fleming island plantation community development … agenda package 4.25.17.pdffleming island...
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Fleming Island Plantation Community Development District Severn Trent Services, Management Services Division
210 North University Drive, Suite 702 • Coral Springs, Florida 33071
Telephone: 954-753-5841 • Fax: 954-345-1292
April 18, 2017
Board of Supervisors
Fleming Island Plantation
Community Development District
Dear Board Members:
The regular meeting of the Board of Supervisors of the Fleming Island Plantation Community
Development District will be held on Tuesday, April 25, 2017 at 6:00 p.m. at the Splash Park, 1510
Calming Water Drive, Fleming Island, Florida. Following is the advance agenda for the meeting:
1. Roll Call
2. Audience Comments (Limited to 3 Minutes Per Speaker)
3. Approval of the Minutes of the March 28, 2017 Meeting
4. Consideration of Resolution 2017-6, Treasury Services Authorization
5. Attorney’s Report
6. Engineer’s Report
7. Project Manager’s Report
A. Maintenance Update
B. Recreation Update
8. Manager’s Report
A. Acceptance of the Financial Audit for Fiscal Year 2016
B. Discussion of the Budget Process for Fiscal Year 2018
9. Acceptance of March Financials and Approval of March Check Register and Invoices
10. Supervisors’ Requests
11. Adjournment
Enclosed for your consideration are the minutes of the March 28, 2017 meeting, Resolution 2017-6, the
Project Manager’s Report, the financial audit for Fiscal Year 2016 and the financial statements. Any
additional or revised documents may be distributed under separate cover.
We look forward to seeing you at the meeting and if you have any questions in the meantime, please
contact me at (904) 940-6044, extension 40592.
Sincerely,
Janice Eggleton Davis
Janice Eggleton Davis/sd
District Manager
cc: Ryan Stilwell
Jason Walters
Marcia Weeks
Unapproved Minutes
MINUTES OF MEETING
FLEMING ISLAND PLANTATION
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Fleming Island Plantation
Community Development District was held on Tuesday, March 28, 2017 at 6:00 p.m. at the
Fleming Island Plantation Splash Park, 1510 Calming Water Drive, Fleming Island, Florida.
Present and constituting a quorum were:
Eugene Clark Chairman
Betty Murphy Vice Chairperson
Rick Nelson Assistant Secretary
James A. Wiggins Assistant Secretary
Michelle Szafranski Assistant Secretary
Also present were:
Janice Eggleton Davis District Manager
Jason Walters District Attorney (Via Telephone)
Marcia Weeks Project Manager
Andy Burton Maintenance
Kyle Kubik Yellowstone Landscape
Several Residents
The following is a summary of the discussions and actions taken at the March 28, 2017
Fleming Island Plantation CDD Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Clark called the meeting to order and called the roll.
SECOND ORDER OF BUSINESS Audience Comments
The following comments were made:
Mr. Clark and Ms. Davis addressed the Board regarding an alleged incident that is
being investigated. A resident who was at the Splash Park playground reported a
resident living in Lake Ridge North exposed himself from his window. The Sheriff’s
Office is investigating, but have not provided any official report yet. We have not yet
found this resident on any registered offender lists. He did attend children events
during Spring Break and residents summoned the CCSO, but they were unable to
arrest him since he did not do anything at that time and was not trespassing. Staff has
March 28, 2017 Fleming Island Plantation CDD
Unapproved Minutes 2
reported strange behavior from this individual. Staff suggested the Board consider
suspending his amenity privileges while the investigation is still pending.
On MOTION by Ms. Murphy seconded by Mr. Wiggins with all
in favor amenity privileges for the individual currently under
police investigation for alleged inappropriate exposure were
temporarily suspended until further notice by the CCSO as to the
with conclusion to their investigation.
Ms. Nancy Granzen expressed concern for the condition of the Amenity Center pool.
She stated there is mold around the pool and leaves covering the walkway.
Mr. Jeff Granzen stated the gutters above the entranceway to the pool are stained with
black mold. He also noted there are studs sticking up where a bench was removed,
there are loose tiles around the pool and the lights on the right hand side of the pool
do not work.
Ms. Brandye Mackey addressed the Board regarding an incident with staff at the
Amenity Center on February 3, 2017 where the CCSO was called.
THIRD ORDER OF BUSINESS Approval of the Minutes of the
February 28, 2017 Meeting
Mr. Clark stated each Board member received a copy of the minutes of the February 28,
2017 meeting and requested any corrections, additions or deletions.
There being none,
On MOTION by Ms. Szafranski seconded by Ms. Murphy with all
in favor the minutes of the February 28, 2017 meeting were
approved.
FOURTH ORDER OF BUSINESS Attorney’s Report There being no report, the next item followed.
FIFTH ORDER OF BUSINESS Engineer’s Report Ms. Davis reported Mr. Stilwell could not attend the meeting due to a scheduling
conflict. He did speak with Mr. Shawn Thomas from the Clay County Engineering Department
regarding the drainage issues causing problems with the pavers at the roundabout. Mr. Thomas
was already aware of the issue and is going to have his crew go out and look at the area. He may
have surveying done to confirm the drainage issue and has already thought of the corrective
March 28, 2017 Fleming Island Plantation CDD
Unapproved Minutes 3
measure of putting in a drainage flume to the existing pond adjacent to the area. He will get back
to Mr. Stilwell next week.
SIXTH ORDER OF BUSINESS Project Manager’s Report
A copy of the Project Manager’s Report was included in the agenda package.
A. Maintenance Update Ms. Davis reported the following:
There were some issues with the contractor working on the Splash Park slide. They
left Friday, March 17, 2017 without completing the job. Maintenance staff worked all
weekend to complete the job for use on Sunday, March 18, 2017.
A large leak was discovered on March 20, 2017 under the Splash Park deck near the
Thunder Bucket. American Leak Detection, a highly recommended company, was
called out. They have been working on it for two full days and by this afternoon they
believe they have narrowed down the source of the leak to one of the features on the
Thunder Bucket. It has been sealed off and will be inspected again tomorrow. They
anticipate it will be repaired in time for when the Health Inspector comes on
Thursday, March 30, 2017.
The Health Inspector inspected the Amenity Center pool on March 19, 2017 and
confirmed the pool does not have mold. There is discoloration on the tiles, but it is
not mold. The inspector also stated the water quality of the District’s pools is always
among the best of all the pools he inspects.
Mr. Burton stated the leaves were blown off the pool deck every morning; however,
the amount of trees near the pool cause leaves to constantly fall. Ms. Murphy
suggested getting Yellowstone to see if the trees can be trimmed back.
Mr. Burton stated the electrician repaired and tested all the pool lights. He will check
to see if it is an issue with the timer.
The Splash Pad resurfacing was completed on Friday, March 24, 2017.
Pickett Electric will be updating the entrance lighting around the community to LED.
The current plan is for two entrances to be done each month.
Ms. Weeks is obtaining proposals for updating the village wayfinding signs.
The new Covington fence has been installed.
March 28, 2017 Fleming Island Plantation CDD
Unapproved Minutes 4
The contract for renovation of the Amenity Center has been executed. The
anticipated start date is April 19, 2017. Phase 1 will take seven to ten days to
complete and consists of the conference room, hallway, restrooms and the kitchen.
Ms. Weeks showed samples of the finishes selected.
B. Recreation Update
Ms. Weeks reported the following:
Food Truck Friday was held March 3, 2017. The community loves this event and the
next one is scheduled for April 7, 2017 and it will have four food trucks due to the
huge demand.
Movie in the Park was also held on March 3, 2017 at the Amenity Center and the
movie Trolls was shown.
Daily events were held during Spring Break from 11:00 a.m. to 1:00 p.m. Pictures
were distributed.
The Book Club will meet March 30, 2017 to discuss Boys in the Boat. Following
discussions they will travel to Downtown Jacksonville for lunch at Tidbits and a
cruise down the St. Johns River on the River Taxi.
Upcoming events include:
50’s Party will be held April 1, 2017 at the Splash Park from 5:00 p.m. to 8:00
p.m.
Food Truck Friday on April 7, 2017 from 5:30 p.m. to 8:00 p.m. at the Amenity
Center.
The ‘Egg’Stravaganza will be held Saturday, April 15, 2017 from 10:00 a.m. to
noon at the Amenity Center.
SEVENTH ORDER OF BUSINESS Manager’s Report
Correspondence from Fleming Island Plantation MOA Regarding Additional
Marquee Signage
The Fleming Island Plantation MOA has approved sharing the cost with the CDD to
purchase two marquee signs. Staff will obtain quotes for marquee signs.
March 28, 2017 Fleming Island Plantation CDD
Unapproved Minutes 5
EIGHTH ORDER OF BUSINESS Acceptance of February Financials and
Approval of February Check Register
and Invoices
Ms. Davis stated the financial audit for Fiscal Year 2016 will be presented at the April 25,
2017 meeting.
On MOTION by Ms. Szafranski seconded by Ms. Murphy with all
in favor the February financials were accepted and the check
register and invoices were approved.
NINTH ORDER OF BUSINESS Old Business/ New Business
The following was discussed:
Mr. Clark asked if he needed to sign any documents associated with the purchase of
the new cart. Ms. Davis confirmed he did not need to sign any documents.
Mr. Clark opened the floor to Mr. Kenneth Snyder to speak at this time. Mr. Snyder
stated the pool looks the cleanest it has in years; however, there are some minor
details. He stated suntan lotion is the biggest issue causing a ring around the top of
the pool and staining on the pool chairs.
Ms. Davis noted the contract to repair the Amenity Pavilion roof has been executed.
They are awaiting a building permit for the repairs to commence.
Ms. Weeks stated it was brought to her attention that the sound system is not working
well at the Splash Park. She will be meeting with an audio visual expert tomorrow to
look into this.
Mr. Clark opened the floor to Ms. Brandye Mackey to express her concerns. Ms.
Mackey elaborated on the points she addressed under Audience Comments.
Mr. Nelson addressed Ms. Mackey’s concerns and also noted the marquee signage at
Fleming Plantation Boulevard and Town Center Boulevard did not have tonight’s
CDD meeting posted on it.
TENTH ORDER OF BUSINESS Supervisors’ Request
The following was discussed:
Ms. Szafranski stated the entrance flowers were complemented by residents at the last
MOA meeting.
Mr. Kubik provided a brief landscaping update.
March 28, 2017 Fleming Island Plantation CDD
Unapproved Minutes 6
ELEVENTH ORDER OF BUSINESS Adjournment
There being no further business,
On MOTION by Mr. Nelson seconded by Ms. Murphy with all in
favor the meeting was adjourned.
Janice Eggleton Davis Eugene Clark
Secretary Chairman
68465.6 rev 02/2017 1
Treasury Services
Authorization Resolution (Version 2017.1)
Customer: Fleming Island Plantation Community Development District (Sometimes referred to herein as "you" and "your")
Definition of Bank: For the purposes of this Resolution “Bank” shall mean Whitney Bank, a Mississippi
state chartered bank. Whitney Bank does business under the trade names Hancock, Hancock Bank, and
Whitney. The Services governed by this Resolution may be used to access or effect transactions in
Customer’s accounts at branches doing business as either Hancock Bank or Whitney Bank. Notwithstanding
the provision of any Services under the trade name Hancock Bank, for contractual purposes this Resolution
is entered into by and between Customer and Whitney Bank.
RESOLVED, that the following person(s) in the representative capacities set forth opposite their respective names below, and such Agent’s successors in office or position,
NAMES TITLES SIGNATURES
Stephen Bloom X
Robert Koncar X
X
are hereby appointed as the Authorized Officers of the Customer designated above, and each of them acting
alone, is hereby authorized and empowered to act on behalf of, in the name of, and for the account of the
Customer to contract and transact with Bank (as designated above) with respect to all of the matters authorized
in the following resolutions;
RESOLVED FURTHER, that the Authorized Officers are hereby expressly authorized to:
(a) enroll Customer, in one or more of those Treasury Services offered from time to time by Bank, which
services are listed and briefly described on Schedule 1 hereto (as amended from time to time, the “TM Services),
and to perform such transactions and initiate such inquiries as are available under the then current features and
functionality of the TM Services for which Customer has elected to enroll;
(b) execute and deliver to Bank one or more contracts, documents or agreements, and the related
enrollment and set-up forms related to any TM Services, and thereby accept and agreed to, in the name and on
behalf of Customer all of the terms and conditions by which Bank agrees to render such TM Services to you (the
"Agreements") including, without limitation, the terms conditions set forth in the Master Agreement for
Treasury Services, as amended from time to time;
(c) appoint designated users or authorized representatives or administrator(s) (collectively “Users”)
who may be granted any and all authority to perform transactions and initiate inquiries as set forth pursuant to
the Agreements applicable to the TM Services for which Customer has enrolled, including, but not limited to,
the authority to designate or authorize other users of such TM Services and to set with regard to such other
Users the level of functionality, access and transactional capabilities available to User and to add and delete
Users, and to modify the rights granted to any User from time to time;
(d) access the TM Services and authorize Users to access the TM Services through such access codes,
security devices or methods or other authentication technologies as may be required by Bank from time to time in
order to authenticate Users or access certain features and functionality of any of the TM Services;
(e) adopt and agree to security procedures for use of and access to the TM Services that the Authorized
Officer has after due deliberation and consultation as deemed necessary with Customer’s advisers determined
are commercially reasonable and appropriate for the Customer, and to assume the risk of loss associated with
use of the TM Services as set forth in the Agreements;
Resolution 2017-6
68465.6 rev 02/2017 2
(f) designate eligible checking accounts, deposit accounts, commercial loans and other accounts by
which the Customer’s authorized Users may engage in any and all banking transactions available via the
Treasury Services, including business accounts with different taxpayer identification numbers than that
assigned to Customer, provided, however, that such accounts are owned by common owners, have one or more
common signatories, or are otherwise affiliated with Customer; and
(g) execute and deliver any amendments or modifications to such Agreements.
RESOLVED FURTHER, that any transactions under any Treasury Services and/or any Agreement
executed and delivered to Bank on your behalf by such representative(s) or pursuant to authority delegated by
such representative(s) prior to the adoption of this Authorization Resolution are hereby ratified, approved and
confirmed.
RESOLVED FURTHER, that any and all of your prior resolutions relating to the Treasury Services or
the Agreements are still in full force and effect, except as specifically modified, amended or supplemented by
this Authorization Resolution.
RESOLVED FURTHER, that you agree to any and all of the terms and conditions of the Agreements
that have been or will be executed and delivered by any Authorized Officer or duly appointed User, as your
legally valid and binding act an deed.
RESOLVED FURTHER, that you shall furnish to Bank a certified copy of this instrument and Bank is
hereby authorized to deal with the above named or described persons, officers, representatives and/or employees
under the authority of this instrument unless and until it shall be expressly notified in writing to the contrary by
you and Bank has a reasonable period of time following receipt of such notice to act upon it.
RESOLVED FURTHER that the Customer shall, from time to time hereafter, as changes in the
personnel of offices, positions, officers, representatives and/or employees of Customer named or described
above are made, promptly certify such changes to Bank. Bank shall be fully protected in relying upon such
certifications of the Customer, and shall be indemnified and held harmless from any claims, demands, expenses,
losses and/or damages resulting from, or growing out of, honoring the authority of any officer(s),
representative(s), agent(s), or employee(s) or other person(s) so certified, or refusing to honor the authority of
any person not so certified.
Resolution 2017-6
68465.6 rev 02/2017 3
PLEASE COMPLETE THE APPROPRIATE CERTIFICATION FOR YOUR ENTITY BELOW
CERTIFICATION FOR CORPORATIONS
I certify that the above and foregoing Treasury Services Authorization Resolution have been duly adopted by the board of directors of ______________________________________________________, a corporation duly organized and existing under the laws of the State of , that the above resolutions are duly entered in the minute book of this corporation, that the resolutions are in full force and effect on the date hereof, and that there is no limitation of any kind upon the power of the corporation to enter into the foregoing resolutions.
WITNESS my signature as secretary or assistant secretary of this Corporation on this day of
, 20___.
X Secretary or Assistant Secretary
ATTEST: X
Attest by other Officer/Director required only if the Secretary or Assistant Secretary certifying the resolutions is a signatory designated to act as Agent.
(SEE BELOW FOR CERTIFICATIONS FOR ENTITIES OTHER THAN CORPORATIONS)
Resolution 2017-6
68465.6 rev 02/2017 4
CERTIFICATION FOR OTHER ENTITIES (Partnerships, Limited Liability Companies, and Other Entities)
The undersigned are all of the persons required by the organizational documents and applicable law to authorize action by the following entity:
Name: Fleming Island Plantation Community Development District
Entity: CDD
Jurisdiction where organized:
Florida
We hereby adopt the above Treasury Services Authorization Resolutions as the true act and deed of the above named entity, and warrant and represent to the Bank designated above, jointly, severally, and solidarity, that the resolutions set forth above are legally effective to bind the above entity, and that Bank may rely thereon until otherwise notified by the undersigned.
