12 mo.

4/8/2015 9:48 AM Code No. 13 Page 3

Code 13

Line

2012-2013 Actual

(1)

2013-2014 Actual

(2)

2014-2015 Budget

(3) 2600 Operations & Maintenance

100 Salaries 120 NonCertified

440


445


300 Purchased Professional and Technical Services 460 28,492 33,644 45,500 400 Purchased Property Services 411 Water/Sewer

465

420 Cleaning 470 430 Repairs & Maintenance 475 440 Rentals 480 490 Other 485

500 Other Purchased Services 490 600 Supplies 610 General Supplies

495


500

622 Electricity 505 2,400 3,531 5,000 626 Motor Fuel (not schoolbus) 510 629 Other 515


2700 Student Transportation Services 120 NonCertified Salaries

531

200 Employee Benefits 532 800 Other 533

2900 Other Support Services 100 Salaries 110 Certified

600


610



5200 TRANSFER TO: 930 General Fund

595

TOTAL EXPENDITURES & TRANSFERS xxxx 9,856,752 10,015,260 10,409,646


63


2014-2015

12 mo. 12 mo. 12 mo.

4/8/2015 9:47 AM Code No. 15 Page 1

Code 15

Line

2012-2013 Actual

(1)

2013-2014 Actual

(2)

2014-2015 Budget

(3) UNENCUMBERED CASH BALANCE JULY 1 01 37,567 47,930 384 Cancel of Prior Year Encumbrances 03 REVENUE: 1000 LOCAL SOURCES

1300 Tuition 1311 Individuals

05

1320 Other School District/Govt Sources In-State 25 1510 Interest on Idle Funds 35 1900 Other Revenue From Local Source 1990 Miscellaneous

75

5000 OTHER 5206 Transfer From General

135

10,363

0

2,311

5208 Transfer From Supplemental General 140 0 0 0 5253 Transfer From Contingency Reserve 145 0 0 xxxxxxxxxxxxx

RESOURCES AVAILABLE 170 47,930 47,930 2,695 TOTAL EXPENDITURES & TRANSFERS 175 0 47,546 2,695 UNENCUMBERED CASH BALANCE JUNE 30 190 47,930 384 0

Code 15

Line

2012-2013 Actual

(1)

2013-2014 Actual

(2)

2014-2015 Budget


110 Certified

210


220


300 Purchased Professional and Technical Services 235 400 Purchased Property Services 237 500 Other Purchased Services 560 Tuition

561 Tuition/other State LEA's

240

564 Payment to Vocational Education Coop 245 590 Other 250

600 Supplies 610 General Supplemental (Teaching)

255

644 Textbooks 260 650 Supplies (Technology Related) 263 2,311 680 Miscellaneous Supplies 265


VIRTUAL EDUCATION


2014-2015

VIRTUAL EDUCATION EXPENDITURES

12 mo. 12 mo. 12 mo.

64


2014-2015

12 mo. 12 mo. 12 mo.

4/8/2015 9:47 AM Code No. 15 Page 2

Code 15

Line

2012-2013 Actual

(1)

2013-2014 Actual

(2)

2014-2015 Budget

(3) 2000 Support Services 2100 Student Support Services


280


290



2200 Instr Support Staff 100 Salaries 110 Certified

330


340


300 Purchased Professional and Technical Services 355 400 Purchased Property Services 357 500 Other Purchased Services 360 600 Supplies 640 Books (not textbooks) and Periodicals

365

650 Technology Supplies 370 680 Miscellaneous Supplies 375


2400 School Administration 100 Salaries 110 Certified

445


455


300 Purchased Professional and Technical Services 470 500 Other Purchased Services 475 600 Supplies 480 700 Property (Equipment & Furnishings) 485 800 Other 490


590

120 NonCertified 595


65

4/8/2015 9:47 AM Code No. 15 Page 3


2014-2015

12 mo. 12 mo. 12 mo.

Code 15

Line

2012-2013 Actual

(1)

2013-2014 Actual

(2)

2014-2015 Budget

(3) 200 Employee Benefits 210 Insurance

600



2600 Operations & Maintenance 100 Salaries 120 NonCertified

495


500


300 Purchased Professional and Technical Services 515 400 Purchased Property Services 411 Water/Sewer

520

420 Cleaning 525 430 Repairs & Maintenance 530 440 Rentals 535 490 Other 540

500 Other Purchased Services 545 600 Supplies 610 General Supplies

550


555



2900 Other Support Services 100 Salaries 110 Certified

650


660



5200 TRANSFER TO: 930 General Fund

645

47,546

384

TOTAL EXPENDITURES & TRANSFERS* xxxx 0 47,546 2,695


* Enter on Code 15, Line 175.

66

O:\AAClerk of the Board\BOE Agendas\2014-15\20150413 Agenda\20150413 Carpet Bid.docx 4/7/2015


Date: April 13, 2015 Subject: Carpet Bid

Initiated By: William R. Hammond and Chris Meyer

Attachments: Bid Tabulation


BACKGROUND INFORMATION: At the November 10, 2014 Board of Education meeting, the carpet projects on the Capital Outlay list were approved. As part of the ongoing effort to maintain a high quality educational environment, the need to replace some carpeting throughout buildings is necessary Bid packets were sent out, and the project was advertised on the USD 443 website and in the Dodge City Daily Globe. CURRENT CONSIDERATIONS: Carpet will be replaced in various classrooms and hallways in the Administration Building, Building C, Civic Center, Comanche Middle School, Central Elementary, Northwest Elementary, Sunnyside Elementary and Wilroads Gardens Elementary. FINANCIAL CONSIDERATIONS: One bid was received from Commercial Floorworks Inc., Overland Park Kansas in the amount of $171,722.00. The Capital Outlay committee budgeted $200,000 for this project. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the purchase of carpeting (including product, installation, moisture mitigation and floor prep) to Commercial Floorworks, Inc. in the amount of $171,722.00 to be paid from the Capital Outlay fund. The Board is further requested to authorize the Board Clerk to issue a purchase order and sign a contract subject to review by Board Counsel. RECOMMENDED ACTION:


67

Bid Tabulation Carpet Replacement

Contractor Bid Price

Commercial Floor Works Inc

$171,722.00

68


Date: April 13, 2015 Subject: Bid for Demolition of the House at 1000 Ave G

Initiated By: William R. Hammond Attachments: Bid Tabulation


BACKGROUND INFORMATION: At the March 2, 2015 Board of Education meeting, the Board approved the solicitation of bids to demolish the house at 1000 Ave G. Bids were sent out, posted on the school district’s website and published in the Dodge City Daily Globe. CURRENT CONSIDERATIONS: Bids were received from the following vendors:

Vendor Bid Price Brack Excavating-Dodge City, KS $11,432.00 Steele Construction Inc.-Dodge City, KS $31,519.87

FINANCIAL CONSIDERATION: The cost of the project in the amount of $11,432.00 will be paid from the capital outlay fund. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the bid from Brack Excavating to demolish the house at 1000 Ave G for the amount of $11,432.00 to be paid from the capital outlay fund. The Board is further respectfully requested to authorize the Board Clerk to issue a purchase order and sign a contract subject to approval by Board Counsel.


69

Bid Tabulation Demolish House 1000 Ave G

Contractor Bid Price

Brack Excavating-Dodge City, KS $11,432.00

Steele Construction Inc.-Dodge City, KS $31,519.87

70

4/7/2015


Date: April 13, 2015 Subject: 2015-2016 District Meal Prices

Initiated By: William R Hammond and Kathy K Konrade

Attachments: School Year (SY) 2015-16 Paid Lunch Equity (PLE) Tool

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: The nutrition department’s mission is to provide a high quality and cost efficient food service program. The United States Department of Agriculture sets the reimbursement rates for free and reduced meals. The USD 443 Board of Education has the responsibility to set meal rates for full-paid students. Equity in School Lunch Pricing USDA’s free reimbursement rate is considered to be the cost to produce a reimbursable meal. For SY 2015-2016, school districts who charged less than $2.70 for paid lunches in SY 2014-2015 are required to adjust their weighted average lunch price or add non-Federal funds to the non-profit school food service account. CURRENT CONSIDERATIONS: In order to comply with the Federal Equity School Pricing regulations and to continue maintaining the quality and quantity of food for the students of USD 443, the Nutrition Program has determined that a $.10 increase in the full-paid meal rate is needed for the 2015-2016 school year. FINANCIAL CONSIDERATIONS: The proposed charges for full price meals remain less than the USDA reimbursement rate for free and reduced meals

Grade Current Price 2014-2015 Proposed Price August 2015-2016 Breakfast Lunch Breakfast Lunch Pre K $1.45 $1.95 $1.55 $2.05 K-5 $1.50 $2.05 $1.60 $2.15 6-8 $1.60 $2.25 $1.70 $2.35 9-12 $1.80 $2.55 $1.90 $2.65 High School Ala Carte N/A $2.15 N/A $2.20 Adult (limit one entrée) $2.20 $3.50 $2.30 $3.60 Milk $.55 $.55 $.55 $.55

STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the proposed prices for school lunch and breakfast for the 2015-2016 school year. RECOMMENDED ACTION:


71

Go to instructions

SY2015-2016 Weighted Average Pricing Report

This report assists in tracking the pricing requirements and amounts carried forward for

SY 2015-2016. Information on this report is used to determine the

SY 2015-2016 weighted average price requirements.

