filetraa'The way to really fly. 547 W Jackson Boulevard Chicago, IL 60661 312.322.6900 TTY: 7 312.322.6774

To: ALL BIDDERS June 14, 2017

From: Lori Lee, Sr. BuyerProcurement

Subject: ADDENDUM No. 2Metra Invitation for Bid ("IFB") No. 40080Uniforms for Metra Station Services Personnel

This Addendum No. 2 is being issued to clarify, correct, amend, add and/or delete certainwords, phrases, sentences or paragraphs in Metra Invitation for Bid No. 40080.

1 . See the attached pages of Questions ("Q") and Metra Responses ("R") submittedby potential bidders for the subject procurement.

2. The Bid Opening Date of June 27, 2017 remains the same.

3. IFB No. 40080, Exhibit 1-N, Pricelist has been revised and replaced with Exhibit 1-N, Pricelist, Addendum No. 2 dated June 14, 2017.

4. IFB No. 40080, Exhibit 1-M, Specifications, pages 22 and 23, and Exhibit 1-N,Illustrations, page 11 have been revised and replaced with Exhibit 1-M pages 22and 23 and Exhibit 1-N Illustrations, page 11, Addendum No. 2 dated June 14,2017.

The Question submittal period for this Invitation for Bid No. 40080 is now closed.

Sincerely,

gMicheal FlournoyDepartment Head, Procurement

ACKNOWLEDGFMFNT

Please acknowledge receipt of this Addendum No. 2 with your bid submittal by signingand returning with your bid package. Failure to acknowledge this addendum may resultin your bid being determined non-responsive.

DateVendor Signature

Metra is the registered service mark for the Northeast lllinois Regional Commuter Railroad Corporation.

IFB: 40080

UNIFORMS FOR METRA STATION SERVICES PERSONNEL

Listed below are the Questions ("Q") Metra has received and Responses ("R") of ouragency:

Q1: Please provide the commodity code or NAICS for the contract & DBE.

R1: The NAICS Code(s) for the Invitation for Bid ("IFB") are listed below:

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313110 - Fiber, Yarn, and Thread Mills313210 - Broadwoven Fabric Mills

313220 - Narrow Fabric Mills and Schiffli Machine Embroidery313310 - Textile and Fabric Finishing Mills314999 - All Other Miscellaneous Textile Product Mills

315190 - Other Apparel Knitting Mills315210 - Cut and Sew Apparel Contractors315220 - Men's and Boys' Cut and Sew Apparel Manufacturing315240 - Women's, Girls', and Infants' Cut and Sew Apparel Manufacturing315280 - Other Cut and Sew Apparel Manufacturing423850 - Service Establishment Equipment and Supplies Merchant Wholesalers424310 - Piece Goods, Notions, and Other Dry Goods Merchant Wholesalers451130 - Sewing, Needlework, and Piece Goods Stores

Q2: Please provide any artwork imaging such as Metra embroidery, name embroidery,rank embroidery, emblems or any other specific customization.

R2: Metra does not have examples of artwork for the IFB.

Q3: Are samples required with the bid submission or after bid subrriission and uponrequest?

R3: Samples are required within five (5) business days from Metra's request.

Q4: Will there be a recommended size scale you'd want us to carry?

R4: Yes. With the employee data collected during the first year of the contract, thevendor must guarantee they have an adequate size run to ensure employees areprovided a uniform when visiting the service center during the second year of thecontract.

Q5: Will there be oversize charges?

R5: Yes, sizes not listed on the price sheet will be considered "special order" andmust be approved by Metra prior to processing.

Q6: Can a female were a male item?

R6: The uniform is required to fit the employee within standards, regardless of thegender type.

Q7: How do we handle request for uniform size the manufacturer does not make?

R7: The vendor is required to carry the sizes detailed in the IFB.

Q8: Do we have to carry odd sizes as well on male pants?

Re: Employees must be fitted properly, which may include odd sizes.

Q9: Beginning 2nd year, will everyone be required to have the 2nd trouser option, orwill this be just optional?

R9: This will be optional.

Q1 0: On the mock neck turtleneck description, it says a "fold collar-mock style" doesthis mean it is actually a turtleneck? Mocks do not have the extra material thatfold over.

R10: No.

Q1 1 : Parka - Under V Subsection O page 13. Says there will be a "yellow parkaw/removable zip-out jacket". But under Vl the part that lists all uniform items withspecifications there is no description of this parka. The only description thatcomes up is for the other jacket. Is this removable zip-out jacket part of the bid?

R1 1 : The Yellow Parka w/removable zip-out jacket has been removed from the IFB.

