final minutes - mackay regional council · final minutes wednesday 12 september 2018 min/12.09.2018...

FINAL MINUTES

12 September 2018

FINAL MINUTES WEDNESDAY 12 SEPTEMBER 2018

MIN/12.09.2018 FOLIO 58685

Table of Contents

Folio Date Particulars

58686 12.09.2018 Ordinary Meeting Minutes

58714 06.08.2018 Local Disaster Management Group (LDMG) Minutes

58718 12.09.2018 Office of the Mayor & CEO Monthly Review - September

2018

58735 31.08.2018 Capital Works Monthly Review - August 2018

58757 31.08.2018 Community & Client Services Monthly Review - August 2018

58828 12.09.2018 Adoption of Council Policies

Declaration of Potential Conflict of Interest

Nil.


MIN/12.09.2018 FOLIO 58686

ORDINARY MEETING

MINUTES

1. ATTENDANCE:

His Worship the Mayor, Cr G R Williamson (Chairperson), Crs A J Camm, M J Bella, L G

Bonaventura, K J Casey, J F Englert, R C Gee, F A Mann, A R Paton and R D Walker were in

attendance at the commencement of the meeting. Also present was Mr A Knight (Acting Chief

Executive Officer) and Mrs M Iliffe (Minute Secretary).

Cr Williamson acknowledged the Yuwibara people, the traditional owners of the land on which

we meet and paid his respects to their Elders past and present.

The meeting commenced at 10.00 am.

2. OPENING PRAYER:

Sister Lyla Galvin led those present in Prayer.

3. ABSENT ON COUNCIL BUSINESS:

Nil

4. APOLOGIES:

4.1 LEAVE OF ABSENCE - CR MAY

THAT Cr May be granted leave of absence for today's meeting.

Moved Cr Camm Seconded Cr Mann

CARRIED

5. CONDOLENCES:

The Mayor expressed Council's condolences to the family and friends of Jean Bourke for her

recent passing. Jean was a stalwart of the QCWA, RSL and the Red Cross in our community

and will be missed.


MIN/12.09.2018 FOLIO 58687

The Mayor expressed Council's condolences to the family and friends on the recent passing of

Gordon Noscov. Gordon was a Councillor appointed to the Pioneer Shire Council in 1993 and

was elected to the first amalgamated Council of Mackay City and Pioneer Shire Councils in

1994 and served through to March 2004.


Robert Horder. Robert was a staff member of Mackay Regional Council and worked as an

arborist in the Parks Program and lived up to Council's corporate values every day.


Rowena Trieve. Rowena was a much-loved member of the Australian South Sea Islander

community, a tireless advocate for the Australian South Sea Islander community and lead the

recognition back in the 1990's for recognition of the Australian South Sea Islanders as a

cultural community. Rowena was awarded an OAM in 2003 for her services to the Australian

South Sea Islander community.

Cr Mann expressed condolences to Trudy Crowley's family and friends on her recent passing.

Trudy was and advocate and she raised awareness in our region of the signs of Ovarian cancer

and health post diagnosis.

6. CONFLICT OF INTEREST:

Nil

7. CONFIRMATION OF MINUTES:

7.1 ORDINARY MEETING MINUTES - 22 AUGUST 2018

THAT the Ordinary Meeting Minutes dated 22 August 2018 be adopted with the

apologies registered for the Deputy Mayor noted as absent on Council business.

Moved Cr Paton Seconded Cr Englert

CARRIED

8. BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING:

Item 11.12 - Request to Change Development Approval - Change of Conditions Relating to a

Consent Approval for Licensed Tavern - 72 Pacific Esplanade, Slade Point - (5-74-06167 &

DA-2001-55/A) was not on today's.

The report was deferred at the Ordinary Meeting dated 22 August 2018 to the Ordinary

Meeting of 12 September 2018 to allow additional information to be gathered.


MIN/12.09.2018 FOLIO 58688

The Mayor advised this report was not on today's agenda and deferred to the Director of

Development Services (DDS) for an update.

DDS advised the report was not finalised in time to meet the deadlines for today's agenda. The

necessary files are archived and not all the archive files have arrived from Townsville to allow

the necessary comparison to occur as was requested by the Councillors. Once these files are

received the necessary report will be completed and he is aiming for the report to be tabled on

the Ordinary Meeting Agenda for 26 September 2018. He advised updated information has

been received from the applicant which will be incorporated into the report for consideration by

Council.

The Mayor advised every effort should be made to table this report on the Ordinary Meeting

Agenda of 26 September 2018.

Cr Englert queried if the comparison could be provided in a simple table format for ease of

comparison. He is looking forward to seeing the consultation received from the applicant and

under the conditions of the others what consultation was undertaken.

DDS advised this information will be provided to Councillors in a table format.

Cr Mann advised the applicant has contacted her and advised they are under pressure from

Liquor Licencing and has been given a timeframe for this application to be finalised.

9. MAYORAL MINUTES:

Nil


MIN/12.09.2018 FOLIO 58689

10. CONSIDERATION OF COMMITTEE REPORTS & RECOMMENDATIONS:

10.1 LOCAL DISASTER MANAGEMENT GROUP (LDMG) MINUTES 6

AUGUST 2018

File No LDMG Minutes

Author Emergency Management Co-ordinator

Purpose

To present to Council the Local Disaster Management Group Meeting Minutes dated 6 August

2018 for information purposes.