Please print and keep in records.

NOTE: If information is changed in the tool, the report contents will change.

Section 1: SY2015-2016 Weighted Average Paid Price Requirements

A. SV 2015-16 Weighted Average Price Requirement*:

*This price will be entered into the SY 2016-2017 tool to determine the $2.38 SY2016-2017 weighted average price requirements

B. Optional Price ROUNDED DOWN to nearest 5 cents: $2.35

Section 2: Amounts Carried Forward to SY 2016-2017

Select the SV 2015-2016 method used to ensure sufficient funds are provided for PAID

Lunches

Increase SY2015-2016 average weighted price

Average Weighted Price Adjustments

A. Remaining increase carried forward to SV 2016-17:

B. Remaining credit carried forward to SV 2016-17:

Enter in the new average weighted price for SV 2015-16:

Non-Federal Source Contributions

C. Remaining Annual Non-Federal Source Contribution carried

forward to SV 2016-17:

D. Remaining Credit carried forward to SV 2016-17:

Enter the amount of Non-Federal Source contributions for SV 2015-16~

Split Calculations

$0.00

$0.00

N/ A

N/A

Both average weighted price adjustments and Non-Federal source contributions

E. Remaining Annual Non-Federal Source Contribution carried

forward to SV 2016-17: N/ A

F. Remaining Credit carried forward to SV 2016-17: N/A

Enter the amount of Non-Federal Source contributions for SV

2015-16:

Enter the new average weighted price for SY 2015-16:

72

O:\AAClerk of the Board\BOE Agendas\2014-15\20150413 Agenda\20150413 Civic Center Code Compliance Funding Source.docx 4/7/2015


Date: April 13, 2015 Subject: Civic Center Code Compliance Funding Source

Initiated By: William R. Hammond Attachments: Resolution No. 20150413,Proposal from GLMV Architecture, The Code Corner-Stages and Platforms No 30 Winter 2010, Drew Rose letter dated Feb 24, 2014, Drew Rose letter dated Oct 3, 2014.


BACKGROUND INFORMATION: Dodge City Public Schools acquired the Dodge City Civic Center February 1, 2013. The Board of Education has informally indicated the Civic Center as a potential third middle school. Until the conversion to a middle school, the Board’s direction has been to use the facility for school purposes and continue to allow public use. A review of safety equipment in the Civic Center gave administration pause. Further review of the alarm system caused the school district to engage a specialist, Mark Chrisman, MS, PE of Henderson Engineers Inc. Review of the system is complete and the following recommendations have been made to the school district: replace the fire alarm system, install a stage “fire curtain”, and update the stage roof vent system. The estimated cost of these safety improvements is $275,000-$300,000. On March 2, 2015, the Board of Education approved architectural and engineering services to design and prepare bid specifications to bring the Civic Center into code compliance. CURRENT CONSIDERATIONS: The Board directed administration to request financial assistance from the City of Dodge City, given the current public use of the building. Therefore to carry out the Board of Education’s direction, administration requests the Board to adopt Resolution 20150413.

FINANCIAL CONSIDERATIONS: There are no financial considerations at this time. STAFF RECOMMENDATION: The Board of Education is respectfully requested to adopt Resolution 20150413 requesting financial support from the City of Dodge City to assist with the work needed to bring the Civic Center up to current life-safety code compliance. RECOMMENDED ACTION: Approval Information Discussion

73

RESOLUTION OF THE BOARD OF EDUCATION OF UNIFIED SCHOOL DISTRICT #443, FORD

COUNTY, DIRECTING INQUIRY OF CITY OF DODGE CITY

RESOLUTION NO. 20150413

WHEREAS, the Board of Education acquired the Dodge City Civic Center from the City of Dodge City, Kansas on February 1, 2013 anticipating that the site might be appropriate for a third middle school; and, WHEREAS, the Board of Education’s direction since the acquisition has been to utilize the facility for school purposes, while continuing to allow and facilitate community use to the extent possible; and, WHEREAS, the Board of Education has recently obtained information advising of certain life-safety equipment recommendations at the facility including replacement of the fire alarm system, the stage “fire curtain”, and stage roof vent system, with an estimate approaching $300,000 for completion; and, WHEREAS, the Board of Education has authorized and approved architectural and engineering services to prepare bid specifications to address the recommendations made regarding these items. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF UNIFIED SCHOOL DISTRICT #443, FORD COUNTY, KANSAS, as follows: The Board of Education of Unified School District #443, Ford County, Kansas, does hereby authorize and direct administrative personnel to initiate communication with the City of Dodge City, Kansas requesting financial assistance with life-safety improvements and repairs on the premises of the Dodge City Civic Center for the benefit of the community at large. Adopted this 13th day of April, 2015 by the Board of Education of Unified School District #443, Ford County, Kansas. BOARD OF EDUCATION OF UNIFIED SCHOOL DISTRICT #443 FORD COUNTY, KANSAS By: Lisa Killion, President ATTEST: William Hammond, Clerk of the Board

74

I nit.

(Signature) William R. Hammond Board Clerk

!Printed name and title)

AlA .Document 81 04'nj- 2007. Copyright C 1974, 1978, 1987, 1997 and 2007 by The American Institute of Architects. All rights reserved. WARNING: This AlA Document Is protected by U.S. Copyngllt Law and lnt~rnaliona! Treattes. Unauthorized reproduction or dtstr'tbUtion of this AlA' Document. or 14 ,,ny portion of it, may result in sevll're Cl';'i/ and cmninal pen<~ltiel:l, arH.J will b~ pro&ecuted to the mnimum £'l.tcnt possible under the law. This document was produced by AlA software at 12:14:19 on 03105/2015 under Order No.0987397456_1 which expires on 07/11/2015, and is not for resale User Notes: (894256717)

88

© 2010 RLGA Technical Services LLC — www.specsandcodes.com No. 30 (Winter 2010) — Stages and Platforms — Page 1

No. 30 — Winter 2010

RLGATechnical Services

Stages and Platforms

By Ronald L. Geren, AIA, CSI, CCS, CCCA, SCIP

It was a cold afternoon on December 30, 1903, in Chicago. Almost 2,000 patrons, mostly women andchildren, were crammed into the five-week-old Iroquois Theatre, which was designed to seat slightlyfewer than 1,700. The difference in the occupancy was made up by patrons holding standing-room-onlytickets, which were commonly issued during that period. Suspended in the fly gallery above the stagewere scenery flats—thousands of square feet of painted fabric. Located in close proximity to the scenerywere electric arc spotlights that were illuminated for the matinee showing of Mr. Bluebeard.

Sometime late in the second act, one of the spotlights sparked, igniting the adjacent scenery. The firespread through the fly gallery as flaming debris fell to the stage. Panic ensued and performers andpatrons began to run for the exits. The asbestos “fire curtain” at the proscenium was lowered, butbecame snagged on a light reflector, preventing its full closure.

A door off the side of the stage was opened as the performers exited, allowing cold air to rush in.Since the stage vents were secured from opening, the burst of cold air generated a fireball that blew pastthe stuck curtain into the house seating, seeking escape through the ventilation provided in the rear wallat the uppermost balcony level. The fireball ignited everything flammable in its path as it rose—primarilyin the upper levels—consuming the air that was up there and asphyxiating most patrons who weren’tlucky enough to escape.

Within 15 minutes of ignition, the fire essentially burned out by itself, and all was quiet in the theater.

The theater structure—billed as “Absolutely Fireproof” in the show’s program—remained intact.However, a total of 602 lives were lost, mostly due to the inadequacy of the theater’s egress system. Itremained the deadliest single building fire in American history until the events of September 11, 2001†.

Although the egress system of the Iroquois Theatre was wholly ineffective to handle the volume ofpatrons attending that day, it is undisputable that many of the casualties would have survived if the stagearea was designed with sprinkler protection, and if installed safety equipment were functioning properly.Quoted in the New York Times shortly after the fire, then mayor of Chicago, Carter H. Harrison, said,

...the fact remains, and it cannot be denied, that there would have been no panic if the apparatus inthis theatre, which, judged by all ordinary standards, was the best equipped playhouse in the city,had been in proper working condition. There is no getting beyond that fact.

Building Code Requirements

Several of the theater-related building code requirements in effect at the time of the Iroquois fire aresimilar to those in the International Building Code (IBC)‡. Since many of the historic theater fires havestarted within the stage area (like the Iroquois’), building codes have focused on the regulation ofcombustible materials, the suppression of fire, and the containment of fire to the stage area, in addition tomeans of egress.

