Financial Matters 

Ferdinand HAHN

NA62 - FRC 4th Meeting 2

Content

• Cost to completion (exceptional MOF 2014/15)

• MOF in 2013 (Budget – Contributions - Expenses)

• MOF in 2014 (Budget – Contributions- Expenses)– Annual MOF 2014

– Exceptional MOF 2014

• MOF Budget Request for 2015

• Sub-system Maintenance Cost

MOF Budget Code T14540018/11/2014 - F. Hahn

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• Last year, NA62 asked for an exceptional MOF contribution (463 kCHF ).

• This extra money has enabled us to complete and install the baseline detector in good conditions

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ThanksCost to Completion

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Definition of the MOF in the MoU

Institute 2013Add.

2014Add.

2015Belgium 6%Bulgaria 4%Canada 4% ?CERN 20%Czech Rep. 2%Germany 10%Italy 32%Mexico 2%Russia / INR+IHEP 6%Russia / JINR 6%Romania 3%Slovakia 2%UK 10%US 4%TOTAL 104% 107%

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Nota Bene:The 100% sealing at 500 kCHF per year.

Sharing of Contributions

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Definition of the MOF in the MoU

A partial list of the main items payable from the MOF include:• Detector related cost:

– Magnet– Gas– Cooling– Safety– Technical Support– LKR Cryogenic Controls– DCS Support

• Secretariat • Computing

– Tier 0 services– Maintenance– Licenses– System Management

• General Services– Cooling, Ventilation, Distribution– Transport– Survey

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MOF Budget Code T145400

MOF income and expenditure in 2013

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MOF Contributions in 2013

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*In-kind contribution

Institute % Contribution Received Balance

Belgium 6% 30 30 0Bulgaria 4% 20 -20CERN 20% 100 100 0Czech Rep. 2% 10 10 0Germany 10% 50 50 0Italy 32% 160 160 0Mexico 2% 10 -10Russia IHEP + INR 6% 30 30 * 0Russia JINR 6% 30 30 0Slowakia 2% 10 10 0UK 10% 50 50 0US 4% 20 20 0 Total 104% 520 490 -30

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Active kCHF Passive kCHF

Carry over 2012 124 MOF cash contributions 460

Consumables 43 DSS Reimbursement 15

Detector Related Cost

DCS 72

Detector Installation + Infra. 103 Magnet 9LKR cryo 41 Safety + Glimos 89

General Services (EPOOL, Contracts..) 24

Admin. (secretariat, phones…) 7 Overspent 38Total 513 Total 513

MOF Cash Balance in 2013

In addition ~450 kCHF open commitments at the end of 2013

MOF income and expenditure in 2014

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Institute %Contri-bution

Received Balance

Belgium 6% 30 30 0Bulgaria 4% 20 -20CERN 20% 100 100 0Czech Rep. 2% 10 10 0Germany 10% 50 50 0Italy 32% 160 160 0Mexico 2% 10 -10Romania 3% 15 15 0Russia /INR+IHEP6% 30 30 0Russia JINR 6% 30 30 0Slowakia 2% 10 10 0UK 10% 50 50 0US 4% 20 20 0

107% 535 505 -30

MOF Contributions in 2014

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In-kind contribution

new

Exceptional MOF Contributions

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to be paid over 2 years (2014 + 15)

Institute % Contribution Received Balance

Belgium 6% 27.8 27.8 0.0Bulgaria 4% 18.5 -18.5CERN 20% 92.6 46.3 -46.3Czeck Rep. 2% 9.3 9.3 0.0Germany 10% 46.3 46.3 0.0Italy 32% 148.2 -148.2Mexico 2% 9.3 -9.3RomaniaRussia IHEP+INR6% 27.8 27.8 0.0Russia JINR 6% 27.8 13.9 -13.9Slowakia 2% 9.3 4.6 -4.7UK 10% 46.3 -46.3US 4% 18.5 -18.5

104% 482 176 -306

In-kind contribution

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MOF Payments 2014

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Until end October 2014 / including open commitments

Present balance ≈ -470 kCHF (including open commitements)

CategoryBudgeted

2014 + exceptional

Spent until 31/07

RemainingExpectedBalance

Consumables (CERN stores, gas, fluids,…) 15 110 2 -97

Detector Related Cost

DCS 37 60 0 -23

Det. Installation + Infrastructure 813 752 5 56

Lkr Cryo 10 9 0 1

Safety + Glimos 62 50 24.9 -13

General Services (EPOOL, maintenance contracts, cars) 15 25 0 -10

Admin. (secr., phones, …) 0 9 1 -10

TIER0 30 0 26 4

Total 982 1,014 59 -91

Exceptional MOF 2014/15

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In-kind contribution

Outstanding contributions

Institute % Contribution Outstanding

Belgium 6% 27.8 0.0Bulgaria 4% 18.5 -18.5CERN 20% 92.6 -46.3Czeck Rep. 2% 9.3 0.0Germany 10% 46.3 0.0Italy 32% 148.2 -148.2 50% approved /payment beginng 2015

Mexico 2% 9.3 -9.3Romania 3%Russia IHEP + INR6% 27.8 0.0Russia JINR 6% 27.8 -13.9Slowakia 2% 9.3 -4.6UK 10% 46.3 -46.3US 4% 18.5 -18.5 invoiced expected asap

107% 482 -306

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2015

Consumables 85CERN stores, gas, cooling fluids, CERN work-shop orders, operation cost, etc.

Detector related costs

DCS 18 Common Slow Control equipment, liscences…

Tech. Support 113Manutantion in experimental area, general maintenance (UPS, DSS, vacuum system,etc.), operation support

LKR cryo system 12 Repair and mainenance of LKR cryo system

Safety Glimos 75Subsistence for GLIMOS , Safety equipment, Safety training,...

General Services 35 Epool, maintenance contracts, cars,…

Computing 160TIER0, Online computing (system management,etc.) (Hardware renewals not included)

Admin. 7 scretariat, communication,…

Backpayment (negative carry over) 30 backpayement of overspending from 2014

Total 535

Category

Budget Request for 2015

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for approval

Note: 500kCHF 100%

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• Assumptions:– No re-submission of TDCpix– use 6 detectors per year– cost 115kCHF/y (without contingency)

• Sharing: INFN/CERN/UCL ≡ 45%/45%/10%

• Fabrication of detectors must be grouped to organize the process efficiently.

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GTK Detector Cost

Ask for an additional Team account to separate sub-detector expenses from MOF

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• The MOF covers the common Operation and maintenance cost as specified in the MoU.

• The sub-system maintenance cost are generally low, but a small percentage of capital investment (≈ 2%) should be foreseen to maintain optimal performance of the detectors.

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Sub-System Specific Maintenance

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Thank you for your attention

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