Officer's Recommendation

THAT the Minutes of the Local Disaster Management Group dated 6 August 2018 be

received.

Council Resolution

THAT the Officer's Recommendation be adopted.

Moved Cr Camm Seconded Cr Casey

CARRIED

11. CORRESPONDENCE AND OFFICERS' REPORTS:

11.1 OFFICE OF THE MAYOR AND CEO MONTHLY REPORT -

SEPTEMBER 2018

Author Acting Chief Executive Officer

Purpose

To provide Council with the Office of the Mayor and Chief Executive Officer's Monthly

Report for month of September 2018.

Background/Discussion

All departments within MRC prepare a Monthly Review which identifies activities undertaken

and progress made during the specific month.


MIN/12.09.2018 FOLIO 58690

Consultation and Communication

The report contains input from relevant Programs across Council.

Resource Implications

As required to compile report, which is a routine task for multiple employees.

Risk Management Implications

Nil.

Conclusion

Council is kept informed of activities within the Office of the Mayor and Chief Executive

Officer and of major initiatives and projects across Council.


THAT the Office of the Mayor and Chief Executive Officers Monthly Report for

September 2018 be received.

The Acting Chief Executive Officer (A/CEO) spoke to his report and provided an overview and

highlights of the Office of the Mayor and CEO Monthly Report for September 2018. He noted

that the dry weather is not good for the agricultural sector but very good for the major projects

with limited disruption and they are on track for completion.

The Mayor advised in relation to the QANTAS bid Mackay is still in the running and are still

waiting for advice. Mackay has gone from a one in nine chance to a two in a nine chance of

being awarded the QANTAS Regional Flight Academy tender.

Cr Bella congratulated the A/CEO on his statement about the capital projects and recognition of

the impacts on the agriculture sector of drought conditions.

Council Resolution


Moved Cr Bonaventura Seconded Cr Camm

CARRIED


MIN/12.09.2018 FOLIO 58691

11.2 2018 FUTURE CITIES SMART COMMUNITIES SUMMIT - POST

CONFERENCE REPORT


Purpose

To present to Council information and outcomes resulting from attendance at the 2018 Future

Cities, Smart Communities Summit by Cr May, Cr Mann and Cr Englert.


Council at its Ordinary Council Meeting of 24 April 2018 authorised the attendance of Cr May

and Cr Mann and at its Ordinary Council Meeting of 13 June 2018 authorised the attendance of

Cr Englert to attend the LGAQ Future Cities Smart Communities Summit in Cairns. Below

listed details are presented as a result of attendance at this conference.

• Conference Name – LGAQ Future Cities Smart Communities Summit

• Conference Purpose – Explore opportunities and challenges that Council are facing,

economic, social, environmental and political. Looking at future proofing our communities

and what role technology plays it that.

• Council Attendees – Cr May, Cr Mann, Cr Englert and Manager of Strategic Planning

• Dates – 12 and 13 July 2018

• Venue – Cairns Convention Centre

• Conference Information (including web-site details) – www.lgaq.asn.au

• Key outcomes of note for Council:

Welcome address by Cairns Regional Council Mayor Bob Manning.

Molly Steer – Straws Really do suck. Speaking and advocating for banning plastic straws in our

community. Molly has gone about setting up the Straw No More program. Seeking Councils

support to take up the challenge of banning plastic straws in our Council area. Every day, 500

million plastic straws are used and JCU is the first straw free university in Australia. Molly

challenged all Councils to ban straws.

Business done Better

Nick Giuretto, Australian Digital Commerce Association aims to encourage the responsible

adoption of blockchain technology by industry and government.

Technical Foundations - difference between Bitcoin and block chain- electronic cash 2009

current market value $400 Billion dollars. Blockchain is the underlying technology that

enables bitcoin to exist. A single source of truth. A shared ledger that everyone can relay on.

Smart Contracts – computer programs that emulates contractual clauses. Stored on a

blockchain to give all parties confidence that they will operate as intended.


MIN/12.09.2018 FOLIO 58692

Australian Blockchain Innovators – ASX world largest too big to fail platform, Standards

Austrlia, Data 61 CSIRO, Big 4 Banks, Othera capital markets, Civic Ledger, Agridigital,

Scalamed, tbsx3 and Bit Trade Labs

Leanne Kemp, CEO of EverLedger – Global Verification System.

Internet is most relied upon for financial transactions. Worldwide web to Worldwide ledger. 3

key features - distribution, transactions, and trust. Changing the way we do business. The piece

that is missing is the understanding of digital intelligence, education. Working with LGAQ

around insurance risk and fleet management. Opportunities exist for stored energy and its

supply chain. Council need to consider what we are doing in the sustainable supply chain.

Transportation Done Differently

Simon Pearce – Easy Mile The future of public transport.

Challenges - lack of parking, lack of public transport, shuttle buses for big campuses, accidents,

congestion, lack of space for parking, infrastructure and expense.

A chance to shift from privately owned vehicles to shared vehicles.

