first things first
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First Things First. UGC - ASC. Dr.V.P.Rajkumar Vice President – HR & HR Business Services e Noah iSolution India Pvt. Ltd. THE SCIENCE OF TIME (Atharva Veda XIX.23.1-4). - PowerPoint PPT PresentationTRANSCRIPT
First Things First
UGC - ASC
Dr.V.P.Rajkumar
Vice President – HR & HR Business Services
eNoah iSolution India Pvt. Ltd.
THE SCIENCE OF TIME(Atharva Veda XIX.23.1-4)
• Time is a horse that moves with seven rays,with a thousand eyes,undecaying,who projects a manifold seed.Him the seers mount,illuminated in mind.His wheels are all the worlds.
• He gathered all the worlds together.He encompasses all the universe.As their father,he became their son,apart from whom there is no other light.
TIME - A UNIQUE RESOURCE
• It is irretrievable
• What is lost cannot come back
What is lost is a part of our life
Parade
IT IS IMPOSSIBLE TO MANAGE TIME
4 SQUARES
BENEFITS FROM EFFECTIVE TIME MANAGEMENT
• We have more time to do things we want to do………rather than do things what we have to do
• We get control over our life - dealing with internal & external time hindrances
• We are free of stress and tension• We can achieve our goals in life
Belt up
“I do not have
to do”
MYPRIORITIES
AREDIFFERENT
IF YOU REALLY WANT TO DO A THINGYOU WILL FIND TIME TO DO IT
WE WILL!!• Learn that time management is
a habit•How to develop this habit
• Understand how we spend our time
• Create awareness about the four quadrants of time mgmt
• Share tips on how to manage our time better
Habits are powerful factors in our lives. Because they
are consistent, often unconscious patterns, they constantly, daily, express our character and produce
our Effectiveness or Ineffectiveness
Mahatma Gandhi
Keep your thoughts positive because your thoughts become your words.
Keep your words positive because your words become your behavior.
Keep your behavior positive because your behavior becomes your habits.
Keep your habits positive because your habits become your values.
Keep your values positive because your values become your destiny.
MANAGING TIME IS A HABIT
NOT MANAGING TIMEIS ALSO A HABIT
HOW TO DEVELOP A HABIT OF MANAGING TIME
• Recognise the need • Believe improvement is possible• Plan the activity – small
improvements lead the way• Reinforce good behaviour
Cute Security
HOW DO WE SPEND OUR
TIME?
QUADRANTS OF TIME MANAGEMENT
URGENT & NOT IMPORTANT
II
NOT URGENT &NOT IMPORTANT
IV
URGENT &IMPORTANT
IIMPORTANT &NOT URGENT
III
. Crisis
. Pressing problems
. Deadline-driven projects, meetings, preparations
. Preparation
. Prevention
. Values clarification
. Planning
. Relationship building
. True re-creation
. Empowerment
. Boss pressure▪ Interruptions, some
phone calls. Some mail, some reports . Some meetings. Many proximate,
pressing matters. Many popular activities
. Trivia, busywork
. Some phone calls
. Time wasters
. “Escape” activities
. Irrelevant mail
. Excessive TV
II IIII
IIIIII IVIV
UrgentUrgent Not UrgentNot UrgentIm
port
ant
Import
ant
Not
Import
ant
Not
Import
ant
• I - THEY ACT ON US
• II - WE MUST ACT ON THEM
• III - WE ARE MEETING OTHER PEOPLE’S PRIORITIES &
EXPECTATION
• IV - MOSTLY WASTE OF TIME
URGENT &IMPORTANT
URGENT & NOT IMPORTANT
IMPORTANT &NOT URGENT
NOT URGENT &NOT IMPORTANT
II
IV
I
III
The Story of Appusamy
PROCRASTINATION
DISORGANISATION
INABILITYTO SAY
“NO”
INABILITYTO
DELEGATE
GOSSIP
PHONECALLWE
MAKE
Internal time wasters
PAPER WORK
TRAVEL TIMEWAITING
FORSOMEONE
CRISISMANAGEMENT
VISITORS
PHONECALL
OTHERSMAKE
External time wasters
HOW TO DEAL WITH TIME
HINDERANCE
?ELIMINATE
THEM
SHORTEN THETIME SPENT
ON THEM
Why don’t we delegate
“I can do it better” “I can do it faster” “I am insecure” “I do not want to give it up” “It is a dirty job” “I want to keep control”
Delegation
• The points to be considered before delegation– How much of responsibility, authority
& accountability will I delegate– How closely will I monitor– How much will I participate– How often will I need an update &
progress informationCute Security
PROCRASTINATION is aPROCRASTINATION is avicious circle where…..vicious circle where…..
we never do we never do today today whatwhatwe can postpone to we can postpone to tomorrowtomorrow
• Why do we procrastinate?– Lack of motivation– Laziness– Lack of dead line– Personal disorganisation– Anxiety about the future– Fear of failure
Procrastination
Procrastination
• Do not fear failure
• Set a deadline
• Break it into small easy to do pieces– start with the easiest parts first
• Set a reward system
• Do not allow perfectionismperfectionism as a reason for procrastination
Why do we say “Yes” when we want to say “No”
• Wanting to be in the thick of things• “I’m the only one who can do it
well”• Fear of being disliked• Fear that our “NO” has to be
justified• Being flattered to be asked
How to say “No”
• Be polite - explain to reason for refusal
• Respect yours & other people’s time
• Keep your promises of calling back, etc.
• Train others to do the jobs which can be delegated
Disorganisation
• PHYSICAL DISORGANISATION
• Keep your work place in such a way that things are easy to reach
– Label everything like trays, files
– Use color coded files as per priority
– Do not clutter your work place
Disorganisation
• MENTAL DISORGANISATION(e.g. out of fuel, delayed proposal, missed appointments)
• How to overcome
– Recognise the symtoms
– Believe
– Plan for improvement
Tips on how to manage our time better
• Examine our time management habits
• Plan our day
• Work smart rather than hard
• Concentrate on one job at a time
• Discover the benefits of delegation
IF YOU WRITE DOWNTHINGS TO DO
YOU WILL HAVE MORETIME TO DO THINGS
Tips on how to prepare ‘To Do’ list
• Prepare it daily
• Do three things
– List the tasks to be done
– Assign priorities
– Tick the tasks completed
• Be realistic and aware of your time• Make a provision for emergencies• Add jobs as and when required• Review your list every morning
Tips on how to prepare ‘To Do’ list
PRIME TIME
EnergyLevel
• Energy and Enthusiasm is infectious – makes the work place vibrant and enjoyable.
• Work happens faster in a energetic environment
Handling paper work
• Handle each paper only once• Write on the same paper and send it back• Use the F-WAD approach File if needed for future reference Waste basket if read & nothing to be done Action folder if needs detailed study Delegate to others in the team
SUMMARY
•We control our time
• Time management is a habit we can develop
• Analyse how you spend your time
• Concentrate on your IInd quadrant
• Follow the tips given
POSITIVE THINKING
Who moved my cheese ??!!
Positive Thinking
A TO Z A TO Z
Positive thinking - clipping
THE BEST WAY TO BEGIN,
IS TO BEGIN !!TAKE THE FIRST STEP TODAY