fixed fields information session 29 february 2012 andrew gloe map acquisitions & cataloguing...
TRANSCRIPT
![Page 1: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/1.jpg)
Fixed Fields Information Session
29 February 2012
Andrew GloeMap Acquisitions & Cataloguing TeamAustralian Collections Management
& Preservation Branch
Julie WatsonPurchased Monographs Unit
Overseas Collections Management Branch
Originally researched & presented in 2010 by:
tToday ‘s Presenter: Fran D’Castro, Standards & Training , NLA
![Page 2: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/2.jpg)
Today’s session
• Overview of the Fixed Fields in MARC bibliographic records– What are they?– What do they do?– Why are they important?
• Fixed Fields cataloguing tips• Questions
![Page 3: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/3.jpg)
Out of scope
• Specific Fixed Field information for special material formats– MARC21 format for bibliographic data
website: http://www.loc.gov/marc/bibliographic/
– Refer to your local & LA manuals– Ask your supervisor if unsure
![Page 4: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/4.jpg)
What are the Fixed Fields?
• Leader – 000 field (mandatory)
• Variable control fields – 001, 003, 005 fields (system generated)– 006, 007 fields (optional)– 008 field (mandatory)
![Page 5: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/5.jpg)
Why called Fixed Fields?
• Coded data in fixed character positions
• All data elements have a specific character position
![Page 6: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/6.jpg)
System generated Fixed Fields
• 001 Local System Number
• 003 Control Number Identifier
• 005 Date & Time of Last Transaction
![Page 7: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/7.jpg)
001 in Libraries Australia
![Page 8: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/8.jpg)
001 fields from External databases
![Page 9: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/9.jpg)
003 Control Number Identifier
• Identifies the origins of a record– MARC Code List for Organisations:
http://www.loc.gov/marc/organizations/org-search.php
• 003 & 001 transfer to the 035 System Control Number field in Voyager eg:History workshop journal [electronic resource] – 035 $a (WaSeSS)ssj0003649– 003 = Serials Solutions, 001 = ssj0003649
![Page 10: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/10.jpg)
005 Date & Time of Latest Transaction
• Representation of Dates & Times standard (ISO 8601) , 16 characters – Date format: yyyymmdd Time format: hhmmss.f
• This LA record last saved: – 20080904 093812 .0– yyyymmdd hhmmss .f– 4 September 2008 at 9:38am & 12 secs
![Page 11: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/11.jpg)
Fixed Fields for Cataloguing
• 000 Leader
• 008 Fixed-Length Data Elements
• 006 Fixed-Length Data Elements Additional Material Characteristics
• 007 Physical Description Fixed Field
![Page 12: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/12.jpg)
000 Leader
![Page 13: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/13.jpg)
Leader/05 – Record Status
![Page 14: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/14.jpg)
Leader/06 – Type of Record
![Page 15: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/15.jpg)
Leader/07 – Bibliographic Level
![Page 16: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/16.jpg)
Leader/08 – Type of Control
![Page 17: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/17.jpg)
Leader/17 – Encoding Level
![Page 18: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/18.jpg)
Leader/18 – Cataloguing Form
![Page 19: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/19.jpg)
Leader/19Linked Record Requirement
![Page 20: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/20.jpg)
000 Leader Summary
![Page 21: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/21.jpg)
Leader Cataloguing Tips #1
• Always check the Leader!• Upgrading a less than full level record to full
level – Record status: ‘a’ (Increase in encoding level) or ‘p’
(Increase in encoding from pre-publication)– Encoding level: ‘_’ (Full level)– Cataloguing form: ‘a’ (AACR2)
![Page 22: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/22.jpg)
Leader Cataloguing Tips #2
• Check ‘Type of record’ especially when editing older catalogue records– Electronic resources ‘a’ (Language material) not
‘m’ for (Computer file)– ‘m’ for computer software programs– Sound recordings: ’i’ (Non-musical), ‘j’ (Musical)– Pictorial formats: ‘k’ for pictures not ‘g’ for films
• Match 245 $h [gmd] with ‘Type of Record’
![Page 23: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/23.jpg)
008 & 000 Leader
![Page 24: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/24.jpg)
008 Fixed-Length Data Elements
• Coded information about bibliographic aspects of a resource
• Mandatory, non repeatable field• Leader determines 008 format specific
elements• 40 character positions (00-39)
– 00-17 and 35-39 defined the same for all formats
![Page 25: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/25.jpg)
![Page 26: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/26.jpg)
008 Common Data ElementsPositions 00-17 & 35-39
008 character position
Data element
00-05 Data entered on file
06 Type of date/Publication status
07-10 Date 1
11-14 Date 2
15-17 Place of publication, production, or execution
18-34 [Various data elements across formats]
35-37 Language
38 Modified record
39 Cataloguing source
![Page 27: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/27.jpg)
008 Cataloguing Tips – Book example008 Fixed Field Data Element Variable Data Field
008/ 07-14 Date of publication 260 $c
008/15-17 Place of publication 260 $a
008/18-21 Illustrations 300 $a plates $b ill, facsims., maps, music, ports., etc.