Driverless buses, can generate up to 10% profit instead of subsidising services. Reduce road

trauma as $70m per day is spent on road trauma costs.

Fleet management, Customer interface, Decision Engine

Limitations - Government Policy, Commercial Speed, AV’s and Other vehicles

Ez10 15 Passengers, Light Rail AV, Airport Service Vehicles

Technology evolving faster than ever, Greenfield city design are needed know, allows giving

back green space, Government can’t put their head in the sand, need to embrace change now.

Mark Johnson - Consulting Services Director, Transmax

Government Corporation owned by the DTMR

Why Change – Road Safety, Motor Vehicle Accidents, Increase efficiency, Road Funding

Autonomous Vehicles – trials happening in Ipswich 500 Vehicles, Radiocommunication

Intelligent Transport Licence, Demand Responsive Vehicles trial Logan, Electrification of

Vehicles, Smart Cities, Smart Street Lights, Enabling Technologies Traffic Signalling, Platform

for the Future


MIN/12.09.2018 FOLIO 58693

Dr Michael Kane – Director Innovation, Economic Development Qld & Griffith

University

Future cities will be larger, denser and more complex and faster activities. Complexity in

knowledge technology. Data analytics, Walkable cities, Good Transport infrastructure build

productive cities, informed planning and public policy, Digital Divide in Regional Cities. ICT

needed to underpin transport – good technology + good planning = good outcome.

Planning for the Disruptors

Steve Baxter – QLD Chief Entrepreneur and Investor

You can’t pick future disruptors. If you want to pick a winner it is a network. Build a large

scale network as most things need a network. Need to have a local provider. The goal is that

you can do business cheaper in regional Queensland than what you can in inner city Brisbane.

Craig Lawton – Amazon Web Services

Simon Elisha – Head of Solution Architecture, Amazon Web Services

Council are struggling with who are customers are. Expectations and behaviours are increasing.

24/7 Government Amazon Customer centric company. Start with the customer and work

backwards. Build innovation into your culture. You need to be willing to fail. AWS Cloud

Services. AWS Smart Cities, Traffic flows, traffic analytics, flood level monitoring,

Suraji Kika – Founder and CEO Jadu

Build customer service software. https://www.jadu.net/birmingham-2018

https://www.jadu.net/birmingham-2018


MIN/12.09.2018 FOLIO 58694

Commercialisation – local government being more like business, self-service at much less cost

to Council.

Critical success factors – turning suppliers into partners, focus on the customer, key

integrations, sharing success. Platform for #LegoGovernment Redesign the service to be digital

– self-service, platforms that a Council can build on. Working with mobile technology website.

Build a culture of digital.

Moving with Travel Changes

Madeleine McManus – Director Industry Engagement Monash University

Transport Landscape,

Paul Retter - Chief Executive National Transport Commission

Embracing Change - new technology, data and real time analytics, disruptive business models

and market structures, changes in consumer demand.

What is the role of government in times of rapid change – market failure, overseas examples

and the Australian experience, freight productivity drivers, freight and supply train strategy

being developed.

What does the future look like- increase levels of automation, digital marketplaces, last mile

delivery options (aerial drones and 3D mobility Corridors), new propulsion technologies this

has the ability to drive down costs, block chain or other platforms.

Transport Laws - Planning and Local government laws.

Regulations needs to be responsive, provide safeguards and encourage innovation.

Customer focused, facilitate sharing of data, integration of existing regimes, prepare for

alternative futures.

Dr Charles Karl – Principle Technology Leader ARRB Australian Road Research Board

It is time for reset, autonomous vehicles readiness index, system management

Engaging the Communities of Tomorrow

Dy CURRIE - Chief Planner Brisbane City Council

Planning Brisbane game gave community members the opportunity to house a 1000 people in

Brisbane using different types of housing. The game gave different options and the

consequences of those types of housing and where the housing was located.

The Results - 4 million people engaged. Citywide marketing, pedestrian.tv, 100,000 directly

engaged, 10% of population, 15,000 ideas generated, every suburb participated, input from

every age group. Results Liveability 68%, collected significant data, Brisbane Future Blueprint

Document developed, 40 clear actions and timelines established.


MIN/12.09.2018 FOLIO 58695

Maree Grenfell Deputy Chief Resilience Officer, Resilience Melbourne

People are at the heart of all cities, systems need to be designed with that in mind, social

connection are important, there is an unhappiness epidemic.

Drivers of Community Resilience:

Understanding Resilience in Cities:

Resilience Timeline


MIN/12.09.2018 FOLIO 58696

Sarah Quinlan Senior Vice President and Group Head of Market Insights for Mastercard

Australia’s GDP will be effective by China’s slowing economy

The Australian Economy Themes:

The future of our world rests in the future of our cities:

4 Components of a Smart City

Public and Private Innovation

Destination Australia:

Mastercard – Priceless campaign


MIN/12.09.2018 FOLIO 58697

The Future Now: What we do, Done differently

Andrew Street Director SLR Consulting - Waste to Energy

Being smart with waste, emergence of the circular economy, see waste as a resource, residual

waste that can’t be recycled, reduces pressure on natural resources, Innovative Industrial

processes.