† The north building of the World Trade Center had an estimated 1,366 deaths and the south building had 618 deaths, excluding passengers ofthe planes that struck the buildings.

‡ The 2009 IBC, Second Printing, is used in the preparation of this article.

94




Due to their similarities, the individual requirements for stages and platforms are both found in asingle section of Chapter 4 in the IBC. Although providing similar functions, stages and platforms in theIBC are clearly defined in order to highlight their differences. The significant difference between a stageand a platform is that stages have “overhead hanging curtains, drops, or scenery or stage effects other thanlighting and sound,” whereas these are absent from platforms. As demonstrated in the Iroquois Theatretragedy, overhead scenery and other combustibles increase the fire hazard; thus, stages are subject tomore restrictive requirements.

Common to both stages and platforms are the superstructures located above them for access,supporting lighting, scenery, and other equipment. Called gridirons, pinrails, and catwalks, thesestructures shall be fabricated of materials consistent with the building’s type of construction, but are notrequired to have a fire-resistance rating. Also, since they are designed for human access in most cases,these structures are not to be considered as floors, stories, mezzanines, or levels.

Platforms

There are two types of platforms: permanent and temporary. Temporary platforms are those erectedfor a short period of time not to exceed 30 days. Platforms are generally used to raise the performance orspeaker area to an elevation that allows better viewing by patrons, but does not involve complex sceneryor have curtains.

Permanent platforms are permitted to be constructed of materials required for the type of constructionof the building. However, in Type I, II, and IV buildings, fire-retardant-treated wood may be used forplatforms complying with the following:

The platform is not higher than 30 inches above the main floor;

The platform is no more than 1/3 of the room floor area; and,

The platform is not more than 3,000 sq. ft. in area.

If the space below the platform is used for storage or any use other than equipment, wiring, orplumbing, the floor construction of the platform shall be not less than one-hour fire-resistive construction,regardless of the building construction type.

Temporary platforms may beconstructed of any materials permitted bythe IBC. However, the space under theplatform can only be used for wiring andplumbing connected to platformequipment—storage or any other use is notpermitted.

Stages

Unlike platforms, stages have uniquecharacteristics that give them a higher riskfor fire. As the definition indicates, stagesutilize scenery drops, curtains, and othercombustibles that are stored in an overheadspace above the stage that is defined in the Figure 1 - Typical Theater Cross-Section

95




IBC as the “fly gallery,” but is also referred to in the industry as the “fly tower” or “fly loft.” Thisoverhead space could be extremely high—at least 2 to 2-1/2 times the height of the proscenium, which isthe opening between the stage and the seating area. The measurement between the lowest stage surfaceand the highest point of the roof or floor deck of the fly gallery is considered the “stage height” and it hascode compliance implications.

The size of the stage in terms of floor area also has code compliance implications. When the IBCrefers to the floor area of a stage, it includes the entire performance area and any backstage and supportareas not separated from the performance area by fire-resistance-rated construction. Therefore, this areacan be much larger than just the visible performance area.

The construction of the stage itself varies with a building’s construction type. In Type IIB and IVconstruction, stages may be constructed of 2-inch wood decking provided the proscenium wall has a 2-hour fire-resistance rating. In Type IIA, IIIA, and VA construction, a fire-resistance-rated floor assemblyis not required as long as the space below the stage is protected by an automatic sprinkler system or analternative automatic fire-extinguishing system. In all types of construction, the finished floor of thestage may be of wood or other approved noncombustible materials.

One of the requirements based on stage height is the fire-resistance rating of the proscenium wall. Ifthe stage height exceeds 50 feet, the proscenium wall must have a 2-hour fire-resistance rating and mustextend from the foundation to the roof. When the proscenium is required to have a fire-resistance rating,the proscenium curtain shall comply with NFPA 80, Standard for Fire Doors and Other OpeningProtectives, or provide a water curtain complying with NFPA 13, Installation of Sprinkler Systems, or asmoke control system complying with IBC Section 909. The smoke control system option is onlypermitted if the assembly seating is not smoke-protected.

Whether the proscenium wall is required to be protected or not, the stage is still required to beseparated from dressing rooms, workshops, storerooms, and other spaces accessory to the stage by firebarriers and horizontal assemblies. If the proscenium is not required to be fire-resistance rated, then therequired separation need only be 1 hour; if the proscenium is required to be rated, then a 2-hourseparation is required. Additionally, these spaces are required to be separated from each other with firebarriers or horizontal assemblies having a 1-hour fire-resistance rating.

To prevent fires from spreading quickly on the stage and in the fly gallery, as experienced in theIroquois Theatre, the scenery used must comply with the requirements of NFPA 701, Standard Methodsof Fire Tests for Flame Propagation of Textiles and Films, and with Section 806 of the International FireCode (IFC) for decorative vegetation. Foam plastics used in scenery are required to comply with therequirements of IFC Section 2603.

When a stage has an area greater than 1,000 sq. ft. or a height greater than 50 feet, then one of thefollowing must be provided:

Two or more roof vents having an aggregate area that is at least 5% of the stage area. The ventsare to be located near the center above the highest point of the stage. Operation of the vents shallbe heat-activated (typically by fusible links), as well as manually.

A smoke control system complying with IBC Section 909 that will maintain a smoke layer notless than 6 feet above the highest seating level in the auditorium or above the top of theproscenium opening when the proscenium has a 2-hour fire-resistance rating.

96




Means of egress from a stage shall be provided by two exits—one on each side of the stage and oneon each side of the space under the stage. Furthermore, exterior doors located on the stage that arerequired for means of egress or may otherwise be opened when the theater is occupied, must be providedwith a vestibule. This is to prevent sudden drafts of air into the theater—similar to the rush of air that sentthe massive fireball into the upper levels at the Iroquois Theatre. Fly galleries and gridirons shall also beprovided with at least one means of escape, and may utilize steel ladders, alternating tread devices, orspiral stairways that egress to the stage roof.

Stages are required to have an automatic sprinkler system, which was so tragically missing from theIroquois Theatre. This is required whether or not the rest of the theater is required to be sprinklered perIBC Section 903.2.1.1. The only exception is for stages that have an area 1,000 sq. ft. or less, or a height50 feet or less, and that do not have curtains, scenery, or other combustible hangings that are retractedvertically. Sprinklers are also not required in areas under the stage that are less than 4 feet clear in height,used only for storage of tables and chairs, and are separated from adjacent areas with 5/8-inch-thick TypeX gypsum board.

For stage areas greater than 1,000 sq. ft., a Class III wet standpipe shall be provided on both sides ofthe stage, each with 1-1/2-inch and 2-1/2-inch hose connections. However, if a sprinkler system isrequired in the building or fire area, then only 1-1/2-inch hose connections are required, and they mayutilize the same standpipe required for the NFPA 13 sprinkler system. Additionally, a Class II or IIIstandpipe installed in accordance with NFPA 14, Standard for the Installation of Standpipes and HoseSystems, may be used instead of the other systems described.

The Chicago building code in effect in 1903—An Ordinance relating to the Department of Buildingand Governing the Erection of Buildings, Etc. in the City of Chicago—incorporated requirements thatexhibit a comprehensive understanding of the fire threat in theaters for that period of time. However,even the most comprehensive and technically advanced building code will not prevent a disaster if ownersand designers do not comply with code requirements, and if building departments do not enforce them,which was the situation with the Iroquois Theatre—a lesson that was learned too late.

To comment on this article, suggest other topics, or submit a question regarding codes, contact the authorat [email protected].

About the Author: Ronald L. Geren, AIA, CSI, CCS, CCCA, SCIP, is an ICC Certified Building PlansExaminer, and is the principal of RLGA Technical Services located in Scottsdale, Arizona, whichprovides specifications and code consulting services to architects, engineers, owners, and productmanufacturers. A 1984 graduate of the University of Arizona, Ron has over 25 years of experience withmilitary, public, and private agencies.__________________________

Suggested Reading:

Brandt, Nat. Chicago Death Trap: The Iroquois Theatre Fire of 1903. New York: Southern IllinoisUniversity, 2006. Print.

