FINANCIAL MANAGEMENT & BUDGET

BUDGET DEVELOPMENT, MANAGEMENT &

FORECASTING

TAX RATE PREPARATION & ANALYSIS

FINANCIAL REPORTING & AUDITS

INTERNAL AUDITING

GRANTS & DONATIONS

BUSINESS

PROCUREMENT

CONTRACT MANAGEMENT

RECORDS MANAGEMENT

FLEET MANAGEMENT

RISK MANAGEMENT

FINANCIAL ACCOUNTING

FEDERAL GRANTS MANAGEMENT

PRIVATE GRANTS & DONATIONS

INTERNAL ACCOUNTS

FUNDRAISING

PAYROLL & BENEFIT MANAGEMENT

PAYROLL ADMINISTRATION

BENEFIT ADMINISTRATION

CHILD NUTRITION SERVICES

CNS MANAGEMENT & OPERATIONS

STUDENT ACCOUNT MANAGEMENT

CNS FINANCIAL ACCOUNTING

DIRECTOR OF BUSINESS

OPERATIONS

OLIVER GUMBS

BUSINESS/FINANCE

Oliver Gumbs

CHILD NUTRITION SERVICES SUPERVISOR

CHERYLE

LORD-GORDON

CHHS MANAGER

CHRISTINE LAMBERT

SC MANAGER

MARIE LEPPO-TURNER

BMS MANAGER

VERONICA KIMMEL

RSE MANAGER

LINDA

BETINS

MMS MANAGER

PATRICIA HICKMAN

MES MANAGER

CYNDI

CLENDANIEL

HOB MANAGER

DANELLE

NOWELL

RES MANAGER

TRACY

HARP

LCE MANAGER

JAMIE

ANDREWS

•# ACCOUNTS PAYABLE•# ACCOUNTS RECEIVABLE•# CURRICULUM BUY DOCUMENT PROCESSING•# CASH RECEIPTS (CR) AND INTERGOVERMENTAL VOUCHERS (IV’S) FOR LIAISON OPERATING UNITS•# PCARD VERIFICATION

FINANCIAL SECRETARY RESPONSIBILITIES

CROSS-TRAINED FUNCTIONS

•FSF COORDINATOR•INTERNAL AUDITS AND RECONCILIATIONS•AUDIT COORDINATOR•DATA SERVICE CENTER COORDINATOR•MONTHLY RECONCILIATION-STATE/LOCAL COORDINATOR•STUDENT ACCOUNT RECONCILIATION/AFFILIATED ORGANIZATION ACCOUNT COORDINATOR – QUICKBOOKS•MONTHLY REVENUE TRACKING•PAYROLL AND BENEFIT REVIEW•E –SECURITY•PCARD COORDINATOR•PAYPAMS COORDINATOR•DAILY VALIDITY DISTRIBUTION

REGINA MCGIRK

FINANCIAL SECRETARY

•LIAISON – ELEMENTARY, ELEMENTARY CURRICULUM INVOICE PROCESSING AND TECHNOLOGY•GAAP COORDINATOR•VENDOR LIAISON/SUPERUSER•PETTY CASH MANAGEMENT•INVENTORY CONTROL•ARCHIVES COORDINATOR•STUDENT ACCIDENT INSURANCE REPORTING

KATHY STREETT

FINANCIAL SECRETARY

•LIAISON –SECONDARY, SECONDARY CURRICULUM INVOICE PROCESSING, ATHLETICS AND CHILD NUTRITION, •VOCATIONAL (509) - DOCUMENT PROCESSING, RECONCILIATION AND REPORTING•EXTRA-TIME PROGRAMS (EXCLUDING FEDERAL GRANTS)•FUNDRAISER MANAGEMENT•INTERNAL ACCOUNT CERTIFICATION FORM TRACKING•FLEET DRIVER AUTHORIZATION TRACKING•DISTRICT CONTRACT TRACKING•AFFILIATED ORGANIZATION TRACKING•CITIZEN’S BUDGET OVERSIGHT COMMITTEE

REBECCA (BECKIE) McELROY

FINANCIAL SECRETARY

•LIAISON - FACILITIES, TRANSPORTATION, DISTRICT OFFICE AND SUSSEX CONSORTIUM•FEDERAL GRANTS•TIME AND EFFORT REPORTING•SPECIAL EDUCATION•DISTRICT-WIDE CURRICULUM INVOICE PROCESSING

AMANDA (MANDY) WAGNER

FINANCIAL SECRETARY

•# PAYROLL ADMINISTRATION•# BENEFIT ADMINISTRATION•# WORKER’S COMPENSATION CLAIMS PROCESSING/MONITORING•# FUNDING CHANGES AND PFA’S•# OPEN ENROLLMENT•# NEW HIRES•# TERMINATIONS/RESIGNATIONS/RETIREMENTS•# BACKUP COVERAGE FOR P&B FUNCTIONS

FINANCIAL SECRETARY RESPONSIBILITIES

CROSS-TRAINED FUNCTIONS

•PHRST COORDINATOR•PARAEDUCATORS, TEACHERS AND SPECIALISTS (500)•ADMINISTRATORS (600)•HARTFORD AND DISABILITY LIAISON• DONATED LEAVE BANK MONITORING•SALARY SCHEDULE MAINTENANCE – IN CONJUNCTION WITH THE DIRECTOR• COMBO CODE LIST MAINTENANCE•RETIREMENT PROCESSING (N – Z)