Global Cities Case Studies – Adelaide, Seattle

Lessons Learned & key priorities

Principle waste technology options.

Key priorities for success

Mr Yoshitomo Hirano – Project Manager Public Sector Department, Solution Partner

Division, Mitsui Fudosan Co Ltd Tokyo

One of the largest Real Estate Developers in Japan

Our smart City – Kashiwa-no-ha Smart City Japan 25 km from Tokyo Central 273 hectares for

a planned population of 23,000


MIN/12.09.2018 FOLIO 58698

Mr Boon Khai Tan – CEO Singapore Land Authority

Geo-enabled Cities of the Future

Smart Nations – above and below the ground, 3D National Mapping, Mobile Laser and

scanning and imaging, Geospatial Masterplan.

Further Actions –

o Follow up on the Big Belli compacting bins and bin sensors

o Investigate Medium Band Internet of Things MBIoT for smart water meters and

other opportunities

o Brisbane City Blueprint document

o Follow up with Lou Boyle LGAQ regarding networks

o Detailed breakdown from Visa / Mastercard on visitors to our region and how they

spent their money


Attendance at the 2018 Future Cities, Smart Communities Summit was authorised by Council

at its Ordinary Council Meetings dated 24 April and 13 June 2018.


Cost of conference registration, other costs including air fares and accommodation are catered

for in the current budget.


Nil


MIN/12.09.2018 FOLIO 58699

Conclusion

Attendance at the Summit was very beneficial. This enabled Councillors to hear first-hand the

exciting initiatives that are being worked on around Australia and overseas. If Council doesn’t

take up the challenge of investigating how we can improve our regional Council area to

embrace technology and innovation and apply this in our approach to customer service,

provision of services, planning, fleet management, urban design and data analytics we will be

left behind. Things are moving very fast in this space and to be competitive as a region we

need to make sure we are keeping pace with what is the new norm. Digital Transformation is

here now.


THAT Council receives the information regarding attendance of Cr May, Cr Mann and

Cr Englert at the 2018 Future Cities, Smart Communities Summit.

Council Resolution


Moved Cr Mann Seconded Cr Gee

Cr Mann provided an overview of the conference and the opportunities of networking and

viewing the different technologies that are available.

Cr Bonaventura thanked the Councillors for their report and was very interested in their notes

taken from the founder and CEO of Jadu, Mr Suraji Kika. He believes Mackay Regional

Council is heading in the right direction with the implementation of the Shared Services Centre.

CARRIED

11.3 2018 NORTHERN ALLIANCE OF COUNCILS CONFERENCE - POST

CONFERENCE REPORT


Purpose

To present to Council information and outcomes resulting from attendance at the inaugural

2018 Northern Alliance of Councils Inc Conference by Cr Kevin Casey and Cr Ross Walker.


Council at its meeting of 25 July 2018 authorised the attendance of Cr Kevin Casey and Cr

Ross Walker to the inaugural 2018 Northern Alliance of Councils Inc Conference. Below are


MIN/12.09.2018 FOLIO 58700

details resulting from their attendance at this Conference, including comments from the

attending Councillors on various presentations.

• Conference Name - 2018 Northern Alliance of Councils Conference

• Conference Purpose - brings together a range of guest speakers conveying new

perspectives and ideas on matters of importance to local government and its

stakeholders.

• Council Attendees - Crs Kevin Casey and Ross Walker

• Dates - 21, 22 and 23 August 2018

• Venue - Tyto Conference and Event Centre and the Royal Hotel, Ingham, Queensland

• Conference Information - presentations will be forwarded to Councillors when

available from the conference facilitators. There were several insightful presentations

and below are a few comments:

o Natalie White from DLGRM

▪Four Mayors and One Councillor have been suspended so far;

▪Councillor training available in September 2018;

▪The new Code of Conduct to be introduced in late 2018;

▪New Councillor Conduct Tribunal;

▪Review into Local Government grants with result in a simpler model;

▪There were $970M grants for 2017/2018; and

▪44 Councils are in a high or moderate level of unsustainability.

o Peter Raffles and Col Dwyer from JCU

▪They gave an insightful presentation on empowering the North and an

outline in forming a new State.

▪They compared the political representation of Northern Australia to that

of the Northern Territory and Tasmania e.g. Tasmania has 17 reps in

Canberra and NQ has 7 despite NQ having more than double the

population and a much larger GDP. One Senator for 40,000 people in

Tasmania and one for 240,000 people in NQ. A comparable situation

with the Northern Territory. They also maintain we need a North

Queensland Institute.

o Michael Anthonisz from QTC

▪Michael presented the QTC overview of how the economy was going for

Queensland. Many graphs and figures were provided and below is a

quick summary:-

• At present Economic growth is sustainable with all signs such as

population and jobs growth on the upward trend although wages

growth is stable to low.

• Regional property prices are stable although household debt is

the 3th highest in the world because of the slow/low wages

movement.

• Investment spending is trending upwards for infrastructure

projects across the state.


MIN/12.09.2018 FOLIO 58701

• He stated that at this stage interest rates would remain steady for

the foreseeable future.

o Evocities, Cr Kevin Mack - Mayor of Albury Council in NSW

▪It is basically a core campaign aimed at changing the perception of life in

a regional city and encouraging people {from the big cities} to live work

and invest in an Evocity.