X
Signature Title Name Printed Date
X
Signature Title: Name Printed Date
X
Signature Title: Name Printed Date
X
Signature
X
Title Name Printed Date
Signature Title Name Printed Date
X
Signature Title Name Printed Date
Resolution 2017-6
68465.6 rev 02/2017 5
Treasury Services
Schedule 1
Information Reporting
Treasury Solution Service [Includes Treasury Solution, Treasury Solution Suite and Cash Solution]
Information Reporting
Prior Day
Current Day
Deposit Image Module
Commercial Loan Module
Description
Information Reporting: Customer may elect to review information about
the balances and transactions in their account(s) with Bank (balance
reporting).
Deposit Image Module: Allows Customer to review information about the
deposits and deposited items in their account(s) with Bank.
Commercial Loan Module: Allows Customer to view balances and
transactions in their commercial loan and line of credit accounts at Bank,
with optional features to enable manual or automated payments to or draws
from such accounts. Bank Approval Required.
Book Transfer Customer may elect to transfer funds between their accounts at Hancock
Bank and/or Whitney Bank.
Stop Payment Customer may elect to place stop payments, modify stop payments or
cancel stop payments on checks written off of their account(s).
Wire Transfer Allows customer to submit domestic and international wire transfers to
send collected funds to another financial institution.
Mobile & Tablet Banking Access account information on Apple and Android devices with apps for
iPhone and Android phones plus the iPad tablet. The mobile view gives
access to current-day account balances and transactions, client alerts, bank
announcements and wires and ACH approvals.
Online Check Image Customer may elect to retrieve view, and print the front and back of check
images using a variety of online viewing tools.
Other Information Reporting Products
Account Reconciliation:
Full
Partial
Deposit
Bank provides certain reconcilement reports to Customer at the end of each
statement cycle based on a comparison between checks issued by Customer
and checks paid by Bank.
Bank provides a report of checks paid by the Bank in sequential order.
Bank provides a report of deposits made by the Customer. The report lists
deposits sequentially and sorted and sub-totaled by location code, which
has been pre-encoded in the MICR line of the deposit slip.
Data Exchange Information reporting service in which information from Customer’s
designated Bank Accounts is exchanged by way of a company functioning
as a Data Exchange Operator. The Bank can also function as the Primary
Bank, and therefore acts as the reporter of consolidated account information
from Customer’s other designated banks.
Incoming ACH Report A daily report which shows all incoming ACH debits and credits scheduled
to post against an account.
EDI Service Bank will provide report of previous day ACH items with the associated
addenda data.
CD-ROM Service Check images on compact disk (CD) provides access to archive, retrieve,
view, and print these images from a CD-ROM.
Sunrise Report The Sunrise Report is a daily snapshot of a client relationship and all the
accounts. The Sunrise Report summarizes the prior day’s banking activity
with – 1) Summary of deposit accounts; 2) Detailed debit and credit
transactions for each deposit account and 3) Loan Balances.
Resolution 2017-6
68465.6 rev 02/2017 6
Treasury Exchange Treasury Exchange provides options to receive custom reports, alerts and
notices plus multiple ways to transfer files. The Treasury Exchange
delivery channels allow the Customer to send or receive files and reports
securely.
Fraud Prevention Services
Positive Pay
Traditional
Payee Name
Reverse Positive Pay
Bank compares checks issued by Customer and checks paid by Bank on a
daily basis, and reports to Customer any discrepancies of check number or
check amount, and provides Customer with a mechanism for accepting or
rejecting final payment of the check.
In addition to the services of Traditional Positive Pay, Bank will also
compare Payee Name and report any discrepancies to the Customer.
Bank provides Customer with a daily list of the checks that have been
presented against their account and a mechanism to accept or reject final
payment of the check.
ACH Positive Pay ACH Positive Pay gives online access to incoming ACH debit transactions.
The features allow each Customer to examine the following – a) ACH
debits, each day, the items scheduled to post to an account are available for
review. Customer decides to pay each ACH debit or return it; b) Alerts For
Pending Decisions: Customer is alerted each morning that there are ACH
debit(s) to be reviewed.
ACH Block ACH Block prevents all ACH debits from posting to a Customer’s account.
ACH UPIC/Safewire Allows Customer to use a pseudo-account number for collecting electronic
payments (ACH or wires). The pseudo-account number only allows for
credit transactions to post into the account and rejects all debit transactions
with the pseudo-account number.
Cash & Check Services
Remote Deposit Capture Allows Customer to make deposits using a desktop image scanner.
Image Cash Letter Allows Customer to capture images of consumer and business checks
received at Customer’s offices in an Image Cash Letter file. This file is then
transmitted to the Bank for deposit and processing.
Lockbox Allows Customer to direct its trade debtors to submit their payments to
Customer through a third party lockbox processing site, for further deposit
into Customer’s account(s). In addition, lockbox processor will provide
detailed deposit reports based on the Customer’s needs.
Cash Vault Services The Cash Vault Service allows various armored car companies on behalf of
our clients to make deposits. This service may extend cash processing
beyond the Bank’s branch footprint. Provisional Credit is available to
support an in-store safe solution.
Electronic Deposits
ACH Origination Allows Customer to initiate debit and/or credit electronic fund transfer
entries through Bank by means of the automated clearing house.
You can originate ACH credit items in two ways:
• Standard ACH – Submitting your ACH batch in advance of the effective
date, or
• Same Day ACH -- Submitting your ACH batch with an effective date of
today to be sent as a same day ACH. Same Day ACH requires separate
enrollment to activate the service. Same day ACH provides flexibility for
late and emergency payrolls or enables you to make faster payments
between trading partners.
Wire Transfer Customer can receive collected funds via wire transfer from both domestic
and international banks.
Bill Pay Direct Post This service streamlines the receipt of consumer payments made thru bill
pay vendors by eliminating ‘check & list’ processing and manual payment
Resolution 2017-6
68465.6 rev 02/2017 7
positing. Bill Pay Direct Post service converts Customer’s check & list bill
payment records into one standard electronic file that can be posted directly
into the Customer’s accounting system.
Biller Express and Quick Pay Our electronic bill presentment and payment service, Biller Express,
transforms a Customer’s website so their customers can view and pay bills
online. Biller Express allows the Customer to replace paper bills,
statements and payments with a more efficient online alternative. Each
Customer is provided a custom-branded website so their customers can
view and pay invoices from a deposit account or a credit/debit card. With
the Quick Pay option, a Customer can accept online payments - without an
invoice - for collecting donations, dues and similar fees.
Merchant Services Our merchant services solutions give a Customer the tools to accept a
variety of payments conveniently and securely.
Manage Cash Position
Commercial Sweep Service The Commercial Sweep Service is an integrated financial service in which
Customer’s excess collected funds above the designated target balance in
the designated demand deposit account(s) (“DDA”) shall be transferred by
the Bank daily from the DDA and into one of the sweep selections –
Relationship (Deposit), Repurchase Agreement, Line of Credit or a
Combination Sweep.
Zero Balance Account (ZBA) Bank shall initiate automatic transfers of funds from certain accounts
designated by Customer (“Subsidiary Accounts”) into a single account (the
“Master Account”) designated by Customer to hold funds transferred from
one or more Subsidiary Accounts in order to arrive at a specified ending
balance (“target” balance) in each Subsidiary Account.
Controlled Disbursement Bank reports to Customer each bank business day the monetary value of
checks that will be presented for payment (the “Check Clearing Total”)
against Customer’s designated “Controlled Disbursement Accounts”. The
service assists in estimating daily requirement for account funding to help
manage the daily cash position.
Payments
Commercial Card Manager Provides services related to Customer’s use of Bank-issued Credit Cards.
Enables Customer to issue cards, monitor, control, and process payments to
cards. Provides reports to Customers regarding usage of Bank-issued
Credit Cards.
Commercial Bill Pay Allows Customer to pay anyone at anytime from their account(s).
Wire Transfer Customer can send collected funds via wire transfer to both domestic and
international banks.
Payroll Card Employers can pay employees electronically through direct deposit of
payroll who have no deposit account with a payroll card. Employees will
access the funds via the payroll card, which work in ATM machines, and
function just like a debit cards at a merchant.
Bank reserves the right to amend this schedule from time to time by adding, removing, or otherwise altering the
Treasury Services offered herein and the Customer agrees that its Authorization Resolutions will extend to and
otherwise include those Treasury Services listed in this Schedule 1, as it presently exists or as hereafter amended.
Resolution 2017-6
MAINTENANCE REPORT
POOLS
AMENITY CENTER POOL
All areas of concern discussed at the last board meeting concerning the Amenity Center pool
have been addressed. The tiles that appeared to have mold around the edge of the pool have
been cleaned and are being checked daily by our maintenance staff for additional attention.
The row of lights at the pool that were out was due to the timer not keeping correct time. On
Thursday, March 31, Pickett Electric came out and replaced the timer, and it is now working
properly.
The roller stand that holds the pool rope lane lines is being replaced due to extreme wear and
deterioration of the stand’s wheels and roller. We should receive the new roller stand within a
week or two.
Several of the small 20” round and large 42” round fiberglass table tops are cracked and spider
webbed and are in great need of being replaced. We have ordered replacement tops for those
that need to be replaced. Our maintenance team will be switching out the tops when received.
New lifeguard umbrellas have been ordered and received for both the Amenity Center and
Splash Park pools lifeguard stands. Our existing umbrellas have faced much wear and tear from
sun and weather and are falling apart. The lifeguards are thrilled at the upgrade.
The Splash Pad’s new surface has been a huge success with the youngsters! We have had a few
minor issues with left over glue not cleaned up properly and a few spots around the edges with
holes. Bliss Products came back out on Thursday, April 13, during our pool maintenance day
and they fixed all the issues.
The first Amenity Center pool maintenance day was scheduled for Thursday, April 13.
Maintenance addressed the issue of the iron discoloration around the drains at the bottom of
the pool. We treated it with an acid cleaner which improved the appearance. This was one of
the issues previously discussed at the last board meeting.
The trees behind the Amenity Center that have been creating the need for additional pool deck
cleaning is being addressed. Andy has met with and received a quote from Mike Rowe with
Tree Tech regarding the removal and trimming of the trees causing issues. He will be required
to take his equipment through the golf course property, and has already spoken with the golf
course maintenance manager and gotten permission. Tree Tech is planning to come out to
perform the tree trimming and removal on our next scheduled maintenance day, May 5.
Amenity Center Pavilion Fireplace Chimney
Howard Construction is scheduled to come out the week of April 17 to repair the concerns with
the fireplace chimney at the Amenity Center Pavilion. The repair was delayed due to the Easter
Egg Hunt being held at the Amenity Center on Saturday, April 15.
Amenity Center Bolt Hazard
It was pointed out that there were some bolts sticking out of the ground behind the Amenity
Center Pool. On Wednesday, March 29, our maintenance staff cut off the bolts and made sure
the surface was smooth and no longer presented a hazard to residents.
Playground Equipment
Upon recent inspection, we became aware of several hazardous areas of the Amenity Center
playground equipment. Several brackets, screws and bolts have come undone and/or are
corroded. Maintenance staff immediately taped off and barricaded the areas of concern.
Unfortunately, children continue to tear down the barricades. We are getting Bliss Products to
give a quote on removing the hazardous playground equipment as soon as possible. They came
out on Thursday, April 13, to examine the equipment and work on a removal proposal.
AMENITY CENTER OFFICE BUILDING
The Amenity Center exterior is scheduled to be pressure washed on Monday, April 17, by Mike
Barrett with Barrett’s Pressure Cleaning.
SPLASH PARK
A few table umbrellas have been ordered to replace the damaged and unusable umbrellas
currently at the Splash Park Pool Deck.
Corrosion Control Update
At this time, and with Jason’s direction, we are in the process of paying Corrosion Control 75%
of the fees owed to them for their services on the Splash Park slide structure. We believe they
have performed at least 75% of the job contracted. We will then refigure our additional costs
and losses we incurred from this job due to them walking out and negotiate any balance due to
vendor.
ENTRANCE LIGHTING
Entrance lighting around the community will be completed all at one time by Pickett Electric.
All remaining communities that have not already been updated will be receive LED. This
installation change was made to minimize costs for multiple trip charges.
VILLAGE SQUARE FOUNTAIN
Innovative Fountain will be proceeding with the repairs necessary to get this fountain up and
running. They will be rebuilding the suction screen for the water wall pump and replacing all
stainless steel reinforcing angle framing, replacing the broken flange with stainless steel
flanges, as well as replacing the broken galvanized pump legs with stainless steel legs. They will
begin the work as soon as their schedule permits.
MARQUEE SIGNS
We have recently contacted three local sign vendors and are receiving proposals for the
purchase of two new marquee signs for the Plantation. One sign will be placed at the entrance
and one to be placed near the entrance off US 17 and Town Center Boulevard.
VILLAGE WAYFINDING SIGNS
We are currently obtaining multiple quotes for replacing the wayfinding signs throughout the
Plantation. We will continue to monitor and clean existing signs as needed until replaced.
TENNIS COURTS
Maintenance has received two pallets of clay that will be installed as needed.
FIP 2017/2018 RESERVE STUDY
Dreux Isaac & Associates will be performing a new Reserve Study for 2017/2018. The earliest
they can come out is the week of July 10 to perform a site inspection to begin the Reserve
Study. The property must be re-inspected before they can update the reserve study. The last
site inspection was performed in June 2009.
WATER PIPE BREAKAGE AT FLEMING ISLAND HIGH SCHOOL
On the evening of Tuesday, March 28, a water pipe broke on the corner in front of the Fleming
Island High School. The principal contacted the County and they immediately rushed out to the
scene. The County crew proceeded to tear up the concrete sidewalk to get to the pipes in
question. The County crew later notified Kyle and Andy of the issue. Upon examination of the
pipes, it was discovered that the pipe in question was not a County pipe but a CDD irrigation
pipe. Kyle and his team repaired the pipe and backfilled the area. The County felt that the CDD
is responsible for the sidewalk repair. We have explained to them that our pipes are never
placed under sidewalks and we would not have disturbed the sidewalk during our repair. The
County was responsible for the tear up and should be responsible for the repair. We are
awaiting their response on this issue.
AMENITY CENTER RENOVATION
Demolition of Phase 1 of the AC renovation is still set to begin Wednesday, April 19. This
includes the Conference Room, Restrooms, Kitchen and Hallway as previously discussed. The
entire completion of Phase 1 should be 1 – 2 weeks.
RECREATION REPORT
MARCH BOOK CLUB
The March Book Club met on Thursday, March 30, at 11:00 a.m. The group discussed the book,
Boys in the Boat by Daniel James Brown. Following the book discussion, the group headed to
Tidbits for lunch and then took a very enjoyable cruise down the St. Johns River on the Taxi
Ferry. The ladies had a wonderful time and we even saw dolphins playing in the river.
APRIL EVENTS
FOOD TRUCK FRIDAY April’s Food Truck Friday was held on Friday, April 7, from 5:30 – 8 p.m. Attendance was lower
than the previous months, due to the Clay County Fair; however, we still had a great turn out of
about 175 people. All residents were excited to see the four food trucks that participated, which
were Nook Streat Soul Food, Pele’s Wood Fire Pizza, Tikiz Shaved Ice & Ice Cream and Tree
Mendous BBQ. The vendors were very happy to be here and all reported good sales. They are all
looking forward to participating in future FTF events.
50’S PARTY The Plantation went back in time at our Plantation 50's Event held on Saturday, April 1, from 5 –
8 p.m. at the Splash Park Gathering Room. Residents were able to enjoy a delicious meal from
the Tree-mendous BBQ food truck, ice cream from Van D's Delights and yummy cotton candy.
Residents loved the Checkerboard Dance floor and authentic Bubble Jukebox spinning all their
favorite tunes. Staff members were dressed in poodle skirts and pink ladies jackets, which all
added to the fun atmosphere.
‘EGG’STRAVAGANZA On Saturday, April 15, from 10 a.m. - 12 p.m., we held our annual Plantation Spring Event! Over 3,000 eggs were hidden for over 200 children and we held 2 separate hunts appropriate to each age group. Special prizes were awarded to those who found the “Golden Egg.” Guests also enjoyed the petting zoo which included baby bunnies, chicks and ducklings. The Easter Bunny himself was on site for those cute Easter pictures and a photo booth was set up outdoors where residents were able to take a keepsake photo home. A snow cone station was set up for residents to enjoy a "cool" treat. It was an “Egg”-citing Day for all!
APRIL BOOK CLUB
In April, the Book Club will be held on Thursday, April 27, at 11 a.m. at the Amenity Center. The
group will be reading All the Missing Girls by Megan Miranda. Following book discussion, the
group will enjoy lunch and fellowship together.