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O:\AAClerk of the Board\BOE Agendas\2014-15\20150413 Agenda\20150413 Asbestos Inspection Management Plan.docx 4/7/2015


Date: April 13, 2015 Subject: Asbestos Inspection & Management Plan

Initiated By: William R. Hammond / Chris Meyer

Attachments: Paradigm Group LLC inspection and management plan documentation review, Paradigm Group LLC inspection &management plan development Reviewed By: Superintendent

BACKGROUND INFORMATION: Paradigm group has reviewed USD 443’s AHERA (Asbestos Hazard Emergency Response Act) Inspection and Management Plan documentation in an effort to evaluate compliance with EPA AHERA regulations. The Asbestos Hazard Emergency Response Act (AHERA) was passed by Congress in 1986, requiring public and non-profit K-12 schools to conduct inspections for asbestos-containing building materials and develop management plans which provide recommendations to minimize asbestos hazards. Under AHERA, the definition of ‘school’ includes all associated facility buildings essential to the operation of the school and includes support buildings such as administration building, maintenance and storage buildings and athletic facilities. These ‘school’ buildings are required to be re-inspected every three years, with a 6 month surveillance inspections in-between re-inspections. CURRENT CONSIDERATIONS: Upon review of the district’s AHERA documentation, Paradigm has identified gaps in the regulatory documentation and inconsistencies in recent asbestos inspection dates, when compared to past inspection data on several schools. Nine school buildings will require full asbestos inspections to identify all asbestos materials present, and a total of 13 school buildings will need complete management plans developed based on the asbestos materials identified. Once inspections are completed and mandatory plans are developed, the school district will be in full compliance with EPA AHERA regulatory requirements. FINANCIAL CONSIDERATIONS: Asbestos inspection and management plan development for all buildings, including labor, material, travel and sample testing is proposed at a cost of $29,175.00 to Paradigm Group. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the proposal for the development of an up-to-date asbestos inspection and management plan from Paradigm Group-LLC-Wichita, Kansas, in the amount of $29,175.00. The cost will be paid from the Capital Outlay fund. RECOMMENDED ACTION: Approval Information Discussion

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Chris Meyer USD-443 I 000 2nd Ave. Dodge City, Kansas 67801

£a ARAD GM '-'j GROUP·LLC

RE: Asbestos inspection & management plan documentation review.

Mr. Meyer:

March 18, 2015

Per your request, Paradigm Group has reviewed Dodge City School District's asbestos AHERA inspection and management plan documentation in an effort to evaluate compliance with EPA AHERA regulations.

The Asbestos Hazard Emergency Response Act (AHERA) was passed by Congress in 1986, requiring public and non-profit K-12 schools to conduct inspections for asbestos-containing building materials and develop management plans which provide recommendations to minimize asbestos hazards. Under AHERA, the definition of ' school' includes all associated facility buildings essential to the operation of the school and includes support buildings such as administration buildings, maintenance and storage buildings and athletic facilities. These ' school' buildings are required to be re-inspected every three years with 6-month surveillance inspections in-between re-inspections.

Upon review of the district' s AHERA documentation, Paradigm has identified gaps in the regulatory documentation and inconsistencies in recent asbestos inspection data when compared to past inspection data for several schools. Nine school buildings will require full asbestos inspections to identify all asbestos materials present and a total of 13 school buildings will need complete management plans developed based on the asbestos materials identified. Once the inspections are completed and management plans are developed, the school district will be in full compliance with EPA AHERA regulatory requirements.

The following proposal includes pricing to perform initial inspections of nine school district buildings and develop management plans for thirteen schools. The work is to take place summer of 20 15. If you should have any questions, please feel free to give me a call.

Best regards,

1 /d - ll ; '/..Li/ Darin Helsel, Owner Paradigm Group, LLC

1314N.Oiiver,#8200 • Wichita, KS 67208 • 316.239.7097 • Fax3 16.2 15.6517

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Chris Meyer USD-443 I 000 2nd Ave. Dodge City, Kansas 67801

£ t1 PA AD GM ......,/ GROUP·LLC

RE: Asbestos inspection & management plan development

March 18, 2015

We propose to perform an asbestos inspection and develop an AHERA management plan for the below referenced facilities. The survey formats and management plans shall comply with EPA-NESHAP 40 CFR 61 Subpart M, OSHA 1926.1101 and AHERA EPA 40 CFR 763 Subpart E as may be applicable. An EPA accredited inspector shall perform the inspection. A NVLAP accredited laboratory shall perform sample analysis. The management plan shall be developed by an EPA accredited management planner. Two copies ofthe management plan shal l be suppl ied: One for the district office and one for the facility. The following is the scope of work and pricing for these services:

SCOPE OF WORK

Full asbestos inspection of the following facilities: Comanche Middle School Bright Beginnings Headstart Central E lementary School Wilroads Elementary School Administration Building Maintenance Building Transportation Building Memorial Stadium Football Facility Demon Baseball Facility

Management plan development for the following facilities:

Northwest Elementary Miller Elementary Dodge City Middle School Sunnyside Elementary Comanche Middle School Bright Beginnings Headstart Central Elementary School Wilroads Elementary School Administration Building Maintenance Building Transportation Building Memorial Stadium Football Facility Demon Baseball Facility

1314 N.Oiiver,#8200 • Wichita, KS 67208 • 316.239.7097 • Fax3 16.2 15.651 7

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INVESTMENT

Service Description

Asbestos inspection (9 Total) & management plan development (13 Total)

SPECIAL CONDITIONS

• Estimate is for a lump sum investment. • Labor, material, travel & sample costs are included. • Quote is good for 60 days unless extended. • Quote includes all applicable sales tax.

Amount

$29,175.00

If you have questions, please contact our office. If you accept this proposal, work can be scheduled upon receipt of notice to proceed. Thank you for the opportunity to be of service.

Respectfully Submitted, Approve: Signature

Darin Helsel Nameffitle

Date:

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O:\AAClerk of the Board\BOE Agendas\2014-15\20150413 Agenda\2015413 2nd Rdg KASB Board Policy Revisions.docx 3/31/2015



Subject: Board of Education Policy Revisions

Initiated By: Alan R. Cunningham

Attachments: KASB Policy Revision Recommendations: CEA, CEC, GAOE, GARA, GAT, IDEA, JBC, JBD, JDC, and JDD Reviewed By: Administrative Cabinet

BACKGROUND INFORMATION: Board of Education policy directs and governs the operations of a school district. With up-to-date policies, the actions by the Board, administration, and/or other staff are deemed to be in compliance with state and federal law. Revisions to current Board of Education policies, as well as recommendations related to the regulations that operationalize those policies, have been received from legal department of the Kansas Association of School Boards (KASB) and reviewed by Administration. CURRENT CONSIDERATIONS: The legal department at the Kansas Association of School Boards has recommended revisions for the following Board of Education Policies:

• CEA Superintendent Qualifications • CEC Superintendent Recruitment • GAOE Workers Compensation • GARA Bloodborne Pathogen Exposure Control Plan • GAT Staff Use of Communications Devices • IDEA Protection of Pupil Rights (Regulation addition only) • JBC Enrollment • JBD Absences and Excuses • JCAB Searches of Property • JDC Probation • JDD Suspension and Expulsion Procedures

Administration has completed a review of these policy recommendations, and has included additional revisions and/or clarifying language in a few policies. FINANCIAL CONSIDERATIONS: There are no financial considerations associated with these recommendations. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve and adopt the KASB policy recommendations, as amended. RECOMMENDED ACTION:

Approval (Adoption: April 13, 2015) Information (First Reading: March 2, 2015) Discussion

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O:\AASupt Office\KASB\Board Policy Updates\20150323 KASB Board Policy Revisions.docx 3/31/2015

DECEMBER 2014 KASB POLICY UPDATES To: Member Unified School Districts and other Member Organizations From: Angie Stallbaumer, KASB Policy Specialist/Staff Attorney Re: Recommended Policy and Handbook Updates KASB posts these packets on the Members Only portion of our website each June, December, and as necessary after revisions are made to the Association’s policy recommendations. The following policy recommendations have been edited and revised by the KASB Legal/Policy Services staff. The purpose of these revisions is to fill in some gaps where districts desire more comprehensive policy language, to eliminate some redundancy, to make the language more up-to-date and legally accurate, and to make the policies easier to administer. The contents of this policy package should be reviewed by the superintendent, the clerk, and the board, and other district administrators and staff. Once adopted, policies have the force and effect of law. Suggested policies should not, however, be placed in the policy book without an opportunity for board discussion and an official motion to approve their addition to the district’s policy book. Minutes from the meeting should reflect when policies were adopted and which policies were approved. Sincerely, Angie Stallbaumer, KASB Policy Specialist/Staff Attorney

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DECEMBER 2014 REVISED KASB POLICIES POLICY CODE RATIONALE FOR RECOMMENDED

REVISION RECOMMENDED ACTION

CEA (Superintendent Qualifications) This policy was revised to use the same nomenclature for a superintendent’s license as the Kansas State Department of Education uses.

Review and adopt if preferred. This policy is not legally required.

CEC (Superintendent Recruitment) We have updated the superintendent recruitment language to more accurately reflect local practice in many districts. Instead of putting together committees to conduct searches, many districts are electing to contract with professional search services, whether it is through KASB or another provider. Also, finding that most of our boards do not go out and visit the districts where the candidates for their superintendency are currently employed, we changed the language to make such visits purely optional.

Review and adopt the policy if helpful. This policy change is not legally required.