ROSA GILLESPIE

FINANCIAL SECRETARY

•CAFETERIA MANAGERS, CAFETERIA WORKERS AND SUBSTITUTES (400)•NURSES, SECRETARIES AND JROTC (600)•TRANSPORTATION STAFF (700)•COACHES AND ATHLETIC STAFF (800)•TECHNOLOGY STAFF & SUBSTITUTES (200)•FILEMAKER B/U FOR PAYROLL DATABASES•RETIREMENT PROCESSING (A – F)

CYNTHIA (CINDI) CLAVETTE

FINANCIAL SECRETARY

•PARA AND TEACHER SUBSTITUTES (50/100)•CUSTODIAL STAFF AND SUBSTITUTES (300)•NURSES & SECRETARIES SUBSTITUTES (600)•TRANSPORTATION SUBSTITUTES (700)•SUMMER SCHOOL DATABASE AND MANAGEMENT•AESOP SUBSTITUTE IMPORT TO FILEMAKER•ELECTRONIC TIMESHEET COORDINATOR•ACA REPORTING•DOCK LETTER DISTRIBUTION•RETIREMENT PROCESSING (G – M)

ABBIE LOBLEY

FINANCIAL SECRETARY

•CNS FINANCIAL & OPERATIONS MANAGEMENT•STUDENT ACCOUNT MANAGEMENT•CNS FINANCIAL ACCOUNTING•MARKETING AND COMMUNICATIONS•PERSONNEL MANAGEMENT OF ALL CNS STAFF•AESOP RECONCILIATION•RESPONSIBLE FOR THE REVIEW, DEVELOPMENT AND MANAGEMENT OF CNS RELATED PROCEDURES, AND POLICIES•REPRESENTS THE DISTRICT ON CHILD NUTRITION RELATED MATTERS (FEDERAL, STATE, LOCAL AND DISTRICT)

CHERYLE LORD-GORDON, CHILD NUTRITION SUPERVISOR

•ASSISTS WITH CNS MANAGEMENT & OPERATIONS•MARKETING, EDUCATION AND COMMUNICATIONS•REPRESENTS THE DISTRICT ON CHILD NUTRITION RELATED MATTERS•PRIMARY CNS CUSTOMER SERVICE CONTACT AND OFFICE MANAGER•ADMINISTRATIVE ASSISTANT TO THE SUPERVISOR•DATABASE AND WEBSITE MANAGEMENT•MENU PLANNING AND NUTRITION MANAGEMENT•FEDERAL COMPLIANCE MANAGEMENT•CNS PROGRAMMATIC, COMMITTEE AND TECHNOLOGY LIAISON•CNS PROGRAM AUDIT LEAD•RESPONSIBLE FOR COORDINATING ALL PROGRAM REPORTS

STACY DAVIS-SMITH, CHILD NUTRITION SPECIALIST

•CNS FINANCIAL REPORTING•CNS INTERNAL AUDIT AND RECONCILIATIONS•CNS FINANCIAL AUDIT LEAD•ACCOUNTS PAYABLE•ACCOUNTS RECEIVABLE•PAYROLL REPORTING•PCARD VERIFICATION•STUDENT ACCOUNT/PCS FINANCIAL ACCOUNTING•MEAL BENEFIT FORM PROCESSING•FEDERAL REIMBURSEMENT PROCESSING•PAYPAMS COORDINATION•PROCUREMENT AND INVENTORY MANAGEMENT

DEBBIE DUKES, FINANCIAL SECRETARY

•CHRISTINE LAMBERT – CHHS•MARIE LEPPO-TURNER – SC•VERONICA KIMMEL – BMS•LINDA BETINS – RSE•PATRICIA HICKMAN – MMS•CYNTHIA (CYNDY) CLENDANIEL – MES•DANELLE NOWELL – HOB•TRACY HARP – RES•JAMIE ANDREWS - LCE

CAFETERIA MANAGERS

•CAFETERIA OPERATIONS•CAFETERIA FINANCIAL MANAGEMENT•MENU PLANNING AND NUTRITIONAL MANAGEMENT•INVENTORY CONTROL•STAFF AND PRODUCTION MANAGEMENT

FUNCTIONS

•DIANE BETTS – STUDENT RECORD MANAGEMENT – CHHS AND SPECIAL EDUCATION

ARCHIVES

•SERVES AS LIAISONS TO STATE ARCHIVES FOR THE PROCESSING AND TRANSMITTAL OF STUDENT DOCUMENTS•SERVES AS LIAISONS TO SCHOOLS FOR DOCUMENTS MANAGED AT THE DISTRICT-LEVEL•ASSIST IN THE REVIEW OF SCHOOL RECORDS TO MEET STATE ARCHIVING REQUIREMENTS•ASSIST IN THE DEVELOPMENT AND IMPLEMENTATION OF DISTRICT DOCUMENT MANAGEMENT POLICIES AND PROCEDURES•SPECIAL PROJECTS

FUNCTIONS