UPCOMING MAY EVENTS FOOD TRUCK FRIDAY May’s Food Truck Friday will be on Friday, May 5, from 5:30 – 8 p.m. at the Amenity Center and it will have a little spice to it! Delish Kebabs, Manny’s Cuban Truck and Cajun Cravings 2 Go food trucks will be on site. To celebrate the festivities, we will have a piñata and live music. It's fiesta time! PLANTATION YARD SALE The Plantation will hold its next Community Yard Sale on Saturday, May 6, from 9 a.m. – 4 p.m. The event will be advertised in the Florida Times Union as well as signage placed around the community. MOTHER / DAUGHTER BRUNCH Mothers and daughters can spend a little quality time together at our Plantation Mother/Daughter Brunch on Saturday, May 13, at 10 a.m. at the Island Life Grill in Village Square. A delicious brunch will be served, memory making games and lots more fun. Residents are required to RSVP and pay $5 per person and $2 for ages 10 & under. MAY BOOK CLUB In May, the book club will be reading The Whip by Karen Kondazian. Book club will meet on Thursday, May 25, at 11:00 a.m. which will include book discussion and lunch. MEMORIAL DAY PARADE CELEBRATION The Plantation will be celebrating Memorial Day this year with style, on Saturday, May 27, at
10:30 a.m. at the Village Square. Our celebration will begin with our annual Memorial Day
Parade which will begin at the corner of Town Center Boulevard and Old Hard Road and
continue down Old Hard Road, traveling through the main street of Village Square. Parade
participants will include Jax Ghostbusters, the Clay County Sheriff’s Office Hummer, American
Legion Post, Hiroshima Flag Monument, Safe Animal Shelter and many more. The festivities will
continue with a band in the Gazebo, Military & local business awareness vendors, concessions,
a bounce house/slide combo and food trucks. The Food Trucks participating are: Elizabeth
Asian Fusion, Tikiz Shaved Ice & Ice Cream, Berndt Ends BBQ, and Latin Soul. Residents are
encouraged to bring their blankets and chairs and enjoy a wonderful afternoon with family and
friends. Festivities will wrap up at 2p.m..
FLEMING ISLAND PLANTATION COMMUNITY DEVELOPMENT DISTRICT
CLAY COUNTY, FLORIDA FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2016
FLEMING ISLAND PLANTATION COMMUNITY DEVELOPMENT DISTRICT CLAY COUNTY, FLORIDA
TABLE OF CONTENTS Page
INDEPENDENT AUDITOR’S REPORT 1-2 MANAGEMENT’S DISCUSSION AND ANALYSIS 3-6 BASIC FINANCIAL STATEMENTS
Government-Wide Financial Statements: Statement of Net Position 7
Statement of Activities 8 Fund Financial Statements:
Balance Sheet – Governmental Funds 9 Reconciliation of the Balance Sheet – Governmental Funds to the Statement of Net Position 10 Statement of Revenues, Expenditures and Changes in Fund Balances – Governmental Funds 11 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances of Governmental Funds to the Statement of Activities
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Notes to Financial Statements 13-20
REQUIRED SUPPLEMENTARY INFORMATION Schedule of Revenues, Expenditures and Changes in Fund Balance –
Budget and Actual – General Fund
21 Notes to Required Supplementary Information 22
INDEPENDENT AUDITOR’S REPORT ON INTERNAL CONTROL OVER FINANCIAL
REPORTING AND COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS 23-24
INDEPENDENT AUDITOR’S REPORT ON COMPLIANCE WITH THE REQUIREMENTS
OF SECTION 218.415, FLORIDA STATUTES, REQUIRED BY RULE 10.556(10) OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA
25 MANAGEMENT LETTER REQUIRED BY CHAPTER 10.550 OF THE RULES
OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA 26-27
2700 North Military Trail ▪ Suite 350 Boca Raton, Florida 33431 (561) 994-9299 ▪ (800) 299-4728 Fax (561) 994-5823 www.graucpa.com
INDEPENDENT AUDITOR’S REPORT To the Board of Supervisors Fleming Island Plantation Community Development District Clay County, Florida Report on the Financial Statements
We have audited the accompanying financial statements of the governmental activities and each major fund of Fleming Island Plantation Community Development District, Clay County, Florida (“District”) as of and for the fiscal year ended September 30, 2016, and the related notes to the financial statements, which collectively comprise the District’s basic financial statements as listed in the table of contents.
Management’s Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.
Auditor’s Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor’s judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity’s preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions.
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities and each major fund of the District as of September 30, 2016, and the respective changes in financial position thereof for the fiscal year then ended in accordance with accounting principles generally accepted in the United States of America.
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Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the management’s discussion and analysis and budgetary comparison information be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.
Other Reporting Required by Government Auditing Standards
In accordance with Government Auditing Standards, we have also issued our report dated March 24, 2017, on our consideration of the District’s internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the District’s internal control over financial reporting and compliance.
Report on Other Legal and Regulatory Requirements
We have also issued our report dated March 24, 2017, on our consideration of the District’s compliance with the requirements of Section 218.415, Florida Statutes, as required by Rule 10.556(10) of the Auditor General of the State of Florida. The purpose of that report is to provide an opinion based on our examination conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants.
March 24, 2017
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MANAGEMENT’S DISCUSSION AND ANALYSIS Our discussion and analysis of Fleming Island Plantation Community Development District, Clay County, Florida (“District”) financial performance provides an overview of the District’s financial activities for the fiscal year ended September 30, 2016. Please read it in conjunction with the District’s Independent Auditor’s Report, basic financial statements, accompanying notes and supplementary information to the basic financial statements. FINANCIAL HIGHLIGHTS
The assets plus deferred outflows of resources of the District exceeded its liabilities at the close of the most recent fiscal year resulting in a net position balance of $150,004.
The change in the District’s total net position in comparison with the prior fiscal year was ($233,848),
a decrease. The key components of the District’s net position and change in net position are reflected in the table in the government-wide financial analysis section.
At September 30, 2016, the District’s governmental funds reported combined ending fund balances of $3,902,301, an increase of $157,000 in comparison with the prior fiscal year. The total fund balance is non-spendable for prepaid items and deposits, restricted for debt service, assigned to reserves for future repair and maintenance and subsequent year’s expenditures, and the remainder is unassigned fund balance which is available for spending at the District’s discretion.
During fiscal year 2016, the District implemented Governmental Accounting Standards Board (“GASB”) Statement No. 72, Fair Value Measurement and Application, GASB Statement No. 76, The Hierarchy of Generally Accepted Accounting Principles for State and Local Governments, and GASB Statement No. 79, Certain External Investment Pools and Pool Participants. Please see New Accounting Standards Adopted in Note 2 of the financial statements for additional information.
OVERVIEW OF FINANCIAL STATEMENTS This discussion and analysis is intended to serve as the introduction to the District’s basic financial statements. The District’s basic financial statements are comprised of three components: 1) government-wide financial statements, 2) fund financial statements, and 3) notes to the financial statements. This report also contains other supplementary information in addition to the basic financial statements themselves. 1) Government-Wide Financial Statements The government-wide financial statements are designed to provide readers with a broad overview of the District’s finances, in a manner similar to a private-sector business. The statement of net position presents information on all the District’s assets, deferred outflows of resources, liabilities, and deferred inflows of resources with the residual amount being reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the District is improving or deteriorating. The statement of activities presents information showing how the government’s net position changed during the most recent fiscal year. All changes in net position are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods. The government-wide financial statements include all governmental activities that are principally supported by special assessment revenues. The District does not have any business-type activities. The governmental activities of the District include the general government (management), maintenance and operations, and recreational functions.
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OVERVIEW OF FINANCIAL STATEMENTS (Continued) 2) Fund Financial Statements A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The District, like other state and local governments, uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. The District has one fund category: governmental funds.
Governmental Funds Governmental funds are used to account for essentially the same functions reported as governmental activities in the government-wide financial statements. However, unlike the government-wide financial statements, governmental fund financial statements focus on near-term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a District’s near-term financing requirements. Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements. By doing so, readers may better understand the long-term impact of the District’s near-term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balance provide a reconciliation to facilitate this comparison between governmental funds and governmental activities. The District maintains two governmental funds for external reporting. Information is presented separately in the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balances for the general and debt service funds. Both funds are considered to be major funds. The District adopts an annual appropriated budget for its general fund. A budgetary comparison schedule has been provided for the general fund to demonstrate compliance with the budget.
3) Notes to the Financial Statements The notes provide additional information that is essential to a full understanding of the data provided in the government-wide and fund financial statements. GOVERNMENT-WIDE FINANCIAL ANALYSIS As noted earlier, net position may serve over time as a useful indicator of an entity’s financial position. In the case of the District, assets plus deferred outflows of resources exceeded liabilities at the close of the most recent fiscal year. Key components of the District’s net position are reflected in the following table:
2016 2015Current and other assets 3,980,046$ 3,836,719$ Capital assets, net of depreciation 14,660,822 15,869,609
Total assets 18,640,868 19,706,328 Deferred outf low s of resources 1,247,381 1,336,479 Current liabilities 439,735 468,408 Long-term liabilities 19,298,510 20,190,547
Total liabilities 19,738,245 20,658,955 Net position
Net investment in capital assets (3,390,307) (2,984,459) Restricted 1,061,298 1,013,252 Unrestricted 2,479,013 2,355,059
Total net position 150,004$ 383,852$
NET POSITIONSEPTEMBER 30,
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GOVERNMENT-WIDE FINANCIAL ANALYSIS (Continued) The District’s net position reflects its investment in capital assets (e.g. land, land improvements, and infrastructure) less any related debt used to acquire those assets that is still outstanding. These assets are used to provide services to residents; consequently, these assets are not available for future spending. Although the District’s investment in capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities. The restricted portion of the District’s net position represents resources that are subject to external restrictions on how they may be used. The remaining balance of unrestricted net position may be used to meet the District’s other obligations. The District’s net position decreased during the most recent fiscal year. The majority of the decrease represents the extent to which the cost of operations and depreciation expense exceeded ongoing program revenues. Key elements of the change in net position are reflected in the following table:
2016 2015Revenues:Program revenues:
Charges for services 4,072,122$ 4,074,306$ General revenues 18,576 12,155
Total revenues 4,090,698 4,086,461 Expenses:
General government 245,760 240,383 Maintenance and operations 1,943,697 1,975,376 Community and recreational 1,148,253 1,167,896 Interest 986,836 1,022,039 Total expenses 4,324,546 4,405,694
Change in net position (233,848) (319,233) Net position - beginning 383,852 703,085 Net position - ending 150,004$ 383,852$
CHANGES IN NET POSITIONFISCAL YEAR ENDED SEPTEMBER 30,
As noted above and in the statement of activities, the cost of all governmental activities during the fiscal year ended September 30, 2016 was $4,324,546. The costs of the District’s activities were primarily funded by program revenues. Program revenues are comprised primarily of assessments. The remainder of the current fiscal year revenues includes interest revenue and miscellaneous income. In total, expenses, including depreciation, decreased from the prior fiscal year, the majority of the decrease was the result of a decrease in professional services and interest expense. As the outstanding balance of the Bonds decreases over time, the interest also decreases. GENERAL BUDGETING HIGHLIGHTS An operating budget was adopted and maintained by the governing board for the District pursuant to the requirements of Florida Statutes. The budget is adopted using the same basis of accounting that is used in preparation of the fund financial statements. The legal level of budgetary control, the level at which expenditures may not exceed budget, is in the aggregate. Any budget amendments that increase the aggregate budgeted appropriations must be approved by the Board of Supervisors. Actual general fund expenditures did not exceed appropriations for the fiscal year ended September 30, 2016. The variance between budgeted and actual general fund revenues for the current fiscal year is mainly the result of less landowners taking advantage of the discounts resulting in higher than anticipated revenues. Actual general fund expenditures for the fiscal year ended September 30, 2016 were less than appropriations due primarily to anticipated costs which were not incurred in the current fiscal year.
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CAPITAL ASSETS AND DEBT ADMINISTRATION Capital Assets At September 30, 2016, the District had $33,047,352 invested in capital assets for its governmental activities. In the government-wide financial statements depreciation of $18,386,530 has been taken, which resulted in a net book value of $14,660,822. More detailed information about the District’s capital assets is presented in the notes of the financial statements. Capital Debt At September 30, 2016, the District had $19,410,000 in Bonds outstanding for its governmental activities. More detailed information about the District’s capital debt is presented in the notes of the financial statements. ECONOMIC FACTORS AND NEXT YEAR’S BUDGETS AND OTHER EVENTS The District does not anticipate any major projects or significant changes to its infrastructure maintenance program for fiscal year 2017. In addition, it is anticipated that the general operations of the District will remain fairly constant. Subsequent to fiscal year end, the Board refinanced its outstanding Bonds with Series 2017 Special Assessment Refunding Bonds in amount of $19,410,000. CONTACTING THE DISTRICT’S FINANCIAL MANAGEMENT This financial report is designed to provide our citizens, land owners, customers, investors and creditors with a general overview of the District’s finances and to demonstrate the District’s accountability for the financial resources it manages and the stewardship of the facilities it maintains. If you have questions about this report or need additional financial information, contact the District’s Finance Department at 210 N. University Drive, Suite 702, Coral Springs, Florida 33071.
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FLEMING ISLAND PLANTATION COMMUNITY DEVELOPMENT DISTRICT CLAY COUNTY, FLORIDA
STATEMENT OF NET POSITION SEPTEMBER 30, 2016
ASSETSCash 409,832$ Investments 2,118,615 Accrued interest receivable 10,513 Accounts receivable 48 Prepaids and deposits 20,536 Restricted assets:
Investments 1,420,502 Capital assets:
Nondepreciable 2,981,778 Depreciable, net 11,679,044
Total assets 18,640,868
DEFERRED OUTFLOWS OF RESOURCESDeferred charge on refunding (debit) 1,247,381 Total deferred outflows of resources 1,247,381
LIABILITIESAccounts payable and accrued expenses 77,745 Accrued interest payable 361,990 Non-current liabilities: Due within one year 935,000 Due in more than one year 18,363,510
Total liabilities 19,738,245
NET POSITIONNet investment in capital assets (3,390,307) Restricted for debt service 1,061,298 Unrestricted 2,479,013 Total net position 150,004$
Governmental Activities
See notes to the financial statements
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FLEMING ISLAND PLANTATION COMMUNITY DEVELOPMENT DISTRICT CLAY COUNTY, FLORIDA
STATEMENT OF ACTIVITIES FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2016
Program
Chargesfor Governmental
Functions/Programs Expenses Services ActivitiesPrimary government: Governmental activities: General government 245,760$ 245,760$ -$
Maintenance and operations 1,943,697 1,929,490 (14,207) Community and recreational 1,148,253 23,357 (1,124,896)
Interest on long-term debt 986,836 1,873,515 886,679 Total governmental activities 4,324,546 4,072,122 (252,424)
General revenues: Investment earnings 18,576 Total general revenues 18,576 Change in net position (233,848)
Net position - beginning 383,852 Net position - ending 150,004$
Revenues
Net (Expense) Revenue and
Changes in Net Position
See notes to the financial statements
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FLEMING ISLAND PLANTATION COMMUNITY DEVELOPMENT DISTRICT CLAY COUNTY, FLORIDA
BALANCE SHEET GOVERNMENTAL FUNDS
SEPTEMBER 30, 2016
DebtGeneral Service
ASSETSCash 409,832$ -$ 409,832$ Investments 2,118,615 1,420,502 3,539,117 Accrued interest receivable 10,513 - 10,513 Accounts receivable 48 - 48 Due from other funds - 2,786 2,786 Prepaids and deposits 20,536 - 20,536
Total assets 2,559,544$ 1,423,288$ 3,982,832$
LIABILITIES AND FUND BALANCESLiabilities:
Accounts payable and accrued expenses 77,745$ -$ 77,745$ Due to other funds 2,786 2,786
Total liabilities 80,531 - 80,531
Fund balances:Nonspendable:
Prepaids and deposits 20,536 - 20,536 Restricted for:
Debt service - 1,423,288 1,423,288 Assigned to:
Operating reserves 585,400 - 585,400 Subsequent year's expenditures 51,037 - 51,037 Future repair and maintenance 1,083,197 - 1,083,197
Unassigned 738,843 - 738,843 Total fund balances 2,479,013 1,423,288 3,902,301
Total liabilities and fund balances 2,559,544$ 1,423,288$ 3,982,832$
Total Governmental
Funds
Major Funds
See notes to the financial statements
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FLEMING ISLAND PLANTATION COMMUNITY DEVELOPMENT DISTRICT CLAY COUNTY, FLORIDA
RECONCILIATION OF THE BALANCE SHEET - GOVERNMENTAL FUNDS TO THE STATEMENT OF NET POSITION
SEPTEMBER 30, 2016
Fund balance - governmental funds 3,902,301$
Amounts reported for governmental activities in the statement of net position are different because:
Capital assets used in governmental activities are not financialresources and therefore, are not reported as assets in thegovernmental funds. The statement of net position includesthose capital assets, net of any accumulated depreciation, inthe net position of the government as a whole.
Cost of capital assets 33,047,352Accumulated depreciation (18,386,530) 14,660,822
Deferred charges on refunding of long-term debt are shown asdeferred outflows of resources in the government-wide financialstatements; however, this amount is not reported in thegovernmental fund financial statements. 1,247,381
Liabilities not due and payable from current available resourcesare not reported as liabilities in the governmental fundstatements. All liabilities, both current and long-term, arereported in the government-wide financial statements.