GAOE (Workers Compensation) Workers compensation law has recently changed to provide additional protections to employers in determining if benefits should be made available. Some of the highlights follow. First, in order to be eligible for benefits, employees must notify your workers compensation coordinator within 20 days of an injury on the job or within 30 days of repetitive trauma. Second, the district, through its workers compensation coordinator, may require a post-injury chemical test. If the test is required but refused by the employee, the employee forfeits all rights to workers compensation for the injury. Third, if the board elects to choose a designated health care provider to provide medical assistance to employees

Review and adopt this policy; discuss it with building administration and staff; and select a district workers compensation coordinator to help implement the new language.

This policy is legally required, and changes thereto were necessitated by changes in existing law.

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injured on the job, and any employee refuses to use the designated provider, the employee’s workers compensation payout will be limited to a total of $500.

GARA (Bloodborne Pathogen Exposure Control Plan)

Our policy on adopting a bloodborne pathogen exposure control plan had outdated references to regulations of the Kansas Department of Human Resources, an entity that no longer exists. So, we removed this reference. We still recommend retaining the policy and plan.

Review and adopt the policy if using KASB samples in this area.

GAT (Staff Use of Communication Devices)

We deleted language on income tax liability for personal use of district provided cell phones in accordance with Internal Revenue Service guidance on tax treatment of cell phones. The guidance relates to a provision in the Small Business Jobs Act of 2010 that removed cell phones from the definition of listed property, a category under tax law that normally requires additional recordkeeping by taxpayers. Essentially, when an employer provides an employee with a cell phone primarily for noncompensatory business reasons, the business and personal use of the cell phone is generally nontaxable to the employee. The IRS will not require recordkeeping of business use in order to receive this tax-free treatment. Similarly, employers that require employees, primarily for noncompensatory business reasons, to use their personal cell phones for business purposes may treat reimbursements of the employees' expenses for reasonable cell phone coverage as nontaxable. This treatment does not apply to reimbursements of unusual or excessive expenses or to reimbursements made as a substitute for a portion of the employee's regular wages.

Review the policy and adopt if the policy reflects local practice. This is not a legal requirement.

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In sum, where employers provide cell phones to their employees or where employers reimburse employees for business use of their personal cell phones, tax-free treatment is available without burdensome recordkeeping requirements. However, the guidance does not apply to the provision of cell phones or reimbursement for cell-phone use that is not primarily business-related; as such arrangements are generally taxable. In other words, if the cell phone or stipend is provided as a perk of employment without requiring extensive use of the phone for district purposes, then the benefit would be taxable. Details on Notice 2011-72, which is described above, may be found at www.IRS.gov.

IDAE Regulation (Protection of Pupil Rights Act)

Last June, we modified our policy IDAE on student privacy to incorporate not only the terms of the Federal Protection of Pupil Rights Act Amendment but also the Kansas Student Data Privacy Act. With this update, we’ve modified the recommended regulation accompanying IDAE to encompass the requirements of both acts as well.

Review and replace the old regulation.

JBC (Enrollment) As many of our districts are utilizing selection criteria for admittance of non-resident students, we have reflected that practice in our enrollment policy. However, please note that the Office of Civil Rights has been very active in recent years in investigating claims that districts are using similar criteria to be discriminatory in their enrollment practices. Keep in mind that you may not use these criteria to deny enrollment to special education students while taking all high-performing regular education

Review and adopt if preferred to present language.

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students, for example. Make sure that the administrators implementing this policy are taking precautions to ensure that any criteria adopted are not utilized in a discriminatory manner to keep out students who would otherwise be identified with protected classes under district nondiscrimination policies. We also moved language about state law on not having to enroll students who are under a current period of suspension or expulsion so that it would apply to both resident and non-resident students equally. Just because a student is living in your district does not mean that you must enroll him or her prior to the term of the suspension or expulsion terminating.

JBD (Absences and Excuses) As truancy law leaves it up to boards to define what excused and unexcused absences are as well as the amount of time the board would consider a significant part of a school day for truancy reporting purposes, we have offered a sample that goes into more detail on these topics for your consideration.

Review and adopt if preferred to current policy.

JCAB (Searches of Property) We added language on the use of trained dogs in conducting sweeps of schools and school property for your consideration.

Review and adopt if preferred to the previous version.

JDC (Probation) This policy was updated to reflect that superintendents and often hearing officers for the district may defer punishments via probation, as well as principals. In the case of a student bringing a dangerous weapon to school requiring a one calendar year expulsion, for example, the law provides that only the superintendent may modify the one calendar year expulsion.

Review and adopt this policy at least with regard to the superintendent’s authority to defer disciplinary measures using probation.

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JDD (Suspension and Expulsion Procedures)

We added detail from state statute explaining that suspension and expulsion may only be used for student misdemeanor conduct when the conduct occurs at school, on school property, or at a school supervised activity.

Review and adopt.

Source: KASB Legal and Policy Services

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CEA Superintendent Qualifications The superintendent shall possess, or be eligible for, a Kansas district leadership license superintendent’s certificate. Approved: KASB Recommendation – 01/02; 4/07; 12/14 CEC Superintendent Recruitment The board shall establish an orderly procedure for employing a superintendent that conforms to generally accepted ethical and legal standards. This procedure shall be clearly communicated to the public. The process should allow the board ample opportunity to evaluate a number of candidate’s qualifications whose professional training and experience meet district needs. The board may solicit applications from qualified staff members and may list the vacancy with placement offices. The board may select a committee or professional search service who shall screen all applications and recommend finalists to the board for interviews. The board shall interview selected candidates. Board members may visit each finalist’s district. Approved: KASB Recommendation – 01/02; 4/07; 12/14

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GAOE Workers Compensation (See KFD) Latest revision from KASB – 3/23/2015 T h e d i s t r i c t w i l l p a r t i c i p a t e i n w o r k e r s c o m p e n s a t i o n a s r e q u i r e d b y c u r r e n t s t a t u t e . T h e c o m b i n e d w o r k e r s c o m p e n s a t i o n b e n e f i t s a n d s a l a r y r e c e i v e d u n d e r a l l o w e d s i c k p a i d l e a v e , o r o t h e r a v a i l a b l e l e a v e , s h a l l n o t e x c e e d o n e f u l l d a y ' s p a y . A l l e m p l o y e e s o f t h e d i s t r i c t s h a l l b e c o v e r e d b y w o r k e r s c o m p e n s a t i o n . W o r k e r s c o m p e n s a t i o n c o v e r a g e i s p r o v i d e d f o r a l l e m p l o y e e s r e g a r d l e s s o f a s s i g n m e n t , l e n g t h o f a s s i g n m e n t , a n d / o r h o u r s w o r k e d p e r d a y . B e n e f i t s a r e f o r p e r s o n a l i n j u r y f r o m a c c i d e n t o r i n d u s t r i a l d i s e a s e s a r i s i n g o u t o f a n d i n t h e c o u r s e o f e m p l o y m e n t i n t h e d i s t r i c t . A n i n j u r e d e m p l o y e e m u s t n o t i f y t h e d e s i g n a t e d e m p l o y e r ’ s w o r k e r s c o m p e n s a t i o n c o o r d i n a t o r o r , i f t h e c o o r d i n a t o r i s u n a v a i l a b l e , h i s o r h e r s u p e r v i s o r w i t h i n 2 0 d a y s o f t h e i n j u r y o r w i t h i n 3 0 2 0 d a y s o f r e p e t i t i v e t r a u m a i n o r d e r t o b e e l i g i b l e f o r b e n e f i t s . T h e w o r k e r s c o m p e n s a t i o n p l a n w i l l p r o v i d e c o v e r a g e f o r m e d i c a l e x p e n s e s a n d w a g e s t o t h e e x t e n t r e q u i r e d b y s t a t u t e t o t h o s e e m p l o y e e s w h o q u a l i f y ; h o w e v e r , t h e a m o u n t o f w o r k e r s c o m p e n s a t i o n b e n e f i t s a n d s i c k p a i d l e a v e b e n e f i t s s h a l l n o t e x c e e d a r e g u l a r d a i l y r a t e o f p a y . A n e m p l o y e e u s i n g s i c k p a i d l e a v e o r o t h e r a v a i l a b l e l e a v e i n c o m b i n a t i o n w i t h w o r k e r s c o m p e n s a t i o n w i l l b e c h a r g e d f o r o n e f u l l o r p a r t i a l d a y o f p a i d l e a v e , a s p r o v i d e d f o r i n t h e a p p l i c a b l e l e a v e p o l i c y o r t h e n e g o t i a t e d a g r e e m e n t , f o r e a c h d a y o f a b s e n c e u n t i l t h e e m p l o y e e ’ s p a i d l e a v e i s e x h a u s t e d . A n y e m p l o y e e w h o i s o f f w o r k a n d d r a w i n g r e c e i v i n g w o r k e r s c o m p e n s a t i o n b e n e f i t s s h a l l b e r e q u i r e d t o p r o v i d e t h e d e s i g n a t e d w o r k e r s c o m p e n s a t i o n c o o r d i n a t o r w i t h a w r i t t e n d o c t o r ’ s r e l e a s e b e f o r e t h e e m p l o y e e i s a l l o w e d t o r e t u r n t o w o r k . I n a d d i t i o n , s h o u l d t h e e m p l o y e e b e r e l e a s e d t o r e t u r n t o w o r k b y a d o c t o r a n d f a i l t o d o s o , a l l b e n e f i t s u n d e r s i c k p a i d l e a v e s h a l l t e r m i n a t e , a n d t h o s e b e n e f i t s u n d e r w o r k e r s c o m p e n s a t i o n s h a l l b e r e s t r i c t e d a s p r o v i d e d b y c u r r e n t s t a t u t e . W h e n e v e r a n e m p l o y e e i s a b s e n t f r o m w o r k a n d i s r e c e i v i n g w o r k e r s c o m p e n s a t i o n b e n e f i t s d u e t o a w o r k - r e l a t e d i n j u r y o r i s r e c e i v i n g d i s t r i c t p a i d d i s a b i l i t y i n s u r a n c e , t h e e m p l o y e e m a y u s e a v a i l a b l e p a i d s i c k l e a v e t o s u p p l e m e n t t h e w o r k e r s c o m p e n s a t i o n o r d i s t r i c t p a i d d i s a b i l i t y i n s u r a n c e p a y m e n t s . W o r k e r s c o m p e n s a t i o n b e n e f i t s a n d F M L A b e n e f i t s p r o v i d e d i n a b o a r d a p p r o v e d p l a n s h a l l r u n c o n c u r r e n t l y i f b o t h a r e a p p l i c a b l e . I n n o e v e n t s h a l l t h e e m p l o y e e b e e n t i t l e d t o a c o m b i n a t i o n o f w o r k e r s c o m p e n s a t i o n b e n e f i t s , d i s t r i c t p a i d d i s a b i l i t y i n s u r a n c e , a n d s a l a r y i n e x c e s s o f h i s / h e r f u l l s a l a r y .