▪His talk was on the power of regional cities working together. Evocities

{Energy, Vision and Opportunity} is a group of 7 cities in Western NSW

working together to encourage families to move west. State Government

gave $300,000 to get the initiative off the ground and it appears to be

working well and it something we could learn a lot from and explore this

model further.

o Professor Alan Dale

▪Alan spoke about climate change with temperature minimums and

maximums both going up and rainfall patterns changing to less frequent

but much more damaging events. He also spoke about energy

transformation and his order of priority was security, affordability and

transition.

o Andrew Griffith from Andrew Griffith Enterprises

▪Andrew spoke about attracting small and big business to our regions

{business destinations} and he mentioned several web sites to have a

look at.

▪He also spoke about “hipsters” who are the sole person operations who

are very mobile and work on the internet.

▪He posed the question as to whether small business was dying or not?

What he did say was that more and more business was moving away

from shop fronts and offices and are working from home offices with

their computers and internet. He himself runs a large business from home

and he has 24 staff who also work from their own homes. With the

advent of computers mobile phones and the internet your office is where

you plug in your computer, so you don’t see them but they are still there

and possibly there are more than we think.


MIN/12.09.2018 FOLIO 58702

o Ken Verness - All Things Waste

▪He spoke about his serious concerns with the current State Government

and LGAQ policy in relation to their waste strategy. The new levy will

be introduced on 4 March 2019 and will have serious effects on Regional

Councils.

▪The container refund scheme will affect Councils finances.

▪The introduction of Zero waste to landfill is too quick and there will

need to be a freight subsidy to regional areas. Regional waste hubs to be

set up at a cost of $1.2 billion according to the State Government

o Jan Chase, Project Manager for Northern Australis Infrastructure Fund

▪We have the presentation paper but the briefing we had from the CEO

Laurie Walker on 24th August at Council was much more in depth and

far better.

▪In our opinion many Western Councils will have difficulty accessing

funding as they are not sustainable or viable at this time.

• Key outcomes of note for Council - Information gathering & lessons learnt by other

regional councils.

• Further Actions - read other presentations when available.


Attendance at the inaugural 2018 Northern Alliance of Councils Inc Conference was authorised

by Council at its Ordinary Council Meeting dated 25 July 2018.


Cost of conference registration, other costs including air fares and accommodation are catered

for in the current budget.


Nil

Conclusion

That the feedback provided in this report be received and noted by Council.


MIN/12.09.2018 FOLIO 58703


THAT Council receives the information regarding attendance of Cr Kevin Casey and Cr

Ross Walker at the inaugural 2018 Northern Alliance of Councils Inc Conference held in

Ingham on 21 to 23 August 2018.

Council Resolution


Moved Cr Casey Seconded Cr Walker

Cr Casey provided an overview of the conference that was very well attended with Councils

from Rockhampton right up to Cook Town and out West. He advised the guest speakers were

well received and the presentation from Evocities has now been provide to Councillors for their

information.

Cr Bonaventura advised the guest speaker, Ken Verness from All Things Waste, was

noteworthy as he raised the point that the waste levy will have serious effects on regional

councils. He also seemed to indicate that the building of a regional waste hub at an estimated

cost of $1.2 billion in an attempt to introduce zero waste to landfill had not been thought

through, especially in relation to transport costs. Cr Bonaventura advised he agreed with both

of Ken's points and looks forward to the Mayor putting forward Mackay Regional Council's

case at this year's Annual LGAQ Conference regarding waste.

CARRIED

11.4 CAPITAL WORKS MONTHLY REVIEW - 1 AUGUST 2018 - 31 AUGUST

2018

Author Director Capital Works

Purpose

Attached is a copy of the Capital Works Monthly Review for the month of August 2018.


THAT the Capital Works Monthly Review for the period of 1 August 2018 to 31 August

2018, be received.


highlights of the Capital Works Monthly Report for August 2018.

Cr Camm queried when stage two of the Casey Avenue upgrade will commence and will it

include improved drainage near the Netball courts.


MIN/12.09.2018 FOLIO 58704

The Director of Capital Works (DCW) advised stage two includes work through to the Airport

site and will be completed in mid-October 2018.

Cr Camm queried in relation to the North Street pathways at Eungella was there any discussion

in relation to finalising the missing piece of pathway in the North Street Park and if not, can

this occur.

A/CEO advised he would take this query on notice and provide via an email to the Councillors

with this information.

Cr Bonaventura queried will stage one of the Casey Avenue upgrade be completed and opened

in time for the Sugar City Sounds event on 22 September 2018.

A/CEO advised stage one will be completed and open in time for the Sugar City Sounds event

on 22 September 2018.

Council Resolution


Moved Cr Casey Seconded Cr Bonaventura

Cr Casey advised the report is very good and the set out of the data is easy to read. It was

pleasing to see that to date the completion rate is 92%.

CARRIED

11.5 COMMUNITY AND CLIENT SERVICES MONTHLY REVIEW 1-31

AUGUST 2018

Author Director Community and Client Services

Purpose

Attached is a copy of the Community and Client Services Monthly Review for the month of

August 2018.


