final minutes...final minutes wednesday 13 may 2015 min/13.05.2015 folio 37508 ordinary meeting...

FINAL MINUTES

13 May 2015

FINAL MINUTES WEDNESDAY 13 MAY 2015

MIN/13.05.2015 FOLIO 37507

Table of Contents

Folio Date Particulars

37508 13.05.2015 Ordinary Meeting Minutes

37532 14.03.2015 - 17.04.2015 Engineering & Commercial Infrastructure Monthly

Reviews - 14 March 2015 to 17 April 2015

37597 16.03.2015 - 12.04.2015 Community & Client Services Monthly Review - 16

March 2015 to 12 April 2015

37630 13.05.2015 Policy - Cultural Diversity Policy

37633 27.03.2015 Minutes - Cairns, Townsville & Mackay (CTM) Water

Alliance Meeting

37641 17.04.2015 Minutes - Traffic Advisory Committee Meeting

37643 26.02.2015 Minutes - Rural Affairs Advisory Committee Meeting

37647 13.04.2015 Minutes - Mackay Matsuura Sister City Advisory

Committee Meeting

Declaration of Potential Conflict of Interest

Item 8.3 - Crs Martin & Perkins.


MIN/13.05.2015 FOLIO 37508

ORDINARY MEETING

MINUTES

1. ATTENDANCE:

Deputy Mayor Cr K J Casey (Acting Chairperson), Crs C J Bonanno, L G Bonaventura,

F A Gilbert, A N Jones, G J Martin, D J Perkins, P F Steindl, and R D Walker were in

attendance at the commencement of the meeting. Also present was Mr J Devitt (Acting

Chief Executive Officer) and Mrs M Iliffe (Minute Secretary).

The meeting commenced at 10.06 am.

2. ABSENT ON COUNCIL BUSINESS:

Her Worship the Mayor, Cr D T Comerford (Chairperson) and Mr B Omundson (Chief

Executive Officer) who are attending the Regional Capital Australia Planning Day in

Melbourne.

3. APOLOGIES:

Cr T A Morgan

4. CONDOLENCES:

Council expressed their condolences to Cr Morgan, her husband Des and their family

on the passing of Des's brother.

5. CONFIRMATION OF MINUTES:

5.1 ORDINARY MEETING MINUTES - 22 APRIL 2015

THAT the Ordinary Meeting Minutes held on 22 April 2015 be

confirmed.

Moved Cr Gilbert Seconded Cr Perkins

CARRIED


MIN/13.05.2015 FOLIO 37509

6. BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING:

Nil

7. MAYORAL MINUTES:

Nil

8. CORRESPONDENCE AND OFFICERS’ REPORTS:

8.1 ENGINEERING & COMMERCIAL INFRASTRUCTURE

MONTHLY REVIEWS - 14 MARCH 2015 TO 17 APRIL 2015

Author Director Engineering & Commercial Infrastructure

Purpose

To provide Council with Engineering & Commercial Infrastructure Monthly Reviews

for the period 14 March 2015 to 17 April 2015.

Officer's Recommendation

THAT the Engineering & Commercial Infrastructure Monthly Reviews for the

period

14 March 2015 to 17 April 2015 be received.

Council Resolution

THAT the Officer's Recommendation be adopted.

Moved Cr Gilbert Seconded Cr Bonaventura

CARRIED


MIN/13.05.2015 FOLIO 37510

8.2 COMMUNITY AND CLIENT SERVICES MONTHLY REVIEW

Author Acting Director Community and Client Services

Purpose

Attached is a copy of the Community and Client Services Monthly Review for the

period 16 March to 12 April 2015 for information purposes.


THAT the Community and Client Services Monthly Review covering the period

16 March to 12 April 2015 be received.

Council Resolution


Moved Cr Jones Seconded Cr Bonanno

CARRIED

Crs Martin and Perkins declared a Material Personal Interest (as per section 172 of

the Local Government Act 2009) on this matter (Item 8.3) due to owning property in

the Mackay City Centre and left the room at 10.21 am, taking no part in the debate or

decision of the meeting.

Voting then recorded as per usual.

8.3 COMMUNITY MURAL PUBLIC ART REPORT

File No Public Art Approvals

Author Acting Manager Community Lifestyle

Purpose

To seek Council support of the proposed UPon the Levee Wall community mural public

art project.

Background/Discussion

Arts Development Officers have developed Public Arts Guidelines to assist artists to

ensure all appropriate approvals are in place before commencing their projects. Officers

have also developed a Public Art Approvals Procedure to ensure all relevant Council


MIN/13.05.2015 FOLIO 37511

programs are provided the opportunity to comment on the proposal before being

presented to the Visual Arts Advisory Committee.