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G A O E W o r k e r s C o m p e n s a t i o n A v a i l a b l e p a i d s i c k l e a v e m a y b e u s e d f o r t h i s p u r p o s e u n t i l 1 ) a v a i l a b l e p a i d s i c k l e a v e b e n e f i t s a r e e x h a u s t e d ; 2 ) t h e e m p l o y e e r e t u r n s t o w o r k ; o r 3 ) t h e e m p l o y e e i s r e l e a s e d b y t h e m e d i c a l p r o v i d e r a n d a p o s i t i o n i s o f f e r e d b y t h e e m p l o y e r , b u t t h e e m p l o y e e d e c l i n e s t o r e t u r n t o w o r k ; o r 4 ) e m p l o y m e n t i s t e r m i n a t e d . S i c k P a i d l e a v e s h a l l b e c a l c u l a t e d o n a p r o r a t a a m o u n t e q u a l t o t h e p e r c e n t a g e o f s a l a r y p a i d b y t h e d i s t r i c t . T e s t i n g T h e b o a r d , t h r o u g h i t s d e s i g n a t e d w o r k e r s c o m p e n s a t i o n c o o r d i n a t o r , m a y r e q u i r e a p o s t - i n j u r y c h e m i c a l t e s t a s a u t h o r i z e d b y K . S . A . 4 4 - 5 0 1 e t s e q . , a n d , i f s u c h t e s t i s r e f u s e d , a l l w o r k e r s c o m p e n s a t i o n b e n e f i t s s h a l l b e f o r f e i t e d b y t h e e m p l o y e e . C h o i c e o f P h y s i c i a n T h e b o a r d s h a l l h a v e t h e r i g h t t o c h o o s e a d e s i g n a t e d h e a l t h c a r e p r o v i d e r t o p r o v i d e m e d i c a l a s s i s t a n c e t o a n y e m p l o y e e w h o s u f f e r s a n i n j u r y w h i l e p e r f o r m i n g t h e i r j o b . H o w e v e r , i f t h e i n j u r e d e m p l o y e e r e f u s e s t o u s e t h e d e s i g n a t e d p r o v i d e r , b e n e f i t s w i l l b e l i m i t e d t o $ 5 0 0 . 0 0 c h o o s e s t o g o t o a m e d i c a l p r o v i d e r o t h e r t h a n t h e d e s i g n a t e d p r o v i d e r , t h e r e c o v e r y f o r s u c h e x p e n s e s s h a l l b e l i m i t e d t o $ 5 0 0 . 0 0 .

A p p r o v e d : K A S B R e c o m m e n d a t i o n – 7 / 9 6 ; 2 / 9 8 ; 7 / 0 2 ; 4 / 0 7 ; 6 / 0 9 ; 1 2 / 1 4 ; 3 / 1 5

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GARA Bloodborne Pathogen Exposure Control Plan The board shall adopt an exposure control plan which conforms with the current regulations of the Kansas Department of Human Resources (KDHR). The plan shall be accessible to all employees and shall be reviewed and updated at least annually. All staff shall receive the training and equipment necessary to implement the plan. Approved: KASB Recommendation - 9/97; 4/07; 12/14

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GAT Staff Use of Communication Devices (See IIBG and IIBGC) The board encourages district employees to use technology, including communication devices, to improve efficiency and safety. The district expects all employees to use communication devices in a responsible manner that does not interfere with the employee's job duties. Employees who violate district policies and procedures governing the use of communication devices may be disciplined, up to and including termination, and may be prohibited from possessing or using communication devices while at work. Communication devices may not be used in any manner that would violate the district's policy on student-staff relations. Definitions “Communication device” is defined to include all portable devices that send or receive calls or text messages, allow the retrieval of email, or provide access to the Internet. Communication devices shall include, but may not be limited to cell phones, smart phones, iPads, and tablet computers. “Use/Using” for the purposes of this policy mean answering or talking on the phone; sending or responding to a text, e-mail, or other communication; opening and viewing pictures or digital recordings; opening and listening to music or audio communications; accessing social media websites; playing games on such device; continuously checking a communication device; or any activity with a communication device that interferes with the employee’s job duties or appropriate supervision of students. General Use The district prohibits employees from using any communication device that interrupts or disrupts the performance of duties by the employee or otherwise interferes with district operations, as determined by the employee's supervisor. This prohibition applies regardless of whether the communication device used is owned by the employee or provided by the district. Employees are responsible for keeping communication devices secure and, if possible, password protected. Supervision of students and the provision of academic instruction are priorities in the district, and employees who are responsible for supervising and/or providing academic instruction to students must concentrate on these tasks at all times. Employees shall not use communication devices when they are responsible for supervising students or when their doing so interrupts or interferes with classroom instruction unless any of the following conditions occurs:

• The device is being used to instruct the students being supervised at the time; • The use is necessary to the performance of an employment-related duty; • The employee has received specific and direct permission from a supervisor to do so; or • There is an emergency.

Even when these conditions exist, the employee is responsible for obtaining assistance in adequately supervising students during the approved use so that students are supervised at all times. Use in Vehicles Regardless of other provisions of this policy, unless there is an emergency, employees shall not use communication devices when:

• Driving district-provided vehicles;

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• Operating a vehicle in which a student is being transported when the transportation is provided as part of the employee's job; or

• Supervising students who are entering or exiting a vehicle, crossing thoroughfares, or are otherwise attempting to safely reach their destinations.

Even in emergency situations, employees should first take all possible safety precautions before using communication devices. Employees are subject to local, state, and federal laws governing use of cell phones while driving and will be solely responsible for all traffic violation liabilities resulting from their use of a phone while driving. Use of District-Provided Communication Devices The district may provide communication devices and service to some employees to assist them in carrying out their employment-related duties on and off district property. Use of a district-provided communication device is a privilege. The superintendent or designee has sole discretion as to which employees will be provided communication devices and may recall any previously issued communication device. Employees do not have any expectation of privacy in district-provided communication devices or any information stored on them, and such devices may be confiscated and searched at any time. Employees are expected to exercise reasonable care to protect district-provided communication devices from damage or theft and must report any such incidents immediately. The district may require employees to reimburse the district for any damage or theft that was the result of the employee’s negligence. Users of district-provided communication devices must abide by any use limitations included in the district's service contract. Personal Use of District-Provided Communication Devices Personal use of district-provided communication devices is permissible as long as the use does not exceed the limits of the applicable plan. An employee whose use exceeds plan limitations will be required to reimburse the district for all expenses beyond those covered by the plan and may have privileges suspended or revoked unless the employee can show that all use was for employment-related duties and the device was not used for personal reasons. The amount of personal use of a communication device or service paid for under E-Rate can be no greater than the cost allocation submitted in the request for the E-Rate discount. Staff members electing to use district communication devices for personal reasons will be subject to income tax liability for such benefit. Staff Bring Your Own Device Policy Use of employees’ personal communication devices during work hours shall be restricted to classroom or work-related activities. Such personal communication devices may only be used by the staff member and are not for student use. The security of personal computing devices is solely the responsibility of the staff member. Any loss resulting from damage or theft of personal communication devices in the school setting is not the responsibility of the district. Approved: KASB Recommendation – 6/14; 12/14