Q12: An example of an online order, a Metra employee places an order for a shirt thatrequires 1st name embroidery, employee has gained weight or lost weight andthe shirt does not fit when they get it. Whose financial responsibility is it, thevendor or the Metra employee? These cost would entail a new shirt. Or if ithappens on a pant which wrong Iength is ordered item would have to be sentback on whose expense?

R12: We expect timely deliveries of all orders, which will avoid size issues from thetime of order to the time of delivery. If the wrong size is ordered, the employeeshould be able to return the item to the service center in exchange for the correctitem. Items with personalized embroidery (name of agent) will be replaced at theemployees' expense. There should be no charge if the size of the pants, or anyother non-personalized embroidered item, is a "normally stocked item" - this willbe determined by Metra; if it's not a "normally stocked item" then it should beexchanged at the employee's expense. If any item was shipped incorrectly bythe vendor, the cost of returning the item and sending a replacement will be atthe vendor's expense.

Q13: For approved alterations, adjusting trouser waist, what does this entail?

R13: Alterations made to the waist to properly fit the employee should be consideredregular/normal alterations. Special alterations that requires approval are Iisted inthe IFB.

Q14: Special alterations: if an employee formerly got approved for a special alterationon an item, do they still have to get permission when requesting same alterationfor future orders?

R14: In the first year of the contract, if there is a cost associated with the alterations itmust first be approved. In the succeeding years, the employee must factor thatcost into their annual allowance.

Q15: Will online orders be allowed to request special alterations or waist adjustment?Or will special alterations only be allowed when ordering at the service center?

R15: If the employee is ordering the same exact item (size and special alteration) froma previous year, then yes. Special alterations shall only be allowed at the servicecenter to ensure correct fitting.

Q16: Will there be a set standard as to how uniforms should be worn? We offen time

get employees that like to wear pants tight, were the pockets are pulling or theshirts look too tight. Are we allowed to make the judgment, fit with theexperience we have in uniforms?

R16: Yes, there is a set standard as to how uniforms should be worn.

Q17: Customer example: we get a Metra employee that likes to wear their items fitted.They get fitted on a pants and to our judgment the pants looks good, but thecustomer insists they want to get the pants altered in the waist for a more snug

fit. Are we allowed to decline the customer's request because in our eyes it Iooksgood?

R17: Metra will make the final decision of whether a uniform falls within Metra'sstandards.

Q18: I have a WBE vendor that I would like to use for this opportunity (uniforms) butshe is not Iisted in the Department of Transportation's Database. She has beencertified by the City of Chicago as well as the Women's Business EnterpriseNational Council (WBENC). Can you tell me what information we should submitso her participation can be counted towards the DBE goal?

R18: In order for a firm to receive DBE credit, the Prime or sub-contractor must beDBE certified.

Q1 9: Can we use a company with DBE certification to set up the website portal to fitMetra's reporting needs and count it to fulfill the DBE?

R19: In order for the Prime Contractor to receive credit for DBE participation, the workperformed by the DBE must fit within the scope of work of the current contract.Metra's Contract Exhibit 1-L, Contract Performance (Section IV, Letter F-1)states the following:

F. Metra counts expenditures to a DBE toward DBE goals only if the DBE isperforming a commercially useful function on this Contract.

1. A DBE performs a commercially useful function when it is responsible forexecution of the work of the contract and is carrying out its responsibilitiesby actually performing, managing, and supervising the work involved. To performa commercially useful function, the DBE must also be responsible, with respectto materials and supplies used on the contract, for negotiating price, determiningquality and quantity, ordering the material, and installing (where applicable) andpaying for the material itself. To determine whether a DBE is performing acommercially useful function, Metra must evaluate the amount of worksubcontracted, industry practices, whether the amount the firm is to be paid underthe contract is commensurate with the work it is actually performing and the DBEcredit claimed for its performance of work, and other relevant factors.

Q20: Is there a time length required as to how many years a DBE has to have been inservice to be counted as a valid DBE for this Bid's needs?

R21 : No, there is no Iength of time as long as the firm is:

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Participation by DBE's Certified by the lllinois Unified CertificationProgram (IL UCP) at the time of the bid/proposal due dates;Participation by DBE's directly related to the contract.

The Question submittal period for this Invitation for Bid No. 40080 is now closed.

Attachments Revised Exhibit 1-M Pricelist pgs. 1-2Revised Exhibit 1-M, Specifications pgs. 22-23Revised Exhibit 1-N, Illustrations, pg. 11

RE%QSED - Addendum No. 2 Dated June 14, 2017

s. ?. Sizes should be manufactured to fit all employees stock sizes XS - 5XL.

?. Sweaters shall have a permanent sewn label giving care instructions, lot/R?Nnumber, size, fiber content and the name of the coui'itry that the item was made in.