A state-wide initiative of Artslink Queensland, Animating Spaces is designed to

revitalise and celebrate significant spaces in regional towns through locally-driven arts

activities and events. Mackay is one of five regional communities in Queensland to host

Animating Spaces in 2015. As part of Animating Spaces Mackay UP!, three community

arts projects will culminate in a weekend of arts activities in the Mackay City Centre on

Friday, August 28 and Saturday, August 29. The associated works are being conducted

and co-ordinated through Artslink Queensland under a funding agreement with

Council.

In the lead-up to Mackay’s Regional Council’s bid to host Animating Spaces in 2015, a

community forum was held to identify potential places and spaces within the City

Centre to ‘animate’ and ‘activate’ as a community art project that could achieve this.

The levee wall and river/wharf precinct was identified as one of those places and the

application of a community mural was discussed and supported by the City Centre

Taskforce and then highlighted as a popular project choice to put forward as part of

Mackay’s Animating Spaces bid.

The City Centre Taskforce (CCTF) endorsed the project and the Economic

Development Program approached Arts Officers to assist with the project because of its

significant location and the desire to activate the Riverfront precinct. This supports the

intention of the CCTF to extend its focus beyond the City Centre core. The project will

provide another opportunity to market the City Centre, highlighting the Bluewater Trail

and Bluewater Quay, significant assets in providing recreational activities for residents

and visitors.

Margaret Burgess is the appointed Project Coordinator for one of the three community

art projects proposed, UPon the Levee Wall, which comprises of a mural being painted

on to the levee wall, from the Paxton’s building to Maria’s Donkey in the Wharf

Precinct, Mackay City Centre. This will be a permanent mural painted on a Council-

owned asset and therefore Margaret, as the Project Coordinator, is seeking written

approval from Mackay Regional Council to proceed with the mural painting project.

Local artists to be engaged to work on the mural include: Margaret Burgess; May-Britt

Mosshammer; Tracey Robb; Sue Riley Gee; Andi Stui Wright. Community groups to

be engaged via community consultations to gather information for the mural include:

Mackay Historical Society; Mackay Aboriginal & Torres Strait Islander communities;

the Mackay Australian South Sea Islander community; the Mackay Maltese

community; the Mackay Italian community; the Mackay Chinese community and any

other groups identified during research for the project. Other community groups that

will be invited to be involved in the painting of the mural, under the supervision of lead

artists, are clients of: Oz Care and YIRS (Youth Information Referral Services).

After further engagement with the Economic Development Program, the concept to

extend the Animating Spaces mural to cover the entire length of the River side of the

levee wall total area approx. 288 square metres was raised. (Economic Development

would also ultimately like to carry out a second project phase to extend the mural to

cover the River Street side of the levee wall at a later date - dependent on future budget


MIN/13.05.2015 FOLIO 37512

allocations and/or funding opportunities). The mural theme is Mackay’s history as a

river port settlement. Images and text will visually re-tell the story of Mackay’s river

port settlement – from the original Indigenous inhabitants to early European settlement,

‘blackbirding’/ introduction of South Sea Islanders to the region, other waves of

migration/ immigration, early industry through to modern-day Mackay.

A ‘river of text’ (applied using stencils in various shades of blue to represent our blue

Pioneer River) will represent Mackay’s river port settlement history. Text and

relevant/pertinent dates will be developed during community consultations held with

the various groups engaged as part of the project (some text may be represented in the

traditional language of cultural groups and represent their ‘story’/connection to the

river).

Other images relevant to Mackay’s river port settlement history will be depicted

above/along the river of text. These images will also be developed from consultations

with community groups, where groups will be asked to supply an image or photograph

that tells a story of their connection to Mackay and the river. These images will be

stylised (contemporary in style) and the ‘river text’ will reference graphic design.

Consultation and Communication

As per the approvals process outlined in the Public Art Approvals Procedure, the

application has been assessed by the Manager Economic Development, the City Centre

Coordinator and the Principal Planner – Central Coast and Sarina before being

forwarded to the Visual Arts Advisory Committee for their approval in accordance with

the Art Collection Policy. All officers indicated they had no issues with the proposal.

The City Centre Taskforce (CCTF) have been briefed several times during the

development of the Animating Spaces project and have seen the proposed mural

concepts and signed off on them. The project assists with the CCTF's desire to link the

‘bottom’ of their precinct to the ‘core’ and will enhance and capitalise on exposure to

Bluewater trail users and the linkages between the city centre and the Bluewater arts

trail.

Council’s Manager Technical Services advised that the levee wall is expected to stay in

place for a considerable time and at this stage is not subject to change within the

Riverfront master plan. It is acknowledged that the adjacent proposed commercial

developments may have some impact in the future but that these are not expected to

commence in the near future.

Resource Implications

The overall cost of this total co-funded project including extended length is: $62,623.

