final report glenelg shire council reserve master plans

Final Report Glenelg Shire Council Reserve Master Plans Hanlon Park Cavalier Park Yarraman Park

September 2008

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© Insight Leisure Planning 2008 | Final Report

Contents _____

Reserve Master Plans Glenelg Shire Council

1. Background Information..................................................................................... 4 1.1 Project Purpose..................................................................................... 4 1.2 Recreation and Open Space Strategy .................................................. 4 1.3 Population and Demographic Considerations:...................................... 6 1.4 Current Reserve Use and Club Membership: ....................................... 7

1.4.1 Hanlon Park .............................................................................. 7 1.4.2 Cavalier Park ............................................................................ 7 1.4.3 Yarraman Park.......................................................................... 7

1.5 Australian Bureau of Statistics Participation Trends: ............................ 9 2. Consultation ....................................................................................................... 10

2.1 Initial Workshops................................................................................. 10 2.1.1 Hanlon Park ............................................................................ 10 2.1.2 Cavalier Park .......................................................................... 10 2.1.3 Yarraman Park........................................................................ 11

2.2 On-Line Community Survey ................................................................ 11 3. Reserve Master Plans........................................................................................ 13 4. Implementation................................................................................................... 14

4.1 Capital Costs....................................................................................... 14 4.1.1 Hanlon Park ............................................................................ 14 4.1.2 Cavalier Park .......................................................................... 17 4.1.3 Yarraman Park........................................................................ 19 4.1.4 Summary of Indicative Capital Costs ...................................... 22

4.2 Exclusions and Assumptions .............................................................. 22 4.3 Operational Costs ............................................................................... 23

5. Conclusions........................................................................................................ 23


1. Background Information ___

The Glenelg Shire Council Recreation and Open Space Strategy (April 2007) identified the need for Master Plans to be developed to guide the future use, development and management of three key recreation reserves in Portland, specifically:

Hanlon Park, Cavalier Park, and Yarraman Park.

1.1 PROJECT PURPOSE

Key aims of the project were to:

Assess the current provision and usage of recreation facilities, programs and services available at each reserve and identifying possible opportunities for improvement and/or facility gaps to meet demonstrated community needs.

Develop Master Plans that (as far as practical and within realistic budget parameters) match community needs with appropriate standards and provision of core infrastructure.

Identity trends that may influence future infrastructure provision at each reserve.

Identify improvement priorities at each site, within an overall implementation framework.

Consider opportunities for rationalisation of underutilised or under-performing infrastructure/assets.

Provide recommendations on reserve management options.

1.2 RECREATION AND OPEN SPACE STRATEGY

The 2007 Recreation and Open Space Strategy suggested a number of key recommendations for consideration at each reserve. These are summarised in the table below.

The “Comments/Directions” column has taken into account the results from the initial research and consultation and used to inform the development of the resultant draft master plans as attached.

Rec. Ref # Recreation Strategy Recommendation/s Comment / Directions Hanlon Park

79

Continue to develop and maintain Hanlon Park as the ‘premier’ sporting reserve in Portland.

The draft master plan attempts to reinforce the role of the reserve as the premier sporting reserve in Portland through improved facility provision and layout.

80

Engage in discussion with user groups to explore opportunities to improve existing assets, including facilities to accommodate netballers and female participation, storage and general improvements to make more family friendly.

The draft master plan provides for improved facilities for female users (i.e. Netball) and the establishment of more user friendly pedestrian areas and the addition of informal lawn space for community/family use.

81

In exploring facility upgrade options, consider opportunities to improve the overall space utilization within the reserve, for example, consider options to relocate the existing cricket practice nets to a more appropriate location within the reserve.

The draft master plan addresses these issues.

82 Rezone the reserve to PPRZ in the Glenelg Shire Planning

Scheme to more appropriately reflect its use. To be implemented by Glenelg Shire.



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Rec. Ref # Recreation Strategy Recommendation/s Comment / Directions

83 Consider the development of a Master Plan for the site to

guide its long-term upgrade and development (addressing the recommendations above).

Refer to attached draft master plan.

Cavalier Park

88

Demolish the existing temporary building and public toilets, establish a new (modest) sports pavilion that incorporates these functions.

The draft master plan recommends demolition of the existing pavilion and associated change rooms and the establishment of a new modest pavilion to service sporting users.

Based on asset inspection and user feedback, the existing public toilets are to be retained and maintained/upgraded as required.

89 Upgrade the playing surface through installation of

irrigation and top dressing Playing surface improvements are

recommended in the draft master plan.

90 Improve overall landscaping, including trimming/pruning

surrounding vegetation to allow improved views into the reserve.

Selective tree removal, vegetation management and improved landscaping are recommended in the draft master plan.

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Review maintenance of all internal roads, undertake remedial works/upgrade as required.

Maintain internal roads and car parks in accordance with usual maintenance practices.

The master plan provides for improved traffic management and car parking.

92 Encourage user groups to maintain existing cricket nets to

a higher standard or consider removal. The draft master plan recommends the removal

and re-establishment of the cricket nets is an alternative location on the site.

93

Maintain/repair the internal roads. Maintain internal roads and car parks in accordance with usual maintenance practices.

The master plan provides for improved traffic management and car parking.

94 Investigate the need for training lights. User feedback indicated that training lights are

not required at this time.

95

Improve infrastructure options for informal community use. The draft master plan provides for improved landscaping and establishment of family use zones (i.e. around the proposed new pavilion).

Use of the reserve is primarily related to the sporting activities.

A Council owned playground is located in a near-by reserve.

A playground or other community infrastructure is not recommended.

96 Monitor incidences of cricket balls entering residential

properties, install netting and/or other appropriate barriers as required.

Installation of barrier netting is identified in the draft master plan.

Yarraman Park

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Develop a Master Plan for the site to guide its future use and development. The Master Plan should clarify the level of use and opportunities for demolition of existing disused or under used facilities/structure in preference for a new multi-purpose, shared use facility (including consideration of the needs of gymnastics for a permanently established area).