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IDAE-R Student Privacy (Note: This is to be added to the IDAE Regulations, prior to the Parent Notification Forms in English and Spanish that are currently in the regulation. – Alan C.) Surveys Parental Inspection Rights Parents shall have the right to inspect any survey created by a third party before it is administered or distributed to students in the school. Prior to distribution, parents shall have the right to inspect any survey that seeks information about: political affiliations or beliefs of the student or the student’s parent; mental or psychological problems of the student or the student’s family; sex behavior or attitudes; illegal, anti-social, self-incriminating, or demeaning behavior; critical appraisals of other individuals with whom respondents have close family relationships; legally recognized privileged or analogous relationships, such as those of lawyers, physicians, and ministers; religious practices, affiliations, or beliefs of the student or student’s parent; or income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program). Written Permission Required If such survey is funded in whole or in part by federal funds or if the survey concerns the student’s or student’s parents’ or guardians’ beliefs or practices on sex, family life, morality, or religion, a survey that seeks this information it shall not be administered without providing notice to and the express written consent of the a parent or guardian. If the survey is not federally funded and does not cover the aforementioned topics, parents must be given direct notification of the survey, through U.S. mail or e-mail and be provided with an opportunity to opt their child out of the survey. If the survey is part of the curriculum, parents shall have the right to inspect any instructional materials used in conjunction with the survey. Physical Examinations Prior to the administration of any non-emergency, invasive physical examination or screening that is required as a condition of attendance, administered by the school, scheduled by the school in advance and not necessary to protect the immediate health and safety of the student, the school shall provide parents with notice of the activity and provide parents with an opportunity to opt their child out of the activity. This requirement does not apply to routine dental, hearing and vision screenings required under Kansas law. Parental Rights: Marketing Information If the school collects, discloses or uses personal information from students for the purpose of marketing or selling that information, parents shall have a right to inspect any instrument used for the collection of such information before it is administered or distributed to students in school. Parents shall be provided with notice of such activities and provided with an opportunity to opt their child out of the activity. The requirements concerning activities involving the collection and disclosure of personal information from students for marketing purposes do not apply to the collection, disclosure, or use of personal information collected from students for the exclusive purpose of developing, evaluating, or providing educational products or services for or to students or educational institutions, such as the following:

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• College or other postsecondary education recruitment or military recruitment. • Book clubs, magazines, and programs providing access to low-cost literary products. • Curriculum and instructional materials used by elementary schools and secondary schools. • Tests and assessments used by elementary schools and secondary schools to provide cognitive,

evaluative, diagnostic, clinical, aptitude, or achievement information about students. • The sale by students of products or services to raise funds for school-related or education-

related activities. • Student recognition programs.

Release of Information – FERPA Rights Unless the information collected from students is designated as directory information and is maintained outside of a statewide longitudinal student data system, no information gathered about students shall be released to third parties without the express written consent of the parent or eligible student. (See JRB) Approved: KASB Recommended Regulation – 7/03; 1/04; 12/14

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JBC Enrollment (See JBCA and JQKA) Resident Students A resident student is any child who has attained the age of eligibility for school attendance and lives with a parent or a person acting as a parent who is a resident of the district. Children who are homeless as defined by Kansas law and who are located in the district will be admitted as resident students. For purposes of this policy, parent means the natural parents, adoptive parents, step-parents and foster parents. For purposes of this policy, person acting as a parent means a guardian or conservator, a person liable by law to care for or support the child, a person who has actual care and control of the child and provides a major portion of support or a person who has actual care and control of the child with written consent of a person who has legal custody of the child. Non-resident Students Non-resident students are those who do not meet the definition of a resident student. Although the district is not required to admit non-resident students, nNon-resident students may be admitted only to the extent that staff, facilities, equipment, and supplies are available. Other criteria regarding students seeking non-resident student admittance may be considered prior to acting on any non-resident application. Such criteria may include student grades, attendance and disciplinary records, and other factors as determined by the board. Enrollment Restriction In accordance with state law, A any non-resident student who has been suspended or expelled from another district will not be admitted to the district unless approved by the board or designee. Enrollment Procedures The superintendent shall establish orderly procedures for enrolling all students, including pre-enrollment, changes in enrollment, normal enrollment times, and communication to parents and to the public. Part-Time Students Part-time students may enroll with the administration’s permission if they complete all paperwork in a timely fashion and are in attendance no later than the September “count date”, typically, September 20. Part-time students may be admitted only to the extent that staff, facilities, equipment, and supplies are available and the students follow the district’s student conduct policies and rules. Identification of Students All students enrolling in the district for the first time shall provide required proof of identity. Students enrolling in kindergarten or first grade shall provide a certified copy of their birth certificate or other documentation which the board determines to be satisfactory. Students enrolling in grades 2-12 shall provide a certified transcript or similar pupil records. Enrollment Information The enrollment documentation shall include a student’s permanent record card with a student’s legal name as it appears on the birth certificate, or as changed by a court order and the name, address,

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telephone number of the lawful custodian. The records shall also provide the identity of the student as evidenced by a certified birth certificate, copy of a court order placing the student in the custody of the Kansas Department for Children and Families, a certified transcript of the student, a baptismal certificate, or other documentation the board considers satisfactory. If proper proof of identity is not provided within 30 days of enrolling, the superintendent shall notify local law enforcement officials as required by law and shall not notify any person claiming custody of the child. Assignment to a School Building, Grade Level, or Classes The superintendent shall assign students to the appropriate building. Any student desiring to attend a school outside the attendance area in which the student resides may do so only with the prior written permission of the superintendent. Assignment to a particular grade level or particular classes shall be determined by the building principal based on the educational abilities of the student. If the parents disagree, the principal’s decision may be appealed to the superintendent. If the parents are still dissatisfied with the assignment, they may appeal in writing to the board. Transferring Credit In the middle school and in the high school, full faith and credit shall be given to units earned in other accredited schools at the time the student enrolls in the district, unless the principal determines there is valid reason for not doing so. For online credit approval procedures after enrollment, see board policy IIBGB. Transfers from Non-Accredited Schools Students transferring from non-accredited schools will be placed by the principal. Initial placement will be made by the principal after consultation with parents or guardians and guidance personnel. Final placement shall be made by the principal based on the student’s documented past educational experiences and performance on tests administered to determine grade level placement. Approved: KASB Recommendation – 6/01; 4/07; 6/13; 12/14

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JBD Absences and Excuses (See AEB, IHEA, JBE and JDD) When a student is absent from school an attempt shall be made to contact the parent or guardian to determine the reason for the absence. The principal has been designated to determine the acceptability and validity of excuses presented by the parent(s) or the student. Procedures for notifying parents on the day of a student’s absence shall be published in the student handbook. Excused/Unexcused Absences The definition of “excused absence” includes the following:

• Personal illness; • Health-related treatment, examination, or recuperation; • Serious illness or death of a member of the family; • Emergencies calling for the student’s services or presence at home; • Obligatory religious observances; • Participation in a district-approved or school sponsored activity or course; • Absences prearranged by parents and approved by the principal; and • Students of active duty military personnel may have additional excused absences at the

discretion of the principal for visitations to a relative preparing to leave, or returning from, deployment.

All absences which do not fit into one of the above categories would be considered an unexcused absence. A student serving a period of suspension or expulsion from the district shall not be considered inexcusably absent. Significant Part of a School Day For grades 6-12, one or more of the student's scheduled classes will be considered a significant part of the school day; for K-5 one-half day will be considered a significant part of a school day. Make-Up Work It is the student’s responsibility to obtain make-up assignments from teachers following an excused or unexcused absence. Approved: KASB Recommendation–7/96; 9/97; 4/07; 12/14

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JCAB Searches of Property (See JCABB) Principals are authorized to search property if there is reasonable suspicion that district policies, rules, or directives are being violated. In addition all lockers shall be subject to random searches without prior notice or reasonable suspicion. All searches by the principal shall be carried out in the presence of another adult witness. Whenever the principal is mentioned in this policy, it shall be construed to include the superintendent “or designated representative.” Search of Lockers Lockers in the district schools shall be under supervision of the principal. Students shall have no expectation of privacy in any school locker. The combinations and/or keys to all locker locks shall be in the possession of the principal and stored in a place designed to guard against unauthorized access or use. The principal may search any locker at any time without notice. Students shall not place locks, other than those approved by the school, on any locker. Searches of Property Any person other than the principal who wishes to search a student’s locker or property shall report to the principal before proceeding. In no event shall any person be permitted to search a student’s locker or property without the principal’s consent unless the person has a valid search warrant authorizing a search. If a law enforcement officer desiring to search a student’s locker or property has a search warrant, the principal shall permit the search which shall be made in the presence of the principal. Prohibited items found during the search shall remain in the custody of either the building principal or the law enforcement officer. If any items are turned over to law enforcement officials the principal shall receive a receipt for the items. Use of Trained Dogs in Conducting Sweeps At the request of the principal or on a schedule agreed upon by the service provider and the principal, law enforcement officers or licensed private agencies contracting with the school for such service, may use trained dogs on school premises to identify student property which may contain illegal or illicit materials and to determine whether materials, such as drugs, weapons, or other materials which may threaten the general health, welfare, and safety of the students and/or staff are present in the district parking lot, hallways, lockers, classrooms, and/or locker rooms. Students will never be sniffed by the dogs used to conduct the sweeps. Approved: KASB Recommendation–7/96; 8/98; 4/07; 12/14