This amount includes wall preparation, sealant, painting, artwork, and artists time.

Artslink Queensland through the Animating Spaces grant will contribute

$12,000 towards the cost of the project(being the initial stage of the Upon the

Levee Wall project covered under existing funding agreement);


MIN/13.05.2015 FOLIO 37513

The Project Coordinator has offered project management and concept design

fees (totalling: $11,700) as an in-kind contribution to the project;

Artists employed on the project will contribute preparation and clean-up fees

(totalling $3,000) as an in-kind contribution to the project;

Local business Traditional Signs will contribute labour costs totalling $3,600 as

an in-kind contribution to the project;

Local business Porter’s will donate materials, including paint (totalling $1,186)

as an in-kind contribution to the project.

Economic Development proposed to contribute the balance $31,136 required

from the City Centre Capital Works budget, 2014/15 (as it will improve a

significant site within the Blue Water Trail network, adjacent to the Bluewater

Quay and in a busy section of the City Centre with access to Paxton’s, Maria’s

Donkey, Mackay Fish Market and the River Street Boat Ramp. Economic

development has a capital budget of $143,962 for city centre capital works in

the 14/15 year with funds remaining at April 2015 of $36,394 available to fund

this project).

Risk Management Implications

Applicants that follow the process as detailed in the public art guidelines will minimise

the risks associated with public art projects as all required approvals will be in place

prior to the commencement of the project.

Engagement for the extension to the project for the components of the Project Co-

ordinator and associated artists will be through a variation of the existing agreement

with Artslink Queensland, who have in place the governance structure for this work.

Artslink Queensland have given in-principle support to such an extension subject to

Council approval and variation to the existing agreement.

Conclusion

The proposed community art project UPon the Levee Wall (as part of Animating Spaces

Mackay UP!) has followed the necessary processes under Council’s Public Art

Approvals Procedure, and is recommended for endorsement.

The opportunity to extend the originally proposed mural to cover one entire side of the

levee wall was identified by the Manager Economic Development. This mural will

significantly enhance the riverfront precinct of the Mackay City Centre and will create

a lasting legacy by depicting the history of Mackay. The levee wall mural has the

potential to become a signature tourist attraction for the City Centre (it will be one of

the largest/longest murals in Queensland).

This infrastructure adjoins significant facilities along River Street (with more private

sector investment for this precinct pending) and fits in with future activation

projects/plans for the Pioneer River also identified in Council’s draft Corporate Plan.

The mural has the potential to become a significant signpost along the Bluewater

Trail’s Public Art Trail, providing the cooperative of local artists involved in the project

a great professional/arts development opportunity. Therefore, the VAAC is

recommending that council support Margaret Burgess’ proposed community


MIN/13.05.2015 FOLIO 37514

mural/public art project and that the applicant be advised of this outcome by written

notice.


THAT Margaret Burgess’ proposed community public art project UPon the Levee

Wall (as part of Animating Spaces Mackay UP!) be supported and that the

applicant be advised of this outcome by written notice.

FURTHER THAT Council support the extension of the UPon the Levee Wall

project to include one entire side of the levee wall, by way of variation of the

existing Artslink Queensland agreement, including $31,136.00 being allocated

from the 2014/15 City Centre Capital Works budget toward the project.

Council Resolution


Moved Cr Bonanno Seconded Cr Steindl

CARRIED

10.23 am - Crs Martin and Perkins returned to the Meeting Chamber.

8.4 CULTURAL DIVERSITY POLICY

File No Governance


Purpose

To update the current Multicultural Policy and adopt a revised policy called the

Cultural Diversity Policy.


Council adopted the current Multicultural Policy on the 3 April, 2013.

Mackay Regional Council embraces the contributions of the region’s Culturally and

Linguistically Diverse (CALD) community to the social, cultural and economic fabric

of our region. It acknowledges that all residents, regardless of their background, must

have equal opportunity to access and participate in council facilities, services,

programs, activities and information and the opportunity to feel a sense of belonging in

the local community.


MIN/13.05.2015 FOLIO 37515

As such policy has been developed to demonstrate Mackay Regional Council’s

commitment to ensuring that all members of the region’s community, regardless of

their cultural, linguistic or religious background:

These latest updates have taken into consideration the most up to date international,

federal and state policies related to Cultural Diversity.


Community Development Team

Cultural Diversity Interagency Network


The project is being undertaken internally by Community Development with no

additional cost.


Mackay Regional Council is responsible for ensuring that all members of the region’s

community, regardless of their cultural, linguistic or religious background:

• have equitable access to services and programs that respond appropriately to their

needs

• are able to fully participate in and benefit from all aspects of life in the Mackay

region

• feel a sense of belonging in a cohesive and harmonious community.

