Reference No.: 2019 – 20/ 112

27th January 2020

Dear Parents,

SUB: ADVENTURE CAMP GRADE 8 CBSE- APRIL 2020

As part of holistic education at Genesis Global School, we send our students for outbound educational adventure camps. These camps expose our students to safe adventure, outdoor life and cultural activities. This exposure inculcates the right spirit and attitude to community living. By facing personal challenges and solving problems in unfamiliar situations and by drawing upon their own unexplored strengths and team work.

This year Grade 8 CBSE students are going to Camp Twilight – Bajoon (Nainital) for 04 Nights/ 05 Days (10th Apr – 14th April, 2020). During the programme students will go through various activities of general outbound education. A detailed itinerary will be shared closer to the travel dates.

Students and accompanying teachers will leave the School on 10th April, 2019 at 5:00 a.m and will be back in school on 14th April, 2020. A sum of Rs. 14,850 will be charged to your ward covering the cost of transport, all meals, and hire of camp facilities and equipment for adventure activities besides professional support.

For any information pertaining to this programme and submission of the consent form please write in to the Ms.Ruma Paul on coordinator.midcbse@genesisgs.edu.in

Since there are limited seats on the programme and enrolment will be offered on a first come first served basis, the last date of consent & payment submission is 6th February 2020

For your information the ‘Standard Operating Procedures’ (SOP) document followed by the school for all outbound trips is attached. The School’s measures are for your ward’s safety.

Best wishes,

Ajay Singh

Principal - CBSE

E

Stay at Campsite

Service

Adventure

Trek & Birding

Nature

The Mall - Naintal

Camp Twilight – Bajoon (Nainital) For CBSE–Gr.8, Genesis Global School, Noida

Client Genesis Global School

Date April 2020

Destination Camp Twilight – Bajoon (Nainital), https://goo.gl/maps/aEXVUZnW6JFxiys19

Distance 270 Kms (Drive 6 -7 hrs)

Duration 04 Nights 05 Days

Covering Cities Campsite

No. of Travelers 40 Students 4 Teachers

Accommodation Tents

Sharing Quad Sharing for students, Triple / double for Chaperons

Meals Breakfast, Lunch & Dinners, as per below travel plan

Day-wise Tour Plan

Day 1: 10-April-20 – Noida to Bajoon (Nainital) Link: https://goo.gl/maps/aEXVUZnW6JFxiys19

06:00 AM Depart from school for camp, have breakfast on the way, Reach on arrival at camp, check in & have lunch. Post Lunch orientation & briefings for camp. Evening is familiarization walk in the surroundings. Bon fire followed by Dinner. (Breakfast, Lunch, Evening snacks & Dinner included)

Day 2: 11-April-20 – Camp Twilight & Bajoon village – Service Project

Early morning riser for Birding walk. High Himalayan birds in natural surroundings is the highlight. Breakfast & then Day out on service project in nearby village and school. Picnic Lunch and post noon session carries on with service. Back to camp in the evening with fun time at bon fire followed by dinner. (Breakfast, Lunch, Evening snacks & Dinner included)

Day 3: 12-April-20 – Camp Twilight – Adventure

Early morning riser and birding walk to increase our score of bird species sighted on the trip. After breakfast day is for adventure activities such as rappelling, climbing and zip line and score of other camp games for leadership and team comradery. Evening is for another fun filled evening at bon fire with reflections on days’s learning, followed by music, performances and enjoyment. (Breakfast, Lunch, Evening snacks & Dinner included)

Day 4: 12-April-20 – Hike & Outing to Nainital

Early morning riser and birding walk to increase our score of bird species sighted on the trip. Continue your hike after breakfast (Packed). Come back to camp to relax and get ready for outing to Nainital in second half. Enjoy your evening at The Mall. Back to camp for another fun filled evening with prizes and closer at bon fire, followed by dinner. (Breakfast, Lunch, Evening snacks & Dinner included)

Day 5: 14-April-20 – Sunday

5.00 am : Early Riser & freshen up 6.00 am: After breakfast checkout from camp &drive back to School, Have lunch on the way. 4.00 pm: Arrive at school to finish the trip. (Breakfast & Lunch included)

Tour Ends Here-

Inclusions

Accommodation on Quadra / Triple Share at camps as per program. All meals at camps for the duration of the program. Transport by 2X2 Deluxe 45 Seator AC coach from School to School as per program. All adventure & recreational activities as per the program. Services of safety instructors and tour escorts for the whole trip as per program. All safety equipment for adventure activities. Food on the way (Only Veg) as per program at designated place one breakfast, one lunch & 2

refreshments. Filtered water at camps. 1 teacher escort on every 10 students. GST

Exclusions

Items of personal nature, phone calls, soft drinks etc. Gratuities and tips. Anything that is not included in the cost. Any expenses of personal nature such as porter age, laundry, wines, mineral water,

food and drink not in the regular menu provided by us, mini bar, telephone calls, pay channels etc.

Cost of excursions, city sightseeing, entrance fees and local guides availed of by the passengers, other than that mentioned in 'Package Inclusions'.

Meals other than what is mentioned in your itinerary.

Tips for participants and things to carry

Always travel light and try not to carry valuable belongings. Always use shoulder bags or Ruck Sack. Water bottle to refill & use. Carry light wear cloths. T- Shirts, Shorts and floaters. Sunscreen lotion, Cap and Sunglasses. Camera to capture the moments (not compulsory). Pack a good shoe for walking and activities Personal medication and a torch are a must in your pack A book to read and a diary to record your trip is worth keeping.

General Terms & Conditions

No booking is on hold until advance token amount received.

Airfare is not guaranteed until ticket issued.