THAT the Community and Client Services Monthly Review covering 1-31 August 2018

be received.


highlights of the Community and Client Services Monthly Report for August 2018.


MIN/12.09.2018 FOLIO 58705

Cr Mann queried if an attendance comparison from this year's Senior Expo to last year could be

provided.

The Director of Community and Client Services (DCCS) advised the attendance was almost

double that of last year and will take the request on notice for the exact numbers. There was

additional space available this year with more stallholders and a bus available for regional areas

to collect residents who would have been otherwise unable to attend.

Cr Camm queried if the Draft Reconciliation Action Plan forwarded to Reconciliation Australia

was provided to the Councillors.

DCCS advised this was reviewed by Councillors who had expressed interest in reviewing this,

being Cr Mann and Cr Gee.

Cr Camm queried if the Draft Reconciliation Acton Plan could be circulated to all Councillors.

The Mayor advised this would occur.

Cr Bonaventura queried which library did the two injuries to children occur at and is there a

strategy to reduce this type of injury.

The A/CEO advised both incidents occurred at the Dudley Denny City Library outdoor

playground area. The library staff are constantly monitoring this area and are very diligent in

managing this and believe there is everything in place to reduce this type of incident.

Cr Englert advised he raised the question on last month's report in relation to the active member

numbers which were consistently showing 12 members and no hours allocated to the group. As

a result of an audit this month's report is showing other groups with zero active members.

There are no hours allocated to Campwin Beach and Midge Point with two active members at

each. He requested if the same audit could be carried out on those two groups and if there are

not active groups, which require six active volunteers. He queried if Council should only be

reporting on the active groups and through the chair of the LDMG request a plan for the groups

that are not active.

The Mayor advised he would follow these queries up with the SES Unit Strategic Direction

Group.

Cr Camm commented further in relation to Cr Englert's query if it would be more appropriate

for the LDMG to understand what the capability is of the rural fire presence in those

communities if it is not the SES who would attend.


MIN/12.09.2018 FOLIO 58706

Council Resolution


Moved Cr Bonaventura Seconded Cr Mann

Cr Bonaventura commented that there were many positives in the report and he wanted to

comment on the North Coast and Beaches Council in Community Day. Whilst Councillors and

some staff travelled over 300 km on the day it was very humbling to meet over 60 residents at

the various community catch up points during the day.

CARRIED

11.6 ATTENDANCE OF COUNCILLORS AT THE SMALL MUSEUMS

CONFERENCE 2018

Author Chief Executive Officer

Purpose

To seek approval for Cr Fran Mann and Cr Karen May to attend the Small Museums

Conference to be held in Roma from 26 to 28 October 2018.


The Small Museums Conference is being hosted by the Maranoa Regional Council and is

supported by Museums and Galleries Queensland. This year's theme is Yesterday, Today and

Tomorrow and will include visits to historical locations in and around Roma.


Council's Executive.


The total cost will be approximately $1,500 per attendee including conference registration,

travel, accommodation and meals. These costs will be borne by the Councillors' budget within

the Office of the Mayor and CEO.


There are no risks to attendance at this conference.


MIN/12.09.2018 FOLIO 58707

Conclusion

It will be of value to Mackay Regional Council for Cr Mann and Cr May to attend the Small

Museums Conference, given the Councillors' interest and involvement in our regional

museums.


THAT Council approves the attendance of Cr Fran Mann and Cr Karen May at the Small

Museums Conference in Roma from 26-28 October 2018.

Council Resolution


Moved Cr Camm Seconded Cr Englert

CARRIED

11.7 ADOPTION OF COUNCIL POLICIES

Author Manager Governance & Safety

Purpose

To present the following Council Policies for consideration and adoption:

1. Grants Policy;

2. Enterprise Risk Management Policy;

3. Public Interest Disclosure Policy.

To rescind the following Council policy:

1. Backflow Prevention Policy.


Mackay Regional Council (MRC) has a process of reviewing policies to ensure that they are

relevant and up to date. The process involves a review by the responsible program manager,

circulation to the management team for consultation and final submission to the Strategy,

Leadership & Performance Team (SLPT) for endorsement, prior to presenting to Council for

adoption.

Council policies are required to be formally adopted by Council. They provide direction to

achieve a strategic objective based on legislative requirements or service provision. Policies

are to be reviewed when required or after three years


MIN/12.09.2018 FOLIO 58708

All the policies referred in this report are policies that have been through the review process.

The Backflow Prevention Policy is being rescinded as it was identified by the Water & Waste

Program that it is no longer required as there is sufficient coverage under legislation. An

internal program procedure has been developed by the program in relation to testing backflow

prevention devices.


As part of the review process consultation has been undertaken with relevant stakeholders

including the responsible program manager, members of the management team and SLPT.


The implementation of these policies will not require additional resources beyond those

currently budgeted.


There were no risk management implications identified regarding the proposed policies.

Conclusion

It is recommended that Council adopt the following policies:

1. Grants Policy;


3. Public Interest Disclosure Policy

It is recommended that Council rescind the following policy:

1. Backflow Prevention Policy.


THAT Council adopted the following policies:

1. Grants Policy;


3. Public Interest Disclosure Policy.

AND THAT Council rescind the Backflow Prevention Policy.