A Cultural Diversity policy is necessary to ensure all council staff (temporary and

permanent), Councillors, contractors and consultants who are acting on council’s behalf

or engaged in council’s business are aware of our corporate commitment to enhancing

outcomes multicultural residents. This recognises the contributions of the region’s

Culturally and Linguistically diverse community to the social, cultural and economic

fabric of our region.

Conclusion

Council has been provided with information in order to adopt the updated Cultural

Diversity Policy.


MIN/13.05.2015 FOLIO 37516


THAT Council adopt the updated Cultural Diversity Policy.

Council Resolution


Moved Cr Jones Seconded Cr Perkins

CARRIED

8.5 MACKAY LIONS SOCCER CLUB INC - LEASE RENEWAL

File No 003946-187-CI-1


Purpose

To approve the renewal of lease for the Mackay Lions Soccer Club for an area of

approximately 9.072ha being part of Lot 187 on CI3946, 1 Beaconsfield Rd East,

Beaconsfield.


Mackay Regional Council is the Trustee of the Reserve on Lot 187 on CI3946 located 1

Beaconsfield Rd East, Beaconsfield.

Mackay Lions Soccer Club have occupied and maintained the lease site under

arrangement since 1984, with the lease now having expired on 31 August 2014.

Therefore, currently Mackay Lions Soccer Club are operating without an existing lease

in place.

The club acknowledge that a Council owned and managed drainage system exists

within their leased land. A clause pertaining to the management, maintenance and

ownership of the drainage system will be included within the Lease document to be

prepared and provided to the club for their execution.


MIN/13.05.2015 FOLIO 37517

Property Services and Recreation Services staff have been in negotiations with the club

to ensure all requirements were met and this has now been achieved (as per

‘Attachment 2 Land Management Plan’).

The club requests to remain on their current site with a renewed lease to allow them to

be able to carry on their operations. They intend to continue with maintaining the site to

a high level including their clubhouse, car parks, landscaping, fencing, painting and

annual repairs and maintenance as required. Intended development includes lighting of

Field 3 to a standard that night matches of Rugby Union can be hosted.

It should be noted that Mackay Lions Soccer Club allow the Pioneer Valley Cricket

Club and Kuttabul Camelboks Rugby Union Club to use their leased area for training

and hosting events, which demonstrates a good model of a multi-use facility.


Consultation has occurred between Jacob Betros – Committee Member; Sport and

Recreation Coordinators, Community Lifestyle; Asset and Lease Officer - Property

Services. Further consultation has occurred with the Central Coordinator – Civil

Operations in respect to drainage maintenance and operations.

The renewal of this Trustee lease is subject to Ministerial consent being obtained from

the Department of Natural Resources and Mines.


All costs incurred in respect to the preparation and lodgement of the lease documents to

be borne by the lessee.

The lease will be a standard ‘Trustee’ type lease inclusive of peppercorn rental of

$50.00 per annum and other like conditions.


Mackay Lions Soccer Club have occupied and maintained the lease site under

arrangement since 1984, allowing people from across the region to learn Soccer, and to

compete in Soccer competitions. Should the lease not be renewed, both our community

and region would not be able to benefit from the opportunities that arise from such a

sporting group.

There is no current lease as the previous document has expired.

The club acknowledge that a Council owned and managed drainage system exists

within their leased land. A clause pertaining to the management, maintenance and

ownership of the drainage system will be included within the Lease document to be

prepared and provided to the club for their execution.


MIN/13.05.2015 FOLIO 37518

Conclusion

That the renewal of the lease to Mackay Lions Soccer Club, who have shown a long

term commitment to the land, its infrastructure and the local community through the

demonstrated multi-use activity, is the most advantageous outcome to Mackay Regional

Council.


THAT Council approve a renewed lease for a term of ten (10) years in the name

of Mackay Lions Soccer Club Inc. over an area of approximately 9.072ha within

Lot 187 on CI3946, 1 Beaconsfield Rd East, Beaconsfield, subject to approval of

the Department of Natural Resources and Mines, with such lease to be a standard

‘trustee’ type lease inclusive of peppercorn rental and other like conditions.

Council Resolution


Moved Cr Steindl Seconded Cr Bonanno

CARRIED

8.6 FINANCIAL ASSISTANCE GRANTS TO LOCAL GOVERNMENT

Author Chief Executive Officer

Purpose

The Australian Local Government Association and the Local Government Association

of Queensland are seeking Council's support for advocacy to have the Federal

Government reverse the decision to freeze the indexation of the Financial Assistance

Grants.


Financial Assistance Grants are a vital part of the revenue base of all councils, and this

year councils across Australia will receive $2.3 billion from the Federal Government

under this important program.

The Government's decision in the 2014 Federal Budget to freeze the indexation of

Financial Assistance Grants for three years beginning in 2014-15 will unfortunately

cost councils across Australia an estimated $925 million by 2017-18.