Accrued interest payable (361,990) Discount on bonds 191,120 Amortization of discount (79,630) Bonds payable (19,410,000) (19,660,500)
Net position of governmental activities 150,004$
See notes to the financial statements
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FLEMING ISLAND PLANTATION COMMUNITY DEVELOPMENT DISTRICT CLAY COUNTY, FLORIDA
STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES
GOVERNMENTAL FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2016
DebtGeneral Service
REVENUESAssessments 2,175,250$ 1,873,515$ 4,048,765$ Interest 17,061 1,515 18,576Other revenues 23,357 - 23,357
Total revenues 2,215,668 1,875,030 4,090,698
EXPENDITURESCurrent:
General government 208,551 37,209 245,760Maintenance and operations 888,574 - 888,574Community and recreational 994,589 - 994,589
Debt service:Principal - 900,000 900,000Interest - 904,775 904,775
Total expenditures 2,091,714 1,841,984 3,933,698
Excess (deficiency) of revenues over (under) expenditures 123,954 33,046 157,000
Fund balances - beginning 2,355,059 1,390,242 3,745,301
Fund balances - ending 2,479,013$ 1,423,288$ 3,902,301$
Major Funds Total Governmental
Funds
See notes to the financial statements
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FLEMING ISLAND PLANTATION COMMUNITY DEVELOPMENT DISTRICT CLAY COUNTY, FLORIDA
RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES OF GOVERNMENTAL FUNDS TO THE STATEMENT OF ACTIVITIES
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2016
Net change in fund balances - total governmental funds 157,000$
Amounts reported for governmental activities in the statement of activities are different because:
Depreciation on capital assets is not recognized in thegovernmental fund financial statements but is reported as anexpense in the statement of activities. (1,208,787)
Repayment of long-term liabilities are reported as expenditures inthe governmental fund financial statements but such repaymentsreduce liabilities in the statement of net position and areeliminated in the statement of activities. 900,000
Expenses reported in the statement of activities that do notrequire the use of current financial resources are not reported asexpenditures in the funds. The details of the differences are asfollows:
Amortization of discount (7,963) Amortization of deferred amount on refunding (89,098)
The change in accrued interest on long-term liabilities between thecurrent and prior fiscal year is recorded in the statement ofactivities but not in the fund financial statements. 15,000
Change in net position of governmental activities (233,848)$
See notes to the financial statements
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FLEMING ISLAND PLANTATION COMMUNITY DEVELOPMENT DISTRICT CLAY COUNTY, FLORIDA
NOTES TO FINANCIAL STATEMENTS NOTE 1 – NATURE OF ORGANIZATION AND REPORTING ENTITY Fleming Island Plantation Community Development District (the "District") was created on February 28, 2000 by Rule 42BB-1.001 of the Florida Land and Water Adjudicatory Commission, pursuant to the provisions of Chapter 190, Florida Statutes. The Act provides among other things, the power to manage basic services for community development, power to borrow money and issue bonds, and to levy and assess non-ad valorem assessments for the financing and delivery of capital infrastructure. The District was established for the purposes of financing and managing the acquisition, construction, maintenance and operation of a portion of the infrastructure necessary for community development within the District. The District is governed by the Board of Supervisors ("Board"), which is composed of five members. The Supervisors are elected by registered voters residing within the District. The Board of Supervisors of the District exercises all powers granted to the District pursuant to Chapter 190, Florida Statutes. The Board has the responsibility for: 1. Assessing and levying assessments. 2. Approving budgets. 3. Exercising control over facilities and properties. 4. Controlling the use of funds generated by the District. 5. Approving the hiring and firing of key personnel. 6. Financing improvements. The financial statements were prepared in accordance with Governmental Accounting Standards Board (“GASB”) Statements. Under the provisions of those standards, the financial reporting entity consists of the primary government, organizations for which the District is considered to be financially accountable, and other organizations for which the nature and significance of their relationship with the District are such that, if excluded, the financial statements of the District would be considered incomplete or misleading. There are no entities considered to be component units of the District; therefore, the financial statements include only the operations of the District. NOTE 2 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Government-Wide and Fund Financial Statements The basic financial statements include both government-wide and fund financial statements. The government-wide financial statements (i.e., the statement of net position and the statement of activities) report information on all of the non-fiduciary activities of the primary government. For the most part, the effect of interfund activity has been removed from these statements. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment is offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include 1) charges to customers who purchase, use or directly benefit from goods, services or privileges provided by a given function or segment. Operating-type special assessments for maintenance and debt service are treated as charges for services and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment. Other items not included among program revenues are reported instead as general revenues.
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NOTE 2 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Measurement Focus, Basis of Accounting and Financial Statement Presentation The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Assessments are recognized as revenues in the year for which they are levied. Grants and similar items are to be recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the government considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures are recorded only when payment is due. Assessments Assessments are non-ad valorem assessments on benefited lands within the District. Assessments are levied to pay for the operations and maintenance of the District. For debt service, certain amounts are collected at lot closings as advance payments and are used to prepay a portion of the Bonds outstanding. Otherwise, assessments are collected annually to provide funds for the debt service on the portion of the Bonds which are not paid with prepaid assessments. The fiscal year for which annual assessments are levied begins on October 1 with discounts available for payments through February 28 and become delinquent on April 1. The District’s annual assessments for operations and debt service are billed and collected by the County Tax Assessor/Collector. The amounts remitted to the District are net of applicable discounts or fees and include interest on monies held from the day of collection to the day of distribution. Assessments and interest associated with the current fiscal period are considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. The portion of assessments receivable due within the current fiscal period is considered to be susceptible to accrual as revenue of the current period. The District reports the following major governmental funds: General Fund The general fund is the general operating fund of the District. It is used to account for all financial resources except those required to be accounted for in another fund. Debt Service Fund The debt service fund is used to account for the accumulation of resources for the annual payment of principal and interest on long-term debt. As a general rule, the effect of interfund activity has been eliminated from the government-wide financial statements. When both restricted and unrestricted resources are available for use, it is the government’s policy to use restricted resources first for qualifying expenditures, then unrestricted resources as they are needed. New Accounting Standards Adopted During fiscal year 2016, the District adopted three new accounting standards as follows: GASB 72, Fair Value Measurement and Application The Statement improves financial reporting by clarifying the definition of fair value for financial reporting purposes, establishing general principles for measuring fair value, providing additional fair value application guidance, and enhancing disclosures about fair value measurements. These improvements are based in part on the concepts and definitions established in Concepts Statement No. 6, Measurement of Elements of Financial Statements, and other relevant literature.
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NOTE 2 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) New Accounting Standards Adopted (Continued) GASB 76 - The Hierarchy of Generally Accepted Accounting Principles for State and Local Governments The Statement identifies—in the context of the current governmental financial reporting environment—the sources of accounting principles used to prepare financial statements of state and local governmental entities in conformity with generally accepted accounting principles (GAAP) and the framework for selecting those principles. GASB 79 - Certain External Investment Pools and Pool Participants This Statement establishes accounting and financial reporting standards for qualifying external investment pools that elect to measure for financial reporting purposes all of their investments at amortized cost. This Statement also establishes accounting and financial reporting standards for state and local governments that participate in a qualifying external investment pool that measures for financial reporting purposes all of its investments at amortized cost. Assets, Liabilities and Net Position or Equity Restricted Assets These assets represent cash and investments set aside pursuant to Bond covenants or other contractual restrictions. Deposits and Investments The District’s cash and cash equivalents are considered to be cash on hand and demand deposits. The District has elected to proceed under the Alternative Investment Guidelines as set forth in Section 218.415 (17) Florida Statutes. The District may invest any surplus public funds in the following:
a) The Local Government Surplus Trust Funds, or any intergovernmental investment pool authorized pursuant to the Florida Interlocal Cooperation Act;
b) Securities and Exchange Commission registered money market funds with the highest credit quality rating from a nationally recognized rating agency;
c) Interest bearing time deposits or savings accounts in qualified public depositories; d) Direct obligations of the U.S. Treasury.
Securities listed in paragraph c and d shall be invested to provide sufficient liquidity to pay obligations as they come due. In addition, surplus funds may be deposited into certificates of deposit which are insured and any unspent Bond proceeds are required to be held in investments as specified in the Bond Indenture. The District records all interest revenue related to investment activities in the respective funds. Investments are measured at amortized cost or reported at fair value as required by generally accepted accounting principles. Inventories and Prepaid Items Inventories of governmental funds are recorded as expenditures when consumed rather than when purchased. Certain payments to vendors reflect costs applicable to future accounting periods and are recorded as prepaid items in both government-wide and fund financial statements. Capital Assets Capital assets, which include property, plant and equipment, and infrastructure assets (e.g., roads, sidewalks and similar items) are reported in the government activities columns in the government-wide financial statements. Capital assets are defined by the government as assets with an initial, individual cost of more than $5,000 (amount not rounded) and an estimated useful life in excess of two years. Such assets are recorded at historical cost or estimated historical cost if purchased or constructed. Donated capital assets are recorded at estimated fair market value at the date of donation.
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NOTE 2 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Assets, Liabilities and Net Position or Equity (Continued) Capital Assets (Continued) The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend assets lives are not capitalized. Major outlays for capital assets and improvements are capitalized as projects are constructed. Property, plant and equipment of the District are depreciated using the straight-line method over the following estimated useful lives:
Assets Years Furniture, fixtures and equipment 7-10
Buildings 25 Improvements other than buildings 15-20 Infrastructure 25
In the governmental fund financial statements, amounts incurred for the acquisition of capital assets are reported as fund expenditures. Depreciation expense is not reported in the governmental fund financial statements. Unearned Revenue Governmental funds report unearned revenue in connection with resources that have been received, but not yet earned. Refundings of Debt For current refundings and advance refundings resulting in the defeasance of debt, the difference between the reacquisition price and the net carrying amount of the old debt is reported as a deferred outflow of resources and recognized ratably as a component of interest expense over the remaining life of the old debt or the life of the new debt, whichever is shorter. In connection with the refunding, $89,098 was recognized as a component of interest expense in the current fiscal year.
Long-Term Obligations In the government-wide financial statements long-term debt and other long-term obligations are reported as liabilities in the statement of net position. Bond premiums and discounts are deferred and amortized ratably over the life of the Bonds. Bonds payable are reported net of applicable premiums or discounts. Bond issuance costs are expensed when incurred. In the fund financial statements, governmental fund types recognize premiums and discounts, as well as issuance costs, during the current period. The face amount of debt issued is reported as other financing sources. Premiums received on debt issuances are reported as other financing sources while discounts on debt issuances are reported as other financing uses. Issuance costs, whether or not withheld from the actual debt proceeds received, are reported as debt service expenditures. Deferred Outflows/Inflows of Resources Deferred outflows of resources represent a consumption of net position that applies to future reporting period(s). For example, the District would record deferred outflows of resources on the statement of net position related to debit amounts resulting from current and advance refundings resulting in the defeasance of debt (i.e. when there are differences between the reacquisition price and the net carrying amount of the old debt). Deferred inflows of resources represent an acquisition of net position that applies to future reporting period(s). For example, when an asset is recorded in the governmental fund financial statements, but the revenue is unavailable, the District reports a deferred inflow of resources on the balance sheet until such times as the revenue becomes available.
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NOTE 2 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Assets, Liabilities and Net Position or Equity (Continued) Fund Equity/Net Position In the fund financial statements, governmental funds report non spendable and restricted fund balance for amounts that are not available for appropriation or are legally restricted by outside parties for use for a specific purpose. Assignments of fund balance represent tentative management plans that are subject to change. The District can establish limitations on the use of fund balance as follows:
Committed fund balance – Amounts that can be used only for the specific purposes determined by a formal action (motion) of the Board of Supervisors. Commitments may be changed or lifted only by the Board of Supervisors taking the same formal action (motion) that imposed the constraint originally. Resources accumulated pursuant to stabilization arrangements sometimes are reported in this category. Assigned fund balance – Includes spendable fund balance amounts established by the Board of Supervisors that are intended to be used for specific purposes that are neither considered restricted nor committed. The Board may also assign fund balance as it does when appropriating fund balance to cover differences in estimated revenue and appropriations in the subsequent year’s appropriated budget. Assignments are generally temporary and normally the same formal action need not be taken to remove the assignment.
The District first uses committed fund balance, followed by assigned fund balance and then unassigned fund balance when expenditures are incurred for purposes for which amounts in any of the unrestricted fund balance classifications could be used. Net position is the difference between assets and deferred outflows of resources less liabilities and deferred inflows of resources. Net position in the government-wide financial statements are categorized as net investment in capital assets, restricted or unrestricted. Net investment in capital assets represents net position related to infrastructure and property, plant and equipment. Restricted net position represents the assets restricted by the District’s Bond covenants or other contractual restrictions. Unrestricted net position consists of the net position not meeting the definition of either of the other two components. Other Disclosures Use of Estimates The preparation of financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities, and disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenditures during the reporting period. Actual results could differ from those estimates. NOTE 3 – BUDGETARY INFORMATION The District is required to establish a budgetary system and an approved Annual Budget. Annual Budgets are adopted on a basis consistent with generally accepted accounting principles for the general fund. All annual appropriations lapse at fiscal year-end. The District follows these procedures in establishing the budgetary data reflected in the financial statements. a) Each year the District Manager submits to the District Board a proposed operating budget for the
following fiscal year commencing on October 1. b) Public hearings are conducted to obtain public comments. c) Prior to October 1, the budget is legally adopted by the District Board. d) All budget changes must be approved by the District Board. e) The budgets are adopted on a basis consistent with generally accepted accounting principles. f) Unused appropriation for annually budgeted funds lapse at the end of the year.
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NOTE 4 – DEPOSITS AND INVESTMENTS Deposits The District’s cash balances, including the certificates of deposit as shown below, were entirely covered by federal depository insurance or by a collateral pool pledged to the State Treasurer. Florida Statutes Chapter 280, "Florida Security for Public Deposits Act", requires all qualified depositories to deposit with the Treasurer or another banking institution eligible collateral equal to various percentages of the average daily balance for each month of all public deposits in excess of any applicable deposit insurance held. The percentage of eligible collateral (generally, U.S. Governmental and agency securities, state or local government debt, or corporate bonds) to public deposits is dependent upon the depository's financial history and its compliance with Chapter 280. In the event of a failure of a qualified public depository, the remaining public depositories would be responsible for covering any resulting losses. Investments The District’s investments were held as follows at September 30, 2016:
Amortized Cost Credit Risk MaturitiesBankUnited Certif icate of Deposit 100,000$ Not applicable 1/2/2017BankUnited Certif icate of Deposit 201,602 Not applicable 2/18/2017BankUnited Certif icate of Deposit 247,590 Not applicable 8/10/2017BankUnited Certif icate of Deposit 509,110 Not applicable 9/16/2017CenterState Bank Certif icate of Deposit 101,310 Not applicable 9/18/2017BankUnited Certif icate of Deposit 250,000 Not applicable 10/1/2017BankUnited Certif icate of Deposit 201,604 Not applicable 10/26/2017BankUnited Certif icate of Deposit 101,628 Not applicable 11/30/2017BankUnited Certif icate of Deposit 251,536 Not applicable 1/8/2018StoneGate Bank Certif icate of Deposit 154,235 Not applicable 3/21/2018US Bank Commercial Paper 1,420,502 S&P A-1+ Open ended
Total Investments 3,539,117$
Credit risk – For investments, credit risk is generally the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment. This is measured by the assignment of a rating by a nationally recognized statistical rating organization. Investment ratings by investment type are included in the preceding summary of investments. Concentration risk – The District places no limit on the amount the District may invest in any one issuer. Interest rate risk – The District does not have a formal policy that limits investment maturities as a means of managing exposure to fair value losses arising from increasing interest rates. However, the Bond Indenture limits the type of investments held using unspent proceeds. Fair Value Measurement – When applicable, the District measures and records its investments using fair value measurement guidelines established in accordance with GASB Statements. The framework for measuring fair value provides a fair value hierarchy that prioritizes the inputs to valuation techniques. These guidelines recognize a three-tiered fair value hierarchy, in order of highest priority, as follows:
Level 1: Investments whose values are based on unadjusted quoted prices for identical investments in active markets that the District has the ability to access;
Level 2: Investments whose inputs - other than quoted market prices - are observable either directly or indirectly; and,
Level 3: Investments whose inputs are unobservable. The fair value measurement level within the fair value hierarchy is based on the lowest level of any input that is significant to the entire fair value measurement. Valuation techniques used should maximize the use of observable inputs and minimize the use of unobservable inputs. Money market investments that have a maturity at the time of purchase of one year or less and are held by governments other than external investment pools should be measured at amortized cost. In addition, non-negotiable, non-transferrable certificates of deposits that do not consider market rates are required to be reported at amortized cost. Accordingly, the District’s investments have been reported at amortized cost above.