Cr Paton queried if the Public Interest Disclosure Policy undergo further review in response to

Belcarra recommendations.

The Mayor advised this policy will be in continual review as the next stages of the Belcarra

recommendations come into being, there are two more stages that will force the review of this

policy.


MIN/12.09.2018 FOLIO 58709

The Acting Chief Executive Officer advised the Public Interest Disclosure Policy will be

reviewed constantly to ensure the Belcarra recommendations are considered.

Council Resolution


Moved Cr Paton Seconded Cr Walker

CARRIED

12. RECEIPT OF PETITIONS:

Nil

13. TENDERS:

Nil

14. CONSIDERATION OF NOTIFIED MOTIONS:

Nil

15. PUBLIC PARTICIPATION:

Nil

16. LATE BUSINESS:

Cr Bonaventura, on behalf of the Mayor, welcomed Alwyn Doolan to Mackay. Alwyn is on a

3,000+km Message Stick Walk from Bamaga in Queensland to Canberra for Parliament to

consider a treaty with indigenous Australians. Alwyn thanked the Mackay community for their

support of his walk and for providing him with some items to assist him on his walk. Mackay

has been the only local government area to extend a welcome to him on his journey so far.

Cr Bella advised he attended a function at the Sarina RSL and there was discussion about the

future of the RSL.


MIN/12.09.2018 FOLIO 58710

Cr Bella advised Madura McCormack, Daily Mercury's reporter, will be leaving the region and

he wished her all the best with her new adventure noting the work she has done whilst in

Mackay.

Cr Gee advised he attended the Magpies Crusaders Post Season Event on Friday 31 August

2018 where they presented to the Council a signed framed jersey in appreciation of Council's

support, and Cr Gee presented the framed jersey to the Mayor.


MIN/12.09.2018 FOLIO 58711

17. CONFIDENTIAL REPORTS:

17.1 MACKAY REGION PLANNING SCHEME 2017 - QUALIFIED STATE

INTEREST AMENDMENT 1 OF 2017 - DWELLING HOUSE AND

RELATED PROVISIONS - RESPONSE TO SUBMISSIONS, MAKING

CHANGES TO AMENDMENT AND GIVING NOTICE TO THE

MINISTER

Confidential

Council Resolution

THAT in accordance with Chapter 2, Part 3, Sections 9.3, 9.4 and 9.5 of the Minister’s

Guidelines and Rules (the Minister’s rules) under the Planning Act 2016, Council:

(a) Considers the properly made submissions about the proposed amendment

(Section 9.3);

(b) Prepares the Consultation report (as shown in Attachment B) about how the

local government has dealt with properly made submissions (Section 9.4);

and

(c) Provides the consultation report to each person who made a properly made

submission and make it available to view and download on Council’s website

(Section 9.5).

AND THAT Council considers to make changes to the qualified state interest amendment

as shown in Attachment C and Attachment D, in accordance with Chapter 2, Part 3,

Section 10.1 and 10.2 of the Minister’s rules;

AND THAT Council considers that the changes made do not result in the proposed

amendment being significantly different to the version released for public consultation,

and does not require repeat of public consultation in accordance with Chapter 2, Part 3,

Section 11.1 of the Minister’s rules;

AND THAT Council considers the changes made do not effect state interests and do not

result in the status of the amendment changing to a major amendment in accordance with

Chapter 2, Part 3, Section 12.1 of the Minister’s rules;

AND THAT Council considers to give notice of compliance to the Minister that all

public consultation actions has been completed as required under Section 9, in

accordance with Chapter 2, Part 3, Section 13.1 of the Minister’s rules.

Moved Cr Camm Seconded Cr Englert

CARRIED

18. MEETING CLOSURE:

The meeting closed at 10.41 am.