Hotels booking are subject to availability.

Booking vouchers are not valid until 100% payment done.

Surcharges may be applicable on the entire package, depending upon the final date of travel.

Any legal issues happened are subject to Delhi jurisdiction.

Escapade Adventures and Holidays Pvt. Ltd. will not be liable for any disruption cause of political issues, strikes, war, attack, firing & any act of god like earthquake, tsunami etc…

Escapade Adventures and Holidays Pvt. Ltd. will not be liable for any third party disputes like for Airlines - flight delay / cancel / diverted / not operating & any other issue.

For international travel, cost can be changed due to fluctuation of currency conversion.

Visa fee charged by embassy at the time of application & visa service fee, will not be refunded on visa rejection.

Travel insurance is 100% nonrefundable.

Cancellation Policy

Should you wish to cancel your booking, you must notify us in writing. No cancellation or changes are allowed after departure. Cancellations are subject to the following charges: Up to 60 days prior to departure: 25% of package amount. 59-46 days prior to departure: 50% of package amount. 45-31 days prior to departure: 75% of package amount. 30 days prior to departure: 100% of package amount

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GUIDELINES FOLLWED AT GGS FOR OUTBOUND TRIPS

1. The vendor must have done similar trips before and should have been in the

business for at least 5 years.

2. The vendor must show consistency in quality of delivery by serving at least 5

prestigious and known schools for 3 consecutive years.

3. There should be a comprehensive personal accident and liability insurance policy

which each vendor will provide specific to each trip.

4. The school should also provide personal accident coverage to each student as a

matter of course, covering accidents both in school and during midterm trips.

5. The vendor must provide an affidavit stating that there have been no accidents

or mishaps while conducting tour/trips for school children.

6. Vehicles to be used for transporting the school students, specially into the

mountains e.g. of Uttarakhand/Himachal Pradesh, should be selected and

inspected prior to the trip and the pickup and drop point for such trips should be

the campus. The use of local transport in the hills is to be completely avoided

since the driver, the roadworthiness of the vehicle etc. are all unknown quantities.

7. When in the mountains care should be taken that all vehicular movement should

be restricted to daylight hours.

8. The school should be careful in their selection of escort teachers keeping the

type of trip, the terrain, the age group of the school students etc. Within the

escort teachers’, responsibility for the conduct of the trip must rest with one

single teacher/individual who would be designated the leader of the group.

9. All communication inward/outward of the group will be through one of the

designated School escorts both concerning the School administration and the

Parent community. This information may be shared with the Parent group

concerned. The broadcast to School and the Parent community could be at the

beginning or end of the day, that all the students are well and safe. This should

be established as a standard practice so that the incoming calls either become nil

or negligible. Parents must not be encouraged to call the teacher escorts.

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10. There will be 2 nodal persons in School – one from teaching and Manager

(Security & Transport) – who will coordinate all matters with the travelling group.

11. The leader of the group will check all safety norms from the time the trip starts at

school campus till it ends at the school campus, covering - travel, boarding and

lodging.

12. Any discrepancy in the deliverables as per the contract must be reported in

writing directly by the leader at the offshore venue or through the School,

whichever the case may be, as and when it is known, so that immediate remedial

action may be taken. Also, it is expected that the School leader of the tour/trip

will submit a report confirming fulfilment of the contract and all its conditions,

within three working days of the completion of the trip.

13. It is always advisable the vehicles to be used for such trips should be parked in

the school premises a minimum of eight hours prior to the commencement of the

trip. In this manner it will be assured that the driver is well rested and checked for

alcohol consumption prior to the start of journey.

14. In case multiple vehicles are used for journeys or part thereof, every vehicle used

to transport school students during a tour/trip must have an escort teacher from

the school.

15. Escorting of the GGS School group must be done by a representative of the

vendor who is an experienced individual and has done the task of escorting

School groups for at least 3 years and must be not less than 28 years. Care must

be taken to fulfil this requirement at the planning stage itself.

16. When planning and designing the tour/trip care should be taken to give

adequate time between points on the route so that the vehicles travel at a safe

speed. In fact when multiple vehicles are used, the lead vehicle sets the pace and

for all other vehicles, the vehicle sequence should be maintained and stop points

for regrouping and speed control must be built in to the programme.

17. Care should also be taken to have full knowledge of nearby hospitals and

availability of medical assistance including their hours of operation.

18. Care should also be taken, and data collected of known people in the area who

could be of assistance in an emergency.

19. The school administration and security department should have all relevant

documents pertaining to the trip including the route map, the itinerary, phone

numbers of all the people accompanying, list of students taking the trip, the

name and number of the parents of the students taking the trip etc. The

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intention of this step is to ensure that the school can react adequately should

there be an accident or mishap, either along the way or at their destination.

20. A first-aid kit must accompany every vehicle being used in the journey.

21. The School should endeavour to train every staff member in First Aid & CPR.

22. If multiple vehicles are used then the Group Leader must check the driving

discipline of each vehicle, by coordinating with the other escorts.

23. Vehicles used must be checked for Permits, original Driving Licence, and the

driver must have a minimum of 5 years’ experience of Inter-City/Inter-State

driving experience of the vehicle being used on the tour.

24. The fire extinguishers on board must be 2 in number of 6 litres each for each bus

and well within their expiry date and not more than 6 months from their refilling

date.

25. Toilets to be provided to students must always be hygienic and appropriately

located.

26. Meeting Sustainability norms – Effort should be made for outdoor sites to meet

sustainability norms.

27. Every vendor would need to provide the School with their standard operating

procedures (SOP’s) for the tour/trip/excursion ex the GGS campus.

Note: Updated on 02/05/2018