MIN/13.05.2015 FOLIO 37519

While the Financial Assistance Grants are paid through each State's Local Government

Grants Commission, the funding originates with the Commonwealth and it is important

it is recognised as such. Council, and every other council in Australia, have been asked

to pass a resolution acknowledging the importance of the Commonwealth's Financial

Assistance Grants in assisting Council to provide important community infrastructure.

Council is also being asked to acknowledge the receipt of Financial Assistance Grants

from the Commonwealth in media releases and council publications, including our

annual report and to highlight to the media a council project costing a similar size to the

Financial Assistance Grants received by Council so that the importance and impact of

the grants can be more broadly appreciated.

In this regard the amount of funding expected to be received by Council under this

program for 2014/15 is $6.434M. To put this in perspective, Council received funding

of $6.445M under the Queensland State Governments Royalties for Regions funding

program for the $14M Marian Water Treatment Plant & Raw Intake System project.

This was a major infrastructure project for this Council and one that without the

funding would have been difficult to deliver.


The Australian Local Government Association and Local Government Association of

Queensland.


Financial Assistance Grants for the previous five (5) years for Council have been –

2010/11 - $6.83M

2011/12 – $6.878M

2012/13 - $6.42M

2013/14 - $6.433M

2014/15 - $6.434M

The decline in funding from previous years should be noted, and without any

indexation the overall value of this funding continues to erode, placing significant

pressure on Council finances.


Possible pressure on future Council finances.

Conclusion

The Financial Assistance Grants are a vital funding opportunity for Council to assist

with provision of necessary infrastructure and services for the community. Without

indexation the overall value of the funding continues to erode, placing significant

pressure on Council finances.


MIN/13.05.2015 FOLIO 37520

Council should partner with the Australian Local Government Association, the

Queensland Local Government Association, and other councils, to assert pressure on

the Federal Government to highlight the importance of this funding to local

communities.


THAT Council:

1. Acknowledges the importance of federal funding through the Financial

Assistance Grants program for the continued delivery of councils services

and infrastructure;

2. Acknowledges that the Mackay Regional Council will receive $6.434 million

in 2014-15; and

3. Will ensure that this federal funding, and other funding provided by the

Federal Government under relevant grant programs, is appropriately

identified as Commonwealth grant funding in council publications, including

annual reports.

Council Resolution


Moved Cr Walker Seconded Cr Gilbert

CARRIED

8.7 WALKERSTON FLYING FOX ROOST 2015

Author Manager Health and Regulatory Services

Purpose

To inform Council of the management options for the flying fox roost at Walkerston.


Residents of Walkerston have recently expressed significant concerns about the large

number of flying foxes resident in their locality. Residents have expressed these

concerns through numerous methods including a petition, phone calls to Councillors

and staff and through discussions at onsite meetings. Firstly, it is important to note that

the residents’ concerns are deeply held and Council acknowledges the challenges posed

to residents by the flying fox roost. Council understands how upsetting the current

situation is for some local residents and the challenges it is causing them and is

determined to work with residents to assist, where possible, in mitigating impacts.


MIN/13.05.2015 FOLIO 37521

While the residents’ concerns are real and understandable given the impact the roost is

having on them it is also important to acknowledge that Flying-foxes are recognised as

playing a vital role in the dynamics of native forests and rainforests because they are

major pollinators and seed dispersers of many plants. As primary seed dispersers and

pollinators, flying-foxes are essential for maintaining the diversity that is fundamental

to the health of forest ecosystems. Although a variety of insects, birds and other

mammals also share this niche, flying-foxes are pivotal because they are highly mobile,

travelling substantial distances and traversing highly disturbed areas. Individual flying-

foxes can travel up to 50 km per night foraging for food, and during a year may travel

in excess of 1,000 km. Thousands of pollen grains stick to the fur of flying-foxes when

they feed on flowers, whereas fruits and therefore small seeds (<4 mm) can be retained

in the gut and potentially dispersed over long distances.

All four major species of flying-fox in Australia are threatened species.

Historical records show that a small number of animals have used the Bakers Creek,

Walkerston site since at least 2007; anecdotal evidence indicates that the roost could

pre-date 2007.

The roost population has varied in size over time and on 20th

February 2015 had an

estimated population of 3,000-4,000 Black Flying-foxes and it is acknowledged that the

larger numbers recently residing in the area is creating additional impacts on residents

which are challenging for them and Council to manage.

For further background information please refer to Attachment 1 – The Walkerston

Flying Fox Roost 2015 report.


A number of resources were used to produce the Walkerston Flying Fox Roost 2015

report. These resources are referenced in this report. The community provided

substantial information regarding the impacts the colony was having on them and the

Department of Environment and Heritage Protection were consulted for their expert

advice on management options.


