for Medical Documents

an easy, fast, and cost effective way to scan medical documents

for Medical Documents

About NSi

• Offices and support on 3 continents• 225k MFDs and 32k servers deployed• Supporting over 850+ different MFD models

for Medical Documents

Healthcare Focus

Ambulatory(Small Practice)

Acute(Hospitals)

for Medical Documents

Office Profile

• Small Office (1 to 10) physicians

• Views EHR as overcomplicated

• Interested in scanning documents

Technical Profile

• 1- 5 MFDs

• No dedicated IT Staff

• Basic need to scan into a Windows folder

• Must be as seamless as paper filing today

Ambulatory: Physician Practice

for Medical Documents

Converting a Paper Structure to Electronic

Paper Folders Electronic Folders

for Medical Documents

Technical Profile

• Small Office (1- 5 MFDs)

• No dedicated IT Staff

• Basic need to scan into a Windows folder

• Must be as seamless as paper filing today

Benefits of using Windows Explorer

Windows Explorer

• Out of the Box & Simple

• Supports Searching and Security/Access Control

• Does not require IT staff

• Can upgrade to future EHR

for Medical Documents

Goal:

Last Name: SmithFirst Name: JohnPatient ID: 1234Document Type: Consent Form

File format: PDF

Results:

\Chart\Smith_John_1234\abc12345.pdf

\Chart\1234_Smith_John\consentForm.pdf

\Chart\1234_JohnSmith\consentForm.tiff

\Documents\2009\Smith John 1234\consent.pdf

Limitations of Windows Explorer

for Medical Documents

File Charts

\\Charts\ \\Charts\1234_Smith_John\ConsentForm_1.pdf

AutoStore Solution for Windows Explorer

John

1234

Smith

for Medical Documents

Demo

for Medical Documents

Medical Document Scanning in

less than 10 Seconds

for Medical Documents

AutoStore Solution

• Out of the box solution (deploy in minutes)

• Easy method of replacing paper charts to electronic

• Leverages MS Windows Explorer

• Scan patients directly from the Ricoh MFD

• Also works with electronic documents

• Custom integration options (Epic, Greenway, Cerner, AllScripts MyWay, etc)

for Medical Documents

for Medical Documents

Phase 1 Simple Scan to

Folder

Phase 2Address Back-

File Needs

Phase 3Integration with EHR

3 Phase Approach

for Medical Documents

Phase 1Keep it Simple

Simple Scan to Folder

Address Back-File Needs

Integration with EHR

for Medical Documents

Phase 2Address Back-File With Barcode Scanning

Simple Scan To Folder

Address Back-File Needs

Integration with EHR

Barcode routes to the correct folder

28540 - Joyner

Patient ID: 28540Last Name: JoynerFirst Name: MildredMiddle Initial: MDOB: 19650403

Consent Form History and Physical Insurance Card Nurse Note Patient Disclosure Progress Note Release Form

Checkmark Selection of

Document Type

Patient Information

for Medical Documents

Phase 2Address Back-File With Barcode Scanning

35612 - Smith

28540 - Joyner

Patient ID: 28540Last Name: JoynerFirst Name: MildredMiddle Initial: MDOB: 19650403

for Medical Documents

Simple Scan To Folder

Address Back-File Needs

Integration with EHR

Phase 3 – FutureEHR/ECM Integration

for Medical Documents

Email, FAX,File Servers

EMR/EHR Systems

LaserficheDocumentumIBMOpenTextPrism

SharePointFortisGoogle AppsLotus Notes

Multifunction Devices (MFPs)

Desktop applications

DocumentScanners

Simple Scan To Folder

Address Back-File Needs

Integration with EHR

Phase 3 – FutureEHR/ECM Integration

for Medical Documents

Enable MFD Scanning today into a Windows File Folder Structure.

Address other needs such as back-file scanning or other scan projects, i.e.: HR/Accounting/Marketing/Finance

Upload into future EHR or Content Management systems, and continue scanning like you were in Phase 1.

Phase 1Simple Scan to

Folder

Phase 2Address Back-

File Needs

Phase 3Integration with

EHR

for Medical Documents

• Solution is built on AutoStore and can be easily configured to meet customer needs

• Can be ported to support a wide range of business needs, not just Medical Document scanning

• Allows upgrade options to other ECM/EHR systems (i.e. AllScripts, McKesson, Epic, Prism, Fortis, etc)

Value Proposition for Additional Services

for Medical Documents

for Medical Documents

an easy, fast, and cost effective way to scan medical documents