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NOTE 5 – CAPITAL ASSETS Capital asset activity for the fiscal year ended September 30, 2016 was as follows:
Beginning Balance Additions Reductions
Ending Balance
Governmental activitiesCapital assets, not being depreciated
Land and land improvements 2,981,778$ -$ -$ 2,981,778$ Total capital assets, not being depreciated 2,981,778 - - 2,981,778
Capital assets, being depreciatedBuildings 2,464,550 - - 2,464,550 Furniture, f ixtures and equipment 70,457 - - 70,457 Improvements other than buildings 1,321,026 - - 1,321,026 Infrastructure 26,209,541 - - 26,209,541
Total capital assets, being depreciated 30,065,574 - - 30,065,574
Less accumulated depreciation for:Buildings (1,140,179) (98,582) - (1,238,761) Furniture, f ixtures and equipment (44,581) (6,263) - (50,844) Improvements other than buildings (398,618) (55,082) - (453,700) Infrastructure (15,594,365) (1,048,860) - (16,643,225)
Total accumulated depreciation (17,177,743) (1,208,787) - (18,386,530)
Total capital assets, being depreciated, net 12,887,831 (1,208,787) - 11,679,044
Governmental activities capital assets, net 15,869,609$ (1,208,787)$ -$ 14,660,822$
Depreciation expense was charged to function/programs as follows:
Maintenance and operations 1,055,123$ Community and recreational 153,664
Total depreciation 1,208,787$
NOTE 6 – LONG-TERM LIABILITIES In May 2007, the District issued $26,560,000 of Special Assessment Refunding Bonds Series 2007 comprised of $7,940,000 Serial Bonds due May 1, 2017 with interest rates varying from 3.6% to 4%, $5,345,000 Term Bonds due May 1, 2022 with an interest rate of 4.5%, $6,710,000 Term Bonds due May 1, 2027 with an interest rate of 4.5%, and $6,565,000 Term Bonds due May 1, 2031 with an interest rate of 4.5%. The Bonds were issued to advance refund and defease the District’s outstanding Special Assessment Revenue Bonds, Series 2000B (the “Refunded Bonds”) and pay certain costs associated with the issuance of the Bonds. Interest is to be paid semiannually on each May 1 and November 1. Principal on the Bonds is to be paid serially commencing May 1, 2008 through May 1, 2031. The Bonds are subject to redemption at the option of the District prior to their maturity. The Bonds are also subject to extraordinary mandatory redemption prior to their selected maturity in the manner determined by the Bond Registrar if certain events occurred as outlined in the Bond Indenture. The Bond Indenture requires that the District maintain adequate funds in a reserve account to meet the debt service reserve requirement as defined in the Indenture. To meet the reserve requirement, the District has an MBIA insurance policy, which expires May 31, 2031, with a market value of $1,797,900 at September 30, 2016. In addition, the Bond Indenture has certain restrictions and requirements relating principally to the use of proceeds and the procedures to be followed by the District on assessments to property owners. The District agrees to levy special assessments in annual amounts adequate to provide payment of debt service and to meet the reserve requirements. The District was in compliance with those requirements as of September 30, 2016.
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NOTE 6 – LONG-TERM LIABILITIES Long-term Debt Activity Changes in long-term liability activity for the fiscal year ended September 30, 2016 were as follows:
Beginning Balance Additions Reductions
Ending Balance
Due Within One Year
Governmental activitiesBonds payable:
Series 2007 20,310,000$ -$ (900,000)$ 19,410,000$ 935,000$ Less: Discount (119,453) - 7,963 (111,490) -
Governmental activity long-term liabilities 20,190,547$ -$ (892,037)$ 19,298,510$ 935,000$
At September 30, 2016, the scheduled debt service requirements on the long-term debt were as follows:
Year ending September 30: Principal Interest Total
2017 935,000$ 868,776$ 1,803,776$ 2018 975,000 831,376 1,806,376 2019 1,020,000 787,500 1,807,500 2020 1,065,000 741,600 1,806,600 2021 1,115,000 693,676 1,808,676
2022-2026 6,370,000 2,669,626 9,039,626 2027-2031 7,930,000 1,101,602 9,031,602
19,410,000$ 7,694,156$ 27,104,156$
Governmental Activities
NOTE 7 – MANAGEMENT COMPANY The District has contracted with a management company to perform management advisory services, which include financial and accounting services. Certain employees of the management company also serve as officers of the District. Under the agreement, the District compensates the management company for management, accounting, financial reporting, and other administrative costs. NOTE 8 – RISK MANAGEMENT The District is exposed to various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions; and natural disasters. The District has obtained commercial insurance from independent third parties to mitigate the costs of these risks; coverage may not extend to all situations. There were no settled claims during the past three years. NOTE 9 – SUBSEQUENT EVENTS Bond Refinancing Subsequent to fiscal year end, the District refunded its outstanding Series 2007 Special Assessment Refunding Bonds with Series 2017 Special Assessment Refunding Bonds in amount of $19,410,000.
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FLEMING ISLAND PLANTATION COMMUNITY DEVELOPMENT DISTRICT CLAY COUNTY, FLORIDA
SCHEDULE OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL – GENERAL FUND
FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2016
Budgeted Amounts Actual
Original & Final AmountsREVENUESAssessments 2,166,505$ 2,175,250$ 8,745$ Interest 10,000 17,061 7,061 Other revenues 18,500 23,357 4,857
Total revenues 2,195,005 2,215,668 20,663
EXPENDITURESCurrent:
General government 228,374 208,551 19,823Maintenance and operations 902,400 888,574 13,826Community and recreational 1,210,825 994,589 216,236
Total expenditures 2,341,599 2,091,714 249,885
Excess (deficiency) of revenues over expenditures (146,594) 123,954 270,548
OTHER FINANCING SOURCES (USES)Use of fund balance 146,594 - (146,594)
Total other financing sources (uses) 146,594 - (146,594)
Net change in fund balances -$ 123,954 123,954$
Fund balance - beginning 2,355,059
Fund balance - ending 2,479,013$
Variance with Final Budget -
Positive (Negative)
See notes to required supplementary information
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FLEMING ISLAND PLANTATION COMMUNITY DEVELOPMENT DISTRICT CLAY COUNTY, FLORIDA
NOTES TO REQUIRED SUPPLEMENTARY INFORMATION The District is required to establish a budgetary system and an approved Annual Budget for the general fund. The District’s budgeting process is based on estimates of cash receipts and cash expenditures which are approved by the Board. The budget approximates a basis consistent with accounting principles generally accepted in the United States of America (generally accepted accounting principles). The legal level of budgetary control, the level at which expenditures may not exceed budget, is in the aggregate. Any budget amendments that increase the aggregate budgeted appropriations must be approved by the Board of Supervisors. Actual general fund expenditures did not exceed appropriations for the fiscal year ended September 30, 2016. The variance between budgeted and actual general fund revenues for the current fiscal year is mainly the result of less landowners taking advantage of the discounts resulting in higher than anticipated revenues. Actual general fund expenditures for the fiscal year ended September 30, 2016 were less than appropriations due primarily to anticipated costs which were not incurred in the current fiscal year.
2700 North Military Trail ▪ Suite 350 Boca Raton, Florida 33431 (561) 994-9299 ▪ (800) 299-4728 Fax (561) 994-5823 www.graucpa.com
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INDEPENDENT AUDITOR’S REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT
OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS
To the Board of Supervisors Fleming Island Plantation Community Development District Clay County, Florida We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities and each major fund of Fleming Island Plantation Community Development District, Clay County, Florida (“District”) as of and for the fiscal year ended September 30, 2016, and the related notes to the financial statements, which collectively comprise the District’s basic financial statements, and have issued our opinion thereon dated March 24, 2017.
Internal Control Over Financial Reporting
In planning and performing our audit of the financial statements, we considered the District’s internal control over financial reporting (internal control) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the District’s internal control. Accordingly, we do not express an opinion on the effectiveness of the District’s internal control.
A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance.
Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or, significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified.
Compliance and Other Matters
As part of obtaining reasonable assurance about whether the District’s financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards.
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Purpose of this Report
The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose.
March 24, 2017
2700 North Military Trail ▪ Suite 350 Boca Raton, Florida 33431 (561) 994-9299 ▪ (800) 299-4728 Fax (561) 994-5823 www.graucpa.com
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INDEPENDENT AUDITOR’S REPORT ON COMPLIANCE WITH THE REQUIREMENTS OF SECTION 218.415, FLORIDA STATUTES, REQUIRED BY RULE 10.556(10) OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA
To the Board of Supervisors Fleming Island Plantation Community Development District Clay County, Florida We have examined Fleming Island Plantation Community Development District, Clay County, Florida’s (“District”) compliance with the requirements of Section 218.415, Florida Statutes, in accordance with Rule 10.556(10) of the Auditor General of the State of Florida during the fiscal year ended September 30, 2016. Management is responsible for the District’s compliance with those requirements. Our responsibility is to express an opinion on the District’s compliance based on our examination. Our examination was conducted in accordance with attestation standards established by the American Institute of Certified Public Accountants and, accordingly, included examining, on a test basis, evidence about the District’s compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our examination provides a reasonable basis for our opinion. Our examination does not provide a legal determination on the District’s compliance with specified requirements. In our opinion, the District complied, in all material respects, with the aforementioned requirements for the fiscal year ended September 30, 2016. This report is intended solely for the information and use of the Legislative Auditing Committee, members of the Florida Senate and the Florida House of Representatives, the Florida Auditor General, management, and the Board of Supervisors of Fleming Island Plantation Community Development District, Clay County, Florida and is not intended to be and should not be used by anyone other than these specified parties. March 24, 2017
2700 North Military Trail ▪ Suite 350 Boca Raton, Florida 33431 (561) 994-9299 ▪ (800) 299-4728 Fax (561) 994-5823 www.graucpa.com
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MANAGEMENT LETTER PURSUANT TO THE RULES OF THE AUDITOR GENERAL FOR THE STATE OF FLORIDA
To the Board of Supervisors Fleming Island Plantation Community Development District Clay County Report on the Financial Statements We have audited the accompanying basic financial statements of Fleming Island Plantation Community Development District, Clay County, Florida ("District") as of and for the fiscal year ended September 30, 2016, and have issued our report thereon dated March 24, 2017 Auditor’s Responsibility We conducted our audit in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and Chapter 10.550, Rules of the Florida Auditor General. Other Reports and Schedule We have issued our Independent Auditor’s Report on Internal Control over Financial Reporting and Compliance and Other Matters based on an audit of the financial statements performed in accordance with Government Auditing Standards; and Independent Auditor’s Report on an examination conducted in accordance with AICPA Professional Standards, Section 601, regarding compliance requirements in accordance with Chapter 10.550, Rules of the Auditor General. Disclosures in those reports, which are dated March 24, 2017, should be considered in conjunction with this management letter. Purpose of this Letter The purpose of this letter is to comment on those matters required by Chapter 10.550 of the Rules of the Auditor General for the State of Florida. Accordingly, in connection with our audit of the financial statements of the District, as described in the first paragraph, we report the following: I. Current year findings and recommendations. II. Status of prior year findings and recommendations. III. Compliance with the Provisions of the Auditor General of the State of Florida. Our management letter is intended solely for the information and use of the Legislative Auditing Committee, members of the Florida Senate and the Florida House of Representatives, the Florida Auditor General, Federal and other granting agencies, as applicable, management, and the Board of Supervisors of Fleming Island Plantation Community Development District, Clay County, Florida and is not intended to be and should not be used by anyone other than these specified parties. We wish to thank Fleming Island Plantation Community Development District, Clay County, Florida and the personnel associated with it, for the opportunity to be of service to them in this endeavor as well as future engagements, and the courtesies extended to us.
March 24, 2017
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REPORT TO MANAGEMENT
I. CURRENT YEAR FINDINGS AND RECOMMENDATIONS
None II. PRIOR YEAR FINDINGS AND RECOMMENDATIONS
None
III. COMPLIANCE WITH THE PROVISIONS OF THE AUDITOR GENERAL OF THE STATE OF FLORIDA
Unless otherwise required to be reported in the auditor’s report on compliance and internal controls, the management letter shall include, but not be limited to the following: 1. A statement as to whether or not corrective actions have been taken to address findings and
recommendations made in the preceding annual financial audit report.
There were no significant findings and recommendations made in the preceding annual financial audit report for the fiscal year ended September 30, 2015.
2. Any recommendations to improve the local governmental entity's financial management.
There were no such matters discovered by, or that came to the attention of, the auditor, to be reported for the fiscal year ended September 30, 2016.
3. Noncompliance with provisions of contracts or grant agreements, or abuse, that have occurred, or are likely to have occurred, that have an effect on the financial statements that is less than material but which warrants the attention of those charged with governance.
There were no such matters discovered by, or that came to the attention of, the auditor, to be reported, for the fiscal year ended September 30, 2016.
4. The name or official title and legal authority of the District are disclosed in the notes to the financial statements.
5. The financial report filed with the Florida Department of Financial Services pursuant to Section 218.32(1)(a), Florida Statutes agrees with the September 30, 2016 financial audit report.
6. The District has not met one or more of the financial emergency conditions described in Section
218.503(1), Florida Statutes. 7. We applied financial condition assessment procedures and no deteriorating financial conditions were
noted as of September 30, 2016. It is management’s responsibility to monitor financial condition, and our financial condition assessment was based in part on representations made by management and the review of financial information provided by same.