The draft master plan has considered these issues.

85 Improve vegetation management, litter control and

landscape maintenance. A thorough clean up of the reserve is needed.

Improved vegetation management (maintenance) may still be required on an ongoing basis.

86

Improve access roads and pathways throughout the reserve (grading roads and gravel paths)

Slight realignment of the main access road is identified in the draft master plan.

Regular maintenance (e.g. grading) will still be required.

87 Monitor the level of use of the trotting track and upgrade

surface if required. The trotting track surface is considered

adequate. The draft master plan recommends installing a new outside running rail.



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1.3 POPULATION AND DEMOGRAPHIC CONSIDERATIONS:

A limited review of the Shire’s population statistics was undertaken. The table below highlights that the overall rate of population change is not significant. For example an increase of 74 people in the entire Shire from 2001 to 2006 (Census results for Usual Resident Population).

The township of Portland has experienced the most significant growth in the Shire during this period.

2001 2006

Change (2001-2006)

Glenelg Shire 19,685 19,759 74

Portland (Central) 4,359 4,621 262

Portland (South) 4,770 4,881 111

Portland Total 9,129 9,502 373 Population growth of this magnitude is not expected to be a major driver of

demand for new or additional sporting facilities. That is, existing levels of demand are likely to be a good indicator of future demand.

Key demographic and population data outlined in the Recreation and Open Space Strategy (2007) included:

Predications of a declining Shire population. Estimated at between 6% and 10% over the next 20-30 years caused predominantly by declining birth rates and a loss of people in their 20s and early 30s. NB: This has not been reflected in latest (2006) Census data.

Ageing population. By 2011, 27% of the Shire’s population will be aged over 60 and 14% over 70, compared to 20% and 11% in 2001.

Proportional reduction in the total number of young people (less than 55 years) and increase in people aged over 55 years.

The number of children aged 0-9 years is set to decline to around 2000 people in 2021 (from 3,000 in 2001).

The number of young people (aged 15-24 years) will increase slightly to 2011 before declining to below current levels by 2016.

Based on the population and demographic review, it is considered that the existing reserves will be capable of accommodating slight increases in participation that may result from the current and anticipated population changes in Portland, particularly if the reserve improvements identified in the master plans are implemented.



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1.4 CURRENT RESERVE USE AND CLUB MEMBERSHIP:

The following section summarises the major uses and user groups for each reserve and provides current club membership information (based on data provided during the club workshops).

1.4.1 Hanlon Park Portland Football Netball Cricket Club

• Winter season. • Two senior teams (Reserve, Seniors) • Under 18’s and Juniors, approximately 100 children. • Netball – 4 senior teams, plus U17, U15 and U13 teams. • The number of netballers is increasing annually, football participation

remains fairly static. Portland District Cricket Association

• Summer season. • Club membership not confirmed. Believed to be less than 100 players in

total.

1.4.2 Cavalier Park South Portland Cricket Club

• Summer season. • Total club membership approximately 50 players (2 senior teams, 1 U16),

although there has been recent growth/interest in a new U13 competition. • The Club reports an increasing number of families becoming involved

with the club. South Portland Junior Football Association

• Winter season. • Approximately 70-80 players (U12, U14 and U16 years – 1 team each).

1.4.3 Yarraman Park Polocrosse

• Full year access required for training and events. • 15 playing members, 30 social members. • Usually average 2 main carnivals per year. • Will host the Victorian State Titles in 2008 which will attract 400 to 500

competitors per event, many of whom will require access to on-site camping.

• The reserve currently provides access to up to 5 fields.

Adult Riding Club • 20 to 30 members • Use polocrosse field, main office, indoor arena and the toilet block near

the Go Karts. • Usually host 3 inter-club events annually, plus a monthly club rally

(training) day. • Inter-club events usually attract up to 50 riders in each event.



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Pigeon Racing Club • Approximately 10 members. • Use one half of the existing storage shed. • Usually meet once per week between May and October.

Go Kart Club • 30 to 40 members. • Club meets once per month, plus members practice most weekends. • Usually hold a major title event (i.e. State Titles) once or twice per year. • Approximately 1000 people attend the State Titles.

Pony Club • Approximately 15 members. • Use the indoor arena, polocrosse fields, stalls, main office, storage shed

and one half of shed next to Pigeon Racing Club. • Hold an annual Equine Expo attracting around 400 people to attend. • The club does not hold 1 day events for Cross Country at this site (use

Heywood instead).

Gymnastics Club • Approximately 100 members (static growth – limited by the facility). • Average around 20 special school attendees per week. • Use designated shed 5 days a week for club training and development

programs, plus birthday parties on weekends. • The Club has an annual inter-club competition attracting around 300 to

400 competitors.

Judo Club • Approximately 20 members (static growth). • Use the designated gymnastics shed.

Light Harness Club • Approximately 10 members. • Generally use the track every day for harness training.



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1.5 AUSTRALIAN BUREAU OF STATISTICS PARTICIPATION TRENDS:

The following table highlights participation rates for Victorians aged 15+ years for:

Australian Football Netball Cricket Equestrian Activities/Polocrosse Gymnastics Martial Arts (e.g. Judo)

Unfortunately figures are not available for Go Karts, Pigeon Club or Harness activities.

This information is used to help identify key participation trends which may influence future demand for facilities and/or infrastructure. Data has been sourced from the annual Exercise, Recreation and Sport Survey (ERASS) (NB: 2006 is the latest ERASS survey available).

The percentage figures quoted refer to the percentage of the total population (aged 15+ years) that undertake each specific activity.