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JDC Probation (See JCDBB and JDD) Any punishment, suspension or expulsion, may be deferred by the superintendent, principal, hearing officer, or designee. The student involved may be placed on probation for a set period of time. The punishment, suspension, or expulsion, shall remain deferred so long as the student meets the conditions of the probation. If a student is placed on probation, written notification shall be sent to the student’s parent or guardian. Any decisions on probation for students found to be in violation shall be handled by the superintendent. A student placed on probation shall be given a written list of the terms and conditions of the probation. The student shall sign a statement that: the terms and conditions have been explained, the student understands the conditions, the student agrees to abide by the conditions, and failure to abide by the conditions may be reason to reinstate the original punishment. Approved: KASB Recommendation–7/96; 4/07; 12/14

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JDD Suspension and Expulsion Procedures (See AEB, EBC, IHEA, JBD, JCDBB, JDC, JCDA, JDDB, JDDC, and JHCAA) Except as limited by Section 504 or IDEA, a student may be suspended or expelled, for reasons set forth in Kansas law. Any student who is suspended for a period of more than 10 days or expelled shall receive a copy of the current suspension and expulsion law and this policy. Suspension/expulsion hearings shall be conducted by the superintendent/designee or other certificated employee, or committee of certificated employees of the school in which the pupil is enrolled, or by any other hearing officer appointed by the board. Reasons for Suspension or Expulsion Students may be suspended or expelled for one or more of the following reasons:

• Willful violation of any published, adopted student conduct regulation; • Conduct which substantially disrupts, impedes, or interferes with school operation; • Conduct which endangers the safety or substantially impinges on or invades the rights of

others; • Conduct which constitutes the commission of a felony; • Conduct at school, on school property, or at a school sponsored or supervised activity which

constitutes the commission of a misdemeanor; • Disobedience of an order of a school authority, if the disobedience results in disorder,

disruption or interference with school operation; and • Possession of a weapon at school, on school property or at a school- sponsored event.

Short-term Suspension Except in an emergency, a short-term suspension (not exceeding ten school days) must be preceded by oral or written notice of the charges to the student and an informal hearing. If a hearing is not held prior to the suspension, an informal hearing shall be provided no later than 72 hours after imposition of a short-term suspension. Written notice of any short-term suspension shall be delivered to the student’s parent or guardian within 24 hours after the suspension has been imposed. Short-term suspension hearings may be conducted by any person designated in policy as having the authority to suspend. At the informal suspension hearing, the student shall have the right to be present and notified of: the charges; and the basis for the accusation. The student shall have the right to make statements in his/her defense after receiving notice of the charges. Long-Term Suspension or Expulsion Before a student is subject to long-term suspension (not to exceed 90 school days) or expulsion (not to exceed 186 school days), a hearing shall be conducted by a hearing officer who has authority to suspend or expel. The superintendent/principal shall designate a hearing officer authorized by the

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board. Formal hearings shall be conducted according to procedures outlined in current Kansas law and:

• The student and parents or guardians shall be given written notice of the time, date and place of the hearing.

• The notice shall include copies of the suspension/expulsion law, and appropriate board policies, regulations and handbooks.

• The hearing may be conducted by either a certified employee or committee of certified employees authorized by the board, the chief administrative officer, or other certified employee of the district in which the student is enrolled, or by an officer appointed by board.

• Expulsion hearings for weapons violations shall be conducted in compliance with Kansas law by persons appointed by the board.

• Findings required by law shall be prepared by the person or committee conducting the hearing. • A record of the hearing shall be available to students and parents or guardians according to

Kansas law. • Written notice of the result of the hearing shall be given to the pupil and to parents and

guardians within 24 hours after determination of such result.

Rules Which Apply in all Cases When a Student May be Suspended or Expelled • Refusal or failure of the student and/or the student’s parents to attend the hearing shall result

in a waiver of the student’s opportunity for the hearing. • A student suspended for more than 10 school days or expelled from school shall be provided

with information concerning services or programs offered by public and private agencies which provide services to improve the student’s attitude and behavior.

• A student who has been suspended or expelled shall be notified of the day the student can return to school.

• If the suspension or expulsion is not related to a weapons violation, the principal may establish appropriate requirements relating to the student’s future behavior at school and may place the student on probation. (See JDC)

• If the expulsion is related to a weapons violation the superintendent may establish appropriate requirements relating to the student’s future behavior at school and may place the student on probation if the student is allowed to return. (See EBC, JCDBB and JDC)

• The days a student is suspended or expelled are not subject to the compulsory attendance law. • During the time a student is suspended or expelled from school, the student may not:

• Be on school property or in any school building without the permission of the principal. • Attend any school activity as a spectator, participant or observer.

A student over the age of 18 or the parents or guardian of a student who is suspended for more than 10 days or expelled from school may appeal to the board within 10 calendar days of receiving written notice of the hearing results.

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When a suspension is imposed during the school day, the student shall not be removed from school until a parent has been notified. If a parent cannot be notified during regular school hours, the student shall remain at school until the regular dismissal time. Student Rights During a Long-Term Suspension/Expulsion Hearing The student shall have the right:

• to counsel of his/her own choice; • to have a parent or guardian present; • to hear or read a full report of testimony of witnesses; • to confront and cross-examine witnesses who appear in person at the hearing; to present his or

her own witnesses; • to testify in his or her own behalf and to give reasons for his or her conduct; • to an orderly hearing; and • to a fair and impartial decision based on substantial evidence.

Appeal to the Board The following conditions shall apply if a student who is age 18 or older or the student’s parent or guardian files a written appeal of a suspension or expulsion:

• Written notice of the appeal shall be filed with the clerk within 10 calendar days of receiving the results of the hearing.

• The board shall schedule an appeal with the board or a hearing officer appointed by the board within 20 calendar days.

• The student and the student’s parent shall be notified in writing of the time and place of the appeal at least 5 calendar days before the hearing.

• The hearing shall be conducted as a formal hearing using rules similar to those noted earlier for expulsion hearings.

• The board shall record the hearing. • The board shall render a final decision no later than the next regularly scheduled board meeting

after the conclusion of the appeal hearing.

Approved: KASB Recommendation-7/96; 8/98; 6/99; 6/00; 4/04; 6/06; 4/07; 12/14

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Beginning Balance February 21, 2015 $56,069.71

Receipts

Donation $92.48

Interest $0.38

Lending Fees $26.00

Sales $5,032.26

Sales Tax $72.88

Service $40.95

Shipping $408.28

$5,673.23

Disbursements

Books $102.47

Credit Card Fee $35.59

Internet/Web $147.30

Postage/Freight $1,449.03

Resale Supplies $2.50

Subscriptions $19.95

$1,756.84

Balance March 31, 2015 $59,986.10

Checking Statement Balance $48,472.87

Outstanding Checks ‐$918.16

Outstanding Deposits $158.58

Checking Acct Balance $47,713.29

Money Market Balance $12,197.81

Petty Cash $75.00

$59,986.10

$0.00

Funds, Kansas State Historical Society

Beginning Balance February 21, 2015 $1,624.68

Total Receipts $0.00

Total Disbursements $0.00

Balance March 31, 2015 $1,624.68

Kansas Heritage Center

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KANSAS OPEN MEETINGS LAW

(Sample Motions for Executive Session)

Madam President, I move that we go into executive session (fill in subject) in

order to (fill in justification), and that we return to open session in this room at (fill in

the time).

SUBJECT

To discuss personnel matters of non-elected personnel To discuss matters affecting a student(s) To discuss confidential financial data or trade secrets of a business For consultation with our attorney on a matter protected by the attorney-client privilege To discuss negotiations To have preliminary discussions about the acquisition of real property Matters relating to the security of the board, the school, school buildings or facilities, or the information system of the school

JUSTIFICATION

Protect the privacy interests of the individual(s) to be discussed Protect the privacy interests of the business to be discussed Protect the interests of the business to be discussed Protect the privilege and the board’s position in (litigation, potential litigation, administrative proceedings, etc.) Protect the public interest in negotiating a fair and equitable contract Protect the public interest in obtaining the property at a fair price To ensure the security of the school, its buildings, and/or its information system is not jeopardized

Our Mission…To prepare our students to be capable, contributing participants in a changing world.