The resource implications for each management option, including doing nothing, co-

existence, vegetation and habitat modification, buffer creations, access reduction and

dispersal are outlined in Attachment 1 – The Walkerston Flying Fox Roost 2015 report.

The resources now and the likely resources required into future were strongly

considered. The expected return on investment that the community would receive by

undertaking the management options.

It is important to note that the more intense the intervention, the more costs which will

be incurred, yet there is no direct evidence that more intense and expensive intervention

will actually achieve the outcomes desired by the community and in fact intensive

intervention may exasperate the problem.


MIN/13.05.2015 FOLIO 37522


The public health and safety risks of flying-foxes and the risks of undertaking each

management option are outlined in Attachment 1 – The Walkerston Flying Fox Roost

2015 report.

A major factor hindering the conservation and management of flying foxes is the

incorrect perceptions and stereotypes of these animals.

As conflicts between flying foxes and humans increase with additional numbers of

flying-foxes occupying a camp, information explaining the reason for this change prior

to the event may assist in reducing community concerns.

By proactively informing the community about flying-foxes and issues such as likely

human impacts, why flying-foxes use local resources (i.e. urban areas), their

conservation status, threats to their population and why they are ecologically important,

Council may not only reduce negative perceptions but also reduce the need for

managerial involvement at a later time. While education will not solve all problems

associated with urban flying-fox camps, awareness and good information does support

resolving management issues.

It is important to note that Council does not have ultimate authority for flying fox

management with the State Government having overall responsibility, therefore any

management actions would need to comply with State Government requirements.

Conclusion

The Walkerston flying-fox roost is currently an issue as a result of increasing numbers

and behaviours associated with breeding. While certainly a major concern exists for

some residents, particularly those residing in close proximity, there is the potential for

any dispersal activity to increase the severity of the issue, impact on more residents and

escalate costs. The best possible outcome in terms of addressing the residents’ concerns

is likely to be achieved by Council officers working proactively and collaboratively

with local residents to support them to co-exist with the flying fox colony as any other

option includes unacceptable risks and low likelihood of success.

Council will continue to liaise with the State Government as the ultimate authority

responsible for flying fox management to seek their advice and assistance to see if there

are any other additional management options which they would allow to assist

residents.


MIN/13.05.2015 FOLIO 37523


THAT Council supports residents through education and information, which will

enable them to co-exist with the flying fox colony. Furthermore, co-existence

strategies including resident mitigation, buffer zones and restricting access should

be further investigated by affected residents and Council, particularly the removal

of the access modification, being the steps and stepping stone foot bridge from

the creek bank and bed to restrict public access to the roost area.

FURTHER THAT Council write to the Minister for Environment and Heritage

Protection seeking technical advice and assistance from his department in dealing

with the flying fox roost at Walkerston.

AND THAT the Principal Petitioner be advised of Council's decision and

provided with a copy of this report.

Council Resolution


Moved Cr Bonaventura Seconded Cr Steindl

CARRIED


MIN/13.05.2015 FOLIO 37524

9. CONSIDERATION OF COMMITTEE REPORTS:

9.1 DRAFT MEETING MINUTES - CAIRNS, TOWNSVILLE AND

MACKAY (CTM) WATER ALLIANCE - 27 MARCH 2015


Purpose

Attached is a copy of the Draft Minutes of the CTM (Cairns, Townsville and Mackay)

Water Alliance Meeting held on 27 March 2015, for information purposes.

Officer Recommendation

THAT the Minutes of the Cairns, Townsville and Mackay (CTM) Water Alliance

Meeting dated 27 March 2015 be received.

Council Resolution


Moved Cr Gilbert Seconded Cr Steindl

CARRIED


MIN/13.05.2015 FOLIO 37525

9.2 DRAFT MEETING MINUTES - TRAFFIC ADVISORY

COMMITTEE MEETING OF 17 APRIL 2015


Purpose

Attached is a copy of the Draft Minutes of the Traffic Advisory Committee Meeting

held on Friday, 17 April 2015 for information purposes.

Officer Recommendation

THAT the Minutes of the Traffic Advisory Committee Meeting dated 17 April

2015 be received.

Council Resolution


Moved Cr Bonaventura Seconded Cr Jones

CARRIED

9.3 DRAFT MINUTES RURAL AFFAIRS ADVISORY COMMITTEE


Purpose

Attached is a copy of the draft Rural Affairs Advisory Committee minutes of 26

February 2015 for information purposes.


THAT the minutes of the Rural Affairs Advisory Committee meeting of 26

February 2015 be received.