Activity 2004 2005 2006 Trend Football 5.2% 6.7% 4.5% Declining

Netball 4.0% 4.4% 3.5% Declining

Cricket 3.6% 4.0% 4.0% Increasing/Stable

Equestrian Activities

1.1% 1.1% 1.5% Modest increase

Gymnastics 0.5% 0.3% 0.1% Declining (modest)

Martial Arts 2.2% 1.6% 1.4% Declining

An additional ABS report, “Children’s Participation in Cultural and Leisure Activities” (April 2006) recorded participation rates for children aged under 15 years. The data provides National average participation rates and compares the most recent survey with previous results. The table below summaries key information:

Activity 2000 2003 2006 Trend Football 12.6% 13.6% 13.8% Increasing/Stable

Netball 0.5% 0.6% 0.1% Declining

Cricket 9.9% 9.1% 10.1% Fluctuating/Stable

Equestrian Activities

N/A N/A N/A N/A

Gymnastics 0.9% 1.7% 1.6% Stable/Increasing

Martial Arts 5.4% 6.2% 6.1% Stable/Increasing

Key implications from an analysis of the two tables suggests:

Demand for participation in senior level football is likely to remain stable, whilst junior participation continues to increase, thereby increasing demand for access to junior facilities (i.e. Cavalier Park).

Demand for netball facilities may decline associated with declining participation rates.

Demand for cricket participation has shown recent increases, however appears to be relatively stable. Current levels of demand are therefore likely



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to be reflective of future demand. Equestrian participation and demand appears relatively stable. Participation in junior level gymnastics is relatively stable with modest

increases evident. Whist senior participation is low and declining. Demand for facilities is not expected to significantly change from current levels.

2. Consultation __ The following section summarises an overview of key points, issues or comments identified from the consultation activities.

2.1 INITIAL WORKSHOPS

Initial consultation included a workshop with relevant Council staff from across the organisation and workshops with user group (club) representatives from each reserve. Key comments, issues or suggestions from these workshops are included in the summary tables below.

2.1.1 Hanlon Park Hanlon Park

The new clubrooms and extension will help to generate revenue. New under cover standing room. Premier standard ground in the Shire. Turf wicket.

Key Strengths:

Location. No appropriate toilet, change, shower, storage facilities and undercover viewing area for

netballers. Slope into football ground at the end of the cricket net run up. Centre wicket area is often either very hard or muddy. Dilapidated interchange/coaches boxes. Access point at main entrance is tight and restricted. Original concrete toilet block. Poor vehicle circulation control.

Key Weaknesses:

Poor internal layout (spatial use) within the existing football change rooms. Extension of existing pavilion to accommodate new amenities for netballers and umpires. Netball courts extended to increase run off and viewing areas. Increased access from boundary fence into netball courts. Better access point and restricted parking at main entrance. Designated parking. Move cricket nets to north eastern corner. Shift access point away from roundabout intersection to assist in preventing accidents and

increase space for placing relocated cricket nets.

Key Opportunities and Suggestions:

Establish a lawn family viewing area. Other Comments: Improve landscaping, consider establishing a formal hedge around the reserve perimeter.

2.1.2 Cavalier Park Cavalier Park

The public toilet block near the existing change rooms is consider adequate. The fencing around the ground is a feature of the reserve. Turf wicket.

Key Strengths:

Availability of the adjacent flat area for training use by clubs. Small inadequate change and club rooms. Playing surface, i.e. lack of top dressing of the oval. Lack of water pressure. Incidence of cricket balls entering surrounding residents. Lack of drainage. Lack of car parking.

Key Weaknesses:

Aging trees (declining condition) and poor vegetation management.



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Cavalier Park New clubroom, change, toilet, shower facilities located where the cricket nets are currently

located (this location offers a preferred orientation and more visible location – offering improved casual surveillance).

Designated parking and improved circulation. Removal of selected trees and planting of native vegetation.


Relocate the cricket nets to the adjoining land nearer to Cape Nelson Road. Other Comments: Consider creating family friendly areas.

2.1.3 Yarraman Park Cavalier Park

Go Kart Track and set up. Size. Capacity to accommodate major equestrian and Go Kart events.

Key Strengths:

Multi-use (in particular by a range of ‘fringe’ or traditionally less popular sports/activities). Aging infrastructure. Main office is dilapidated. Lack of toilet/shower/change and kitchen facilities. Issues associated with poor drainage around the indoor arena and gymnastics shed. Vandalism/Burnouts. Dilapidated outside rail of the trotting track. Restrictions associated with conducting Gymnastics in the current shed (i.e. size and height is

inadequate to run a full gymnastics program, lacks storage, kitchen, and change rooms).

Key Weaknesses:

Indoor equestrian arena does not allow circulation space, spectator viewing or judging areas. Council should investigate and establish a new facility for gymnastics that will meet standards

for full program and be surrounded by complimentary sports/recreation activities (i.e. at an alternative location, preferably in central Portland).

Extension to the existing gymnastics shed for greater storage and new amenities (kitchen, toilet, shower, change) and removal of the ‘office’ building and pigeon club shed.

Establish a new area the Racing Pigeon Club (incorporate an area for trailer storage). Removal of disused gallop rails and associated infrastructure. Install a new outside rail for the trotting track. Establish a viewing area for the indoor arena which could also potentially overlook the

polocrosse fields. Consider opportunities for water harvesting off the indoor arena roof (i.e. tanks). Reuse water

for irrigation of the polocrosse fields as needed. Identify key areas of the reserve for specific uses/activities (i.e. event related camping). Remove disused or underutilized infrastructure, e.g. horse roll, standing stalls etc. Security system to lock up the park at night preventing vehicle access.


Improve drainage around indoor arena and gymnastics shed. Other Comments:

2.2 ON-LINE COMMUNITY SURVEY

The following section provides a summary of the major findings as identified in the on-line community survey. The survey was available from Council’s website during March and April in order to solicit broad community input into this project. A total of 10 surveys were completed.

1. Which reserve do you answers relate to?

Reserve # Cavalier Park 2

Yarraman Park 4

Hanlon Park 1

All three reserves 2

Other 1



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2. What are the main activities that you undertake in the reserve? (Multiple responses allowed).

Cricket Gymnastics 1 Pony Club Other activities – including casual use, please specify below

1 Football Go Karting Pigeon Club Adult riding club rallies

Soccer Polo cross 2 Walking Training horses

Netball Harness activities 1 Dog exercise

Judo Cycling 3 Hockey Results indicate that the reserves are used for a variety of activities.