FLEMING ISLAND PLANTATION
Prepared by
Community Development District
Financial Report
March 31, 2017
FLEMING ISLAND PLANTATIONCommunity Development District
FINANCIAL STATEMENTS Page #
Balance Sheet - All Funds ……………………………………………………………………………………………………………………..1
Statement of Revenues, Expenditures and Changes in Fund Balance
General Fund ……………………………………………………………………………………………………………………..2 - 5
Debt Service Fund ……………………………………………………………………………………………………………………..6 - 7
Notes to the Financial Statements ……………………………………………………………………………………………………………………..8 - 9
SUPPORTING SCHEDULES
Non-Ad Valorem Special Assessments Schedule ……………………………………………………………………………………………………………………..10
Cash and Investment Report ……………………………………………………………………………………………………………………..11
Bank Reconciliation ……………………………………………………………………………………………………………………..12 - 15
Check Register ……………………………………………………………………………………………………………………..16 - 19
Table of Contents
FLEMING ISLAND PLANTATIONCommunity Development District
Balance SheetMarch 31, 2017
Governmental Funds
ACCOUNT DESCRIPTIONGENERAL
FUND
2017 DEBT SERVICE
FUND TOTAL
ASSETS
Cash - Checking Account 330,315$ -$ 330,315$
Accounts Receivable 5,721 - 5,721
Interest/Dividend Receivables 13,710 - 13,710
Due From Other Funds - 12,269 12,269 Investments:
Certificates of Deposit - 12 Months 202,408 - 202,408
Certificates of Deposit - 18 Months 1,561,468 - 1,561,468
Certificates of Deposit - 24 Months 356,588 - 356,588
Money Market Account 1,116,585 - 1,116,585
Construction Fund - 5,317 5,317
Interest Account - 462,556 462,556
Reserve Fund - 500,917 500,917
Revenue Fund - 85,338 85,338
Sinking fund - 660,231 660,231
Prepaid Items 617 - 617
Deposits 11,415 - 11,415
TOTAL ASSETS 3,598,827$ 1,726,628$ 5,325,455$
LIABILITIES
Accounts Payable 159,443$ -$ 159,443$ Accrued Expenses 16,532 - 16,532
Accrued Taxes Payable 308 - 308
Due To Other Funds 12,269 - 12,269
TOTAL LIABILITIES 188,552 - 188,552
FUND BALANCES
Nonspendable:
Prepaid Items 617 - 617
Deposits 11,415 - 11,415
Restricted for:
Debt Service - 1,726,628 1,726,628
Assigned to:
Operating Reserves 538,948 - 538,948
Reserves - Entry Features 115,837 - 115,837
Reserves - Park 186,910 - 186,910
Reserves-Recreation Facilities 753,657 - 753,657
Reserves-Misc.Site Improvement 68,471 - 68,471
Reserves - Signage 177,276 - 177,276
Unassigned: 1,557,144 - 1,557,144
TOTAL FUND BALANCES 3,410,275$ 1,726,628$ 5,136,903$
TOTAL LIABILITIES & FUND BALANCES 3,598,827$ 1,726,628$ 5,325,455$
Report Date: 4/17/2017 Page 1
FLEMING ISLAND PLANTATIONCommunity Development District General Fund
ANNUALADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($)
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV)
REVENUES
Interest - Investments 10,000$ 4,998$ 6,036$ 1,038$
Room Rentals 6,000 3,000 3,950 950
Tennis Membership 750 750 750 -
Tennis Program Fees 500 252 - (252)
Special Events 3,000 1,500 1,008 (492)
Special Assmnts- Tax Collector 2,256,776 2,121,369 2,112,499 (8,870)
Special Assmnts- Discounts (90,271) (84,855) (82,808) 2,047
Other Miscellaneous Revenues 6,000 3,000 2,498 (502)
Access Cards 2,000 998 828 (170)
TOTAL REVENUES 2,194,755 2,051,012 2,044,761 (6,251)
EXPENDITURES
Administration
P/R-Board of Supervisors 12,000 6,000 6,000 -
FICA Taxes 918 462 459 3
ProfServ-Arbitrage Rebate 600 - - -
ProfServ-Dissemination Agent 1,000 1,000 - 1,000
ProfServ-Engineering 20,000 10,002 6,869 3,133
ProfServ-Legal Services 30,000 15,000 8,660 6,340
ProfServ-Mgmt Consulting Serv 50,730 25,368 25,365 3
ProfServ-Property Appraiser 1,000 - - -
ProfServ-Special Assessment 8,179 8,179 8,179 -
ProfServ-Trustee Fees 9,500 5,200 5,161 39
Auditing Services 3,900 3,900 3,900 -
Postage and Freight 2,100 1,050 1,319 (269)
Insurance - General Liability 34,612 34,612 31,572 3,040
Printing and Binding 2,500 1,248 1,831 (583)
Legal Advertising 2,000 1,002 213 789
Misc-Assessmnt Collection Cost 45,136 42,429 40,594 1,835
Misc-Contingency 400 198 506 (308)
Admin-Scholarships 600 300 137 163
Office Supplies 700 348 823 (475)
Annual District Filing Fee 175 175 175 -
Total Administration 226,050 156,473 141,763 14,710
Statement of Revenues, Expenditures and Changes in Fund BalancesFor the Period Ending March 31, 2017
Report Date: 4/17/2017 Page 2
FLEMING ISLAND PLANTATIONCommunity Development District General Fund
ANNUALADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($)
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV)
Statement of Revenues, Expenditures and Changes in Fund BalancesFor the Period Ending March 31, 2017
Field
ProfServ-Web Site Development 450 450 295 155
Contracts-Landscape 599,400 299,700 298,974 726
Electricity - General 81,000 40,500 34,396 6,104
Utility - Water 65,000 32,498 35,504 (3,006)
R&M-Aquascaping 54,250 27,124 27,326 (202)
R&M-Common Area 30,000 15,000 46,904 (31,904)
R&M-Electrical 12,000 6,000 4,656 1,344
R&M-Other Landscape 30,000 15,000 37,220 (22,220)
R&M-Irrigation 25,000 12,498 13,435 (937)
Misc-Holiday Decor 3,500 2,000 2,845 (845)
Op Supplies - General 6,000 3,000 967 2,033
Total Field 906,600 453,770 502,522 (48,752)
Parks and Recreation - General
ProfServ-Field Management 321,758 160,880 156,881 3,999
Contracts-Lifeguard Services 90,268 12,000 11,035 965
Contracts-Janitorial Services 7,500 3,750 3,668 82
Contracts-Security Services 55,000 27,502 26,521 981
Contracts-Security Alarms 500 252 217 35
Communication - Teleph - Field 7,600 3,798 2,911 887
Postage and Freight 200 102 - 102
Electricity - General 31,000 15,498 13,973 1,525
Utility - Gas 1,000 498 849 (351)
Utility - Refuse Removal 3,600 1,800 1,741 59
Utility - Water & Sewer 29,000 14,502 15,817 (1,315)
R&M-Air Conditioning 1,000 498 963 (465)
R&M-Equipment 4,400 2,202 2,459 (257)
R&M-Fire Supression System 400 200 - 200
R&M-Grounds 4,300 2,148 690 1,458
R&M-Pest Control 600 300 299 1
R&M-Tennis Courts 4,500 2,250 75 2,175
R&M-Gazebo 1,600 798 540 258
Misc-Event Expense 21,000 10,500 17,546 (7,046)
Misc-Rec Center Equipment 3,000 1,500 341 1,159
Misc-Termite Bond 700 348 221 127
Misc-Licenses & Permits 700 348 - 348
Misc-Contingency 11,000 5,502 397 5,105
Office Supplies 2,500 1,248 2,129 (881)
Report Date: 4/17/2017 Page 3
FLEMING ISLAND PLANTATIONCommunity Development District General Fund
ANNUALADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($)
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV)
Statement of Revenues, Expenditures and Changes in Fund BalancesFor the Period Ending March 31, 2017
Cleaning Supplies 1,000 498 588 (90)
Op Supplies - General 5,000 2,502 952 1,550
Op Supplies-Pool and Fountain 2,000 1,002 1,127 (125)
Op Supplies - Pool Chemicals 16,600 8,302 4,880 3,422
Subscriptions and Memberships 400 198 736 (538)
Total Parks and Recreation - General 628,126 280,926 267,556 13,370
Community Center
ProfServ-Field Management 184,754 92,377 90,375 2,002
Contracts-Lifeguard Services 81,370 10,000 9,889 111
Contracts-Janitorial Services 7,500 3,750 3,703 47
Contracts-Security Services 40,000 19,998 17,851 2,147
Contracts-Security Alarms 240 120 80 40
Communication - Teleph - Field 4,500 2,250 3,096 (846)
Electricity - General 20,000 10,002 9,535 467
Utility - Gas 600 300 - 300
Utility - Refuse Removal 3,200 1,598 1,956 (358)
Utility - Water & Sewer 10,000 5,002 5,157 (155)
R&M-Air Conditioning 1,000 498 313 185
R&M-Fire Supression System 750 200 186 14
R&M-Grounds 4,000 1,998 1,545 453
R&M-Pest Control 300 150 156 (6)
Misc-Rec Center Equipment 3,000 1,500 - 1,500
Misc-Termite Bond 350 174 - 174
Misc-Licenses & Permits 500 252 - 252
Misc-Contingency 8,500 4,248 1,487 2,761
Office Supplies 1,500 750 - 750
Cleaning Supplies 1,250 624 423 201
Op Supplies - General 3,600 1,800 94 1,706
Op Supplies-Pool and Fountain 1,500 750 133 617
Op Supplies - Pool Chemicals 16,600 8,302 4,880 3,422
Total Community Center 395,014 166,643 150,859 15,784
Reserves
Reserve - CDD Amenity 63,000 49,200 49,169 31
Reserves-Splash Park 27,000 13,500 1,837 11,663
Total Reserves 90,000 62,700 51,006 11,694
TOTAL EXPENDITURES & RESERVES 2,245,790 1,120,512 1,113,706 6,806
Report Date: 4/17/2017 Page 4
FLEMING ISLAND PLANTATIONCommunity Development District General Fund
ANNUALADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($)
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV)
Statement of Revenues, Expenditures and Changes in Fund BalancesFor the Period Ending March 31, 2017
Excess (deficiency) of revenues
Over (under) expenditures (51,035) 930,500 931,055 555
OTHER FINANCING SOURCES (USES)
Interfund Transfer - In - - 206 206
Contribution to (Use of) Fund Balance (51,035) - - -
TOTAL FINANCING SOURCES (USES) (51,035) - 206 206
Net change in fund balance (51,035)$ 930,500$ 931,261$ 761$
FUND BALANCE, BEGINNING (OCT 1, 2016) 2,479,014 2,479,014 2,479,014
FUND BALANCE, ENDING 2,427,979$ 3,409,514$ 3,410,275$
Report Date: 4/17/2017 Page 5
FLEMING ISLAND PLANTATIONCommunity Development District 2007 Debt Service Fund
ANNUALADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($)
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV)
REVENUES
Interest - Investments 500$ 252$ 613$ 361$
Special Assmnts- Tax Collector 1,943,736 1,827,111 1,775,117 (51,994)
Special Assmnts- Discounts (77,749) (73,083) (70,476) 2,607
TOTAL REVENUES 1,866,487 1,754,280 1,705,254 (49,026)
EXPENDITURES
Administration
Misc-Assessmnt Collection Cost 38,875 36,542 34,093 2,449
Total Administration 38,875 36,542 34,093 2,449
Debt Service
Principal Debt Retirement 935,000 - - -
Interest Expense 868,775 434,388 434,388 -
Total Debt Service 1,803,775 434,388 434,388 -
TOTAL EXPENDITURES 1,842,650 470,930 468,481 2,449
Excess (deficiency) of revenues
Over (under) expenditures 23,837 1,283,350 1,236,773 (46,577)
OTHER FINANCING SOURCES (USES)
Operating Transfers-Out - - (2,660,061) (2,660,061)
Contribution to (Use of) Fund Balance 23,837 - - -
TOTAL FINANCING SOURCES (USES) 23,837 - (2,660,061) (2,660,061)
Net change in fund balance 23,837$ 1,283,350$ (1,423,288)$ (2,706,638)$
FUND BALANCE, BEGINNING (OCT 1, 2016) 1,423,288 1,423,288
FUND BALANCE, ENDING 1,447,125$ 1,283,350$ -$
Statement of Revenues, Expenditures and Changes in Fund BalancesFor the Period Ending March 31, 2017
Report Date: 4/17/2017 Page 6
FLEMING ISLAND PLANTATIONCommunity Development District 2017 Debt Service Fund
ANNUALADOPTED YEAR TO DATE YEAR TO DATE VARIANCE ($)
ACCOUNT DESCRIPTION BUDGET BUDGET ACTUAL FAV(UNFAV)
REVENUES
Interest - Investments -$ -$ 571$ 571$
Special Assmnts- Tax Collector - - 45,001 45,001
Special Assmnts- Discounts - - (871) (871)
TOTAL REVENUES - - 44,701 44,701
EXPENDITURES
Administration
Misc-Assessmnt Collection Cost - - 883 (883)
Total Administration - - 883 (883)
Debt Service
Principal Debt Retirement - - 19,410,000 (19,410,000)
Interest Expense - - 409,740 (409,740)
Cost of Issuance - - 567,305 (567,305)
Total Debt Service - - 20,387,045 (20,387,045)
TOTAL EXPENDITURES - - 20,387,928 (20,387,928)
Excess (deficiency) of revenues
Over (under) expenditures - - (20,343,227) (20,343,227)
OTHER FINANCING SOURCES (USES)
Interfund Transfer - In - - 2,659,855 2,659,855
Proceeds of Refunding Bonds - - 19,410,000 19,410,000
TOTAL FINANCING SOURCES (USES) - - 22,069,855 22,069,855
Net change in fund balance -$ -$ 1,726,628$ 1,726,628$
FUND BALANCE, BEGINNING (OCT 1, 2016) - - -
FUND BALANCE, ENDING -$ -$ 1,726,628$
Statement of Revenues, Expenditures and Changes in Fund BalancesFor the Period Ending March 31, 2017
Report Date: 4/17/2017 Page 7
FLEMING ISLAND PLANTATIONCommunity Development District Balance Sheet All Funds
General Fund
►
►
►
Operating Reserves 538,948 - Assigned to cover first quarter of annual O&M expenditures.
Entry Features 115,837
Parks 186,910
Recreation Facilities 753,657
Misc. Site Improvement 68,471
Signage 177,276
TOTAL 1,841,099$
Debt Service Fund
►
■ Due To Other Funds - Assessments collected by the tax collector, that will be transferred from the O&M to the Debt Service
account in April.
■ Prepaid Items - April 2017 Invoice for 1950's Party, Refuse Removal invoice .
■ Deposits - Deposits with Clay Electric.
Liabilities
■ Accounts Payable - Outstanding invoices paid in April.
■ Accrued Expenses - Gazebo Security Services and Electricity .
■ Accrued Taxes Payable - Accrued IRS taxes for board payroll.
Fund Balance
■ Assigned To:
Assets
■ Due From Other Funds - Assessments collected by the tax collector, that will be transferred from the O&M to the Debt
Service account in April.
■ Investments - See Cash and Investment Report for further details.
■ Interest/Dividend Receivables - Accrued interest earned on CDs.
Notes to the Financial Statements
March 31, 2017
Assets
■ Cash and Investments - See Cash and Investment Report for further details.
■ Accounts Receivable - Returned check from resident $48 and $5,603 reimbursement due from Master HOA for annual
assessment statements.
Report Date: 4/18/2017 Page 8
FLEMING ISLAND PLANTATIONCommunity Development District Balance Sheet All Funds
Financial Overview / Highlights
►
►
Variance Analysis
Account Name YTD Budget YTD Actual
% of
Budget
Expenditures
Field
Utility - Water 32,498$ 35,504$ 109%
R&M-Common Area 15,000$ 46,904$ 313%
R&M-Other Landscape 15,000$ 37,220$ 248%
Parks and Recreation - General (Amenity Center)
Utility - Water & Sewer 14,502$ 15,817$ 109%
Misc - Event Expense 10,500$ 17,546$ 167%
Clay County Utility services through March.
Clay County Utility services through March includes leak adjustments.
Over budget due to Cypress Glen Weir
replacement $43,045.
Over budget due to services cost of removal of storm damaged trees and plant
replacement $9,050.This also includes replacement plants due to vehicle damage $5,580, and declining plant material $13,750,
specifically Junipers, around the community.
Explanation
Notes to the Financial Statements
March 31, 2017
The General Fund expenditures are at approximately 100% of the YTD (prorated) budget. Significant variances are explained
below.
The Non-Ad Valorem assessments are 94% collected, compared to 99% last year at this time.
Purchases for events.
Report Date: 4/18/2017 Page 9
FLEMING ISLAND PLANTATIONCommunity Development District
Discount / Gross Series 2007 Series 2017
Date Net Amount (Penalties) Collection Amount General Debt Service Debt Service
Received Received Amount Costs Received Fund Fund Fund
Assessments Levied FY 17 4,201,206$ 2,256,778$ 1,775,118$ 169,310$
Allocation % 100% 54% 42% 4%
46%
11/17/2016 178,384$ 8,032$ 3,640$ 190,056$ 102,093$ 87,963$ -$
11/30/2016 234,218$ 9,958$ 4,780$ 248,956$ 133,733$ 115,223$ -$
12/8/2016 2,966,771$ 126,135$ 60,546$ 3,153,453$ 1,693,953$ 1,459,500$ -$
12/20/2016 112,627$ 4,427$ 2,299$ 119,352$ 64,113$ 55,239$ -$
1/23/2017 117,452$ 3,722$ 2,397$ 123,570$ 66,379$ 57,192$ -$
2/17/2017 66,933$ 1,590$ 1,366$ 69,890$ 37,543$ -$ 32,347$
3/17/2017 26,508$ 292$ 541$ 27,341$ 14,687$ -$ 12,654$
TOTAL 3,702,893$ 154,155$ 75,569$ 3,932,617$ 2,112,499$ 1,775,117$ 45,001$
% COLLECTED 94% 94% 94% 94%
TOTAL OUTSTANDING 268,588$ 144,279$ 0$ 124,309$
ALLOCATION BY FUND
Non-Ad Valorem Special Assessments - Clay County Tax Collector
Monthly Collection Report
For the Fiscal Year Ending September 30, 2017
Report Date: 4/18/2017 Page 10
FLEMING ISLAND PLANTATIONCommunity Development District All Funds
GENERAL FUND
Account Name Bank Name Investment Type Maturity Yield Balance
Checking Account - Operating Wells Fargo Checking Account n/a 0.10% 303,807$
Checking Account - Operating Hancock Bank Checking Account n/a 0.10% 26,508$
Subtotal 330,315$
Certificate of Deposit - 12 Months BankUnited CD 2/21/2018 1.02% 101,204
Certificate of Deposit - 12 Months BankUnited CD 2/21/2018 1.02% 101,204
Subtotal 202,408$
Certificate of Deposit - 18 Months BankUnited CD 1/8/2018 1.10% 251,536$
Certificate of Deposit - 18 Months BankUnited CD 8/10/2017 1.10% 247,590
Certificate of Deposit - 18 Months BankUnited CD 9/16/2017 1.10% 255,050
Certificate of Deposit - 18 Months BankUnited CD 9/16/2017 1.10% 254,061
Certificate of Deposit - 18 Months BankUnited CD 10/1/2017 1.10% 250,000
Certificate of Deposit - 18 Months BankUnited CD 10/26/2017 1.10% 100,802
Certificate of Deposit - 18 Months BankUnited CD 10/26/2017 1.10% 100,802
Certificate of Deposit - 18 Months BankUnited CD 11/30/2017 1.10% 101,628
Subtotal 1,561,468$
Certificate of Deposit - 24 Months Stonegate Bank CD 3/21/2018 0.40% 154,110$
Certificate of Deposit - 24 Months BankUnited CD 1/2/2019 0.52% 101,043
Certificate of Deposit - 24 Months Centerstate CD 9/18/2017 0.75% 101,435
Subtotal 356,588$
BankUnited BankUnited Money Market n/a 0.45% 1,015,109$
Stonegate Bank Stonegate Money Market n/a 0.39% 101,475
Subtotal 1,116,585$
DEBT SERVICE FUND
Account Name Bank Name Investment Type Maturity Yield Balance
Series 2017 Acquisition Account Hancock Bank n/a 0.46% 5,317$
Series 2017 Interest Account Hancock Bank n/a 0.46% 462,556$
Series 2017 Reserve Account Hancock Bank n/a 0.46% 500,917$
Series 2007 Revenue Account Hancock Bank n/a 0.46% 85,338$
Series 2007 Sinking Account Hancock Bank n/a 0.46% 660,231$
Total 5,255,420$
Cash and Investment Report
March 31, 2017
Report Date: 4/18/2017 Page 11
Posting Date
Document Type
Document No. Description Amount
Cleared Amount Difference
Outstanding Checks
8/4/2016 Payment 59590 OPC NEWS LLC 67.08 0.00 67.08
8/25/2016 Payment 59646 CLAY TODAY 172.33 0.00 172.33
10/27/2016 Payment 59807 WEBSTAURANT STORE, INC. 178.72 0.00 178.72
1/5/2017 Payment 59982 MARCUS DICKMAN JR 500.00 0.00 500.00
1/18/2017 Payment 60008 CLAY ELECTRIC COOPERATIVE, INC 1,044.00 0.00 1,044.00
2/2/2017 Payment 60050 WILFORD PROPANE GAS CO., INC. 189.00 0.00 189.00
2/4/2017 Payment 60025 D'LAND ENTERTAINMENT, INC. 375.00 0.00 375.00
3/2/2017 Payment 60102 MICHELLE A SZAFRANSKI 184.70 0.00 184.70
3/27/2017 Payment 60142 ANDREW M COAN 260.00 0.00 260.00
3/27/2017 Payment 60144 DANIEL D. TENBUSCH 260.00 0.00 260.00
3/27/2017 Payment 60145 DOMENIC PANICCIA 130.00 0.00 130.00
3/27/2017 Payment 60148 JEFFREY ALAN DEESE 520.00 0.00 520.00
3/27/2017 Payment 60151 STEPHEN M COYNE 260.00 0.00 260.00
3/27/2017 Payment 60152 TIMOTHY J BELL 130.00 0.00 130.00
3/28/2017 Payment 60153 FEDEX 25.57 0.00 25.57
3/28/2017 Payment 60154 PROSSER INC 1,089.43 0.00 1,089.43
3/28/2017 Payment 60155 WINDSTREAM COMMUNICATIONS 195.35 0.00 195.35
3/29/2017 Payment 60156 AIRGAS CARBONIC INC 31.18 0.00 31.18
3/29/2017 Payment 60157 AQUATIC SYSTEMS INC 4,518.00 0.00 4,518.00
3/29/2017 Payment 60158 BB&T 2,533.93 0.00 2,533.93
3/29/2017 Payment 60159 B-COOL AIR CONDITIONING 150.00 0.00 150.00
3/29/2017 Payment 60160 CELEBRATION PARTY RENTAL 325.90 0.00 325.90
3/29/2017 Payment 60161 FIRST COAST AWNING, LLC 400.00 0.00 400.00
3/29/2017 Payment 60162 MCKINLEY FABRICATION & WELDING 200.00 0.00 200.00
3/29/2017 Payment 60163 ORIENTAL TRADING COMPANY, INC. 99.82 0.00 99.82
3/29/2017 Payment 60164 YELLOWSTONE LANDSCAPE 49,829.00 0.00 49,829.00
3/30/2017 Payment 60167 BMI 342.00 0.00 342.00
3/30/2017 Payment 60168 FEDEX 11.41 0.00 11.41
3/31/2017 Payment 60169 BETTY A. MURPHY 183.87 0.00 183.87
3/31/2017 Payment 60170 JAMES A. WIGGINS 184.70 0.00 184.70
3/31/2017 Payment 60171 ERICK R. NELSON 184.70 0.00 184.70
3/31/2017 Payment 60172 MICHELLE A SZAFRANSKI 184.70 0.00 184.70
3/31/2017 Payment 60173 EUGENE W. CLARK 184.70 0.00 184.70
G/L Balance 303,806.82
Bank Account No. 9008
Statement No. 03-17A
Statement Date 3/31/2017
Statement Balance 368,751.91G/L Balance (LCY) 303,806.82
Difference 0.00
Ending G/L Balance 303,806.82
Subtotal 303,806.82
Outstanding Deposits 0.00
Negative Adjustments 0.00
Positive Adjustments 0.00
Subtotal 368,751.91
Outstanding Checks 64,945.09
Ending Balance 303,806.82
Differences 0.00
Wells Fargo - GF
Bank Reconciliation
Fleming Island Plantation CDD
Page 12
Posting Date
Document Type
Document No. Description Amount
Cleared Amount Difference
Total Outstanding Checks...................................................................................................................... 64,945.09 64,945.09
Bank Reconciliation
Fleming Island Plantation CDD
Page 13
Commercial Checking Acct Public FundsAccount number: March 1, 2017 - March 31, 2017 Page 1 of 2
Image count: 52
Questions?