MIN/12.09.2018 FOLIO 58712

19. FOR INFORMATION ONLY:

Confirmed on Wednesday 26 September 2018

………………………………………

MAYOR


MIN/12.09.2018 FOLIO 58713

APPENDIX / ATTACHMENTS


MIN/12.09.2018 FOLIO 58714


MIN/12.09.2018 FOLIO 58715


MIN/12.09.2018 FOLIO 58716


MIN/12.09.2018 FOLIO 58717


MIN/12.09.2018 FOLIO 58718


MIN/12.09.2018 FOLIO 58719


MIN/12.09.2018 FOLIO 58720


MIN/12.09.2018 FOLIO 58721


MIN/12.09.2018 FOLIO 58722


MIN/12.09.2018 FOLIO 58723


MIN/12.09.2018 FOLIO 58724


MIN/12.09.2018 FOLIO 58725


MIN/12.09.2018 FOLIO 58726


MIN/12.09.2018 FOLIO 58727


MIN/12.09.2018 FOLIO 58728


MIN/12.09.2018 FOLIO 58729


MIN/12.09.2018 FOLIO 58730


MIN/12.09.2018 FOLIO 58731


MIN/12.09.2018 FOLIO 58732


MIN/12.09.2018 FOLIO 58733


MIN/12.09.2018 FOLIO 58734


MIN/12.09.2018 FOLIO 58735


MIN/12.09.2018 FOLIO 58736


MIN/12.09.2018 FOLIO 58737


MIN/12.09.2018 FOLIO 58738


MIN/12.09.2018 FOLIO 58739


MIN/12.09.2018 FOLIO 58740


MIN/12.09.2018 FOLIO 58741


MIN/12.09.2018 FOLIO 58742


MIN/12.09.2018 FOLIO 58743


MIN/12.09.2018 FOLIO 58744


MIN/12.09.2018 FOLIO 58745


MIN/12.09.2018 FOLIO 58746


MIN/12.09.2018 FOLIO 58747


MIN/12.09.2018 FOLIO 58748


MIN/12.09.2018 FOLIO 58749


MIN/12.09.2018 FOLIO 58750


MIN/12.09.2018 FOLIO 58751


MIN/12.09.2018 FOLIO 58752


MIN/12.09.2018 FOLIO 58753


MIN/12.09.2018 FOLIO 58754


MIN/12.09.2018 FOLIO 58755


MIN/12.09.2018 FOLIO 58756


MIN/12.09.2018 FOLIO 58757


MIN/12.09.2018 FOLIO 58758


MIN/12.09.2018 FOLIO 58759


MIN/12.09.2018 FOLIO 58760


MIN/12.09.2018 FOLIO 58761


MIN/12.09.2018 FOLIO 58762


MIN/12.09.2018 FOLIO 58763


MIN/12.09.2018 FOLIO 58764


MIN/12.09.2018 FOLIO 58765


MIN/12.09.2018 FOLIO 58766


MIN/12.09.2018 FOLIO 58767


MIN/12.09.2018 FOLIO 58768


MIN/12.09.2018 FOLIO 58769


MIN/12.09.2018 FOLIO 58770


MIN/12.09.2018 FOLIO 58771


MIN/12.09.2018 FOLIO 58772


MIN/12.09.2018 FOLIO 58773


MIN/12.09.2018 FOLIO 58774


MIN/12.09.2018 FOLIO 58775


MIN/12.09.2018 FOLIO 58776


MIN/12.09.2018 FOLIO 58777


MIN/12.09.2018 FOLIO 58778


MIN/12.09.2018 FOLIO 58779


MIN/12.09.2018 FOLIO 58780


MIN/12.09.2018 FOLIO 58781


MIN/12.09.2018 FOLIO 58782


MIN/12.09.2018 FOLIO 58783


MIN/12.09.2018 FOLIO 58784


MIN/12.09.2018 FOLIO 58785


MIN/12.09.2018 FOLIO 58786


MIN/12.09.2018 FOLIO 58787


MIN/12.09.2018 FOLIO 58788


MIN/12.09.2018 FOLIO 58789


MIN/12.09.2018 FOLIO 58790


MIN/12.09.2018 FOLIO 58791


MIN/12.09.2018 FOLIO 58792


MIN/12.09.2018 FOLIO 58793


MIN/12.09.2018 FOLIO 58794


MIN/12.09.2018 FOLIO 58795


MIN/12.09.2018 FOLIO 58796


MIN/12.09.2018 FOLIO 58797


MIN/12.09.2018 FOLIO 58798


MIN/12.09.2018 FOLIO 58799


MIN/12.09.2018 FOLIO 58800


MIN/12.09.2018 FOLIO 58801


MIN/12.09.2018 FOLIO 58802


MIN/12.09.2018 FOLIO 58803


MIN/12.09.2018 FOLIO 58804


MIN/12.09.2018 FOLIO 58805


MIN/12.09.2018 FOLIO 58806


MIN/12.09.2018 FOLIO 58807


MIN/12.09.2018 FOLIO 58808


MIN/12.09.2018 FOLIO 58809


MIN/12.09.2018 FOLIO 58810


MIN/12.09.2018 FOLIO 58811


MIN/12.09.2018 FOLIO 58812


MIN/12.09.2018 FOLIO 58813


MIN/12.09.2018 FOLIO 58814


MIN/12.09.2018 FOLIO 58815


MIN/12.09.2018 FOLIO 58816


MIN/12.09.2018 FOLIO 58817


MIN/12.09.2018 FOLIO 58818


MIN/12.09.2018 FOLIO 58819


MIN/12.09.2018 FOLIO 58820


MIN/12.09.2018 FOLIO 58821


MIN/12.09.2018 FOLIO 58822


MIN/12.09.2018 FOLIO 58823


MIN/12.09.2018 FOLIO 58824


MIN/12.09.2018 FOLIO 58825


MIN/12.09.2018 FOLIO 58826


MIN/12.09.2018 FOLIO 58827


MIN/12.09.2018 FOLIO 58828


MIN/12.09.2018 FOLIO 58829


MIN/12.09.2018 FOLIO 58830


MIN/12.09.2018 FOLIO 58831


MIN/12.09.2018 FOLIO 58832


MIN/12.09.2018 FOLIO 58833


MIN/12.09.2018 FOLIO 58834


MIN/12.09.2018 FOLIO 58835

final minutes - mackay regional council · final minutes wednesday 12 september 2018 min/12.09.2018...

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