3. Do the current facilities and infrastructure at the reserve(s) meet your needs? If no, why not?

Yes No No answer 2 7 1

Reasons why not?

No artificial surface (hockey) (General). No turf hockey pitch (2) (General). Facilities outdated, need repair and/or replacement (Yarraman Park). Lack of storage (Yarraman Park). Poor standard facilities (Yarraman Park) Change rooms and car parking are inadequate (2) (Cavalier Park and Hanlon

Park). 4. What do you like about the reserve?

Hanlon Park Cavalier Park Yarraman Park Multi-use.

Wide open spaces.

High quality playing fields (Polocrosse).

Horse yards.

Shower and toilet access.

Indoor arena.

No response. Turf wicket

Polocrosse fields. 5. What don’t you like?

Hanlon Park Cavalier Park Yarraman Park Poor change rooms. Need to upgrade (update) facilities.

Gravel car park needs grading.

Lack of storage.

Limited and cramped car parking.

Location of clubrooms.

No response.

Inadequate change rooms. Poor condition of the central ‘office’ and clubrooms.



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6. What would you like to see changed and/or improved?

Hanlon Park Cavalier Park Yarraman Park New change and club rooms. New kitchen.

New meeting room/office.

Covered BBQ and canteen area.

Install rainwater tanks.

Solar power to the indoor arena.

Establish a viewing area for the indoor arena.

Relocate activities to an alterative reserve and develop Hanlon Park for retail expansion.

Car park resurfacing.

Secure storage.

7. What do you think should be Council’s top three priorities for the reserve?

Hanlon Park Cavalier Park Yarraman Park New pavilion. Improved shed/office.

Clubrooms, meeting space and canteen.

Improve drainage.

Road maintenance.

Viewing area for the arena.

Maintain existing facilities.

Upgrade existing facilities.

Relocate the reserve activities to an alternative location (facilitate retail expansion of the CBD).

Improved car parking.

Sustainability – solar power and water collection.

3. Reserve Master Plans ________

Based on the results from the initial site inspections, background research and consultation results, the following master plans have been developed for each reserve.

The master plans respond to the key issues, opportunities and priorities identified in the consultation process. It is the intention that the master plans provide the high-level strategic direction for the future use, development and management of each respective reserve. Additional site specific planning is likely to be required to implement a number of the key recommendations e.g. architectural designs for construction of new buildings etc.

The master plans are provided on the following pages.

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Pavilion ExtensionNew pavilion extension (and remodel internal layout of the existing change room areas to improve the use of space and facilities, including gymnasium) to incorporate facilities for netballers (i.e. showers, change rooms, toilets, storage, office/administration) and a meeting room for the PDCA.Incorporate shared use first aid/emergency room.Demolish the time keepers and umpires facility and incorporate these functions into the new pavilion extension (including allowance for female umpires). Demolish existing old public toilets and incorporate this function into the pavilion extension.

Extend Netball CourtsExtend the netball courts to the north and west in order to improve the safety run-off area and circulation around the two courts. Install a new 1.2m barrier fence between the northern edge of the netball courts and the proposed spectator viewing area

Terrace the Southern Slope of the Netball AreaTerrace the southern side of the netball courts and cover with a closed roof pergola in order to provide an under cover spectator viewing area, incorporate bench seats and standing room (consideration may need to be given to a partial solid back wall to block prevailing winds from the south-west).Provide new stairs to allow direct access to street level car parking.

Vehicle AccessImprove vehicle access and safety through development of a one-way circulation system that allows access to the club room facilities and perimeter oval parking (restricted to the west and north side of the ground only). Move the northern reserve exit point further west (away from the roundabout intersection) in order to improve safety and allow adequate space for new cricket nets.

New Entry PorticoEstablish a new entry portico and drop-off point for undercover access to the new club facilities.Establish a clear entry presence.

Formalise Car ParkingFormalise sealed angled car parking at the entrance to the club room and gaming facilities.Formalise on street car parking.Formalise perimeter oval car parking and access. Install netting behind the western goals to protect car parking areas.Additional on-street car parking could be considered along the Blair Street reserve boundary (if required). Formalise on-street car parking along the southern side of Tyers Street.

New Perimeter PathEstablish a new sealed pedestrian path around the perimeter of the oval.

Create Spectator Viewing AreaRelocate the cricket nets to the north-eastern side of the oval. Create an open grassed area for informal spectator viewing/gathering. Utilise, and shape, the natural topography to establish a moderate slope to facilitate viewing and informal use. Incorporate a limited amount of bench seating.

Establish New Cricket NetsEstablish three new training pitches, at grade with the oval surface.

New Maintenance ShedEstablish a new maintenance shed adjacent to the new cricket nets, at grade with the oval surface, for turf maintenance equipment.

Improve Landscaping and VegetationSelectively remove existing perimeter vegetation and replace with more appropriate screen planting (e.g. encourage the establishment of a continuous hedge around the perimeter of the reserve). Ensure new garden beds incorporate automated irrigation in order to assist establishment and vigorous growth.

Hard Surface Spectator AreasAsphalt seal all high use pedestrian traffic areas around the built facilities, as indicated.

Coaches BoxesThe existing coaches boxes appear poorly maintained and may present an immediate safety risk. Inspect these facilities as a high priority, repair as required or consider replacing with more appropriate structures (e.g. Perspex shelters that allowing clear sight lines).

Install a small playground within the proposed grass are to service reserve users.

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New Shared Use Cricket/Football PavilionNew toilets, change and club rooms.Incorporate adequate storage for club needs, including turf wicket maintenance shed.Import earth fill as required to establish appropriate levels.Demolish existing pavilion and associated buildings, reinstate landscaping/grassed area.