7. ?. Machine washable and tumble dry or air dry

6.

L. (UNISEX)SWEATER FULL ZIP CARDiGAN VEST (Exhibit 10)1. E?.

a. 100% HeavyweightAcrylic,LowPilb. Weight - similar to Edwards Style #302c. Color: Navy Blue, colorfast. - (If manufacturer considers this a custom color

l any color sweater, meeti;z'g specificatior*s, may be subffiittea with a sampleof proposed custom dye color in fabric specified)

2. S? Crew Neck Full-Zip Cardigan Vest, 2 pocket vest

3. Construction: The construction of the garment shall have ribbed neck and waist, two(2) pockets located bottom left and bottom right, to include Embroidered Metra logo,name and title, full zipper (YKK preferred).

4. Ernbroidery:a. Color: Gold/Yellow - TBD

b. Metra logo dimensions - 3 to 3 !4 inches wide by %" to 1 inch in leight. Metralogo will be centered left chest.

c. Employee's first nmne - 3/8? high block letters, positioned centered on r??, horizontally positioned 1/4? below left chest Metra logo.

d. Mariager/Supervisors - Title, 3/8" high in block letters, positioned l/+? belowbottom of Metra logo, horizontally centered beneath Metra lo@o. " '

s. 8?. Sizes should be manufactured to fit all employees stock sizes XS - 5XL.

6. ?. Sweaters shall have a permanent sewn label giving care instructions, lot/RNnumber, size, fiber content and the name of the country that the item was made in.

7. C??. Machine washable and tumble dry or air dry

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REVISED - Addendum No. 2 Dated June 14, 2017

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V??. OTHER ITEMS

A. All Embroidery electronic files are to be considered the property of Metra and are to beturned over to Metra upon request.

B. There may be requests for additional items to be added throughout the duration of theuniform program. All pricing and delivery specifications will be agreed upon prior to theitems being ordered.

23 Updated 4/05/20 17

REVISED - Addendum No. 2 Dated june 14, 201' 7

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Addendum No. 2: June 14, 2017 Metra Station Services Personnel UniformPrice Sheet

EXHIBIT 1-M

Total $ $ $ $ $

Multiply the estimalad quami5 by the uml pnce lor each year lo ge( the Tolal F'nce per yeal.

'Total Cost - Section A (Y ear 1 + Year 2 * Year 3 + Year 4 + Year 5)

Total

Muffliply lhe esBmg? quanthy by the unit price lm each year (o get the Tolal IMce per yeay.

"TotalCost-SectionB(Yearl+Year2+Year3+Year4+Year5) $

1 - Female and Male shirts, mock turtlenecks and jackets should have embroidery included in the priceNOTE:

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$

i $ $ $ $

3 - Extension = Unit Price x Quantity

' For evaluation purposes the bid price is the Grand Total for the extended quantities through the five year contract period." The quantities shown ve estimates only for one year and not a commitment to purchase.

Page j ol 2

Siection k Year j iy:*mmnmsvwvi Year2(svmamumnyl .. Year 3 (m:m iwmi znih pani< . Year 4 (invns v.mnhis (*xThi Year 5 pmh iwim mnms I*nid)

Male uniform

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Quanti$

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Unit 'Price Exlension

unit

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1 Morlg Shir} Lona Sleeve - Sizes S-XL Vl-A 150 $ $ $ $ i$ ,, $ $ $ $ $-

:) Morls Shir} Lona Sleeve - Sizes 2X-5X Vl-A 80 $ $ $ $ $ $ $ $ $ $

:'l Miin's Shirl Shon Sleeve - Sizes S-XL Vl-B 175 $ $ $ $ $ $ $ $ $ $

A Miin!. Shir} Shor} Sleeve - Sizes 2X - 5X Vl-B 75 $ $ $ $ $ $ $ $ $ $

Fi Siiniirvisor Malss Shirk Shork Sleeve - Sizes S-XL Vl-A 40 $ $ $ $ $ $ $ $ $ $

ti !:iiiniirvmor Malss Shkt Shorl Sleeve - Sizes 2X-5X Vl-A 30 $ $ $ $ $ $ $ $ $ $

7 !'iiiniirvisor Males Shin Lona Sleeve - Sizes S-XL Vl-B 10 $ $ $ $ $ $ $ $ $ $

R !:unprvisrsr Vales Shir} Lonci Sleeve - Sizes 2XL-5X Vl-B io $ $ $ $ $ $ $ $ $ $

g Men's Trousers - sizes 2FS-44 Vl-E 350 $ $ $ $ $ $ $ $ $ $

10 Monas Tmusers - sizes 45-56 Vl-E 35 $ $ $ $ $ $ $ $ $ $

11 )Ae.n's Tmusers 2nd Ootion - Sizes 28-44 fbeainnina Yr21 Vl-G 150 $ $ $ $ $ $ $ $