Council Resolution


Moved Cr Perkins Seconded Cr Bonanno

CARRIED


MIN/13.05.2015 FOLIO 37526

9.4 DRAFT MINUTES MACKAY MATSUURA SISTER CITY

ADVISORY COMMITTEE


Purpose

Attached is a copy of the draft minutes of the Mackay Matsuura Sister City Advisory

Committee meeting held on 13 April 2015, for information purposes.


THAT the minutes of the Mackay Matsuura Sister City Advisory Committee of

13 April 2015 be received.

Council Resolution


Moved Cr Jones Seconded Cr Perkins

CARRIED

10. RECEIPT OF PETITIONS:

Nil

11. TENDERS:

Nil

12. CONSIDERATION OF NOTIFIED MOTIONS

Nil

13. LATE BUSINESS:

13.1 MACKAY REGION TOURISM 2015 CONFERENCE & GALA

DINNER

Cr Gilbert advised he attended the conference and gala dinner on behalf of Council at

Clermont and congratulated the Gold and Silver Award Winners.


MIN/13.05.2015 FOLIO 37527

13.2 EVENTS

Cr Jones presented a plaque for Council's partnering with All Abilities Mackay as the

Major Sponsor for 2015/16.

Cr Bonanno advised Greenmount Homestead will be celebrating 100 years with a

Heritage Fair on Sunday 31 May 2015 and encouraged as many people as possible to

attend. Park and ride facilities will be available on the day and residents are asked to

dress in heritage clothing.

Cr Perkins congratulated the volunteers who helped make both the Ag Trade Life Show

and the Motor Show events held recently at the Mackay Showgrounds a success, noting

the good use the upgraded Showgrounds were receiving.

Cr Bonaventura thanked the Council officers for their work on the stands Council had

at the Ag Trade Life Show.

Cr Casey congratulated all staff for their efforts in ensuring success of ANZAC Day

celebrations commemorating 100 years, especially the Corporate Communications,

Parks and Environment staff.

Cr Casey congratulated Kathleen Price from Corporate Communications on assisting in

organising the ANZAC Centenary Dinner held at the MECC.

Cr Casey congratulated the members of Council's Local Government Managers

Australia Management Challenge Team on being the Queensland State winners and

wished them all the best when they compete at the Australasian Finals in Melbourne on

25 and 26 June 2015.

14. PUBLIC PARTICIPATION:

Nil


MIN/13.05.2015 FOLIO 37528

15. CONFIDENTIAL REPORTS:

15.1 DRAFT MEETING MINUTES - TRANSPORT & DRAINAGE

ADVISORY BOARD MEETING - 17 APRIL 2015

Confidential

Council Recommendation

THAT the Minutes of the Transport & Drainage Advisory Board Meeting dated

17 April 2015 be received.

FURTHER THAT Council consider the recommendations provided by the

Transport & Drainage Advisory Board in the preparation and adoption of the

Capital Works Program for 2015/2016.

Moved Cr Walker Seconded Cr Bonanno

CARRIED

16. MEETING CLOSURE

The meeting closed at 10.50 am.

17. FOR INFORMATION ONLY

17.1 DEVELOPMENT APPLICATION INFORMATION - 27.04.15 to

03.05.15

For Council Information Only - No Decision Required.

Development Applications Received

App No Code /

Impact Address Applicant Description Officer

CON-2015-57

21 Pratt Street, SOUTH MACKAY

VC Hornick Builder Pty Ltd

Building Work - Boundary Setback for Residential Storage Shed

Helle Jorgensen Smith

MCUC-2015-63

Code 16/19 East Point Drive, MACKAY HARBOUR

Zined Property Services Pty Ltd

Dual Occupancy Josephine McCann

MCUC-2015-64

Code 16 Elm Drive, ANDERGROVE

Lauren's Unique Hair & Beauty

Home Based Business (Hairdressing Salon)

Josephine McCann

MCUC-2015-65

Code 5 Malcomson Street, NORTH MACKAY

Premier Health Care

Hospital (Aged Care Facility)

ROLC-2015-62

Code 4-118 Boundary Road East, SOUTH MACKAY

Mackay Airport Pty Ltd

Reconfigure part of Mackay Airport Land to create Lease DH (1900m2)

Helle Jorgensen Smith


MIN/13.05.2015 FOLIO 37529

Development Applications Entering Decision Making Period

App No Code /

Impact Address Applicant Description Officer

MCUC-2015-63

Code 19 East Point Drive MACKAY HARBOUR

Zined Property Services Pty Ltd

Dual Occupancy Josephine McCann

MCUC-2015-64

Code 16 Elm Drive ANDERGROVE

Lauren's Unique Hair & Beauty

Home Based Business (Hairdressing Salon)

Josephine McCann

Development Applications Finalised

App No Code /

Impact Location Applicant Description Officer

Approved Subject to Conditions

CAI-ASPA-2015/2

Impact 41 Downie Avenue BUCASIA QLD 4750

Sandsky Developments

Material Change of Use - Multiple Dwelling Units (3)