Pedestrian and Spectator AreasHard surface standing area around the new pavilion.Remove existing vegetation along Childers Road. Install new shade tree planting and grass.Incorporate park benches/seating.New gravel car parks and access road

New Gravel Car Parks and Perimeter RoadFormalise oval perimeter car parking.Import earth fill as required to formalise car parking at the western end.

Car Park EntryRetain existing reserve access point.

New Access PointEstablish a new access point to the reserve.Incorporate appropriate pedestrian safety barriers (e.g. post and rail fencing) near the new pavilion.Incorporate a designated pedestrian crossing point and path to access the new cricket nets.Demolish existing cricket nets.

New Pedestrian Perimeter PathEstablish a gravel walking path around the perimeter of the oval.

Retain Existing Oval FencingRetain and maintain existing oval fencing as required.Ensure access points to the oval in appropriate locations.

New Cricket NetsEstablish three new cricket nets.

Upgrade LandscapingSelectively remove the existing poor performing or senescent trees.Install appropriate shade tree planting (species as selected by council)

Install Netting Behind Football GoalsInstall netting behind the football goals to protect car parking areas.

Retain Undeveloped Open Space AreaRetain the flat area for cricket and football training (reducing the load on the single oval) and informal community use.

Install Protective NettingInstall protective netting along the fence line on the northern side of the reserve to prevent cricket balls from entering residential properties.

Draining, Irrigation and Turf MaintenanceInstall sub-surface automated irrigation, assuming adequate water pressure can be secured (low priority).Investigate options to improve drainage, particularly on the northern side of the ground. Top dress and aerate the oval and training area (refer to item 11) annually, or as required.

Retain Existing Public ToiletsRetain the existing public toilets and upgrade as required.

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Extended Multi-Use PavilionDemolish the existing ‘office’ building and adjacent shedding to the south-west (currently used by the Pigeon Club and Pony Club respectively).New extension to be designed to cater for on-site event management, office space for various clubs, user group storage (including trailers) and new area for the pigeon club.The extension should provide a flexible design, capable of adapting to different uses and changing user group requirements. For example a large steel frame portal shed, capable of being divided into a series of separate (and secure) bays. This may be achieved through the use of internal roller doors or removable wall panels or similar. The structure should incorporate a concrete slab floor. Internal fit-out of individual ‘bays’ could be the responsibility of individual clubs/user groups. The facility should incorporate a central kitchen, under-cover canteen servery, toilets, showers and basic change room facilities for shared use by all user groups. Allowance has been made for a limited number of car parking spaces to service the central pavilion area

New Lockable GateInstall a new lockable gate at the entrance of the reserve to control access after hours.

Realign Access RoadThe central access road should be retained as gravel, however maintained on a more regular basis (i.e. annual grading).The alignment of the road may need to be altered to allow sufficient run-off space for the polo cross fields. Plant avenue trees along road to improve entry experience. Allowance has been made for the installation of 3-4 speed humps at appropriate locations on the internal road.

Realign and Formalise Polocrosse FieldsMinor realignment of the polocrosse fields may be required in order to achieve required safety run-off zones. Formalise field with shade tree planting.

Additional Day Yards & Event Camping Areas80 horse day yards & area for camping associated with major events.Install 2-3 light poles, incorporating power hook-up points, for general safety and security.

Formalise Car ParkingFormalise a gravel car parking area, allowance has been made for approximately 54 spaces.

Retain Existing Day-YardsRetain existing horse day-yards. Upgrade/maintain as required.

Indoor Arena ExtensionEstablish an extension to the indoor dressage arena in order to provide a central spectator viewing and judging area. The extension should be designed to incorporate a mezzanine level (or similar) which provides a spectator area and views over the adjacent polocrosse fields as well as ground level storage. Investigate options to upgrade/repair drainage issues around the external perimeter of the arena. Consider demand for harvesting rain water off the roof of the arena, or establish a bore water connection, for use by various user groups and/or irrigation of the polocrosse fields.

New Outside RailInstall a new outside running rail around the trotting track.

Disused Thoroughbred Racing TrackRemove existing fencing, rails, starting barriers and other disused thoroughbred racing infrastructure and facilities.Retain and maintain (i.e. grass mowing) the track for informal community use.

Remove Disused Infrastructure In consultation with the user groups, investigate options to remove disused infrastructure or facilities (e.g. horse roll, earth loading ramp, horse yards, stalls and stables (near poultry club), miscellaneous fencing and storage sheds/areas).

Gymnastics FacilityThe existing gymnastics facility is not fit-for-purpose, fails to meet the clubs needs and is inconsistent with the other activities undertaken in the reserve. Investigate options for establishing a new permanent, dedicated gymnastics facility at an alternative location within Portland.Pending resolution of this issue (i.e. alternative location and facilities established), the existing facility, or parts thereof, could be made available to the Friends of the Great South West Walk as a permanent work-shop and storage facility.

In Field Area: Investigate options to improve the drainage within the grassed in-field area for possible use by the Pony Club or other appropriate recreational uses (having regard to potential conflicts with the ongoing Harness use of the track).

Inspect the existing Cyprus trees at the entrance to the reserve in order to identify possible risk issues, remove trees as required.

New under-cover vehicle service area to be established by the Kart Club.

Indicative cross-county course for use by the Pony Club. The indicative route provides a distance of approximately 1.5km utilising the installation of temporary jumps where needed (i.e. on the polocrosse fields

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4. Implementation The following section provides an overview of the indicative capital costs to implement each of the key improvement actions identified for each reserve, and presents these actions within an overall recommended implementation framework (i.e. priorities).

The priorities have been based on the following indicative implementation schedule:

High (H) = completed within 0-3 years. Medium (M) = completed within 3-6 years. Low (L) = completed within 6-10 years.

4.1 CAPITAL COSTS

4.1.1 Hanlon Park Item

(As per plan) Description Unit Rate Amount Cost Priority

1 PAVILION EXTENSION

New pavilion extension (and remodel internal layout of existing change rooms to improve use of space and facilities, including gymnasium) to incorporate facilities for netballers, i.e. showers, change rooms, toilets, storage and office/administration space as well as a meeting space for the PDCA.

m2 $2,500.00 130 $325,000.00 H

Incorporate shared use first aid/emergency room. Included above.