12 Msn'+. Trousers 2nd Oo}ion - Sizes 46-56 (beainnina Yr21 Vl-G 25 $ $ $ $ $ $ $ $

13 Miirls Mock Tur!leneck - Sizes S-XL Vl-J 50 $ $ $ $ l 5 - $ $ $ $ $

14 Miin'ii Mock Tur}k.neck - Sizes 2X - 5X Vl-J 20 $ $ $ $ $ $ $ $ $ $

!:ioction R Year 1 (pmiiwmmnninainH) Year 2 184 it monih +zfml ,, YOar3(ommummrhHm Year %nvxs mms mnnih Izmn} YQar 5 (+:nn lwnm miyth (zmd) . .

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iFi l:iimiilii !'ihiitI ono Smivs- Sizes XS-XL Vl-C 225 $ $ $ $ $ $ $ $ $ $

lli Fpmalp !:ihirll onii Sk.eve - Sizes IX - 4X Vl-C 35 $ $ $ $ $ $ $ $ $ $

17 {:pmalpr. Shin Shor+ Sm.ve - Sizes XS-XL Vl-D 375 $ $ $ $ $ $ $ $ $ $

ll'l Fiimiilss Shir} Shor} Sleeve - Sizes IX-4X Vl-D 50 $ $ $ $ $ $ $ . $ $ $

1!:l Siiniirviiior Females Shirk Shor( Sleeve - Sizes XS-XL Vl-C 50 $ $ $ $ $ $ $ $ $ $

)n Qiinprvigor Females Shin Shoit Sleeve - Sizes 2X-4Xl '

Vl-C io $ $ $ $ $ $ $ $ $ $

l; Qiiniirvisor Femak.s Shirk Lona Sleeve - Sizes XS-XL Vl-D 35 $ $ $ $ $ $ $ $ $ $

):) Riiniirvigor Females Shir} Lona Sleeve - Sizes 2X-4X Vl-D 10 $ $ $ $ $ $ l$ $ $ $

')3 Fiimiiliis Trousers - Sizes 0-16 Vl-E.F 250 $ $ $ $ $ $ $ $ $ $

/)A %rnalpr. Tnsusers - Sizss 18-32 Vl-E.F ioo $ $ $ $ $ $ $ $ $ $

9F, Fiimiiliiii Trousers 2nd Ootion - Sizes 0-16(beainnina Yr21 l Vl-G 100 $ $ $ $ i$ iiii $ $ $

91?, Fesmal?R Tmugtirs 2nd 00(i0n - SizeS 1 a-32 (beainnina Yr21

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$ $ $ $

)7 Fpimiilii (':nmour Band Lined Skirt - Sizes 0- 16 Vl-H so $ $ $ $ $ $ $ $ $ $

l-a9fl %mnlp ('.nn}our Band Lined Skir( - Sizes 18-32 ' Vl-H 25 $ $ $ $ $ $ ,$ $ $ $

)a lAlnmiin'ii Mock Tur+k.nsck- Sizes XS - XL

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Vl-l 50 $ $ $ $ $ $ l$ $ $ $

ln Wnmiin'ii Mock Tur}Isnsck IX-4X Vl-l 20 $ $ $ $ $ $ $ $ $ $

Addendum No. 2: June 14, 2017 Metra Station Services Personnel Uniform

Price Sheet

EXHIBIT 1-M

lSection CI unisex Items

lail Unisex Swea(er Full Zip Cardigan - Sizes XS - XL32 Unisex Sweaker Full Zi Cardi an - Sizes 2X - 5X

33 Unisex Sweater Full Zip Cardigan Ves( - Sizes XS - XL

5ii zip cardigan - sizes 2X - sx

Qi.in:sex Swea(er Full Zip Cardigan vest - Sizes 2X - 5X35 ??tve Tearm P'it>'i IW

4r bvr:viaiwe reaim P'irTotal

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'Total Cost - Section C (Y ear 1 * Year 2 + Year 3 + Year 4 * Year 6)

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GRAND TOTAL - Section A + Sectlon B + Section C + Sectlon D $

NOTE: 1 - Female and Male shirts, mock turtlenecks and jackets should have all embroidery included in their price2 - All items should have simple alterations included in their price {relerence3 - Extension = unit Price x Quantity

' For evaluation purposes the bid price is the Grand Total for the extended quantities through the five year contract period.' The quantities shown are estimated only for one year and not a commitment to purchase.

$

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