Darryl Bibay

CA-IDAS-2007/343A

4 Knobel Street NORTH MACKAY QLD 4740

David J Collins Permissible Change - Change of Conditions - Combined Application - Reconfiguration of a Lot (1 into 2) and Material Change of Use - Dwelling House on Lot less than 450m2 - Superseded Planning Scheme

Josephine McCann

CON-ASPA-2015/50

29 Lachlan Street MOUNT PLEASANT QLD 4740

The Shed Company

Building Work - Boundary Setback for Residential Storage Shed

Darryl Bibay

CON-ASPA-2015/52

19 Wheeler Drive GLENELLA QLD 4740

Barry H Thompson

Building Work - Boundary Setback for Gable Carport

Andrea McPherson

CON-ASPA-2015/54

27 Donovan Street BLACKS BEACH QLD 4740

GMA Certification Group Pty Ltd - Mackay

Building Work - Boundary Setback for Dwelling

Josephine McCann

CON-ASPA-2015/55

5 Golf Course Road SARINA QLD 4737

Mackay and Whitsunday Building Certification

Building Work - Boundary Setback for Addition to Dwelling

Andrea McPherson

CON-ASPA-2015/56

93 Mansfield Drive BEACONSFIELD QLD 4740

Insight Patios Building Work - Boundary Setback for Patio and Carport

Josephine McCann

MCUC-ASPA-2015/18

Code 15 Collins Avenue SARINA QLD 4737

McGowan Builders Pty Ltd

Residential Storage Shed - Major Transport and Energy Corridors Overlay.

Josephine McCann

MCUCD-IDAS-2009/472B

Code 2-10 Bissett Street MARIAN QLD 4753

Tipalea Private No. 11 Pty Ltd

Permissible Change - Change of Conditions - Combined Application for a Reconfiguration of 4 Lots into 35 Residential Lots and 5 Balance Lots and Material Change of Use for Dwelling Houses on Lots Less than 700m2

Andrea McPherson

MCUIMP-IDAS-2005/152D

Impact 152-156 Shoal Point Road SHOAL POINT QLD 4750

Cardno HRP Permissible Change - Amendment of Infrastructure Charge Notice - Material Change of Use - 40 Multiple Dwelling Units (changed on the 9/08/2012 to 35 MDU - 28 units total on Lots 19 and 20 combined and 7 detached dwelling son Lots 12 to 18 inclusive)

Andrea McPherson

RECONF-IDAS-2008/425A

64 Wood Street MACKAY QLD 4740

Sinadel Pty Ltd Permissible Change - Reconfiguration of a lot (Volumetric Format 4 lots)

Shane Kleve

ROLC-ASPA-2015/29

Code 48 Broad Street SARINA QLD 4737

Catherine Mian Access Easement Andrea McPherson

ROLC-ASPA-2015/50

Code L 3 Old McEwens Beach Road MCEWENS BEACH

Noel W Jensen Boundary Realignment 5 Rural Lots into 5 Lots

Andrea McPherson


MIN/13.05.2015 FOLIO 37530

App No Code / Impact

Location Applicant Description Officer

QLD 4740

ROLC-ASPA-2015/56

Code 34 Gair Street RURAL VIEW QLD 4740

Michael J McEachern Family Trust

1 Urban Expansion Lot into 2 Lots Helle Jorgensen Smith

Generally in Accordance With

MCUCD-IDAS-2007/553A

Code 86 Holts Road RICHMOND QLD 4740

RPS Group (Mackay) Pty Ltd

Request for Consideration of plan/s to be considered generally in accordance - Homemaker Centre

Shane Kleve

Confirmed on Wednesday 27 May 2015

………………………………………

MAYOR


MIN/13.05.2015 FOLIO 37531

APPENDIX / ATTACHMENTS


MIN/13.05.2015 FOLIO 37532


MIN/13.05.2015 FOLIO 37533


MIN/13.05.2015 FOLIO 37534


MIN/13.05.2015 FOLIO 37535


MIN/13.05.2015 FOLIO 37536


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MIN/13.05.2015 FOLIO 37628


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MIN/13.05.2015 FOLIO 37631


MIN/13.05.2015 FOLIO 37632


MIN/13.05.2015 FOLIO 37633


MIN/13.05.2015 FOLIO 37634


MIN/13.05.2015 FOLIO 37635


MIN/13.05.2015 FOLIO 37636


MIN/13.05.2015 FOLIO 37637


MIN/13.05.2015 FOLIO 37638


MIN/13.05.2015 FOLIO 37639


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MIN/13.05.2015 FOLIO 37647

final minutes...final minutes wednesday 13 may 2015 min/13.05.2015 folio 37508 ordinary meeting...

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