Demolish the time keepers and umpires facility and incorporate these functions into the new pavilion extension (including allowance for female umpires).

item $2,500.00 1 $2,500.00 H

Demolish existing old public toilets and incorporate this function into the pavilion extension.

item $2,500.00 1 $2,500.00 H

2 EXTEND NETBALL COURTS

Extend the netball courts to the north and west in order to improve the safety run off areas and allow improved perimeter circulation and spectator viewing (additional 6m width plus improve space between the courts).

m2 $100.00 414 $41,400.00 H

Install a new 1.2m barrier fence between the northern edge of the netball courts and the proposed spectator viewing area.

m $50.00 75 $3,750.00 H

3 TERRACE THE SOUTHERN SLOPE OF THE NETBALL AREA

Terrace the southern side of the netball courts and cover with a closed roof pergola in order to provide an under cover spectator viewing area, incorporate bench seats and standing room (consideration may need to be given to a partial

m2 $100.00 707 $70,700.00 M



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Item (As per plan)

Description Unit Rate Amount Cost Priority

solid back wall to block prevailing winds from the south-west).

Provide new stairs to allow direct access to street level car parking. Included above.

4 VEHICLE ACCESS

Improve vehicle access and safety through development of a one-way circulation system that allows access to the club room facilities and perimeter oval parking (restricted to the west and north side of the ground only).

item $3,000.00 1 $3,000.00 H

Move the northern reserve exit point further west (away from the roundabout intersection) in order to improve safety and allow adequate space for new cricket nets.

item $2,500.00 1 $2,500.00 H

5 NEW ENTRY PORTICO

Establish a new entry portico and drop-off point for undercover access to the new club facilities.

item $15,000.00 1 $15,000.00 M

6 FORMALISE CAR PARKING

Formalise sealed angled car parking at the entrance to the club room and gaming facilities.

m2 $75.00 893 $66,975.00 H

Formalise on street car parking – Henty Road. m2 $75.00 1309 $98,175.00 M

Formalise on street car parking – Tyers Street. m2 $75.00 1120 $84,000.00 L

Formalise perimeter oval car parking and access. m2 $50.00 1307 $65,350.00 H

Install netting behind the western goals to protect car parking areas.

item $15,000.00 H

Additional on-street car parking could be considered along the Blair Street reserve boundary (if required).

item $0.00

7 NEW PERIMETER PATH

Establish a new sealed pedestrian path around the perimeter of the oval.

m2 $35.00 1012 $35,420.00 M

8 CREATE SPECTATOR VIEWING AREA

Relocate the cricket nets to the north-eastern side of the oval. Included below (#9)

Create an open grassed area for informal spectator viewing/gathering. Utilise, and shape, the natural topography to establish a moderate slope to facilitate viewing and informal use.

item $10,000.00 1 $10,000.00 M

9 ESTABLISH NEW CRICKET NETS

Establish three new training pitches, at grade with item $45,000.00 H



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Item (As per plan)


the oval surface. Ensure the netting are provides adequate protection from balls leaving the area (i.e. extended side walls).

10 NEW MAINTENANCE SHED

Establish a new maintenance shed adjacent to the new cricket nets, at grade with the oval surface, for turf maintenance equipment.

item $15,000.00 1 $15,000.00 H

11 IMPROVE LANDSCAPING AND VEGETATION

Selectively remove existing perimeter vegetation and replace with more appropriate screen planting (e.g. encourage the establishment of a continuous hedge around the perimeter of the reserve). Ensure new garden beds incorporate automated irrigation in order to assist establishment and vigorous growth.

item $15,000.00 1 $15,000.00 L

12 HARD SURFACE SPECTATOR AREAS

Asphalt seal all high use pedestrian traffic areas around the built facilities, as indicated.

m2 $60.00 1000 $60,000.00 M

13 COACHES BOXES

The existing coaches boxes appear poorly maintained and may present an immediate safety risk. Inspect these facilities as a high priority, repair as required or consider replacing with more appropriate structures (e.g. Perspex shelters that allowing clear sight lines).

item $10,000.00 1 $10,000.00 H

14 New playground

Install a small playground within the proposed grass are to service reserve users.

item $20,000 1 $20,000 M

Total $1,006,270 Hanlon Park:

Total High = $597,975 Total Medium = $309,295 Total Low = $99,000



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4.1.2 Cavalier Park Item


1 NEW SHARED USE CRICKET/FOOTBALL PAVILION

New toilets, change and club rooms. Incorporate adequate storage for club needs, including turf wicket maintenance shed. Import earth fill as required to establish appropriate levels.

m2 $2,500.00 200 $500,000.00 H

Demolish existing pavilion and associated buildings, reinstate landscaping/grassed area.

item 1 $5,000.00 M

2 PEDESTRIAN AND SPECTATOR AREAS

Hard surface standing area around the new pavilion.

m $35.00 908 $31,780.00 H

Remove existing vegetation along Childers Road. Install new shade tree planting and grass.

Included in 'Upgrade Landscaping'.

Incorporate park benches/seating. item $5,000.00 1 $5,000.00 H

New gravel car parks and access road. Included below.

3 NEW GRAVEL CAR PARKS AND PERIMETER ROAD

Formalise oval perimeter car parking. Import earth fill as required to formalise car parking at the western end.

m2 $50.00 4374 $218,700.00 H

4 CAR PARK ENTRY

Retain existing reserve access point. No change.

5 NEW ACCESS POINT

Establish a new access point to the reserve. Included in item #3.

Incorporate appropriate pedestrian safety barriers (e.g. post and rail fencing) near the new pavilion.

item $2,500.00 1 $2,500.00 H

Incorporate a designated pedestrian crossing point and path to access the new cricket nets.

item $5,000.00 1 $5,000.00 H

Demolish existing cricket nets. item $500.00 1 $500.00 H

6 NEW PEDESTRIAN PERIMETER PATH

Establish a gravel walking path around the perimeter of the oval.

m $35.00 908 $31,780.00 M

7 RETAIN EXISTING OVAL FENCING

Retain and maintain existing oval fencing as required. Ensure access points to the oval in appropriate locations.