Call your Customer Service Officer or Client Services
1-800-AT WELLS (1-800-289-3557)
5:00 AM TO 6:00 PM Pacific Time Monday - Friday
Online: wellsfargo.com
Write: Wells Fargo Bank, N.A. (182)
PO Box 63020
San Francisco, CA 94163
FLEMING ISLAND PLANTATION COMMUNITY
210 N UNIVERSITY DR STE 702
CORAL SPRINGS FL 33071-7320
Account summary
Commercial Checking Acct Public Funds
Account number Beginning balance Total credits Total debits Ending balance
$555,876.91 $2,915.63 -$275,378.84 $283,413.70
CreditsDeposits
Effective Posteddate date Amount Transaction detail
03/02 605.00 Deposit
03/02 300.00 Deposit
03/02 132.00 Deposit
03/06 685.00 Deposit
03/06 48.00 Deposit
03/24 580.00 Deposit
03/24 360.00 Deposit
03/31 205.63 Deposit
$2,915.63 Total deposits
$2,915.63 Total credits
DebitsElectronic debits/bank debits
Effective Posteddate date Amount Transaction detail
03/03 153.83 IRS Usataxpymt 030317 270746224393210 Fleming Island Plantat
03/07 70.00 Deposited Item Retn Unpaid - Paper 170307
$223.83 Total electronic debits/bank debits
Sheet Seq = 0003357Sheet 00001 of 00005
Page 14
March 1, 2017 - March 31, 2017 Page 2 of 2
©2010 Wells Fargo Bank, N.A.All rights reserved. Member FDIC.
Checks paid
Number Amount Date Number Amount Date Number Amount Date
59965 300.00 03/27 60114 260.00 03/21 60131 350.00 03/14
60082 * 260.00 03/01 60115 260.00 03/17 60132 1,400.30 03/17
60095 * 195.35 03/06 60116 260.00 03/13 60133 7,937.84 03/16
60098 * 747.50 03/02 60117 260.00 03/14 60134 169.93 03/20
60099 183.87 03/13 60118 130.00 03/14 60135 43,045.00 03/24
60100 184.70 03/20 60119 390.00 03/14 60136 2,082.36 03/21
60101 184.70 03/09 60120 130.00 03/22 60137 71.55 03/20
60103 * 184.70 03/30 60121 291.00 03/14 60138 144.95 03/21
60104 44.82 03/09 60122 125.50 03/15 60139 356.02 03/27
60105 13.66 03/09 60123 1,362.00 03/16 60140 85,338.21 03/28
60106 47,228.27 03/07 60124 361.89 03/13 60141 6,999.00 03/29
60107 293.01 03/08 60125 329.74 03/17 60143 * 345.00 03/30
60108 8,910.46 03/10 60126 2,150.00 03/13 60146 * 390.00 03/30
60109 260.00 03/21 60127 49,829.00 03/13 60147 130.00 03/31
60110 675.00 03/14 60128 200.00 03/29 60149 * 260.00 03/29
60111 260.00 03/22 60129 329.68 03/23 60150 650.00 03/30
60112 130.00 03/24 60130 3,900.00 03/13 60166 * 4,600.00 03/31
60113 260.00 03/13
$275,155.01 Total checks paid
* Gap in check sequence.
$275,378.84 Total debits
Daily ledger balance summary
Date Balance Date Balance Date Balance
02/28 555,876.91 03/10 499,545.31 03/22 425,525.68
03/01 555,616.91 03/13 442,600.55 03/23 425,196.00
03/02 555,906.41 03/14 440,504.55 03/24 382,961.00
03/03 555,752.58 03/15 440,379.05 03/27 382,304.98
03/06 556,290.23 03/16 431,079.21 03/28 296,966.77
03/07 508,991.96 03/17 429,089.17 03/29 289,507.77
03/08 508,698.95 03/20 428,662.99 03/30 287,938.07
03/09 508,455.77 03/21 425,915.68 03/31 283,413.70
Average daily ledger balance $445,032.23
Sheet Seq = 0003358Sheet 00002 of 00005
Page 15
PymtType
Check /ACH No. Date Payee
Type Payee Invoice No. Payment Description Invoice / GL Description G/L Account # Amount Paid
WELLS FARGO - GF - (ACCT# XXXXX9008)
Check 60099 03/02/17 Employee BETTY A. MURPHY PAYROLL March 02, 2017 Payroll Posting $183.87Check 60100 03/02/17 Employee JAMES A. WIGGINS PAYROLL March 02, 2017 Payroll Posting $184.70Check 60101 03/02/17 Employee ERICK R. NELSON PAYROLL March 02, 2017 Payroll Posting $184.70Check 60102 03/02/17 Employee MICHELLE A SZAFRANSKI PAYROLL March 02, 2017 Payroll Posting $184.70Check 60103 03/02/17 Employee EUGENE W. CLARK PAYROLL March 02, 2017 Payroll Posting $184.70Check 60104 03/02/17 Vendor FEDEX 5-706-25633 SERVICE FOR 2/8 THRU 2/9/17 Postage and Freight 001-541006-53901 $44.82Check 60105 03/02/17 Vendor FEDEX 5-713-76037 SERVICE FOR 2/15/17 Postage and Freight 001-541006-53901 $13.66Check 60106 03/02/17 Vendor SEVERN TRENT ENVIRONMENTAL SERVICES 17600 2/17 MANAGEMENT FEES ProfServ-Mgmt Consulting Serv 001-531027-51201 $4,227.50Check 60106 03/02/17 Vendor SEVERN TRENT ENVIRONMENTAL SERVICES 17600 2/17 MANAGEMENT FEES ProfServ-Field Management 001-531016-57201 $42,209.33Check 60106 03/02/17 Vendor SEVERN TRENT ENVIRONMENTAL SERVICES 17600 2/17 MANAGEMENT FEES Postage and Freight 001-541006-51301 $40.31Check 60106 03/02/17 Vendor SEVERN TRENT ENVIRONMENTAL SERVICES 17600 2/17 MANAGEMENT FEES Printing and Binding 001-547001-51301 $523.60Check 60106 03/02/17 Vendor SEVERN TRENT ENVIRONMENTAL SERVICES 17600 2/17 MANAGEMENT FEES Office Supplies 001-551002-51301 $44.00Check 60106 03/02/17 Vendor SEVERN TRENT ENVIRONMENTAL SERVICES 17600 2/17 MANAGEMENT FEES Postage and Freight 001-541006-51301 $47.00Check 60106 03/02/17 Vendor SEVERN TRENT ENVIRONMENTAL SERVICES 17600 2/17 MANAGEMENT FEES Admin-Scholarships 001-549994-51301 $90.00Check 60106 03/02/17 Vendor SEVERN TRENT ENVIRONMENTAL SERVICES 17600 2/17 MANAGEMENT FEES Admin-Scholarships 001-549994-51301 $46.53Check 60107 03/02/17 Vendor WASTE MANAGEMENT INC. 9279227-2224-8 SERVICE FOR 3/1 THRU 3/31/17 Utility - Refuse Removal 001-543020-53901 $293.01Check 60108 03/06/17 Vendor CLAY ELECTRIC COOPERATIVE, INC 02/20/17 UTILITES 1/20-2/20/17 Electricity - General 001-543006-57204 $1,554.00Check 60108 03/06/17 Vendor CLAY ELECTRIC COOPERATIVE, INC 02/20/17 UTILITES 1/20-2/20/17 Electricity - General 001-543006-53901 $5,051.46Check 60108 03/06/17 Vendor CLAY ELECTRIC COOPERATIVE, INC 02/20/17 UTILITES 1/20-2/20/17 Electricity - General 001-543006-57201 $2,305.00Check 60109 03/07/17 Vendor ANDREW M COAN 030117 SECURITY FOR 2/21 AND 2/23/17 Contracts-Security Services 001-534037-57201 $130.00Check 60109 03/07/17 Vendor ANDREW M COAN 030117 SECURITY FOR 2/21 AND 2/23/17 Contracts-Security Services 001-534037-57201 $130.00Check 60110 03/07/17 Vendor CLAY COUNTY SHERIFF'S OFFICE 030117 AGENCY FEE AND SCHEDULING FEE 2/16-2/28/17 Contracts-Security Services 001-534037-57201 $180.00Check 60110 03/07/17 Vendor CLAY COUNTY SHERIFF'S OFFICE 030117 AGENCY FEE AND SCHEDULING FEE 2/16-2/28/17 Contracts-Security Services 001-534037-57201 $187.50Check 60110 03/07/17 Vendor CLAY COUNTY SHERIFF'S OFFICE 030117 AGENCY FEE AND SCHEDULING FEE 2/16-2/28/17 Contracts-Security Services 001-534037-57204 $120.00Check 60110 03/07/17 Vendor CLAY COUNTY SHERIFF'S OFFICE 030117 AGENCY FEE AND SCHEDULING FEE 2/16-2/28/17 Contracts-Security Services 001-534037-57204 $187.50Check 60111 03/07/17 Vendor DANIEL D. TENBUSCH 030117 SECURITY FOR 2/24 AND 2/28/17 Contracts-Security Services 001-534037-57204 $130.00Check 60111 03/07/17 Vendor DANIEL D. TENBUSCH 030117 SECURITY FOR 2/24 AND 2/28/17 Contracts-Security Services 001-534037-57201 $130.00Check 60112 03/07/17 Vendor DOMENIC PANICCIA 030117 SECURITY FOR 2/23/17 Contracts-Security Services 001-534037-57204 $130.00Check 60113 03/07/17 Vendor JAMES B WILSON 030117 SECURITY FOR 2/16 AND 2/25/17 Contracts-Security Services 001-534037-57201 $130.00Check 60113 03/07/17 Vendor JAMES B WILSON 030117 SECURITY FOR 2/16 AND 2/25/17 Contracts-Security Services 001-534037-57201 $130.00Check 60114 03/07/17 Vendor JASON S. WRIGHT 030117 SECURITY FOR 2/20 AND 2/21/17 Contracts-Security Services 001-534037-57201 $130.00Check 60114 03/07/17 Vendor JASON S. WRIGHT 030117 SECURITY FOR 2/20 AND 2/21/17 Contracts-Security Services 001-534037-57204 $130.00Check 60115 03/07/17 Vendor JEFFREY ALAN DEESE 030117 SECURITY FOR 2/18 AND 2/17/17 Contracts-Security Services 001-534037-57204 $130.00Check 60115 03/07/17 Vendor JEFFREY ALAN DEESE 030117 SECURITY FOR 2/18 AND 2/17/17 Contracts-Security Services 001-534037-57201 $130.00Check 60116 03/07/17 Vendor KENNETH W MURRAY 030117 SECURITY FOR 2/16 AND 2/17 Contracts-Security Services 001-534037-57204 $130.00Check 60116 03/07/17 Vendor KENNETH W MURRAY 030117 SECURITY FOR 2/16 AND 2/17 Contracts-Security Services 001-534037-57204 $130.00Check 60117 03/07/17 Vendor MICHAEL JOHN CONNORS 030117 SECURITY FOR 2/24 AND 2/26/17 Contracts-Security Services 001-534037-57201 $130.00Check 60117 03/07/17 Vendor MICHAEL JOHN CONNORS 030117 SECURITY FOR 2/24 AND 2/26/17 Contracts-Security Services 001-534037-57201 $130.00Check 60118 03/07/17 Vendor RANDALL JENNINGS COX JR. 030117 SECURITY FOR 2/25/17 Contracts-Security Services 001-534037-57204 $130.00Check 60119 03/07/17 Vendor STEPHEN M COYNE 030117 SECURITY FOR 2/19, 2/22, AND 2/27/17 Contracts-Security Services 001-534037-57201 $130.00Check 60119 03/07/17 Vendor STEPHEN M COYNE 030117 SECURITY FOR 2/19, 2/22, AND 2/27/17 Contracts-Security Services 001-534037-57201 $130.00
(Sorted by Check / ACH No.)
Payment Register by Bank AccountFor the Period from 3/1/17 to 3/31/17
FLEMING ISLAND PLANTATION COMMUNITY DEVELOPMENT DISTRICT
Page 16
PymtType
Check /ACH No. Date Payee
Type Payee Invoice No. Payment Description Invoice / GL Description G/L Account # Amount Paid
(Sorted by Check / ACH No.)