008/24-27 Nature of contents Bibliographies
500 $a Includes bibliographical references and index.500 $a Includes bibliographical references (p. 264).
008/28 Government Publication- Specify type eg national, state, local008/29 Conference publication 650 $v
008/ 30 Festschrift 650 $a
008 /31 Index 500 $a Includes index.500 $a Includes bibliographical references and index.
008 /33 Literary Form 650 $v
008/34 Biography 650 $v
008 /35-37 Language 041
008/39 Cataloguing source 040 $a
![Page 28: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/28.jpg)
006 Fixed-Length Data Elements - Additional Material Characteristics• Coded information about the resource that
cannot be coded in the 008 Fixed-Length Data Elements field eg: – a DVD or CD accompanying a monograph– an electronic (online) serial
• Optional and repeatable field• 18 character positions (00-17). 01-17 relate to
positions 18-34 from the 008 configurations
![Page 29: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/29.jpg)
006 – CD-ROM example
![Page 30: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/30.jpg)
007 Physical Description Fixed Field
• Coded information about the physical characteristics of a resource eg:– map, computer file, microform, kit, sound
recording or text• May represent the whole resource or parts
such as accompanying material• Optional and repeatable field • Number of character positions depends on the
code contained in 007/00 category of material
![Page 31: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/31.jpg)
007 – Microform example #1
![Page 32: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/32.jpg)
007 – Microform example #2
![Page 33: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/33.jpg)
006 & 007 – Website example
![Page 34: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/34.jpg)
Fixed Fields evolution
• In 2010, additional codings added to 008, improving description of electronic resources
• For more details see the MARC website: http://www.loc.gov/marc/up10_11bibliographic/bdapndxg.html
![Page 35: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/35.jpg)
Why Fixed Fields are important
• Provide search limit options & facet searching
• Internal collection management and reporting
• Match/merge processes in systems eg Libraries Australia
![Page 36: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/36.jpg)
Fixed Field Search Limit Options
![Page 37: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/37.jpg)
![Page 38: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/38.jpg)
![Page 39: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/39.jpg)
Questions?
![Page 40: Fixed Fields Information Session 29 February 2012 Andrew Gloe Map Acquisitions & Cataloguing Team Australian Collections Management & Preservation Branch](https://reader035.vdocuments.us/reader035/viewer/2022062407/56649d985503460f94a82115/html5/thumbnails/40.jpg)
Useful ResourcesUnderstanding MARC http://www.loc.gov/marc/umb/
MARC 21 format for bibliographic data
http://www.loc.gov/marc/bibliographic/
Fixed fields elements http://www.oclc.org/bibformats/en/pdf/ffe.pdf
Relationship of fields 006, 007, and 008
http://www.loc.gov/marc/formatintegration.html
When to add 006 & 007 fields http://ccslib.org/Catalogers/index.php?title= When_to_add_006_and_007_fields
Guidelines for coding electronic resources in leader/06
http://www.loc.gov/marc/ldr06guide.html