No change.



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Item (As per plan)


8 NEW CRICKET NETS

Establish three new cricket nets. item 1 $45,000.00 H

9 UPGRADE LANDSCAPING

Selectively remove the existing poor performing or senescent trees.

item $3,000.00 1 $3,000.00 M

Install appropriate shade tree planting (species as selected by council)

item $2,500.00 1 $2,500.00 M

10 INSTALL NETTING BEHIND FOOTBALL GOALS

Install netting behind the football goals to protect car parking areas.

item $15,000

each 2 $30,000.00 L

11 RETAIN UNDEVELOPED OPEN SPACE AREA

Retain the flat area for cricket and football training (reducing the load on the single oval) and informal community use.

No change.

12 INSTALL PROTECTIVE NETTING

Install protective netting along the fence line on the northern side of the reserve to prevent cricket balls from entering residential properties.

m $120.00 50 $6,000 H

13 DRAINING, IRRIGATION AND TURF MAINTENANCE

Install sub-surface automated irrigation, assuming adequate water pressure can be secured (low priority).

item $40,000.00 1 $40,000.00 M

Investigate options to improve drainage, particularly on the northern side of the ground. Within existing budgets. H

Top dress and aerate the oval and training area annually, or as required.

item $2,500.00 1 $2,500.00 H

14 RETAIN EXISTING PUBLIC TOILETS

Retain the existing public toilets and upgrade as required.

item $5,000.00 1 $5,000.00 L

Total $934,260.00

Cavalier Park: Total High = $816,980 Total Medium = $82,280 Total Low = $35,000



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4.1.3 Yarraman Park Item


1 EXTENDED MULTI-USE PAVILION

Demolish the existing ‘office’ building and adjacent shedding to the south-west (currently used by the Pigeon Club and Pony Club respectively).

item $5,000.00 1 $5,000.00 H

Establish a new, multi-use pavilion as an extension to the existing gymnastics facility (i.e. Approx 50m x 15m).

m2 $500.00 750 $375,000.00 H

Allowance has been made for a limited number of car parking spaces to service the central pavilion area

item $4,000.00 1 $4,000.00 H

2 NEW LOCKABLE GATE

Install a new lockable gate at the entrance of the reserve to control access after hours.

item $5,000.00 1 $5,000.00 M

3 REALIGN ACCESS ROAD

The central access road should be retained as gravel, however maintained on a more regular basis (i.e. annual grading). Allowance has been made for the installation of 3-4 speed humps at appropriate locations on the internal road.

item $2,000.00 1 $3,800.00 H

The alignment of the road may need to be altered to allow sufficient run-off space for the polo cross fields. Plant avenue trees along road to improve entry experience.

m2 $50.00 1720 $86,000.00 H

4 REALIGN AND FORMALISE POLOCROSSE FIELDS

Minor realignment of the polocrosse fields may be required in order to achieve required safety run-off zones. Formalise field with shade tree planting.

item $300.00 1 $300.00 H

5 ADDITIONAL DAY YARDS & EVENT CAMPING AREAS

80 horse day yards & area for camping associated with major events.

m $150.00 560 $84,000.00 L

Install 2-3 light poles, incorporating power hook-up points, for general safety and security.

item $5,000.00 2 $10,000.00 L

6 FORMALISE CAR PARKING

Formalise a gravel car parking area, allowance has been made for approximately 54 spaces.

m2 $50.00 1307 $65,350.00 L



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Item (As per plan)


7 RETAIN EXISTING DAY-YARDS

Retain existing horse day-yards. Upgrade/maintain as required. Within operational budgets.

8 INDOOR ARENA EXTENSION

Establish an extension to the indoor dressage arena in order to provide a central spectator viewing and judging area. The extension should be designed to incorporate a mezzanine level (or similar) which provides a spectator area and views over the adjacent polocrosse fields as well as ground level storage. The under-croft of the proposed extension could also function as a ground level under-cover veranda adjacent to the polocrosse fields.

m2 $1,200.00 68 $81,600.00 H

Investigate options to upgrade/repair drainage issues around the external perimeter of the arena. Consider demand for harvesting rain water off the roof of the arena, or establish a bore water connection, for use by various user groups and/or irrigation of the polocrosse fields.

item $7,500.00 1 $7,500.00 H

9 NEW OUTSIDE RAIL

Install a new outside running rail around the trotting track.

item $150.00 904 $135,600.00 H

10 DISUSED THOROUGHBRED RACING TRACK

Remove existing fencing, rails, starting barriers and other disused thoroughbred racing infrastructure and facilities.

item $3,000.00 1 $3,000.00 H

Retain and maintain (i.e. grass mowing) the track for informal community use. Within operational budgets.

11 REMOVE DISUSED INFRASTRUCTURE

In consultation with the user groups, investigate options to remove disused infrastructure or facilities (e.g. horse yards, stalls and stables (near poultry club), miscellaneous fencing and storage sheds/areas).

item $15,000.00 1 $15,000.00 H

12 GYMNASTICS FACILITY

Investigate options for establishing a new permanent, dedicated gymnastics facility at an alternative location within Portland.

Incorporate investigation as part of the proposed Basketball/Netball facility feasibility study.



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Item (As per plan)


Pending resolution of this issue (i.e. alternative location and facilities established), the existing facility, or parts thereof, could be made available to the Friends of the Great South West Walk as a permanent work-shop and storage facility.

H

13 In Field Area

Investigate options to improve the drainage within the grassed in-field area for possible use by the Pony Club or other appropriate recreational uses (having regard to potential conflicts with the ongoing Harness use of the track).

Within existing operational budgets. M

14 Cyprus Trees

Inspect the existing Cyprus trees at the entrance to the reserve in order to identify possible risk issues, remove trees as required.