Payment Register by Bank AccountFor the Period from 3/1/17 to 3/31/17
FLEMING ISLAND PLANTATION COMMUNITY DEVELOPMENT DISTRICT
Check 60119 03/07/17 Vendor STEPHEN M COYNE 030117 SECURITY FOR 2/19, 2/22, AND 2/27/17 Contracts-Security Services 001-534037-57201 $130.00Check 60120 03/07/17 Vendor TIMOTHY J BELL 030117 SECURITY FOR 2/27/17 Contracts-Security Services 001-534037-57204 $130.00Check 60121 03/08/17 Vendor DOG WASTE DEPOT 144026 WASTE BAG, LINERS Op Supplies - General 001-552001-53901 $291.00Check 60122 03/08/17 Vendor FEDEX 5-721-86293 SERVICE FOR 2/20 THRU 2/21/17 Postage and Freight 001-541006-53901 $125.50Check 60123 03/08/17 Vendor NEW VENTURE OF JACKSONVILLE INC 147122 3/17 JANITORIAL SERVICE Cleaning Supplies 001-551003-57201 $165.00Check 60123 03/08/17 Vendor NEW VENTURE OF JACKSONVILLE INC 147122 3/17 JANITORIAL SERVICE Contracts-Janitorial Services 001-534026-57201 $598.50Check 60123 03/08/17 Vendor NEW VENTURE OF JACKSONVILLE INC 147122 3/17 JANITORIAL SERVICE Contracts-Janitorial Services 001-534026-57204 $598.50Check 60124 03/08/17 Vendor ORIENTAL TRADING COMPANY, INC. 682155224-02 MARCH EVENT SUPPLIES Misc-Event Expense 001-549022-57201 $15.98Check 60124 03/08/17 Vendor ORIENTAL TRADING COMPANY, INC. 682155224-01 MARCH EVENT SUPPLIES Misc-Event Expense 001-549022-57201 $345.91Check 60125 03/08/17 Vendor REPUBLIC SVCS OF FL DBA 0687-000800762 SERVICE FOR 3/1 THRU 3/31/17 Utility - Refuse Removal 001-543020-57204 $329.74Check 60126 03/08/17 Vendor TREE TECH 2345 TREE REMOVAL R&M-Other Landscape 001-546036-53901 $2,150.00Check 60127 03/08/17 Vendor YELLOWSTONE LANDSCAPE INC-0000148845 2/17 MONTHLY LANDSCAPE MAINT Contracts-Landscape 001-534050-53901 $49,829.00Check 60128 03/09/17 Vendor COLD CALF ICE CREAM 000003 BOUNCE HOUSE RENTAL 3/17 Misc-Event Expense 001-549022-57201 $200.00Check 60129 03/09/17 Vendor COMCAST 030217-9952 SERVICE FOR 3/12 THRU 4/11/17 Communication - Teleph - Field 001-541005-57204 $329.68Check 60130 03/09/17 Vendor GRAU & ASSOCIATES 15179 AUDIT FYE 9/30/16 Auditing Services 001-532002-51301 $3,900.00Check 60131 03/09/17 Vendor INSTANT PHOTOCUBE 20170415001 PHOTO BOOTH 4/15/17 Misc-Event Expense 001-549022-57201 $350.00Check 60132 03/09/17 Vendor NRS S05138 MISC SUPPLIES Misc-Event Expense 001-549022-57201 $1,400.30Check 60133 03/13/17 Vendor CLAY COUNTY UTILITY AUTHORITY MARCH-17 SERVICE FOR 3/3/17-4/6/17 Utility - Water 001-543018-53901 $5,147.35Check 60133 03/13/17 Vendor CLAY COUNTY UTILITY AUTHORITY MARCH-17 SERVICE FOR 3/3/17-4/6/17 Utility - Water & Sewer 001-543021-57201 $2,215.23Check 60133 03/13/17 Vendor CLAY COUNTY UTILITY AUTHORITY MARCH-17 SERVICE FOR 3/3/17-4/6/17 Utility - Water & Sewer 001-543021-57204 $575.26Check 60134 03/14/17 Vendor CLAY COUNTY UTILITY AUTHORITY 05079-030717 LEAK ADJUSTMENT 3/7/17 Utility - Water 001-543018-53901 $169.93Check 60135 03/14/17 Vendor HEB SERVICES, INC 133 REMOVE WEIR IN POND 3 R&M-Common Area 001-546016-53901 $43,045.00Check 60136 03/14/17 Vendor HOPPING GREEN & SAMS 92489 GENERAL SERVICE FOR 1/17 ProfServ-Legal Services 001-531023-51401 $2,082.36Check 60137 03/14/17 Vendor OPC NEWS LLC 236210 NOTICE OF MEETING 2/16/17 Legal Advertising 001-548002-51301 $71.55Check 60138 03/16/17 Vendor AT & T 10587-030517 SERVICE FOR 2/1 THRU 2/28/17 Communication - Teleph - Field 001-541005-57201 $144.95Check 60139 03/20/17 Vendor COMCAST 45886-031317 SERVICE FOR 3/21 THRU 4/20/17 Communication - Teleph - Field 001-541005-57204 $356.02Check 60140 03/20/17 Vendor FLEMING ISLAND CDD 03152017-2017 TRANSFER OF FY 2017 NON-AD VAL Due From Other Funds 131000 $85,338.21Check 60141 03/22/17 Vendor SCENIC ROUTE MOTORS, INC 5 2016 HISUN 450 SECTOR Reserve - CDD Amenity 001-568044-58100 $6,999.00Check 60142 03/27/17 Vendor ANDREW M COAN 031717 SECURITY FOR 3/9 AND 3/13/17 Contracts-Security Services 001-534037-57201 $260.00Check 60143 03/27/17 Vendor CLAY COUNTY SHERIFF'S OFFICE 031717 AGENCY FEE FOR 3/1 THRU 3/15/17 Contracts-Security Services 001-534037-57201 $225.00Check 60143 03/27/17 Vendor CLAY COUNTY SHERIFF'S OFFICE 031717 AGENCY FEE FOR 3/1 THRU 3/15/17 Contracts-Security Services 001-534037-57204 $120.00Check 60144 03/27/17 Vendor DANIEL D. TENBUSCH 031717 SECURITY FOR 3/4 AND 3/11/17 Contracts-Security Services 001-534037-57201 $130.00Check 60144 03/27/17 Vendor DANIEL D. TENBUSCH 031717 SECURITY FOR 3/4 AND 3/11/17 Contracts-Security Services 001-534037-57201 $130.00Check 60145 03/27/17 Vendor DOMENIC PANICCIA 031717 SECURITY FOR 3/9/17 Contracts-Security Services 001-534037-57204 $130.00Check 60146 03/27/17 Vendor JAMES B WILSON 031717 SECURITY FOR 3/10, 3/6, 3/11/17 Contracts-Security Services 001-534037-57204 $130.00Check 60146 03/27/17 Vendor JAMES B WILSON 031717 SECURITY FOR 3/10, 3/6, 3/11/17 Contracts-Security Services 001-534037-57201 $130.00Check 60146 03/27/17 Vendor JAMES B WILSON 031717 SECURITY FOR 3/10, 3/6, 3/11/17 Contracts-Security Services 001-534037-57204 $130.00Check 60147 03/27/17 Vendor JASON S. WRIGHT 031717 SECURITY FOR 3/2/17 Contracts-Security Services 001-534037-57201 $130.00Check 60148 03/27/17 Vendor JEFFREY ALAN DEESE 031717 SECURITY FOR 3/14,3/3, 3/5 AND 3/8/17 Contracts-Security Services 001-534037-57204 $130.00Check 60148 03/27/17 Vendor JEFFREY ALAN DEESE 031717 SECURITY FOR 3/14,3/3, 3/5 AND 3/8/17 Contracts-Security Services 001-534037-57201 $130.00Check 60148 03/27/17 Vendor JEFFREY ALAN DEESE 031717 SECURITY FOR 3/14,3/3, 3/5 AND 3/8/17 Contracts-Security Services 001-534037-57201 $130.00Check 60148 03/27/17 Vendor JEFFREY ALAN DEESE 031717 SECURITY FOR 3/14,3/3, 3/5 AND 3/8/17 Contracts-Security Services 001-534037-57201 $130.00Check 60149 03/27/17 Vendor KENNETH W MURRAY 031717 SECURITY FOR 3/2 AND 3/3/17 Contracts-Security Services 001-534037-57204 $260.00
Page 17
PymtType
Check /ACH No. Date Payee
Type Payee Invoice No. Payment Description Invoice / GL Description G/L Account # Amount Paid
(Sorted by Check / ACH No.)
Payment Register by Bank AccountFor the Period from 3/1/17 to 3/31/17
FLEMING ISLAND PLANTATION COMMUNITY DEVELOPMENT DISTRICT
Check 60150 03/27/17 Vendor MICHAEL JOHN CONNORS 031717 SECURITY FOR 3/1,3/7,3/10,3/12,3/15/17 Contracts-Security Services 001-534037-57201 $650.00Check 60151 03/27/17 Vendor STEPHEN M COYNE 031717 SECURITY FOR 3/4 AND 3/14/17 Contracts-Security Services 001-534037-57204 $130.00Check 60151 03/27/17 Vendor STEPHEN M COYNE 031717 SECURITY FOR 3/4 AND 3/14/17 Contracts-Security Services 001-534037-57201 $130.00Check 60152 03/27/17 Vendor TIMOTHY J BELL 031717 SECURITY FOR 3/6/17 Contracts-Security Services 001-534037-57204 $130.00Check 60153 03/28/17 Vendor FEDEX 5-736-39254 SERVICE FOR 3/3 THRU 3/7/17 Postage and Freight 001-541006-53901 $25.57Check 60154 03/28/17 Vendor PROSSER INC 37675 SERVICE FOR 2/1 THRU 2/28/17 ProfServ-Engineering 001-531013-51501 $1,089.43Check 60155 03/28/17 Vendor WINDSTREAM COMMUNICATIONS 15967727 ACCT#2146582 3/11-4/10/17 Communication - Teleph - Field 001-541005-57201 $52.68Check 60155 03/28/17 Vendor WINDSTREAM COMMUNICATIONS 15972506 ACCT#2075193 3/11-4/10/17 Communication - Teleph - Field 001-541005-57204 $142.67Check 60156 03/29/17 Vendor AIRGAS CARBONIC INC 9943151232 HELIUM RENTAL Misc-Rec Center Equipment 001-549049-57201 $31.18Check 60157 03/29/17 Vendor AQUATIC SYSTEMS INC 0000366666 3/17 MONTHLY LAKE & WETLAND R&M-Aquascaping 001-546006-53901 $4,518.00Check 60158 03/29/17 Vendor BB&T 4053-020617 SUPER CHEAP SIGNS 001-552001-53901 $70.37Check 60158 03/29/17 Vendor BB&T 4053-020617 WALMART 001-552001-57201 $136.35Check 60158 03/29/17 Vendor BB&T 4053-020617 MSFT 001-554001-57201 $16.50Check 60158 03/29/17 Vendor BB&T 4053-020617 TARGET 001-549022-57201 $13.69Check 60158 03/29/17 Vendor BB&T 4053-020617 WALMART 001-549022-57201 $85.48Check 60158 03/29/17 Vendor BB&T 4053-020617 SAMS CLUB 001-551002-57201 $63.04Check 60158 03/29/17 Vendor BB&T 4053-020617 SAMS CLUB 001-549022-57201 $29.16Check 60158 03/29/17 Vendor BB&T 4053-020617 SAMS CLUB 001-551002-57201 $54.96Check 60158 03/29/17 Vendor BB&T 4053-020617 TARGET 001-549022-57201 $15.00Check 60158 03/29/17 Vendor BB&T 4053-020617 ASCAP LICENSE FEE 001-554001-57201 $341.00Check 60158 03/29/17 Vendor BB&T 4053-020617 HOBBY LOBBY 001-549022-57201 $48.98Check 60158 03/29/17 Vendor BB&T 4053-020617 HOBBY LOBBY 001-549027-53901 $11.99Check 60158 03/29/17 Vendor BB&T 4053-020617 DOLLAR TREE 001-549022-57201 $11.00Check 60158 03/29/17 Vendor BB&T 4053-020617 WALMART 001-549022-57201 $41.46Check 60158 03/29/17 Vendor BB&T 4053-020617 WALMART 001-549022-57201 $136.21Check 60158 03/29/17 Vendor BB&T 4053-020617 PUBLIX 001-549022-57201 $34.47Check 60158 03/29/17 Vendor BB&T 4053-020617 WENDYS 001-549022-57201 $23.52Check 60158 03/29/17 Vendor BB&T 4053-020617 WALMART 001-549022-57201 $34.20Check 60158 03/29/17 Vendor BB&T 4053-020617 WALMART 001-549022-57201 $12.42Check 60158 03/29/17 Vendor BB&T 4053-020617 TARGET 001-549022-57201 $5.00Check 60158 03/29/17 Vendor BB&T 4053-020617 CHICK-FIL-A 001-549022-57201 $25.00Check 60158 03/29/17 Vendor BB&T 4053-020617 WALMART 001-549022-57201 $23.92Check 60158 03/29/17 Vendor BB&T 4053-020617 WALMART 001-549022-57201 $78.76Check 60158 03/29/17 Vendor BB&T 4046-030817 MS OFFICE SUPPLIES 001-554001-57201 $16.50Check 60158 03/29/17 Vendor BB&T 4046-030817 HOBBY LOBBY FEB EVENT 001-549022-57201 $44.99Check 60158 03/29/17 Vendor BB&T 4046-030817 NAME TAG COUNTRY EMPLOYEE NAME TAGE 001-551002-57201 $27.30Check 60158 03/29/17 Vendor BB&T 4046-030817 DOLLAR TREE STORES FEB EVENTS 001-549022-57201 $10.00Check 60158 03/29/17 Vendor BB&T 4046-030817 WALMART MARDI GRAS FEB EVENT 001-549022-57201 $7.15Check 60158 03/29/17 Vendor BB&T 4046-030817 GOLD MEDAL 001-549022-57201 $192.52Check 60158 03/29/17 Vendor BB&T 4046-030817 HOBBY LOBBY HOLIDAY FIELD 001-549027-53901 $63.70Check 60158 03/29/17 Vendor BB&T 4046-030817 HOBBY LOBBY FEB EVENT 001-549022-57201 $16.35Check 60158 03/29/17 Vendor BB&T 4046-030817 WALMART MARCH EVENT 001-549022-57201 $20.87Check 60158 03/29/17 Vendor BB&T 4046-030817 WALMART FEB EVENT 001-549022-57201 $25.76
Page 18
PymtType
Check /ACH No. Date Payee
Type Payee Invoice No. Payment Description Invoice / GL Description G/L Account # Amount Paid
(Sorted by Check / ACH No.)
Payment Register by Bank AccountFor the Period from 3/1/17 to 3/31/17
FLEMING ISLAND PLANTATION COMMUNITY DEVELOPMENT DISTRICT
Check 60158 03/29/17 Vendor BB&T 4046-030817 DOLLAR TREE FEB EVENT 001-549022-57201 $11.00Check 60158 03/29/17 Vendor BB&T 4046-030817 MICHAELS FIELD DECOR 001-549022-57201 $19.98Check 60158 03/29/17 Vendor BB&T 4046-030817 COASTAL GCP 001-549022-57201 $148.28Check 60158 03/29/17 Vendor BB&T 4046-030817 CANDY WAREHOUSE 001-549022-57201 $100.75Check 60158 03/29/17 Vendor BB&T 4046-030817 PUBLIX FEB EVENT 001-549022-57201 $20.44Check 60158 03/29/17 Vendor BB&T 4046-030817 PANERA BREAD FEB EVENT 001-549022-57201 $96.33Check 60158 03/29/17 Vendor BB&T 4046-030817 WALMART MARCH EVENT 001-549022-57201 $15.73Check 60158 03/29/17 Vendor BB&T 4046-030817 WALMART FIELD DECOR 001-549027-53901 $11.52Check 60158 03/29/17 Vendor BB&T 4046-030817 GATE BEYOND CONVENIENCE FEB EVENT 001-549022-57201 $2.35Check 60158 03/29/17 Vendor BB&T 4046-030817 VISTAPRINT NEW RESIDENT FOLDERS 001-552001-57201 $5.00Check 60158 03/29/17 Vendor BB&T 4046-030817 PAYPAL MARCH EVENT 001-549022-57201 $11.38Check 60158 03/29/17 Vendor BB&T 4046-030817 HOBBY LOBBY HOLIDAY FIELD DECOR 001-549027-53901 $97.91Check 60158 03/29/17 Vendor BB&T 4046-030817 THE FUN FACTORY 001-549022-57201 $163.58Check 60158 03/29/17 Vendor BB&T 4046-030817 GOLD MEDAL 001-549022-57201 $92.06Check 60159 03/29/17 Vendor B-COOL AIR CONDITIONING 16-5492 MAINT CONTRACT R&M-Air Conditioning 001-546004-57201 $150.00Check 60160 03/29/17 Vendor CELEBRATION PARTY RENTAL 2-590095 5/17 EVENT HAPPY COMBO Misc-Event Expense 001-549022-57201 $325.90Check 60161 03/29/17 Vendor FIRST COAST AWNING, LLC 16468 POOL LIFT COVERS, SUNBRELLA Op Supplies - General 001-552001-57201 $400.00Check 60162 03/29/17 Vendor MCKINLEY FABRICATION & WELDING 20171 REPAIR 5 STEPS FOR SPALSH PARK Misc-Contingency 001-549900-57201 $200.00Check 60163 03/29/17 Vendor ORIENTAL TRADING COMPANY, INC. 682658572-01 MISC SUPPLIES FOR 4/17 EVENT Misc-Event Expense 001-549022-57201 $99.82Check 60164 03/29/17 Vendor YELLOWSTONE LANDSCAPE INV-0000150275 3/17 MONTHLY LANDSCAPE MAINT Contracts-Landscape 001-534050-53901 $49,829.00Check 60165 03/29/17 Vendor CROSS TIMBERS CONSTRUCTION ***Voided Voided**** $0.00Check 60166 03/29/17 Vendor CROSS TIMBERS CONSTRUCTION 031017 COUNTERTOP & CABINETS DEPOSIT Reserve - CDD Amenity 001-568044-58100 $4,600.00Check 60167 03/30/17 Vendor BMI 29627464 SERVICE FOR 2/1 THRU 1/31/18 Subscriptions and Memberships 001-554001-57201 $342.00Check 60168 03/30/17 Vendor FEDEX 5-744-25513 SERVICE FOR 3/10/17 Postage and Freight 001-541006-53901 $11.41Check 60169 03/31/17 Employee BETTY A. MURPHY PAYROLL March 31, 2017 Payroll Posting $183.87Check 60170 03/31/17 Employee JAMES A. WIGGINS PAYROLL March 31, 2017 Payroll Posting $184.70Check 60171 03/31/17 Employee ERICK R. NELSON PAYROLL March 31, 2017 Payroll Posting $184.70Check 60172 03/31/17 Employee MICHELLE A SZAFRANSKI PAYROLL March 31, 2017 Payroll Posting $184.70Check 60173 03/31/17 Employee EUGENE W. CLARK PAYROLL March 31, 2017 Payroll Posting $184.70
Account Total $336,071.12
Total Amount Paid $336,071.12
Fund AmountGeneral Fund - 001 336,071.12
Total 336,071.12
Total Amount Paid - Breakdown by Fund
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