Financial implications to be determined, following inspections results.

H

15 Kart Service Area

New under-cover vehicle service area to be established by the Kart Club. Facilities to be developed by the Kart Club. H

16 Cross Country Course

Indicative Pony Club cross-county course. The indicative route provides a distance of approximately 1.5kms utilising the installation of temporary jumps where needed (i.e. on the polocrosse fields).

To be established and maintained by the Pony Club. Ongoing

Total $881,150.00

Yarraman Park: Total High = $716,800 Total Medium = $5,000 Total Low = $159,350



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4.1.4 Summary of Indicative Capital Costs Reserve High Priority Medium Priority Low Priority Total

Hanlon Park $597,975 $309,295 $99,000 $1,006,270

Cavalier Park $816,980 $82,280 $35,000 $934,260

Yarraman Park $716,800 $5,000 $159,350 $881,150

Total $2,131,755 $396,575 $293,350 $2,821,680

The table reveals total capital costs for all projects is approximately $2.8

million, with the majority ($2.1million), considered a high priority (i.e. implementation completed within 3 years).

The priority rating applied is relevant to each specific reserve. No attempt has been made to compare the relative priority of projects across each reserve or indeed in comparison to other Council projects.

However, in order to provide Council with guidance on the immediate priorities, the following four key projects are considered the most urgent:

i. Extension of the netball courts at Hanlon Park. ii. Cavalier Park new pavilion for cricket and junior football. iii. Yarraman Park central pavilion extension in order to provide adequate

storage and workshop space for clubs as well as a shared use kitchen, administration and basic amenity facilities, including at least one male and female shower.

iv. Hanlon Park pavilion extension, primarily in order to provide appropriate facilities for female participants at Portland’s premier sports ground.

4.2 EXCLUSIONS AND ASSUMPTIONS

The following exclusions and assumptions have been made in determining the indicative cost information:

The indicative costs are provided for budget guidance purposes only, the cost of individual projects may vary significantly depending on the construction method used, materials, site conditions, engineering requirements and final designs.

Prices do not include GST. No allowance has been made for professional fees (i.e. building and

construction drawings), these could add a further 10% to key individual projects.

No allowance has been made for a project contingency, a minimum allowance of 5% of the total project cost is recommended.

No allowance has been made for volunteer labour or in-kind support. No allowance has been made for the use of second hand or recycled

materials (e.g. possible reuse of the timber from the Yarraman Park gallops rail for day yard construction).

Planning permit application and preparation costs are to be borne by Council, no allowance has been made for these requirements.

Prices quoted are based on current rates, no allowance has been made for cost escalations associated with time delays.



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No allowance has been made for service upgrades or improvements (i.e. power, water).

4.3 OPERATIONAL COSTS

The draft master plans provide for the staged improvement of each reserve. The key recommendations present a number of capital upgrade commitments, however they do not present additional ongoing operational requirements beyond that which already exists (i.e. replacement of existing buildings).

However, consultation results and anecdotal evidence suggests that the current level of asset and operational maintenance has been below the standard expected by the community, and that required to maintain appropriate building standards for community recreational use.

Once facilities are replaced, upgraded or repaired, it can be expected that they will be easier to maintain, however it is recommended that Council review its overall level of resource allocation to reserve asset maintenance and operations (e.g. building and vegetation management) with the view to identifying possible opportunities for improvement. Consideration should be given to actual resource allocation (human and financial) as well as opportunities for operational improvements.

As a guide, 1% - 3% of the total construction cost for new projects is commonly allocated for annual maintenance requirements.

In addition to the capital costs associated with the projects identified for Yarraman Park, it is also recommended that a Weed and Vegetation Management Plan be established for the site in consultation with appropriate stakeholders, including DSE. An allowance of approximately $1,500 should be set aside for this piece of work.

5. Conclusions __ The master plans for Hanlon Park, Cavalier Park and Yarraman Park have been developed in response to key recommendations made in Councils Recreation and Open Space Strategy (2007).

The master plans respond to specific site opportunities and address the key needs as identified by current user groups, Council staff and a sample of the Portland community (as expressed via the on-line survey results).

The master plans provide a long-term strategic direction for the future use, management and development of each respective reserve in order to address current and future recreational needs of the Portland community.

In summary, the master plans provide for:

Retention and development of Hanlon Park as the premier sporting reserve in Portland.

Development of Cavalier Park as a key community sports ground, catering for junior and senior level sport, particularly cricket and Australian Football.

Reinforcement and improved development of Yarraman Park as a key reserve for equestrian sports, Go Karting and other peripheral recreation activities (e.g. Pigeon Club, Poultry Club, Friends of the South West Walk etc).

In order to achieve the strategic direction for each reserve, Council and user groups



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will be faced with a number of key challenges. The most significant challenges are likely to be associated with:

Financial affordability (i.e. capital funding), and Relocation of the Gymnastics Club to an alternative, more suitable

permanent facility. In relation to the later item, it is recommended that the future of the Gymnastics Club be considered within the scope of any proposed review of the Portland Basketball Stadium and associated facilities. For example, if the existing basketball courts are proving inadequate for basketball and netball, (i.e. under regulation size), these could provide an ideal venue for possible relocation of the Gymnastics Club on the basis of new multi-purpose indoor courts being developed for basketball/netball etc.

It is acknowledged that the future of the basketball stadium is likely to be subject to a separate planning and feasibility exercise, and that its potential future use for the Gymnastics Club may be only one of several options that need to be fully explored by Council.



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A moment's insight is sometimes worth a lifetime's experience — Oliver Wendell Holmes Jr.

© Insight Leisure Planning 2008 | ABN 69 723 996 004

Contact us Jayson Moran [email protected] 0413 475 998

Insight Leisure Planning Melbourne (Head Office) Suite 129/199 Toorak Road South Yarra VIC 3141 Sydney Suite 125/3 Holtermann Street Crows Nest NSW 2065 www.insightleisureplanning.com.au

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